county of mchenry 26-9241 gis consulting services.pdf

McHenry County Procurement Division 2200 N Seminary Avenue, Woodstock, IL 60098

REQUEST FOR QUALIFICATIONS

RFQ 26-9241

GIS CONSULTING SERVICES

Introduction:

McHenry County, Illinois is soliciting Request for Qualifications from qualified firms for professional services for ongoing GIS consulting as detailed below for over the next two years beginning in December fiscal year 2026-27.

Contact Information:

Geoffrey Bauernfeind, Procurement Specialist E-mail: gwbauernfeind@mchenrycountyil.gov

The attention of bidders is directed to the McHenry County Purchasing Ordinance, revised March 30, 2026. This Ordinance is incorporated by reference into this bid as if it were contained herein.

Should there be a conflict between any instruction or information and the Purchasing Ordinance, the Purchasing Ordinance will take precedence.

All communication regarding this solicitation between the date of issue and date of award is required to go through the County Procurement contact shown above. Unauthorized contact with other McHenry County staff, officers, or consultants is strictly forbidden. ELECTRONIC

COMMUNICATIONS REQUIRED.

Bids/Proposals/Qualifications shall be SUBMITTED ELECTRONICALLY (scan your file-Upload PDF) using the menu link, titled "Submit Your RFP, RFQ, or Bid". All RFP, RFQ and Bids must clearly include the Bidder Name, Bid Number & Title.

SCHEDULE OF EVENTS

June 11, 2026 Solicitation Available on County Website

June 18, 2026 Questions regarding this RFP are due no later than 12:00PM CST Submit by email to gwbauernfeind@mchenrycountyil.gov

June 25, 2026 Questions answered via Addendum & posted to the County Website no later than 4:00PM CST

July 02, 2026 Submissions due no later than 9:00AM CST

GENERAL INFORMATION:

Digital Materials: All digital and printed public-facing materials and engagement events produced for this project must meet the requirements of Title II of the Americans with Disabilities Act and the Web Content Accessibility Guide (WCAG) 2.1, Level AA.

Freedom of Information Act: Individuals or firms are to submit one ELECTRONIC submission.

All data and documentation submitted as part of this request shall become the property of McHenry County. After a contract is executed, all submissions, responses, and documents/materials shall be considered public information and will be made available for inspection in accordance with the Illinois Freedom of Information Act.

Your company may provide a redacted version of your submission, which will be used for FOIA purposes.

Absolutely no submissions will be accepted after the time specified. Late submissions shall be rejected and returned unopened to the sender. The County of McHenry cannot be held responsible for any delay, regardless of reason, in the transmission of submissions.

Negotiations: The County of McHenry reserves the right to negotiate specifications, terms, and conditions, which may be necessary or appropriate to the accomplishment of the purpose of this Request. The County may require the Request and the offeror's proposal be incorporated in full or in part as Contract Documents. This implies that this Request and all responses, supplemental information, and other submissions provided by the contractor during discussions or negotiations may be held by the County of McHenry as contractually binding on the successful Contractor.

Evaluation of Submittal The Submissions from Professionals shall be evaluated solely in accordance with the criteria set forth in the Solicitation.

Evaluation Evaluation of Submissions will be done by the County staff. Submissions will be evaluated on experience in doing projects of a similar nature and adherence to specifications. These criteria are to be utilized in the evaluation of submissions for development of the short list of Professionals to be considered for interviews and/or potential negotiations. Individual criteria may in all probability be assigned varying weights at the County’s discretion to reflect relative importance. Professionals are required to address each evaluation criteria in the order listed and to be specific in presenting their qualifications.

1. Technical Approach: Proposed methodology, QA/QC procedures, innovations, etc. Demonstrated quality assurance procedures and schedule to ensure a timely, effective and professional provision of services. (Weighted at 25%)

2. Firm Experience: The Firm’s general experience, stability, and history of performance on projects similar to the one under consideration. Three (3) similar projects shall be provided. Key staff and their role on the Firm’s similar projects shall be identified. (Weighted at 20%)

3. Specialized Expertise: Staff/Firm expertise (i.e. Drainage, Structural, Traffic, etc.) as it relates to the project under consideration. References on key staff and project resumes to awards received by the firm or staff, technical papers authored by key staff, and other forms of indications of specialized expertise will be considered in this category. (Weighted at 20%)

4. Staff Capabilities: The education, experience, and expertise of the Firm’s key employees as they relate to the proposed scope of services and to the degree to which the services meet the needs of the County. Key staff resumes shall be provided for review of qualifications, competence, and past performance.

(Weighted at 15%)

5. Work Load Capacity: Present workload with attention to current and future commitments of firm, available personnel, particularly those key persons expected to be assigned to the project, and availability of adequate equipment and facilities to do the work expeditiously. (Weighted at 10%)

6. Past Performance: The firm must have demonstrated history of professional, reliable, and dependable service to governmental entities. Firms will be evaluated on the recommendations and opinions of the Firm’s previous clients as to its ability to meet deadlines and remain within budget. Staff sense of responsibility, attitudes, concern for economy, efficiency, environment, quality of service, etc. will be taken into consideration. (Weighted at 10%)

The Evaluation Committee may conduct interviews with and/or require presentations of the Professionals who submit acceptable or potentially acceptable Qualifications. Such Professionals shall be accorded fair and equal treatment with respect to any opportunity for interviews. During the course of such interviews, the Evaluation Committee shall not disclose any information derived from one submittal to any other Professional. The County shall evaluate the Professionals submitting, taking into account qualifications, ability of professional personnel, past record and experience, performance data on file, willingness to meet time requirements, location, workload of the Professional, approach to the project, ability to furnish the required services, and such other qualification-based factors as the County may determine in writing are applicable.

Selection On the basis of the evaluations, interviews, and presentations, the County shall select no fewer than three Professionals which it determines to be the most qualified to provide services regarding the specific project. The County shall then contact the Professional ranked most preferred and attempt to negotiate a contract at a fair and reasonable compensation, taking into account the estimated value, scope, complexity, and professional nature of the services to be rendered. If fewer than three Professionals submit and the County determines that one or both of those Professionals are so qualified, the County may proceed to negotiate a contract as set forth herein.

Selection shall be made of the Professional deemed to be fully qualified and best suited among those submitting, on the basis of the factors involved.

It is the intent of the County of McHenry to select the Professional who meets or exceeds the requirements as outlined herein. Information and/or factors gathered during interviews, presentations, negotiations and any reference checks, in addition to the evaluation criteria stated, and other information or factors deemed relevant by the County, shall be used in the final selection decision.

Negotiations The County shall prepare a written description of the scope of the proposed services to be used as a basis for negotiations and shall negotiate a contract with the highest qualified Professional at compensation that the County determines in writing to be fair and reasonable. In making this decision the County shall take into account the estimated value, scope, complexity and professional nature of the services to be rendered.

If the County is unable to negotiate a satisfactory contract with the Professional which is most preferred, negotiations with that Professional shall be terminated. The County shall then begin negotiations with the firm which is next preferred.

If the County is unable to negotiate a satisfactory contract with that Professional, negotiations with that Professional shall be terminated. The County shall then begin negotiations with the Professional which is next preferred.

If the County is unable to negotiate a satisfactory contract with any of the selected Professionals, the County shall re-advertise the project based on a re-evaluation of the architectural, engineering, or land surveying services requested, including the estimated value, scope, complexity, and fee requirements.

Scope and Specifications

Overview

McHenry County, Illinois is soliciting Request for Qualifications from qualified firms for professional services for ongoing GIS consulting as detailed below for over the next two years beginning in December fiscal year 2026-27. McHenry County is located in Northeast Illinois and currently has around +/- 150,000 real estate parcels contained in roughly 600 square miles.

The McHenry County GIS Department uses ESRI software to manage and deploy enterprise geodatabases and GIS applications across County Departments. Currently the County uses ArcGIS Server, ArcGIS GeoEvent, ArcGIS Image Server, ArcGIS Online, ArcGIS Enterprise, and ArcGIS Pro. The County also uses MS SQL Server 2016 as the RDBMS that houses the geodatabases. Currently, McHenry County has ArcGIS Server web applications that are running on both the internet and intranet. These applications utilize ArcGIS JavaScript API, ArcGIS Maps SDK for Java, ASP.NET, .NET Framework, C#, AJAX, and JavaScript/HTML5, ArcGIS Maps SDK for Java, and SQL reporting services.

ONGOING CONSULTING SERVICES

McHenry County is seeking a qualified candidate that will be required to perform the following services:

Enterprise Geodatabase Professional Services

The qualified candidate will be required to assist with all geodatabase support with ArcSDE and MS SQL Server. These services will include, but are not limited to, database administration, troubleshooting, development, and design. The County has multiple geodatabases that cover several different types of datasets such as parcels, environmental features, census data, point of interest data, transportation information, and much more. Additionally, knowledge of SQL reporting services required.

ArcGIS Server Professional Services Qualified candidate will be required to assist the County with all existing applications as well as with the development of new applications. This is including but is not limited to administration, design, development, and implementation.

Application Development Professional Services The qualified firm will also need to have proven experience with and extensive knowledge of ArcGIS Server, ArcObjects, .NET framework, ASP.NET, C#, AJAX, JavaScript/HTML 5, IIS, REACT, ArcGIS JavaScript API, ArcGIS Maps SDK for Java, ArcGIS API for Python, and ArcPy. Application development may be required with ArcGIS Server. The qualified candidate should submit examples of such applications and interactive maps using this technology that they have developed and maintained successfully with clients. Qualified firm will be required to use best practices for application development, including but not limited to utilization of proper coding standards, security measures and design, documentation, architecture, and naming conventions.

ArcGIS Online & ArcGIS Portal Support The qualified firm will need to have proven experience administering, setting up, and managing web applications for ArcGIS Online & ArcGIS Portal.

Network Administration The qualified firm will assist the County with some network administration. The selected firm will need to have proven experience with deploying applications with a reverse proxy, knowledge of best practices with security when deploying GIS applications, and knowledge of server and network requirements when deploying GIS applications.

On-Call Support The qualified candidate will need to be available to assist the County in resolving emergency GIS web application system outages. This support may need to occur after business hours and/or on weekends.

Transfer of Knowledge, Training, and Documentation The qualified candidate will be required to transfer knowledge as needed, provide training to staff when requested, and be able to create useful documentation when needed.

Additional Information

The successful firm will be expected to designate the proper number of qualified personnel to be available to McHenry County immediately for any network, software, hardware, or administrative problems related to these services along with reasonable timelines for additional programming and support. Please provide resumes of all key personnel responsible for the services your firm intends to provide.

The successful firm will be required to be available to provide services both on-site and remotely.

Outline

For the Request for Qualifications, please be sure to submit the following in your submittal:

1. Background Information about firm

2. Organizational Chart of Key Personnel who will directly be working on this project

3. Resumes of all individuals who will be working on this project

4. Show examples of direct experience of related project work including references and contact information for each project.

5. Describe your ability to provide on-call support.

MANDATORY PAGE

REFERENCES & EXCEPTIONS

List three (3) references, other than McHenry County, you have done similar work, service or supplied similar products to within the last twelve (12) months. Email addresses are required. It is the responsibility of the submitter to ensure references respond to the County in a timely manner.

Entity: ___________________________________________________________________

Contact Person: ___________________________________________________________

City, State, Zip Code: _______________________________________________________

Telephone Number: ____________Email Address: ________________________________

Entity: ___________________________________________________________________

Contact Person: ___________________________________________________________

Entity: ___________________________________________________________________

Contact Person: ___________________________________________________________

Exceptions to this RFQ, Standard T&C, and Purchasing Ordinance (If none, write “none”):

CERTIFICATIONS

I acknowledge there to be FOUR (4) Mandatory Pages for my submission to be considered in addition to information requested with the Scope and Specifications: References & Exceptions Page, Certifications Page, Signature Page, and W-9. Yes

Vendor certifies it has not been barred from contracting with a unit of State or Local Government because of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended [720 ILCS 5/33E-3 or 720 ILCS 5/33E-4].

A contractor who knowingly makes a false statement, material to the certification, commits a Class 3 felony. Yes

Vendor certifies it is aware that all contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12) and this Solicitation

Is Subject to, Is not Subject to the Illinois Prevailing Wage Act. Yes

Vendor acknowledges this Solicitation Is Subject to, Is not Subject to the Employment of Illinois Workers in Public Works Act (30 ILCS 570/3) and will comply with the requirements set forth in this Act. Yes

I acknowledge this Solicitation Requires, Does not Require a Bid Bond Yes Bid Security shall be in an amount equal to at least ten percent (10%)of the amount of the Bid except for the Division of Transportation, which should be at least five percent (5%). Bid Security shall be a bond provided by a surety company authorized to do business in the State of Illinois, or a certified check, bank draft, or cashier’s check.

I acknowledge this Solicitation Requires, Does not Require Performance & Payment Bonds Yes

Vendor understands that, in submitting this bid/proposal, it waives all right to Plead any misunderstandings regarding the foregoing information presented in the Solicitation Documents, including but not limited to, the McHenry County Purchasing Ordinance, Standard Terms and Conditions, and All Addendums. Yes

SIGNATURE PAGE – AUTHORIZED NEGOTIATORS

State full names, titles and addresses of all responsible principles and/or partners below:

Authorized Negotiators:

Name and Title:

Telephone Number: __________________ Email: ___________________________________

Name and Title:

Contact Person for Solicitation Questions/Clarification:

Name and Title:

I have carefully examined the Bid or Request, Scope of Work, Specifications, and any other documents accompanying or made a part of this Bid or Request. I hereby propose to furnish the goods or services specified. I agree my proposal will remain firm for a period of up to 120 days from Due Date in order to allow the County time to evaluate the qualifications submitted. I verify all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify I am duly authorized to submit on behalf of the firm as its act and deed, and the firm is ready, willing, and able to perform if awarded the contract. I further certify, under oath, this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service. No officer, employee or agent of the County of McHenry or any other proposer is interested in said proposal and the Undersigned executed this Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

Individual/Company/Corporation:

Business Address:

City, State, Zip Code:

Printed Name and Title:

Authorized Signature: ________________________________________________________

Date: _________________________

End of Document