cpo-notice-2023.12-electronic-submission~56.pdf
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- Contract number
- 26-557THA-ENGCO-P-99682
- Issued by
- Illinois
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Document Summary
Notice 2023.12 is a directive issued by the Illinois Chief Procurement Office, General Services, under the authority of Ellen H. Daley, dated May 10, 2023. This notice supersedes CPO Notice 2020.06 and applies to all state agencies, the Central Management Services Bureau of Strategic Sourcing, and state purchasing officers regarding electronic submission requirements for competitive solicitations. The notice establishes mandatory procedures for procurement conducted through small purchase, Invitation for Bid (IFB), Request for Proposal (RFP), and Leasing Request for Information (RFI) processes.
The notice mandates that state agencies accept only electronic submissions for competitive solicitations via BidBuy, effective immediately. Paper submissions, USB drives, DVDs, or materials delivered outside BidBuy are not permitted and will not be considered. Agencies must utilize the most current template versions for IFBs and RFPs, specifically version 23.3 or later for IFBs and version 23.4 or later for RFPs, which include updated instructions that only electronic submissions through BidBuy will be accepted. The Notice of Electronic Submission Only form (version 23.1 or later) must be included when using newer templates. All solicitation templates and forms are located on the CPO's website at the specified URL. Questions regarding the notice should be directed to the State Purchasing Officer or the Chief Procurement Office.
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