Cover Letter - 191T7023Q0050.pdf

U.S. Embassy Rome, Italy

GSO/Acquisitions

Rome, August 10, 2023

Dear Prospective Offeror:

Subject: Request for Quotes 191T7023Q0050 – MSB South-East Wing VRF Replacement

Enclosed is a Request for Quotes (RFQ) for the replacement of the Heating, Ventilation and Air Conditioning system at the South-East Wing of the Mel Sembler Building, located on the U.S.

Embassy compound, in Rome, Italy. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The Embassy intends to conduct a site visit on August 28, 2023 at 10:00 a.m., and all prospective offerors are invited to attend.

Offerors interested in attending should e-mail the names all individuals who will participate to the site visit to the following e-mail address RomeGSO-AcquisitionsDL@state.gov no later than August 24, 2023, at 17:00 to arrange access to the building. For additional information see Section J of the attached Request for Quotation (RFQ).

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by September 11, 2023 at 12:00 (noon) local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to RomeGSO-Offers@state.gov.

It is important to make sure the submission is made in specific size and format; in MS Office, o Pdf, or zip formats. The file size must not exceed 25MB. If too large, you may send your offer in separate e-mails. No Certified Mail (PEC) will be accepted.

mailto:RomeGSO-AcquisitionsDL@state.gov mailto:RomeGSO-Offers@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Mary Elizabeth Knapp Contracting Officer

Enclosure:

As Stated

08/10/2023 10:10 GMT

Knapp, Mary (KnappMEX@state.gov) https://www.sam.gov/