CPO Notice 2024.01 Release Off Master Contracts ~29.pdf
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- Contract number
- 19-416CMS-BOSS4-P-12458
- Issued by
- Illinois
About this file
Document Type and Parties
This document consists of CPO Notice 2024.01 and an accompanying CMS Memorandum issued by the State of Illinois, specifically the Chief Procurement Office for General Services and the Central Management Services (CMS) Bureau of Strategic Sourcing. The notice was issued on September 14, 2023, by Ellen H. Daley, Chief Procurement Officer for General Services, and is directed to Agency Procurement Staff, State Purchasing Officers, and the CMS Bureau of Strategic Sourcing. The accompanying memorandum was issued by Ron Wilson, BOSS Deputy Director, to Agency Purchasing Officers on September 13, 2023.
Scope and Terms
The notice provides blanket approval for State agencies to place orders against CMS master contracts for equipment and commodities without obtaining State Purchasing Officer approval. For orders exceeding $10,000, State Purchasing Officers remain the final approvers for services contracts, but the CPO's blanket approval applies specifically to equipment and commodity orders. Agencies must document their reliance on this approval by referencing CPO Notice 2024.01 in the Requisition notes or by attaching the notice. The CMS memorandum establishes procedures for blanket releases against joint purchase master contracts, limited to six-month periods that cannot exceed the contract term duration. Agencies must complete a Blanket Release Approval Request form and submit monthly Change Orders to the purchase order documenting actual spending, quantity, unit cost, and freight charges. Failure to comply with monthly reporting requirements may result in revocation of blanket release approval.
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Text version
Chief Procurement Office for General Services
300 West Jefferson Street • Suite 128 • Springfield, IL 62702
P (217) 558-2231 • F (217) 558-1399
Notice 2024.01
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
September 14, 2023
Release Off Master Contracts
Procurement Compliance Monitors
Procurement Policy Board
Commission on Equity and Inclusion
This notice is effective immediately.
On January 9, 2013, the Chief Procurement Officer for General Services (CPO) issued a memorandum, “Orders
Against Master Contracts,” authorizing an agency to place an order for equipment and commodities against a
Department of Central Management Services (CMS) master contract or an agency specific master contract without obtaining approval from their State Purchasing Officer (SPO). The memo served as the CPO’s blanket approval for the procurement and required placement of the memo into the procurement file.
With BidBuy, SPOs are the final approvers of an agency’s Requisition (REQ) for all orders against master contracts greater than $10,000, except for contracts providing equipment and commodities. This notice represents my blanket approval of orders against master contracts for equipment and commodities.
An agency relying on this notice as approval of a qualifying order against a master contract shall write “Pursuant to CPO Notice 2024.01, the CPO approves this procurement” in the Notes tab in REQ, or shall attach this notice in the Attachments tab in REQ.
In collaboration with CMS’ process to provide agencies with blanket approvals for orders against CMS master contracts, as explained in the CMS memorandum (Exhibit A), I have designated my approval to the CMS Agency
Purchasing Officer to approve an agency’s order for services under the conditions detailed in the memo.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the Chief
Procurement Office at (217) 558-2231.
- End -
| CPO Notice 2024.01 Release Off Master Contracts.pdf |
| JPMC Blanket Release Authorization Memo 091323.pdf |
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