county of mchenry 26-9336 traffic counts and traffic engineering studies.pdf

McHenry County Procurement

2200 N Seminary Avenue, Woodstock, IL 60098

REQUEST FOR QUALIFICATIONS

RFQ 26-9336

TRAFFIC COUNTS AND TRAFFIC ENGINEERING STUDIES

Introduction

The County of McHenry, Illinois, hereby solicits qualified and interested firms to submit statements of qualifications (“Qualifications”) for providing all services, supervision, labor, and equipment necessary to provide the County with various 24-hour intersection counts as well as traffic engineering studies at various locations on the McHenry County highway system and do so in accordance with federal, state, and local laws and regulations

(both current and amended).

Contact Information:

Djuana Leonard, C.P.M., Assistant Procurement Manager, Email: dmleonard@mchenrycountyil.gov

The attention of bidders is directed to the McHenry County Purchasing Ordinance, revised March 30, 2026. This

Ordinance is incorporated by reference into this bid as if it were contained herein. Should there be a conflict between any instruction or information and the Purchasing Ordinance, the Purchasing Ordinance will take precedence.

Any communication regarding this solicitation between the date of issue and date of award is required to go through the County Procurement Department Only. Unauthorized contact with other McHenry County staff, officers, or

Engineering firms is strictly forbidden. ELECTRONIC COMMUNICATIONS REQUIRED.

Bids/Proposals/Qualifications shall be SUBMITTED ELECTRONICALLY (scan your bid file-Upload PDF and separate Excel file) using the menu link, titled "Submit Your RFP, RFQ, or Bid". All RFP, RFQ and Bids must clearly include the Bidder Name, Bid Number & Title.

SCHEDULE OF EVENTS:

July 13, 2026 Solicitation Available on County Website

July 16, 2026 All Questions regarding RFQ due no later than 12:00PM (CST)

Submit by Email to dmleonard@mchenrycountyil.gov

July 20, 2026 All Questions Answered via Addendum & Posted to the County Website no later than 4:00PM (CST)

July 27, 2026 Submissions due no later than 9:00AM (CST)

August 3, 2026 Evaluations & Short Listing of Firms

August 26, 2026 Transportation Committee Approval

September 15, 2026 County Board Approval

September 21, 2026 Anticipated Notice to Proceed

GENERAL INFORMATION:

Definition: Request for Qualifications (RFQ) is a method of procurement permitting discussions with responsible Professionals prior to negotiation of a contract. Qualifications will be opened and evaluated in private. Selection will be based on the criteria set forth herein.

Digital Materials: All digital and printed public-facing materials and engagement events produced for this project must meet the requirements of Title II of the Americans with Disabilities Act and the Web Content Accessibility

Guide (WCAG) 2.1, Level AA.

Receipt and Handling of Qualifications: Qualifications shall be opened in private by the Evaluation

Committee to avoid disclosure of contents to competing Professionals.

Freedom of Information Act: Individuals or firms are to submit one ELECTRONIC submission. All data and documentation submitted as part of this request shall become the property of McHenry County. After a contract is executed, all submissions, responses, and documents/materials shall be considered public information and will be made available for inspection in accordance with the Illinois Freedom of Information Act.

Your company may provide a redacted version of your submission which will be used for FOIA purposes.

Evaluation of Submittal: The Qualifications submitted by Professionals shall be evaluated solely in accordance with the criteria set forth in the RFQ.

McHenry County will use the following criteria in evaluating proposals received in response to this RFQ. The evaluation of proposals and the selection of the successful proposal will be based on the information provided by the Professional in its proposal, including, without limitation, responses to the Professional’s qualifications.

Evaluation of Qualifications will be done by the County staff. Qualifications will be evaluated on experience in doing projects of a similar nature and adherence to specifications. These criteria are to be utilized in the evaluation of qualifications for development of the short list of Professionals to be considered for interviews and/or potential negotiations. Individual criteria may in all probability be assigned varying weights at the

County’s discretion to reflect relative importance. Professionals are required to address each evaluation criteria in the order listed and to be specific in presenting their qualifications.

1. Technical Approach: Proposed methodology, QA/QC procedures, etc. Demonstrated quality assurance procedures and schedule to ensure a timely, effective and professional provision of services.

(Weighted at 15%)

2. Firm Experience: The Firm’s general experience, stability, and history of performance on projects similar to the one under consideration. Three (3) similar projects shall be provided. Key staff and their role on the Firm’s similar projects shall be identified. (Weighted at 20%)

3. Specialized Expertise: Staff/Firm expertise (i.e. Drainage, Structural, Traffic, etc.) as it relates to the project under consideration. References on key staff and project resumes to awards received by the firm or staff, technical papers authored by key staff, and other forms of indications of specialized expertise will be considered in this category. (Weighted at 30%)

4. Staff Capabilities: The education, experience, and expertise of the Firm’s key employees as they relate to the proposed scope of services and to the degree to which the services meet the needs of the County.

Key staff resumes shall be provided for review of qualifications, competence, and past performance.

(Weighted at 15%)

5. Workload Capacity: Present workload with attention to current and future commitments of firm, available personnel, particularly those key persons expected to be assigned to the project, and availability of adequate equipment and facilities to do the work expeditiously. (Weighted at 10%)

6. Past Performance: The firm must have demonstrated a history of professional, reliable, and dependable service to governmental entities. Firms will be evaluated on the recommendations and opinions of the

Firm’s previous clients as to its ability to meet deadlines and remain within budget. Staff sense of responsibility, attitudes, concern for economy, efficiency, environment, quality of service, etc. will be taken into consideration. (Weighted at 10%)

7. In-state/Local Presence: Proximity to project. This will not be a factor in every project.

(Weighted at 0%)

The Evaluation Committee may conduct interviews with and/or require presentations, as set forth above in the

Schedule of Events, of the Professionals who submit acceptable or potentially acceptable Qualifications. Such

Professionals shall be accorded fair and equal treatment with respect to any opportunity for interviews. During the course of such interviews, the Evaluation Committee shall not disclose any information derived from one submittal to any other Professional.

The County shall evaluate the Professionals submitting Qualifications, taking into account qualifications, ability of professional personnel, past record and experience, performance data on file, willingness to meet time requirements, location, workload of the Professional, approach to the project, ability to furnish the required services, and such other qualification-based factors as the County may determine in writing are applicable.

Selection: On the basis of the evaluations, interviews and presentations, the County shall select no fewer than three Professionals which it determines to be the most qualified to provide services regarding the specific project. The County shall then contact the Professional ranked most preferred and attempt to negotiate a contract at a fair and reasonable compensation, taking into account the estimated value, scope, complexity, and professional nature of the services to be rendered. If fewer than three Professionals submit Qualifications and the County determines that one or both of those Professionals are so qualified, the County may proceed to negotiate a contract as set forth herein.

Selection shall be made of the Professional deemed to be fully qualified and best suited among those submitting

Qualifications, on the basis of the factors involved in the RFQ.

It is the intent of the County of McHenry to select the Professional whose Qualifications meet or exceed the requirements as outlined herein. Information and/or factors gathered during interviews, presentations, negotiations and any reference checks, in addition to the evaluation criteria stated in the RFQ, and other information or factors deemed relevant by the County, shall be used in the final selection decision.

Negotiations: The County shall prepare a written description of the scope of the proposed services to be used as a basis for negotiations and shall negotiate a contract with the highest qualified Professional at compensation that the County determines in writing to be fair and reasonable. In making this decision the County shall take into account the estimated value, scope, complexity and professional nature of the services to be rendered.

If the County is unable to negotiate a satisfactory contract with the Professional which is most preferred, negotiations with that Professional shall be terminated. The County shall then begin negotiations with the firm which is next preferred. If the County is unable to negotiate a satisfactory contract with that Professional, negotiations with that Professional shall be terminated. The County shall then begin negotiations with the

Professional which is next preferred.

If the County is unable to negotiate a satisfactory contract with any of the selected Professionals, the County shall re-advertise the project based on a re-evaluation of the architectural, engineering, or land surveying services requested, including the estimated value, scope, complexity, and fee requirements.

Notice of Unacceptable Submittal: When the Evaluation Committee determines a Professional’s

Qualifications to be unacceptable, such Professional shall not be afforded an additional opportunity to supplement its Qualifications.

Rejection of Qualifications/RFQ’s, Waiver of Irregularities: McHenry County reserves the right to reject any or all Qualifications, to waive irregularities, and to accept that Qualification which is considered to be in the best interest of the County. Any such decision shall be considered final.

PROJECT DESCRIPTION AND SCOPE

McHenry County Division of Transportation desires to contract with a qualified engineering firm to assist the

County of McHenry in traffic counts and traffic studies on various County Highways.

Anticipated Work Items may include, but are not limited to the following:

• Performance of various traffic counts is listed below.

o Road Volume Data Counts which may include volume, speed, and classification counts on roadway segments. Location list follows the scope of work.

o Intersection counts (turning movement counts) with or without pedestrians, as needed.

o Roundabout counts with or without pedestrians, as needed.

o Pedestrian and Bike Pathway Counts which may include at grade pedestrian crossings or separated grade pedestrian crossing. At grade crossing counts shall include opposing road segment counts, as needed.

• Traffic shall be counted on any Tuesday, Wednesday, or Thursday excluding holidays and weeks with holidays or days when school is not in session. Special event counts may be needed and would include possible counts on weekend during events such as festivals.

• Pedestrian counts shall be a four-day count from Thursday through Sunday.

• Successive counts on the same road shall be performed on the same day as directed by the McHenry

County Division of Transportation.

• All traffic count data shall be delivered in Microsoft Excel format (example will be provided by the

McHenry County Division of Transportation). Individual reports for all counts performed shall be in both Excel and Adobe PDF format.

• The various traffic counts shall be collected by Miovision which is approved by the MCDOT. Access to the traffic data shall be given to MCDOT for downloading reports and reviewing the count video.

Reports for all counts performed will be in both Excel and Adobe PDF format.

• Provide coordination with the general public, Engineering Consultants, and Local Agencies as needed.

• Performance of traffic studies such as warrant analysis for traffic signals and stop control signs based upon current MUTCD requirements. Performance of other traffic studies as needed based on the ITE’s

Traffic Engineering Handbook, 7th Edition.

The selected engineering firm will be required to respond to McHenry County review comments in Bluebeam

Revu software, if applicable. Note that the software is free to download and use in View Mode.

The selected engineering firm will be required to submit all traffic data, reports and documents to the County’s

Asset Management Software. Access will be given by the Division of Transportation’s Senior GIS Analyst.

Primary electronic project communication between the consultant and County is expected to occur over

Microsoft Teams.

It is the intent to solicit interest from those firms that are prequalified by the Illinois Department of

Transportation to perform this type of work.

• Special Studies – Traffic Studies

• Special Plans – Traffic Signals

LOCATION LIST – 24-HOUR ADT (VOLUME, CLASSIFICATION, SPEED) TRFFIC COUNTS

Exhibit 1:

Highway Count Location List

24-hour Road Volume Data Count (Volume, Speed, Classification)

Location ID Highway From To

1 Alden Road State Line Road IL Route 173

2 Alden Road IL Route 173 Durkee Road

3 Alden Road Durkee Road McGuire Road

4 Alden Road McGuire Road Nelson Road

5 Altenberg Road IL Route 173 Alden Road

6 Durkee Road Alden Road Johnson Road

7 Johnson Road Durkee Road O’Brien Road

8 O'Brien Road Johnson Road IL Route 47

9 Charles Road Nelson Road IL Route 47

10 Charles Road IL Route 47 IL Route 120

11 Greenwood Road IL Route 173 Tryon Grove Road

12 Greenwood Road Tryon Grove Road W Wonder Lake Road

13 Greenwood Road W Wonder Lake Road IL Route 120

14 Tryon Grove Road Greenwood Road Keystone Road

15 Tryon Grove Road Keystone Road IL Route 31

16 Keystone Road WI State Line IL Route 173

17 Keystone Road IL Route 173 Tryon Grove Road

18 Main Street Blivin Street Wilmot Road

19 Main Street Wilmot Road State Park Road

20 Blivin Street US Route 12 Main Street

21 Richardson Road Main Street IL Route 173

22 Wilmot Road US Route 12 IL Route 173

23 Wilmot Road IL Route 173 WI State Line

24 Spring Grove Road US Route 12 Ringwood Road

25 Spring Grove Road Ringwood Road Johnsburg Road

26 Johnsburg Road IL Route 31 Chapel Hill Road

27 Chapel Hill Road Johnsburg Road Bay Road

28 Chapel Hill Road Bay Road IL Route 120

29 Chapel Hill Road IL Route 120 River Road

30 Bay Road Chapel Hill Road Cuhlman Road

31 Bay Road Cuhlman Road Sequoia Drive

32 Lawrence Road State Line Road Maxon Road

33 Lawrence Road Maxon Road Lilja Road

34 Lawrence Road Lilja Road Oak Grove Road

35 Lawrence Road Oak Grove Road Ramer Road

36 Lawrence Road Ramer Road IL Route 173

37 Ramer Road Oak Grove Road Lawrence Road

38 Oak Grove Road IL Route 173 Ramer Road

39 Oak Grove Road Lawrence Road Lawrence Road

40 Oak Grove Road US Route 14 Reese Road

41 Oak Grove Road Reese Road IL Route 173

42 Hunter Road County Line Road White Oaks Road

43 White Oaks Road Hunter Road IL Route 173

44 Flat Iron Road County Line Road Island Road

45 Flat Iron Road Island Road IL Route 173

46 Airport Road Flat Iron Road US Route 14

47 McGuire Road US Route 14 Irish Lane

48 McGuire Road Irish Lane Alden Road

49 Nelson Road Alden Road Hartland Road

50 Nelson Road Hartland Road Deep Cut Road

51 Deep Cut Road Nelson Road US Route 14

52 Hartland Road Nelson Road US Route 14

53 Hughes Road US Route 14 Kishwaukee Valley Road

54 Dunham Road US Route 14 Menge Road

55 Dunham Road Menge Road IL Route 23

56 Menge Road Dunham Road Kishwaukee Valley Road

57 Deerpass Road Kishwaukee Valley Road River Road

58 Deerpass Road River Road IL Route 176

59 Hobe Road Kishwaukee Valley Road South Street

60 Kishwaukee Valley Road County Line Road IL Route 23

61 Kishwaukee Valley Road IL Route 23 Vermont Road

62 Kishwaukee Valley Road Vermont Road Hughes Road

63 Kishwaukee Valley Road Hughes Road US Route 14

64 Franklinville Road South Street Perkins Road

65 Franklinville Road Perkins Road IL Route 176

66 Vermont Road Kishwaukee Valley Road Garden Valley Road

67 Garden Valley Road Millstream Road Union Road

68 Millstream Road Garden Valley Road IL Route 176

69 Union Road Garden Valley Road IL Route 176

70 Union Road IL Route 176 Highbridge Road

71 Main Street Highbridge Road Jefferson Street

72 Jefferson Street Main Street Water Tower Lane

73 W Union Road Water Tower Lane US Route 20

74 S Union Road W Union Road US Route 20

75 Coral Road S Union Road IL Route 23

76 Maple Street Frances Street Coral Road

77 Maple Street Coral Road Harmony Road

78 Genoa Road Poplar Road Harmony Road

79 Hampshire Road Harmony Road Getty Road

80 Harmony Road Crawford Road IL Route 23

81 Harmony Road IL Route 23 US Route 20

82 Harmony Road US Route 20 Marengo Road

83 Marengo Road US Route 20 Seeman Road

84 Marengo Road Seeman Road Main Street

85 Main Street Marengo Road Lois Lane

86 River Road Chapel Hill Road Charles J Miller Road

87 River Road Charles J Miller Road Lily Lake Road

88 River Road Lily Lake Road IL Route 176

89 Roberts Road IL Route 176 Lake County Line

90 Charles J Miller Road River Road IL Route 31

91 Bull Valley Road IL Route 31 Ridgeview Drive

92 Bull Valley Road Ridgeview Drive Crystal Lake Road

93 Crystal Lake Road Bull Valley Road Mason Hill Road

94 Walkup Road Mason Hill Road Crystal Springs Road

95 Walkup Road Crystal Springs Road Edgewood Road

96 Walkup Road Edgewood Road IL Route 176

97 Country Club Road Fleming Road Ridgefield Road

98 Ridgefield Road US Route 14 Country Club Road

99 Ridgefield Road Country Club Road US Route 14

100 County Line Road Cook County Line Haegers Bend Road

101 Lake Cook Road Haegers Bend Road IL Route 62

102 Elgin Road Lake Cook Road IL Route 62

103 Cary-Algonquin Road US Route 14 Klasen Road

104 Cary Road Klasen Road Main Street

105 Virginia Road US Route 14 Pyott Road

106 Virginia Road Pyott Road James R Rakow Road

107 Virginia Road James R Rakow Road IL Route 31

108 Pyott Road Virginia Road James R Rakow Road

109 Pyott Road James R Rakow Road Oak Street

110 Pyott Road Oak Street Algonquin Road

111 Ackman Road Haligus Road Lakewood Road

112 Ackman Road Lakewood Road Huntley Road

113 Ackman Road Huntley Road Golf Course Road

114 Ackman Road Golf Course Road Randall Road

115 Lakewood Road Ackman Road Miller Road

116 Lakewood Road Miller Road Algonquin Road

117 Algonquin Road IL Route 47 Lakewood Road

118 Algonquin Road Lakewood Road Harvest Gate Road

119 Algonquin Road Harvest Gate Road Oakleaf Road

120 Algonquin Road Oakleaf Road Pyott Road

121 Algonquin Road Pyott Road IL Route 31

122 Randall Road County Line Road Harnish Drive

123 Randall Road Harnish Drive Huntington Drive

124 Randall Road Huntington Drive Algonquin Road

125 Randall Road Algonquin Road Acorn Lane

126 Randall Road Ackman Road McHenry Avenue

127 James R Rakow Road McHenry Avenue Pyott Road

128 James R Rakow Road Pyott Road Virginia Road

129 James R Rakow Road Virginia Road Pingree Road

130 James R Rakow Road Pingree Road IL Route 31

SUBMITTAL FORMAT REQUIREMENT:

When preparing submittals for McHenry County, the following requirements shall be adhered to and presented in the order listed below. Each bulleted item shall be limited to one (1) separate page each unless otherwise noted.

• Cover letter transmitting the proposal on the firm’s letterhead describing the composition and proposal contents, the primary point of contact, and that person’s contact information.

• Table of Contents with page numbers, identifying the approach, resumes, etc.

• Section 1: Project Understanding/Approach summary. Demonstrate a clear vision of the project outcome, as well as the methodologies and philosophies necessary to achieve the desired outcome.

Summary shall be limited to two (2) pages.

• Section 2: Listing of key staff, presented in an overall organizational chart format, with roles and responsibilities of each.

• Section 3: Key staff resumes. Project Manager/key staff members must be clearly identified in the proposal, and the resumes of the Project Manager and key staff and sub-consultant staff must be included. Resumes shall be limited to one (1) page each. All resumes shall CLEARLY differentiate between work experience gained at the current firm and work experience gained while working for other firms. Resumes should indicate the number of years of experience in the profession and number of years of experience with the firm for each project team member. Professional registration information, awards, and training shall also be provided.

• Section 4: Provide a minimum of three (3) and up to four (4) ongoing or completed projects within the last five (5) years of similar scope and magnitude that demonstrate the firm or team has experience in performing work requested by the County. Project resumes shall be a half page each and be on a maximum of two (2) pages.

• The following are mandatory and MUST be included with the Request for Qualification submittal:

o IDOT’s Certificate of Eligibility/IDOT Statement of Experience and Financial Condition (SEFC) o Affidavit of Availability (BC 57) (2 pages)

MANDATORY PAGE

REFERENCES & EXCEPTIONS

List three (3) references, other than McHenry County, you have done similar work, service or supplied similar products to within the last twelve (12) months. Email addresses are required.

It is the responsibility of the submitter to ensure references respond to the County in a timely manner.

Entity: __________________________________Contact Person: ____________________________

Address: ___________________________________________________________________

City, State, Zip Code: _________________________________________________________

Telephone Number: _________________Email Address: _________________________________

Exceptions to this RFQ, Standard T&C, and Purchasing Ordinance (If none, write “none”):

CERTIFICATIONS

▪ I acknowledge there to be Seven (7) Mandatory Pages for my submission to be considered:

References & Exceptions Page, Certifications Page, Signature Page, W-9, IDOT’s Certificate of Eligibility/IDOT Statement of Experience and Financial /condition (SEFC), Affidavit of Availability (BC 57) (2 pgs.), in addition to RFQ requirements Yes

▪ Vendor certifies it has not been barred from contracting with a unit of State or Local

Government because of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended [720 ILCS 5/33E-3 or 720 ILCS 5/33E-4]. A contractor who knowingly makes a false statement, material to the certification, commits a Class 3 felony. Yes

▪ Vendor certifies it is aware that all contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12) and this Solicitation

Is Subject to, Is not Subject to the Illinois Prevailing Wage Act. Yes

▪ Vendor acknowledges this Solicitation Is Subject to, Is not Subject to the Employment of Illinois Workers in Public Works Act (30 ILCS 570/3) and will comply with the requirements set forth in this Act. Yes

▪ I acknowledge this Solicitation Requires, Does not Require a Bid Bond Yes Bid Security shall be in an amount equal to at least ten percent (10%) of the amount of the Bid except for the Division of Transportation, which should be at least five percent (5%). Bid Security shall be a bond provided by a surety company authorized to do business in the State of Illinois, or a certified check, bank draft, or cashier’s check.

▪ I acknowledge this Solicitation Requires, Does not Require

Performance & Payment Bonds Yes

▪ Vendor understands that, in submitting this bid/proposal, it waives all right to plead any misunderstandings regarding the foregoing information presented in the Solicitation

Documents, including but not limited to, the McHenry County Purchasing Ordinance, Standard Terms and Conditions, and All Addendums. Yes

SIGNATURE PAGE – AUTHORIZED NEGOTIATORS

▪ State full names, titles and addresses of all responsible principles and/or partners below and/or Authorized

Negotiators:

Name and Title: ______________________________________________________________________

City, State and Zip Code: _______________________________________________________________

Telephone Number: _______________________ Email: ______________________________________

Name and Title: ______________________________________________________________________

City, State and Zip Code: _______________________________________________________________

Telephone Number: _______________________ Email: ______________________________________

▪ I have carefully examined the Bid or Request, Scope of Work, Specifications, and any other documents accompanying or made a part of this Bid or Request. I hereby propose to furnish the goods or services specified.

I agree my proposal will remain firm for a period of up to 120 days from Due Date in order to allow the County time to evaluate the qualifications submitted. I verify all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify I am duly authorized to submit on behalf of the firm as its act and deed, and the firm is ready, willing, and able to perform if awarded the contract. I further certify, under oath, this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service. No officer, employee or agent of the County of McHenry or any other proposer is interested in said proposal and the Undersigned executed this

Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

Contact Person for Solicitation Questions/Clarification: __________________________________

Email Address: ______________________________________

Individual/Company/Corporation: ________________________________________________________

Business Address: ______________________________________________________________________

City, State, Zip Code: ___________________________________________________________________

Printed Name & Title:_____________________________________________________________

Email: ______________________________________________________

Authorized Signature: ___________________________________________ Date: _______________