county of kane 26-00176-06-BR_Bid Packet Randall Road.pdf

Bidding Instructions

▪ Bid Packets (including, among other things, plans, special provisions, prequalification requirements, addendums, proposal forms, etc.) shall only be available on-line via BidNet at: https://www.bidnetdirect.com/illinois/kanecounty

▪ Bidders must register as Vendors in BidNet to access Bid Packet materials. There is no charge to register. Follow the above link and click “Vendor Registration” in the upper right corner of the page. Enter your company information, and when prompted, select the "Limited Access" option. If you have questions or problems while registering, please call the BidNet Support Team at 800-835-4603 for direct assistance.

▪ Electronic submittal of all bid packet proposal items is required. The blank schedule of prices, included in the contract bid packet, is for information only. The specific unit prices for the bid quantities shall be entered into the Bidnet application, in order to properly submit a bid. If you have questions or problems while submitting bid packet proposal items, please call the BidNet Support Team at 800-835-4603 for direct assistance.

▪ Addendums to the bid packet may be made at any time by the County prior to the bid opening. As a registered Vendor in BidNet, you should receive automatic notification when an Addendum is issued. Nonetheless, it is still the Bidder’s responsibility to regularly check and verify on-line at https://www.bidnetdirect.com/illinois/kanecounty for any addendums to the bid packet prior to the bid opening.

▪ Prequalification is required of all bidders. All qualified bidders must meet the requirements specified in the subject bid proposal Special Provisions. Prequalification should be submitted electronically with proposals: however, prequalification letters will be accepted up to 24 hours after the bid opening.

▪ ‘Unofficial’ bid opening results will be posted in BidNet, after the advertisement closing date. Once all submitted documentation has been verified, ‘As Read’ bid opening results will be uploaded. As a registered Vendor in BidNet, you will receive automatic notification when any bid results have been posted.

▪ Time and Place of Opening Bids: Electronic bids are to be submitted to the electronic bidding system (BidNet Direct). All bids must be submitted to the BidNet system prior to

9:00 a.m August 18th, 2026 CDT at which the bids will be publicly opened from the BidNet secure system.

PLACE BID

Place Bid pop-up window.

All vendors/contractors must place an electronic bid. The online bid submission process will take

Create Bid: Proposal - Documents tab.

Create Bid: Proposal - Pricing tab.

Line Item Import Preview

Create Bid: Proposal - Questions tab.

Create Bid: Submission interface.

Bid Submission Confirmation modal window.

8-4-2026

BLR 12200 (Rev. 01/19/23)Page 2 of 6Completed08/02/26

Route(s) (Street/Road Name)

Randall Road over UPRR, CPK

Section Number

26-00176-06-BR

County

Kane

Local Public Agency

Kane County Division of Transpo

NOTICE TO BIDDERS

Sealed proposals for the project described below will be received at the office of Name of Office

BidNet Direct

Address https://www.bidnetdirect.com/Illinois/kanecounty until Time

9:00 AM on Date

08/18/26 .

Sealed proposals will be opened and read publicly at the office of Name of Office

BidNet Direct

Address https://www.bidnetdirect.com/Illinois/kanecounty at Time

9:00 AM on Date

08/18/26 .

DESCRIPTION OF WORK

Location

Randall Road over UPRR, CPKC & Tyler Creek (SN 045-3115)

Project Length

2,525 Ft.

Proposed Improvement

Expansion joint replacement and new bridge deck thin polymer overlay.

1. Plans and proposal forms will be available in the office of https://www.bidnetdirect.com/Illinois/kanecounty Bidders must register as Vendors in Bidnet to access and submit Bid Packet materials. There is no charge to register.

Contact: Ms. Calley McPherson at McPhersonCalley@co.kane.il.us (No Charge for Proposal)

2. Prequalification

If checked, the 2 apparent as read low bidders must file within 24 hours after the letting an "Affidavit of Availability" (Form BC 57) in triplicate, showing all uncompleted contracts awarded to them and all low bids pending award for Federal, State, County, Municipal and private work. One original shall be filed with the Awarding Authority and two originals with the IDOT District Office.

3. The Awarding Authority reserves the right to waive technicalities and to reject any or all proposals as provided in BLRS Special Provision for Bidding Requirements and Conditions for Contract Proposals.

4. The following BLR Forms shall be returned by the bidder to the Awarding Authority:

a. Local Public Agency Formal Contract Proposal (BLR 12200)

b. Schedule of Prices (BLR 12201)

c. Proposal Bid Bond (BLR 12230) (if applicable)

d. Apprenticeship or Training Program Certification (BLR 12325) (do not use for project with Federal funds.)

e. Affidavit of Illinois Business Office (BLR 12326) (do not use for project with Federal funds)

5. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The scheduled quantities of work to be done and materials to be furnished may be increased, decreased or omitted as hereinafter provided.

6. Submission of a bid shall be conclusive assurance and warranty the bidder has examined the plans and understands all requirements for the performance of work. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to conduct an in depth examination. The Awarding Authority will, in no case, be responsible for any costs, expenses, losses or changes in anticipated profits resulting from such failure or neglect of the bidder.

7. The bidder shall take no advantage of any error or omission in the proposal and advertised contract.

8. If a special envelope is supplied by the Awarding Authority, each proposal should be submitted in that envelope furnished by the Awarding Agency and the blank spaces on the envelope shall be filled in correctly to clearly indicate its contents. When an envelope other than the special one furnished by the Awarding Authority is used, it shall be marked to clearly indicate its contents. When sent by mail, the sealed proposal shall be addressed to the Awarding Authority at the address and in care of the official in whose office the bids are to be received. All proposals shall be filed prior to the time and at the place specified in the Notice to Bidders. Proposals received after the time specified will be returned to the bidder unopened.

9. Permission will be given to a bidder to withdraw a proposal if the bidder makes the request in writing or in person before the time for opening proposals.

BLR 12200 (Rev. 01/19/23)Page 3 of 6Completed08/02/26

Randall Road over UPRR, CPK

Section Number

26-00176-06-BR

County

Kane

Local Public Agency

Kane County Division of Transpo

PROPOSAL

1. Proposal of Contractor's Name

Contractor's Address

2. The plans for the proposed work are those prepared by HR Green, Inc.

and approved by the Department of Transportation on Aug 5, 2026 .

3. The specifications referred to herein are those prepared by the Department of Transportation and designated as "Standard Specifications for Road and Bridge Construction" and the " Supplemental Specifications and Recurring Special Provisions" thereto, adopted and in effect on the date of invitation for bids.

4. The undersigned agrees to accept, as part of the contract, the applicable Special Provisions indicated on the "Check Sheet for

Recurring Special Provisions" contained in this proposal.

5. The undersigned agrees to complete the work within working days or by 11/25/26 is granted in accordance with the specifications.

6. The successful bidder at the time of execution of the contract will be required to deposit a contract bond for the full amount of the award. When a contract bond is not required, the proposal guaranty check will be held in lieu thereof. If this proposal is accepted and the undersigned fails to execute a contract and contract bond as required, it is hereby agreed that the Bid Bond of check shall be forfeited to the Awarding Authority.

7. Each pay item should have a unit price and a total price. If no total price is shown or if there is a discrepancy between the products of the unit price multiplied by the quantity, the unit price shall govern. If a unit price is omitted, the total price will be divided by the quantity in order to establish a unit price. A bid may be declared unacceptable if neither a unit price nor a total price is shown.

8. The undersigned submits herewith the schedule of prices on BLR 12201 covering the work to be performed under this contract.

9. The undersigned further agrees that if awarded the contract for the sections contained in the combinations on BLR 12201, the work shall be in accordance with the requirements of each individual proposal for the multiple bid specified in the Schedule for Multiple Bids below.

10. A proposal guaranty in the proper amount, as specified in BLRS Special Provision for Bidding Requirements and Conditions for unless additional time

Contract Proposals, will be required. Bid Bonds will be allowed as a proposal guaranty. Accompanying this proposal is either a bid bond, if allowed, on Department form BLR 12230 or a proposal guaranty check, complying with the specifications, made payable to: County Treasurer of Kane .

The amount of the check is ( ).

Attach Cashier's Check or Certified Check Here

In the event that one proposal guaranty check is intended to cover two or more bid proposals, the amount must be equal to the sum of the proposal guaranties which would be required for each individual bid proposal. If the proposal guaranty check is placed in another bid proposal, state below where it may be found.

The proposal guaranty check will be found in the bid proposal for: Section Number 26-00176-06-BR .

BLR 12200 (Rev. 01/19/23)Page 4 of 6Completed08/02/26

Randall Road over UPRR, CPK

Section Number

26-00176-06-BR

County

Kane

Local Public Agency

Kane County Division of Transpo

CONTRACTOR CERTIFICATIONS

The certifications hereinafter made by the bidder are each a material representation of fact upon which reliance is placed should the Department enter into the contract with the bidder.

1. Debt Delinquency. The bidder or contractor or subcontractor, respectively, certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue unless the individual or other entity is contesting, in accordance with the procedure established by the appropriate Revenue Act, its liability for the tax or the amount of the tax. Making a false statement voids the contract and allows the Department to recover all amounts paid to the individual or entity under the contract in a civil action.

2. Bid-Rigging or Bid Rotating. The bidder or contractor or subcontractor, respectively, certifies that it is not barred from contracting with the Department by reason of a violation of either 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4.

A violation of section 33E-3 would be represented by a conviction of the crime of bid-rigging which, in addition to Class 3 felony sentencing, provides that any person convicted of this offense, or any similar offense of any state or the United States which contains the same elements as this offense shall be barred for 5 years from the date of conviction from contracting with any unit of State or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent on behalf of the corporation.

A violation of Section 33E-4 would be represented by a conviction of the crime of bid-rotating which, in addition to Class 2 felony sentencing, provides that any person convicted of this offense or any similar offense of any state or the United States which contains the same elements as this offense shall be permanently barred from contracting with any unit of State of Local government. No corporation shall be barred from contracting with any unit of State or Local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent on behalf of the corporation.

3. Bribery. The bidder or contractor or subcontractor, respectively, certifies that, it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois or any unit of local government, nor has the firm made an admission of guilt of such conduct which is a matter or record, nor has an official, agent, or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm.

4. Interim Suspension or Suspension. The bidder or contractor or subcontractor, respectively, certifies that it is not currently under a suspension as defined in Subpart I of Title 44 Subtitle A Chapter III Part 6 of the Illinois Administrative code. Furthermore, if suspended prior to completion of this work, the contract or contracts executed for the completion of this work may be canceled.

BLR 12200 (Rev. 01/19/23)Page 5 of 6Completed08/02/26

Randall Road over UPRR, CPK

Section Number

26-00176-06-BR

County

Kane

Local Public Agency

Kane County Division of Transpo

SIGNATURES

(If an individual)

Business Address

City State Zip Code

(If a partnership) Firm Name

Title

Business Address

City State Zip Code

Insert the Names and Addresses of all Partners

(If a corporation) Corporate Name

Title

Business Address

City State Zip Code

Insert Names of Officers President

Bidder Signature & Date

Signature & Date

Signature & Date

BLR 12200 (Rev. 01/19/23)Page 6 of 6Completed08/02/26

Secretary

Treasurer

Attest:

Secretary

Contract No. _________

Responsible Bidder Checklist KDOT To be completed by Contractor/Subcontractor

Project: Contract Number:

Business Name:

Business Address:

Contact Person: Phone:

Fax: E-mail:

For Office Use Only

Evidence of prequalification through the Illinois Department of Transportation Yes [ ] No [ ]

Evidence of (i) participation in applicable registered apprenticeship programs Yes [ ] No [ ] and (ii) evidence that each program has met the graduation requirement Yes [ ] No [ ]

Contractor’s verification of compliance with the requirements of

Kane County Ordinance No. 23-340. Yes [ ] No [ ]

Each Sub-Contractor’s verification of compliance with the requirements of

Kane County Ordinance No. 23-340 Yes [ ] No [ ]

RESPONSIBLE BIDDER REPRESENTATIONS

Contractor and all subcontractors shall complete this Responsible Bidder Representations Form (“Form”) and submit supporting documentation as required pursuant to Kane County Ordinance No. 23-340. Contractor must submit this Form and all supporting documentation with its bid.

Contractor shall be responsible for providing this Form to all subcontractors who will perform work on the project. All subcontractors’ Forms and supporting documentation must be submitted to the Kane County Division of Transportation (KDOT) prior to commencing work on the project.

Failure to comply with all submission requirements set forth in Kane County Ordinance No. 23- 340 is grounds for KDOT to determine that a submission is incomplete, which may result in a determination that Contractor is not a responsible bidder.

For the remainder of this Form, “Contractor” refers to the general contractor and all subcontractors. Each item must be answered. If the question is not applicable, answer “NA.”

If the answer is none, answer “none.”

The certifications set forth in this Form and all documents attached hereto shall become a part of any contract awarded to the Contractor. Furthermore, Contractor shall comply with these certifications during the term and/or performance of the contract.

The undersigned ___________________________, as ______________________ and on behalf (Name) (Title) of ____________________________________ certifies that:

(Contractor)

Illinois Department of Transportation Prequalification

Contractor has met all of the conditions required for prequalification as a potential bidder as set forth by the Illinois Department of Transportation Yes [ ] No [ ]

Registered Apprenticeship Programs

Contractor participates in apprenticeship training programs approved by and registered with the United States Department of Labor applicable to each trade it will perform on the project: Yes [ ] No [ ]

Each program meets the requirement that a program has graduated at least five (5) apprentices in each of the past five (5) years : Yes [ ] No [ ]

Subcontractors

Contractor has or will disclose the name and address of each subcontractor for whom the contractor has accepted a bid and/or intends to hire on any part of the project (Form A): Yes [ ] No [ ]

Contractor has or will provide a Form to all of the above-referenced subcontractors:

Yes [ ] No [ ]

Table A

Subcontractors who are anticipated to perform work on the Project

Name

Address

Work to be Performed

Documentation Attached (Contractor must initial next to each item):

_____ Table A: Name and address of subcontractors from whom Contractor has accepted a bid or intends to hire to perform work on any part of the project.

NOTE: All subcontractors shall complete and submit an Affidavit of Compliance no later than the date the subcontractor commences work on the project.

_____ Evidence of Prequalification through the Illinois Department of Transportation

_____ Evidence of participation is applicable registered apprenticeship programs

_____ Evidence that each apprenticeship program meets RBO graduation requirement

CONTRACTOR VERIFICATION

I certify that I am authorized to execute this Contractor Verification on behalf of the Contractor set forth on page one (1), that I have personal knowledge of all the information set forth herein, and that all statements, representations, information and documents provided in or with this Form and attachments hereto are true and accurate and are submitted in compliance with the requirements of Kane County Ordinance No. 23-340. Failure to comply with all submission requirements set forth in Kane County Ordinance No. 23-340 is grounds for the County of Kane to determine that a submission is incomplete, which may result in a determination that Contractor is not a responsible bidder.

The Contractor shall report any change in any of the facts stated in this Form within fourteen (14) days of the effective date of such change by completing and submitting a new Form. Failure to comply with this requirement is grounds for the Contractor to be deemed a non-responsible bidder.

Signature of Authorized Officer

Name of Authorized Officer (Print or Type)

Title

Telephone Number

Subscribed and sworn to before me this _____ day of ____________________, 20__.

Notary Public Signature & Seal

SUBCONTRACTOR VERIFICATION

I certify that I am authorized to execute this Subcontractor Verification on behalf of the Subcontractor set forth on page one (1), that I have personal knowledge of all the information set forth herein and that all statements, representations, information and documents provided in or with this Form and attachments hereto are true and accurate and are submitted in compliance with the requirements of Kane County Ordinance No. 23-340.

The Subcontractor shall report any change in any of the facts stated in this Form within fourteen

(14) days of the effective date of such change by completing and submitting a new Affidavit.

Failure to comply with this requirement is grounds for the project owner to withhold payment due for work performed.

Signature of Authorized Officer

Name of Authorized Officer (Print or Type)

Title

Telephone Number

Company NameSubscribed and sworn to before me this _____ day of ____________________, 20__.

Notary Public Signature & Seal

MPMP

MPMP

Schedule of Prices

Page 1 of 1 BLR 12201 (Rev. 05/07/21)Printed 08/02/26

Contractor's Name

Contractor's Address City State Zip Code

Local Public Agency

Kane County Division of Transportation

County

Kane

Section Number

26-00176-06-BR

Route(s) (Street/Road Name)

Randall Road (SN 045-3115)

Schedule for Multiple Bids

Combination Letter Section Included in Combinations Total

Schedule for Single Bid (For complete information covering these items, see plans and specifications.)

Item Number Items Unit Quantity Unit Price Total

50102400 Concrete Removal Cu. Yd. 12.6

50300255 Concrete Superstructure Sq. Yd. 12.6

50300300 Protective Coat Sq. Yd. 17.3

50800205 Reinforcement Bars, Epoxy Co Pound 1,730

50800515 Bar Splicers Each 28

52000110 Preformed Joint Strip Seal Foot 140

67100100 Mobilization L. Sum 1

70100310 TC&P (Special) L. Sum 1

70107025 Changeable Message Sign Cal. Day 60

78009004 Mod Urethane Pavt Mkg - 4" Foot 4,986

78009005 Mod Urethane Pavt Mkg - 6" Foot 624

X0326806 Washout Basin L. Sum 1

Z00123102 Bridge Dk. Scarification 3/8" Sq. Yd. 9,035

Z0012193 Bridge Dk. Thin Poly. Ovrly, 3/8 Sq. Yd. 9,035

Bidder's Total Proposal

1. Each pay item should have a unit price and a total price.

2. If no total price is shown or if there is a discrepancy between the product of the unit price multiplied by the quantity, the unit price shall govern.

3. If a unit price is omitted, the total price will be divided by the quantity in order to establish a unit price.

4. A bid may be declared unacceptable if neither a unit price or total price is shown.

Route: Randall Road

County: Kane Section: 26-00176-06-BR

TABLE OF CONTENTS

SPECIAL PROVISIONS:

LOCATION OF PROJECT

DESCRIPTION OF PROJECT

AUTOMATIC CLEARING HOUSE (ACH)

BIDDING PROCESS AND AWARD OF CONTRACT (COUNTY)

BIDDING REQUIREMENTS AND CONDITIONS FOR CONTRACT PROPOSALS

START AND COMPLETION DATE

PROSECUTION OF WORK

ADDITION, DELETION AND/OR REDUCTION OF PLAN QUANTITIES (COUNTY)

CONTRACTOR’S DAILY NOTIFICATION

LOCATION COMPLETION

CLEAN CONSTRUCTION OR DEMOLITION DEBRIS

COOPERATION BY CONTRACTOR

SPECIAL PROVISION FOR INSURANCE (COUNTY)

CONTRACTOR DISCLOSURE ACKNOWLEDGEMENT

PREVAILING WAGES

BID PROTEST

TRAFFIC CONTROL AND PROTECTION

FIELD MEASUREMENTS

MAINTENANCE OF ROADWAYS / TRAFFIC CONTROL DEFICIENCY

MATERIAL TESTING DAILY NOTIFICATION (COUNTY)

EQUIPMENT PARKING AND STORAGE

PREQUALIFICATION OF BIDDERS

CONTRACTOR WORKING HOURS

AVAILABLE REPORTS

PUBLIC CONVENIENCE AND SAFETY (D-1)

BRIDGE DECK THIN POLYMER OVERLAY

WASHOUT BASIN

CONTRACTORS DAILY NOTIFICATION

BARRICADES, TYPE II (SPECIAL)

PROGRESS SCHEDULE

REMOVE EXISTING SIGNS

IDOT DISTRICT ONE CHECKLIST:

Index For Supplemental Specifications And Recurring Special Provisions Check Sheet for Recurring Special Provisions Check Sheet for Recurring Local Roads And Streets Special Provisions

BDE SPECIAL PROVISIONS:

BDE Special Provision Checklist Construction Air Quality – Diesel Retrofit

Vehicle and Equipment Warning Lights Work Zone Traffic Control Devices

BLR SPECIAL PROVISIONS:

LR 109-3 – Fuel Cost Adjustment LR 109-4 – Steel Cost Adjustment

LR 702 – Construction and Maintenance Signs

CONTRACT DOCUMENTS:

BLR 12230 Local Public Agency Proposal Bid Bond BLR 12325 Apprenticeship or Training Program Certification BLR 12326 Affidavit of Illinois Business Office BC 57 Affidavit of Availability BC 261 Substance Abuse Prevention Program Certification

ADDITIONAL INFORMATION:

IDOT Highway Standards

SPECIAL PROVISIONS

The following Special Provisions supplement the Illinois Department of Transportation’s (IDOT) “Standard Specifications for Road and Bridge Construction,” adopted January 1, 2022, (hereinafter referred to as the “Standard Specifications”); the IDOT “Highway Standards” adopted January 1, 2026; the “Manual on Uniform Traffic Control Devices for Streets and Highways”; the “Manual of Test Procedures of Materials”, in effect on the date of invitation for bids; the “Supplemental Specifications and Recurring Special Provisions,” latest edition as indicated on the Check Sheet included herein, which apply to govern the repairs of the bridge carrying Randall Road over UP, CPKC, IC&E Railroads, and Tyler Creek, and in case of conflict with any part or parts of said Specifications, the said Special Provisions shall take precedence and shall govern.

Route: Randall Road (Hanson Bridge)

LOCATION OF PROJECT

The project is located at Randall Road over UPRR, CPKC & Tyler Creek and between Royal Boulevard and Big Timber Road in Kane County, Illinois.

DESCRIPTION OF PROJECT

The work consists of removal of the silicone expansion joints and replacement with new preformed joint strip seal joints, bridge deck scarification and new thin polymer overlay, maintenance of traffic, and all incidental and collateral work necessary to complete the project as shown on the plans and as described herein.

AUTOMATIC CLEARING HOUSE (ACH)

Created on: 1/7/2021

The Contractor shall use the County of Kane’s Automatic Clearing House (ACH) payment program.

BIDDING PROCESS AND AWARD OF CONTRACT (COUNTY)

Updated: 12/27/2023 The bidding documents for this project are only available online via BidNet at:

https://www.bidnetdirect.com/illinois/kanecounty

Bidders must register as Vendors in BidNet to access Bid Packet materials. There is no charge to register.

Follow the link in the paragraph above and click “Vendor Registration” in the upper right corner of the page.

Enter your company information, and when prompted, select the "Limited Access" option. If you have questions or problems while registering, please call the BidNet Support Team at 800-835-4603 for direct assistance.

If bid packet and/or bid document addendums are necessary, they will be posted on the BidNet website listed above in this section. It is the Contractors or subcontractors responsibility to continuously verify if any addendums have been issued by the Kane County Division of Transportation (KDOT) via the BidNet system.

Electronic submittal of all bid packet proposal items and Responsible Bidders Ordinance (RBO) bid submission requirements are required. If you have questions or problems while submitting bid packet proposal items, please call the BidNet Support Team at 800-835-4603 for direct assistance.

Construction prequalification and Responsible Bidder Representations forms will be verified prior to notification of the bid opening results. It is the Contractors and/or subcontractors responsibility to ensure all prequalification requirements and forms which are called out in the contract and/or other bid documents are met. The Contractor prequalification letter must be submitted electronically with the bid packet proposal items; however prequalification letters will be accepted up to 24 hours after the bid opening.

More information pertaining to the Responsible Bidders Ordinance (RBO), adopted May 6th, 2024 as resolution 23-340, can be found on KDOT’s website at:

http://kdot.countyofkane.org/Pages/Purchasing-Bids.aspx

Note: The entire bid packet does not need to be submitted for the letting. Only the following applicable completed paperwork needs to be submitted for the letting:

• Completed ‘Schedule of Prices’ (BLR 12201) – The unit prices must be entered directly into BidNet. The paper form is not required.

• Certified Local Agency Proposal Bid Bond (BLR 12230) and/or certified check

• Pre-qualification certification letter(s)

• Affidavit of Availability (BC 57), with current work on hand

• Affidavit of Illinois Business Office (BLR 12326), do not use for project with Federal funds

• Apprenticeship or Training Program Certification (BLR 12325), do not use for project with Federal funds

• Responsible Bidder Representations forms

• Contractor Certifications (BLR 12200)

• Substance Abuse Prevention Program Certification (BC 261)

• Prevailing Wage Rate documentation (may be submitted within 48-hours of bid)

• Financial and Familial Disclosures (may be submitted within 48-hours of bid)

If the bidder chooses to provide a certified check (as opposed to the Certified Local Agency Proposal Bid Bond) as part of the bid submittal, the certified check must be delivered to the Kane County Division of Transportation (41W011 Burlington Rd, St. Charles, IL 60175) prior to the bid opening closing date and time.

The award of this contract will be made to the lowest responsible, qualified bidder. The County reserves the right to reject any or all non-conforming, non-responsive, unbalanced, or conditioned bids, and to reject the bid of any bidder if the County believes that it would be in the best interest of the County not to award to that bidder or to reject any/all bids for any reason. The County also has the right to award this contract with the deletion or reduction of any item(s) in its entirety or partially without claim by the Contractor for loss of profit or overhead.

BIDDING REQUIREMENTS AND CONDITIONS FOR CONTRACT PROPOSALS

Updated: 12/27/2023 Replace Article 102.01 of the Standard Specifications with the following:

“Prequalification of Bidders. When prequalification is required and the Awarding Authority for contract construction work is the County Board of a County, the Council, the City Council, or the President and Board of Trustees of a city, village, town or township, each prospective bidder, in evidence of competence, shall furnish the Awarding Authority a certified or photostatic copy of a "Certificate of Eligibility" issued by the Department of Transportation, according to the Department's "Prequalification Manual". Additionally, evidence of participation in apprenticeship training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of Apprenticeship, or its successor organization; and evidence that any applicable apprenticeship program has graduated at least five (5) apprentices in each of the past five (5) years for each of the construction crafts the bidder will perform on the project. (Evidence of graduation rates are not required for apprentice able crafts dedicated exclusively to the transportation of material and equipment to and from the Public Works project.)

The two low bidders must file, within 24 hours after the letting, a sworn affidavit showing all uncompleted contracts awarded to them and all low bids pending award for Federal, State, County, Municipal and private work, using the blank form made available for this affidavit.

Issuance of Low Bidder Awarded Contract

Disqualifying Actions to Proposal for Work. The Awarding Authority reserves the right to refuse to open a bid for work, from any bidders, for any of the following reasons:

(a) Lack of competency and adequate machinery, plant, and other equipment, as revealed by the financial statement and experience questionnaires required in the prequalification procedures.

(b) Uncompleted work which, in the judgment of the Awarding Authority, might hinder or prevent the prompt completion of additional work awarded.

(c) False information provided on a bidder’s “Affidavit of Availability”.

(d) Failure to pay, or satisfactorily settle, all bills due for labor and material on former contracts in force at the time of issuance of proposal forms.

(e) Failure to comply with any prequalification regulations of the contract and the Responsible Bidders Ordinance (RBO) bid submission requirements.

(f) Default under previous contracts.

(g) Unsatisfactory performance record as shown by past work for the Awarding Authority, judged from the standpoint of workmanship and progress.

(h) When the Contractor is suspended from eligibility to bid at a public letting where the contract is awarded by, or requires approval of, the Awarding Authority.

(i) When any agent, servant, or employee of the prospective bidder currently serves as a member, employee, or agent of a governmental body that is financially involved in the proposal work.

(j) When any agent, servant, or employee of the perspective bidder has participated in the preparation of plans or specifications for the proposed work.

Interpretation of Quantities in the Bid Schedule. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The scheduled quantities of work to be done and materials to be furnished may be increased, decreased, or omitted as hereinafter provided.

Examination of Plans, Specifications, Special Provisions, and Site of Work. The bidder shall, before submitting a bid, carefully examine the provisions of the contract. The bidder shall inspect in detail the site of the proposed work, investigate and become familiar with all the local conditions affecting the contract and fully acquaint themselves with the detailed requirements of construction. Submission of an electronic bid shall be a conclusive assurance and warranty the bidder has made these examinations and the bidder understands all requirements for the performance of the work. If his/her bid is accepted, the bidder shall be responsible for all errors in the proposal resulting from his/her failure or neglect to comply with these instructions. The Awarding Authority will, in no case, be responsible for any costs, expenses, losses, or change in anticipated profits resulting from such failure or neglect of the bidder to make these examinations.

The bidder shall take no advantage of any error or omission in the proposal and advertised contract. Any prospective bidder who desires an explanation or interpretation of the plans, specification, or any of the contract documents, shall submit a question online through BidNet to the Awarding Authority, in sufficient time to allow an online reply through BidNet by the Awarding Authority that can reach all prospective bidders before the question acceptance deadline. Any reply given a prospective bidder concerning any of the contract documents, plans, and specifications will be furnished to all prospective bidders on the BidNet platform including, but not limited to, an addendum, if the information is deemed by the Awarding Authority to be necessary in submitting bids or if the Awarding Authority concludes the information would aid competition. Oral explanations, interpretations, or instructions given before the submission of bids, unless at a prebid conference, will not be binding on the Awarding Authority.

Preparation of the Proposal. Bidders must submit their proposals electronically via BidNet. The proposal shall be executed properly, and bids shall be made for all items indicated in the proposal, except when alternate bids are asked, a bid on more than one alternate for each item is not required, unless otherwise provided. The bidder shall indicate in figures, a unit price for each of the separate items called for in the solicitation. The unit prices should be entered directly into BidNet; a paper form is not required.

When prequalification is required, the proposal shall be submitted by an authorized bidder in the same name and style as shown on the “Contractor’s Statement of Experience and Financial Condition” used for prequalification.

Evidence of participation in apprenticeship training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of Apprenticeship, or its successor organization; and evidence that any applicable apprenticeship program has graduated at least five (5) apprentices in each of the past five (5) years for each of the construction crafts the bidder will perform on the project shall be submitted with the bid proposal. (Evidence of graduation rates are not required for apprentice able crafts dedicated exclusively to the transportation of material and equipment to and from the Public Works project.)

Rejection of Proposals. The Awarding Authority reserves the right to reject any proposal for any of the conditions in “Issuance of Proposal Forms” or for any of the following reasons:

(a) More than one proposal for the same work from an individual, firm, partnership, or corporation under the same name or different names.

(b) Evidence of collusion among bidders.

(c) Unbalanced proposals in which the bid prices for some items are, in the judgment of the Awarding Authority, out of proportion to the bid prices for other items.

(d) If the proposal does not contain a unit price for each pay item listed, except in the case of authorized alternate pay items or lump sum pay items.

(e) If the proposal is other than that furnished by the Awarding Authority; or if the form is altered or any part thereof is detached.

(f) If there are omissions, erasures, alterations, unauthorized additions, conditional or alternate bids, or irregularities of any kind which may tend to make the proposal incomplete, indefinite or ambiguous as to its meaning.

(g) If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a contract pursuant to an award.

(h) If the proposal is not accompanied by the proper proposal guaranty.

(i) If the proposal is not submitted electronically, or otherwise fails to meet the requirements of the above "Preparation of the Proposal" section.

Proposal Guaranty. Each proposal shall be accompanied by a bid bond on the Illinois Department of Transportation form contained in the proposal, executed by a corporate surety company satisfactory to the Awarding Authority, by a bank cashier’s check or a properly certified check for not less than five percent of the amount bid, or for the amount specified in the following schedule:

If the bidder chooses to provide a bank cashier’s check or a properly certified check (as opposed to the Certified Local Agency Proposal Bid Bond) as part of the proposal submittal, the certified check must be delivered to the Kane County Division of Transportation (41W011 Burlington Rd, St. Charles, IL 60175) prior to the solicitation closing date (and time).

In the event that one proposal guaranty check is intended to cover two or more proposals, the amount must be equal to the sum of the proposal guaranties which would be required for each individual proposal.

Bank cashier's checks or properly certified checks accompanying proposals shall be made payable to the Treasurer of Kane County, when a County is the Awarding Authority; or the City, Village, Town or Township Treasurer, when a city, County, village, town or township is the Awarding Authority.

The proposal guaranty checks of all, except the two lowest responsible, will be returned promptly after the proposals have been checked, tabulated, and the relation of the proposals established. Proposal guaranty checks of the two lowest bidders will be returned as soon as the contract and contract bond of the successful bidder have been properly executed and approved. Bid bonds will not be returned.

After a period of three working days has elapsed after the date of opening proposals, the Awarding Authority may permit the two lowest bidders to substitute for the bank cashier's checks or certified checks submitted with their proposals as proposal guaranties, bid bonds on the Illinois Department of Transportation forms executed by corporate surety companies satisfactory to the Awarding Authority.

Submittal of Proposals. Electronic submittal of all bid packet proposal items is required. If you have questions or problems while submitting bid packet proposal items, please call the BidNet Support Team at 800-835-4603 for direct assistance. All proposals must be submitted to the BidNet system prior to the specified closing date and time, in order to be considered for the solicitation.

Withdrawal of Proposals. Proposals may be withdrawn at any time from the Bidnet platform prior to the specified closing date and time.

Opening of Proposals. ‘Unofficial’ proposal results will be posted in BidNet, after the advertisement closing date. Once all submitted documentation has been verified, ‘As Read’ proposal results will be uploaded. As a registered Vendor in BidNet, you will receive automatic notification when any results have been posted.

Consideration of Proposals. After the proposals are opened, they will be compared on the basis of the summation of the products of the quantities shown in the bid schedule by the unit bid prices. In awarding contracts, the Awarding Authority will, in addition to considering the amounts stated in the proposals, take into consideration the responsibility of the various bidders as determined from a study of the data required under "Prequalification of Bidders", and from other investigations which it may elect to make.

The right is reserved to reject any or all proposals, to waive technicalities, or to advertise for new proposals, if in the judgment of the Awarding Authority, the best interests of the Awarding Authority will be promoted thereby.

Award of Contract. The award of contract will be made once authorization has been provided by the Awarding Authority to the lowest responsible and qualified bidder whose proposal complies with all the requirements prescribed. The successful bidder will be notified of intent that his/her bid has been accepted, and subject to the following conditions, the bidder will then be the Contractor.

An approved contract executed by the Awarding Authority is required before the Awarding Authority is bound. An award may be cancelled any time by the Awarding Authority prior to execution in order to protect the public interest and integrity of the bidding process or for any other reason if, in the judgment of the Awarding Authority, the best interests of the Awarding Authority will be promoted thereby.

If a contract is not awarded within 120 days after the opening of proposals, bidders may file a written request with the Awarding Authority for the withdrawal of their bid, and the Awarding Authority will permit such withdrawal.

Requirement of Contract Bond. If the Awarding Authority requires a Contract Bond, the Contractor or Supplier shall furnish the Awarding Authority a performance and payment bond with good and sufficient sureties in the full amount of the contract as the penal sum. The surety shall be acceptable to the Awarding Authority, shall waive notice of any changes and extensions of time, and shall submit its bond on the form furnished by the Awarding Authority.

Execution of Contract. The contract shall be executed by the successful bidder and returned, together with the Contract Bond, within 15 days after the contract has been mailed to the bidder.

If the bidder to whom the award is made is a corporation organized under the laws of a State other than Illinois, the bidder shall furnish the Awarding Authority a copy of the corporation's Certificate of Authority to do business in the State of Illinois with the return of the executed contract and bond. Failure to furnish such evidence of a Certificate of Authority within the time required will be considered as just cause for the annulment of the award and the forfeiture of the proposal guaranty to the Awarding Authority, not as a penalty, but in payment of liquidated damages sustained as a result of such failure.

Failure to Execute Contract. If the contract is not executed by the Awarding Authority within 15 days following receipt from the bidder of the properly executed contracts and bonds, the bidder shall have the right to withdraw his/her bid without penalty.

Failure of the successful bidder to execute the contract and file acceptable bonds within 15 days after the contract has been mailed to the bidder shall be just cause for the cancellation of the award and the forfeiture of the proposal guaranty which shall become the property of the Awarding Authority, not as penalty, but in liquidation of damages sustained. Award may then be made to the next lowest responsible bidder, or the work may be re-advertised and constructed under contract, or otherwise, as the Awarding Authority may decide.

START AND COMPLETION DATE

After Notice to Proceed is issued and prior to starting of construction activities the Contractor is expected to submit all required documentation for review and/or approval. This documentation will include, but not limited to, shop drawings, catalog cuts and other design related calculation or drawings requiring review and/or approval.

The Contractor is prohibited from doing any onsite construction activities without Authorization by the Engineer. The Contractor shall complete this work by November 25th, 2026.

PROSECUTION OF WORK

Revised on: 3/15/2023

Add the following paragraph to Article 108.02 of the Standard Specifications:

“The Contractor shall maintain throughout the course of the project, and provide to the Engineer, at the Engineer’s request, a detailed progress schedule of planned construction related tasks and locations that projects a minimum of 2 weeks in to the future. At the Engineer’s request, progress schedules of 4 weeks may be required.”

At the Pre-Construction Meeting, the Contractor shall submit a draft progress schedule, ready for review and approval, and a prepared list of subcontractors, which will both be discussed and approved by the Engineer. This project schedule shall show all routes to be worked on, an anticipated estimate of time (in working days) to accomplish each item of work, as well as sequence of operations. All work shall be coordinated with the Engineer so that all work is completed prior to the completion date and in coordination with any other Kane County projects.

The progress schedule may be on IDOT form BC 255 or a detailed Gantt Charts-type schedule.

ADDITION, DELETION AND/OR REDUCTION OF PLAN QUANTITIES (COUNTY)

The County reserves the right to add, delete and/or reduce the awarded (plan) quantity of any item in its entirety or partially without claim by the Contractor for loss of profit or overhead.

CONTRACTOR’S DAILY NOTIFICATION

Revised on: 03/15/2023

The Contractor shall notify the Engineer and /or his designated representative prior to the beginning of each day’s work as to the location and type of work that is scheduled to be performed that day. The Contractor’s notification shall be at least 48 hours prior to the day of actual work.

LOCATION COMPLETION

Once work has commenced, the Contractor shall diligently pursue completion of the subject work, per the Contractor Working Hours special provision and weather permitting, until all work included in the contract has been completed; unless written approval to the contrary has been granted by the Engineer. In the event the contractor fails to maintain a continuous operation, a deficiency deduction of $5000 per calendar day will be applied to monies due to the Contractor until the continuous operation is re-established and maintained.

CLEAN CONSTRUCTION OR DEMOLITION DEBRIS

Updated: 3/15/2023

Earthwork operations for this project shall be completed in accordance with Section 202 of the Standard Specifications and clean construction or demolition debris material properly disposed of in accordance with Article 202.03.

This special provision only applies if the Contractor chooses to dispose of material at a permitted CCDD or registered uncontaminated soil fill facility. The Contractor is advised to consider the cost of disposing of all surplus materials off-site and properly reflect those costs in their bids for earthwork and removal items. The Contractor must be thoroughly familiar with the provisions of the Illinois Environmental Protection Act as it relates to proper disposal of clean excavated material and construction debris.

Should the Contractor choose to dispose of clean materials at a permitted CCDD or registered uncontaminated soil fill facility, the Contractor shall be responsible for the lawful removal of all excavated clean soil, material and other clean construction or demolition debris in compliance with Public Act 96-1416.

Disposal of clean materials at a permitted CCDD or registered uncontaminated soil fill facility will require that Form LPC-663 be submitted to the operator of that location before any materials can be disposed of at that site. Each certification shall cover only clean material from the specified job site. The Contractor shall be responsible for having the required analysis of soil materials completed and the Form 663 adequately completed and signed by a Professional Engineer or Geologist licensed in the State of Illinois

The Contractor is not responsible for the cost of soil remediation. In the event material is rejected it will be returned to the site and placed in isolation of any other site material, where the extent of additional effort required to dispose of the material will be determined. The cost of returning rejected material will be the responsibility of the Contractor. The extent of additional effort for disposal or use of rejected material will be coordinated between the Engineer and the Contractor.

It should be noted that “Unsuitable Material” defined in these special provisions for Removal and Disposal of Unsuitable Material should not be confused with “contaminated” or “hazardous” materials.

COOPERATION BY CONTRACTOR

Created: 3/15/2023

The Contractor should take note of Article 105.08 of the “Standard Specifications”. Multiple improvements are proposed along routes included in this subject contract and will require the Contractor, on this contract, to work simultaneously with Contractors on other adjacent contracts. Adjacent contracts may consist of any or all of the following:

• 2026…