Cost_proposal_fianl_approved.pdf

This is a cost proposal format document for the City of Palo Alto Utilities (CPAU) Electric Operations Outage Management and Electronic Logging Software procurement. The proposal encompasses three primary tasks: Task 1 involves solution implementation and software costs; Task 2 covers ongoing training and support services; and Task 3 addresses annual licensing and maintenance fees over a five-year period. The RFP requires vendors to provide labor categories such as Consultant and Senior Consultant with associated hourly rates and extended costs, along with itemized software expenses. Each task includes a not-to-exceed cost cap, with a final total not-to-exceed amount calculated across all three tasks covering the entire contract term.

The cost proposal format establishes a structured pricing methodology requiring vendors to specify estimated hourly rates for labor categories and corresponding extended rates for implementation work, training, and support activities. The document indicates a five-year contract period with annual licensing and maintenance fees broken out separately for each year. This format enables CPAU to evaluate vendor pricing comprehensively across implementation, service delivery, and long-term operational costs, ensuring budget transparency and cost control throughout the software deployment and ongoing management of the outage management system and electronic logging platform.