12/2025 RFP No. 27-011SB “Advertising Notice”

CORONA HUB MUSIC VENUE

August 11, 2026

SUBJECT: REQUEST FOR PROPOSALS (RFP) NO. 27-011SB

The City of Corona Utilities Department (City) invites qualified proposals for:

Parties interested in obtaining a copy of this RFP No. 27-011SB may do so by registering with PlanetBids as a City of Corona vendor by visiting the PlanetBids Vendor Portal:

https://www.planetbids.com/portal/portal.cfm?CompanyID=39497. Registered vendors can download a copy of this RFP No. 27-011SB and supporting documents at no cost and receive addenda and other notifications when issued.

A non-mandatory pre‑proposal meeting will be held at 10:00 AM on Thursday, August 24, 2026, at 152 East Sixth Street. Attendance at the pre‑proposal meeting is recommended. Consultants are encouraged to use this meeting to become familiar with the project requirements.

Closing: Proposals shall be submitted electronically before 2:00 PM, Monday, September 21, 2026 through the PlanetBids Vendor Portal. It is the consultant’s responsibility to allow sufficient time to complete and upload its proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the consultant properly uploads all required documents.

The City will only consider electronic proposals that have been transmitted successfully and issued a time stamped confirmation number from PlanetBids indicating the proposal was successfully transmitted. Transmission of proposals by any other means will not be accepted. Consultants are solely responsible for informing themselves with respect to proper usage of the PlanetBids online bid management system, for ensuring the capability of their computer system to upload the required documents and for the reliability of their internet service. Failure of the consultant to successfully transmit an electronic proposal shall be at the consultant’s sole risk and no relief will not be given for late or improperly submitted proposals.

Consultants experiencing technical difficulties with the proposal transmission process should contact PlanetBids Support at (818) 992-1771. Consultants that continue to experience difficulty with the PlanetBids system should contact the City of Corona Purchasing Division at (951) 736- 2274. Neither the City nor PlanetBids make any guarantees or assurances as to the timely availability of assistance or resolution of any given issue prior to the proposal submission date and time.

https://www.planetbids.com/portal/portal.cfm?CompanyID=39497

RFP No. 27-011SB “Advertising Notice”

CORONA HUB MUSIC VENUE

The services under this RFP are subject to the payment of not less than prevailing wages pursuant to Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”). The Director of the Department of Industrial Relations (“DIR”) has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Agreement which will be awarded to the successful consultant, copies of which are on file and will be made available to any interested party upon request from the City or online at http://www.dir.ca.gov/dlsr. A copy of these rates shall be posted by the successful consultant at the job site.

Pursuant to SB 854, which amended the Prevailing Wage Laws, certain categories of services are subject to compliance monitoring and enforcement by the DIR. Beginning March 1, 2015, with very limited exceptions no consultant or subconsultant may be listed on a proposal for these contracts unless registered with the DIR pursuant to Labor Code section 1725.5. Beginning April 1, 2015, no consultant or subconsultant may be awarded a contract unless registered with the DIR pursuant to Labor Code section 1725.5. The DIR registration number for each consultant and subconsultant must be identified on the consultant’s proposal - failure to identify this number could result in the proposal being rejected as non-responsive. It is each Consultant’s responsibility to ensure that they have fully complied with SB 854. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.

The Services required under this RFP will be performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and Consultant shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Consultant employs workmen in an apprenticeable craft or trade.

Issuance of this RFP and/or receipt of proposals does not commit City to award a contract.

Signed, Scott Briggs Lead Purchasing Specialist City of Corona | Finance Department 400 S. Vicentia Ave., Suite 320 | Corona, CA 92882 Phone: 951.736.2369 | Email: scott.briggs@coronaca.gov Website: www.coronca.gov http://www.dir.ca.gov/dlsr http://www.coronca.gov/

RFP No. 27-011SB Section I. “Invitation”

August 11, 2026

SUBJECT: REQUEST FOR PROPOSALS (RFP) No. 27-011SB

SECTION I

INVITATION

The City of Corona Economic Development Department (City) invites proposals from qualified consultants for:

Please read this entire RFP package and include all requested information and forms in your proposal. Proposals must be signed by an authorized agent of the company submitting a proposal in order to be considered responsive.

**IMPORTANT** PLEASE REVIEW THE CITY’S INSURANCE

REQUIREMENTS AND FORMS LOCATED IN SECTION V

(PROPOSAL CONTENT AND FORMS) AND VII (FORM OF AGREEMENT)

SUBSECTION 3.2.10 INSURANCE, ET SEQ**

Tentative RFP Schedule (Subject to change at City’s discretion)

1. Issue RFP ........................................................................................... Monday, August 11, 2026

2. Pre-Proposal Meeting Non-Mandatory ......................... 10:00 AM, Thursday, August 24, 2026

3. Written Questions from Consultant Due.......................... 2:00 PM, Thursday, August 27, 2026

4. Responses from City Due ............................................................ Thursday, September 3, 2026

5. Proposals Due ............................................................. 2:00 PM, Monday, September 21, 2026

6. Proposal Evaluation Completed ........................................................Thursday, October 1, 2026

7. Tentative Consultant Interviews .......................................................Thursday, October 8, 2026

8. Contract Negotiations .....................................................................Thursday, October 15, 2026

9. Consultant Selection ........................................................................ Monday, October 19, 2026

10. Council Approval ...................................................................... Wednesday, November 4, 2026

11. Notice to Proceed ........................................................................... Monday, November 9, 2026

RFP No. 27-011SB Section I. “Invitation”

Table of Contents

SECTION I ........................................................................................................................ Invitation SECTION II ............................................................................................................RFP Instructions SECTION III ..................................................................................................Evaluation and Award SECTION IV ...................................................................... Project Description and Scope of Work SECTION V ......................................................................................... Proposal Content and Forms SECTION VI ................................................................................................ RFP Acknowledgment SECTION VII .................................................................................................... Form of Agreement

RFP No. 27-011SB Section II. “RFP Instructions”

SECTION II.

RFP INSTRUCTIONS

A. Pre-proposal Meeting (Non-Mandatory)

A non-mandatory pre‑proposal meeting will be held at 10:00 AM on Thursday, August 24, 2026, at 152 East Sixth Street. Attendance at the pre‑proposal meeting is recommended.

Consultants are encouraged to use this meeting to become familiar with the project requirements.

B. Proposal Format

The proposal should consist of the following sections, at minimum. Supplemental information beneficial to the proposal is acceptable as attachments or Appendices if directly applicable. Consultants are encouraged to be concise with the company background and experience sections and focus on experience delivering schedule-driven design services.

1. Qualifications, Related Experience and References

2. Proposed Staffing and Project Organization

3. Work Plan and Approach

4. Key Constraints

5. Schedule

6. Labor Hour Estimate and Fee Proposal, submit as a separate file. Do not include in the same file with Consultant’s technical proposal. (Break down job classification and type of costs by amount and/or rates)

C. Examination of Proposal Documents

By submitting a proposal, consultants represent they have thoroughly examined and become familiar with the work required under this RFP, have reviewed the project location, understand the project objectives and are capable of performing quality work to achieve the City’s objectives.

D. Addenda

Substantive City changes to the requirements will be made by written addendum. Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Purchase Order and/or Agreement. Copies of all Addenda will be furnished through the City’s electronic bidding system, PlanetBids, no later than 72 hours prior to the proposal Due Date and Time. Consultants shall access any and all Addenda from the electronic bidding system’s Addenda & Email tab for this RFP. The City shall not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of oral instruction.

All registered vendors with a PlanetBids status of either bidder or non-bidder that have downloaded a copy of this RFP and supporting documents will be notified by a system generated email from PlanetBids when an Addendum has been issued. It is the sole responsibility of consultants to ensure they have received all addenda prior to submitting a proposal. To this end, consultants should contact the City’s Purchasing Division prior to the proposal due date to verify receipt of all Addenda issued. Consultants shall acknowledge receipt of all Addenda when submitting their electronic proposals.

E. Clarifications

1. Examination of Documents

Should a consultant require clarifications to this RFP, the Consultant shall notify the City in writing in accordance with Section E.2 below. Should it be found that the point in question is not clearly and fully set forth in the RFP, the City shall issue a written addendum clarifying the matter.

2. Submitting Requests

Consultants shall submit all questions, clarifications or comments through the City’s PlanetBids electronic bidding system:

https://www.planetbids.com/portal/portal.cfm?CompanyID=39497 utilizing the Questions & Answers tab. All Consultant questions must be submitted no later than 2:00 PM, Thursday, August 27, 2026. Please note the City’s electronic bidding system will not allow inquiries to be submitted after this date and time.

3. City Responses

a. Responses from the City will be communicated in writing by way of addendum in accordance with Section D above. The City shall not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of any oral instruction.

b. The Tentative Schedule may change at any time. Any and all changes to the Tentative Schedule will be made by way of addendum. If an Addendum is issued less than 72 hours before the proposal due date and time, the proposal due date will be extended.

F. Submission of Proposals

1. Date and Time

All proposals shall be submitted no later than 2:00 PM, Monday, September 21, 2026.

https://www.planetbids.com/portal/portal.cfm?CompanyID=39497

2. Electronic Submission

Proposals shall be submitted electronically using the City’s PlanetBids Vendor Portal.

The City’s electronic bidding system will not allow proposals to be submitted after the due date and time. It is the consultant’s responsibility to allow sufficient time to complete and submit their proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the consultant properly uploads all required documents. Only electronic proposals will be accepted; hard copy proposals will be rejected as nonresponsive and returned unopened without exception.

3. Acceptance of Proposals

a. The City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in a proposal.

b. The City reserves the right to withdraw this RFP at any time without prior notice, and the City makes no representations that any contract will be awarded to any consultant responding to this RFP.

c. The City reserves the right to postpone proposal opening for its own convenience.

G. Proposal Withdrawal

Electronic proposals may be withdrawn by consultant prior to the date and time set forth in Section F.1 above. After that time, consultants may not withdraw their proposals for a period of ninety (90) days from the Proposal Submittal Deadline. At no time may the successful consultant(s) withdraw their proposal(s).

H. Pre-Contractual Expenses

Pre-contractual expenses are defined as expenses incurred by the consultant in:

1. Preparing its proposal in response to this RFP;

2. Submitting the proposal to City;

3. Negotiating with City on any matter related to the proposal; or

4. Any other expenses incurred by the consultant prior to date of award, if any.

The City shall not, in any event, be liable for any pre-contractual expenses incurred by consultant in the preparation of its proposal. Consultant shall not include any such expenses as part of its proposal.

I. Contract Award

Issuance of this RFP and receipt of proposals does not commit the City to award a contract.

The City reserves the right to postpone proposal opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to request additional information from consultants as appropriate, to negotiate with other than the highest-ranked consultant(s) should negotiations with the highest-ranked consultant(s) be terminated, or to cancel all or part of this RFP.

J. Contract Term

NOT APPLICABLE.

K. Acceptance of Order

The successful consultant(s) will be required to accept a Purchase Order and execute a written Agreement (see Section VII, Form of Agreement) in accordance with and including as a part thereof the published notice of Request for Proposals and this Request for Proposals, including all requirements, conditions and specifications contained herein, with no exceptions other than those specifically listed in the written purchase order and/or Agreement.

L. Company Performance

It is the intent of the City to create a long-term working partnership with the selected firm.

The City’s Representative will complete a Vendor Performance Evaluation Form on a periodic basis. An example of this type of form can be reviewed in Section V and will be the basis for periodic assessments by the City to establish contract performance metrics.

M. City of Corona Business License

The successful consultant(s) and any sub-consultants are required to obtain a City of Corona Business License prior to contract award and to maintain the license for the entire term of the Agreement. The Business License is not a prerequisite for submission of a proposal. Inquiries regarding the City Business License may be answered by calling 951- 736-2275 or by visiting the City’s website:

https://www.coronaca.gov/government/departments-divisions/finance/business-license-info.

N. Prevailing Wage

Refer to Section VII. Form of Agreement, Section 3.3.5 for Prevailing Wage requirements.

O. Insurance Requirements

Within ten (10) consecutive calendar days after the notice of award, the Consultant to whom a contract is awarded from this request for proposals shall furnish the City, through its third-party insurance partner, Exigis, certificates of insurance and endorsements evidencing coverage as specified in Section VII. Form of Agreement, Section 3.2.10 Insurance, et seq. and naming the City of Corona, its directors, officials, officers, employees, volunteers and agents as additional insureds by written endorsement. Failure https://www.coronaca.gov/government/departments-divisions/finance/business-license-info https://www.coronaca.gov/government/departments-divisions/finance/business-license-info to do so may, in the sole discretion of the City, result in the forfeiture of the Contract Award.

Consultants are encouraged to have their insurance provider(s) review the insurance requirements, pursuant to the Form of Agreement, to ensure the specified minimum coverage limits, endorsements and other requirements can be met.

Consultants must review, complete and sign the Acknowledgment of Insurance Requirements Check Sheet included in Section V and return with their proposal. Any exceptions or deviations to the City’s insurance requirements must be submitted to the City during the Questions and Answer period. Consultants are cautioned that exceptions or deviations from the RFP insurance requirements may cause their proposal to be rejected as non-responsive.

P. Safety Requirements/Violations

Safety at the Project sites during performance of the work is of paramount concern to the City. Accordingly, consultants must not have committed any serious violations within the last two (2) years or any willful violations within the last five (5) years of federal or state OSHA regulations. Consultants must identify the number of OSHA violations on the CONSULTANT’S SAFETY RECORD form. Any serious or willful violation may render a proposal as non-responsive. We strongly encourage full disclosure since failure to identify all violations on the CONSULTANT’S SAFETY RECORD form may result in rejection of the proposal as non-responsive or the Consultant as non-responsible following a hearing. A citation properly appealed through OSHA is not considered to be a violation until the matter is closed and considered final by OSHA. The City still expects this information to be disclosed by the consultant, with an explanation and documentation showing that the matter is properly under appeal with OSHA and not considered closed or final. Failure to be forthcoming with this information may result in rejection of the proposal as non-responsive.

R. Negative History

Consultant must include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the firm or in which the firm has been judged guilty or liable within the last five (5) years.

If there is no negative history to disclose, the firm must affirmatively state in its Proposal, there is no negative history to report.

Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.

S. Conflict of Interest Statement

The nature of the proposed services for this RFP may lead to a conflict of interest for firms that are currently under contract with the City or those that may seek contract opportunities in the future. The City considers the following situations as potential conflicts of interest that will not be allowed:

The prime consultant or principal partners in a joint venture arrangement for this RFP will be prohibited from competing for future design (defined by the City as Project Approval and Environmental Document (PA&ED) or Plans, Specifications and Estimate (PS&E)) or construction management contracts related to this project.

A sub-consultant that provides more than one-third of the total scope of services (as measured by overall budget) or more than one-third of the full-time equivalent (FTE) for project manager and key positions will be prohibited from competing for future design (PA&ED or PS&E) or construction management contracts.

The prime consultant or principles in a joint venture, or a sub-consultant that provides more than one-third of the total scope of services or more than one-third of the FTEs for project manager or key positions, will be prohibited from competing for future (PA&ED or PS&E) or construction management contracts as a major sub-consultant. City staff will determine the definition of major sub-consultant for future contracts on a case-by-case basis.

The City recognizes that consulting firms that currently hold design contracts may wish to compete as a prime consultant or major sub-consultant for this contract. The City will allow such firms to compete for this contract, however, if successful, those firms will be prohibited from competing for future design or construction management services contracts for this project. Additionally, for firms with existing design contracts, the named principle-in-charge and project manager for those contracts are prohibited from filling key positions in the project management contract.

Consultants shall disclose any financial, business or other relationship with the City that may have an impact upon the outcome of the contract or the construction projects. The Consultant shall also list current clients who may have a financial interest in the outcome of this contract or the construction project that will follow. Consultants shall disclose any financial interest or relationship with any construction company that might submit a bid on any of the listed transportation projects.

T. Public Records

Responses (proposals) to this Request for Proposal (RFP) and the documents constituting any contract entered into thereafter become the exclusive property of the City and shall be subject to the California Public Records Act (Government Code Section 6250 et seq.). The City’s use and disclosure of its records are governed by this Act.

Those elements in each proposal which proposer considers to be trade secrets, as that term is defined in Civil Code Section 3426.1(d), or otherwise exempt by law from disclosure, should be prominently marked as “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY” by proposer. The City will use its best efforts to inform proposer of any request for disclosure of any such document. The City shall not in any way be liable or responsible for the disclosure of any such records including, without limitation; those so marked if disclosure is deemed to be required by law or by an order of the Court.

In the event of litigation concerning disclosure of information the proposer considers exempt from disclosure, the City will act as a stakeholder only, holding the information until otherwise ordered by a court or other legal process. If the City is required to defend an action arising out of a Public Records Act request for any of the contents of a proposer’s proposal marked “Confidential”, “Proprietary”, or “Trade Secret”, proposer shall defend and indemnify the City from all liability, damages, costs, and expense, including attorneys’ fees, in any action or proceeding arising under the Public Records Act.

To insure confidentiality, proposers are instructed to upload separate files for all “Confidential,” “Proprietary,” or “Trade Secret” data when submitting their proposal documents. The file names shall include the words “Confidential”, “Proprietary” or “Trade Secret". Because the proposal documents are available for review by any person after award of a contract resulting from an RFP, the City shall not in any way be held responsible for disclosure of any “Confidential,” Proprietary,” or “Trade Secret” documents that are not uploaded as separate files and include “Confidential”, “Proprietary” or “Trade Secret" as part of the file name.

U. Special Provisions for Services

1. Accessibility. Consultant shall fully inform himself regarding any peculiarities and limitations of the spaces available for the performance of work under this contract.

Consultant shall exercise due and particular caution to determine that all parts of his work are made quickly and easily accessible.

2. Authority of the City of Corona. Subject to the power and authority of the City as provided by law in this contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The City shall decide questions that may arise relative to the fulfillment of the contract or the obligations of the consultant hereunder.

3. Changes in Work. The City may, at any time work is in progress, by written order and without notice to the sureties, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the City may find necessary or desirable. The consultant shall not claim forfeiture of contract by reasons of such changes by the City. Changes in work and the amount of compensation to be paid to the consultant for any extra work as so ordered shall be determined in accordance with the unit prices quoted.

4. Contract Incorporation. This contract embodies the entire contract between the City and the Consultant. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the RFP solicitation, all addenda, all of Consultant’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

5. Rejection of Work. Consultant agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.

V. Labor Compliance:

1. Certified Payroll Records:

In accordance with California Prevailing Wage Laws, Consultant shall keep accurate payroll records. The payroll records shall show the name, address, social security number, work classification, straight time and overtime hours worked, and actual wages paid to each applicable worker employed by consultant in connection with the work. The payroll records shall be certified and made available for inspection at all reasonable hours in accordance with the California Prevailing Wage Laws.

The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement (DLSE) of the DIR or shall contain the same information as the forms provided by the DSLE. The record of wages paid shall be certified by the Consultant and submitted with each progress payment request. Consultant shall redact the street address and all but the last four digits in the employee’s social security number prior to submitting the certified payroll records to the City.

2. Apprentices:

NOT APPLICABLE.

RFP No. 27-011SB Section III. “Evaluation & Award”

SECTION III.

EVALUATION AND AWARD

The City is soliciting firms and/or individuals who have established knowledge, experience with waterline rehabilitation projects, and expertise in all aspects of the services requested in this RFP.

Following is what the City considers important in evaluating the proposals and the assembled teams for a successful project. Minimum requirements are as follows:

A. EVALUATION CRITERIA

Each consultant proposal will be reviewed by the Selection Committee and graded individually by each City employee participant, with a final grade being assigned collectively by the Selection Committee. The following weighting and points will be assigned to the Proposal for evaluation purposes:

TABLE 1

Criteria Max Points Rating

Completeness of Response 0 Pass or Fail

Firm Qualifications and Relevant Experience 25

Technical Approach and Methodology 30

Financial Proposal and Value 25

Project Schedule and Phasing Strategy 10

References and Past Performance 10

Total 100

1. Completeness of Response (Pass/Fail) - 0

a) Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

2. Firm Qualifications and Relevant Experience – 25 points

a) Strength, stability, and financial responsibility of the firm;

b) Technical competence, experience, and reputation of firm’s consultants in providing similar services, both in terms of magnitude of work and cost of construction;

c) Demonstrated knowledge of the scope of work required, capability of performing specific tasks outlined in the RFP;

d) Adequacy of staff to provide required services.

e) Reputation of firm in providing similar services; and

CORONA HUB MUSIC VENUE

f) Demonstrated experience with municipal solar projects, energy storage systems, EV charging infrastructure, and power purchase agreement (PPA) or direct ownership financing models.

3. Technical Approach and Methodology – 30 points

a) Depth and thoroughness of Consultant's understanding of the Project and the City's requirements;

b) Identification and understanding of Project issues and challenges;

c) Quality and logic of work plan;

d) Logic of Project organization and appropriateness of resource estimate and labor distribution among the tasks;

e) Adequacy of system or process for managing cost and budget;

f) Adequacy of system or process for managing project schedule;

g) Adequacy of system or process for communicating with the City;

h) Proposed approach to solar feasibility assessment, system design, energy storage integration, and EV charging infrastructure; and

i) Approach to placemaking and design integration consistent with The HUB's mixed-use revitalization vision.

4. Financial Proposal and Value – 25 points

a) Appropriate number of hours budgeted for Project tasks;

b) Reasonableness of the Consultant's hourly rates, labor hours, and fee required to perform the work in relation to the scope of work and other proposals received;

c) The total fee will be judged for value and used as the basis of comparison between the proposals submitted;

d) Quality and comprehensiveness of PPA option pricing and terms;

e) Quality and comprehensiveness of direct ownership/financing option with cost projections; and

f) Lifecycle cost analysis methodology.

5. Project Schedule and Phasing Strategy – 10 points

a) Reasonableness and achievability of the proposed project schedule;

b) Logical sequencing and phasing of project tasks;

c) Identification of critical milestones and dependencies; and

d) Demonstrated ability to meet or exceed the City's desired timeline.

6. References and Past Performance – 10 points

a) Quality and relevance of references provided;

b) Demonstrated track record of successful completion of similar projects;

c) Client satisfaction and feedback from references; and

d) Evidence of ability to deliver projects on time and within budget.

CORONA HUB MUSIC VENUE

B. EVALUATION PROCEDURE

An Evaluation Committee comprised of City staff, and may include personnel from stakeholder agencies, will be appointed to review all proposals in accordance with the above criteria

During the evaluation period, the City may do any or all of the following:

A. Generate a “short list” and conduct interviews with the top candidates;

B. Conduct on-site visits and/or tours of the candidates’ places of business; and C. Conduct negotiations with the most qualified candidate(s).

Consultants should be aware, however, that award may be made without consultant visits, project visits, interviews, or further discussions or negotiations.

Interviews – The City may interview the highest scoring proposals based on the evaluation criteria from Table 1.

Interview Evaluation Criteria:

The Interview will provide a maximum total of one hundred (100) points in addition to the maximum 100 points identified in Table 1. The available scoring for the Interview is as follows:

Category Points

Project Manager and Key Team Members 25 Ability to Accommodate Project Schedule 25 Presentation of Technical Content 20 Communication Skills 15 Project Understanding 15

Total Maximum Points 100

C. AWARD

Consultants are to submit a separate fee proposal with their technical proposal. Upon review and scoring of all proposals, the City will begin negotiations with the highest ranked Consultant. Should the City be unable to negotiate a satisfactory contract with the highest ranked Consultant, the City retains the right to terminate negotiations and open negotiations with the next highest ranked Consultant.

In addition, negotiations may or may not be conducted with consultants; therefore, the proposal submitted should contain your most favorable terms and conditions, since the selection and award may be made without discussion with any consultant.

City staff will submit a recommendation to City Council for consideration and approval of the proposal(s) evaluated by staff to be the most qualified for this project. The City anticipates making final selections and awards on or about Monday, October 19, 2026.

D. NOTIFICATION OF RANKINGS

Consultants that submit proposals may be notified in writing of the proposals rankings using the City’s on-line bidding platform after approval of the City’s authorized contracting party.

Consultants who were not selected as part of the top ranked list may obtain an explanation concerning the strengths and weaknesses of their Proposal after the contract has been awarded or the City rejects all proposals. Unsuccessful consultants who wish to be debriefed, must request the debriefing in writing and the City must receive it within three

(3) days of notification of list approval.

E. IMPLEMENTATION

A kick-off meeting will be held after contract award. Consultant’s Principal in Charge, Project Manager, and key team members will meet with City staff and the Design Engineer’s Project staff to conduct introductions, discuss the scope of services, meetings, project needs and implementation process.

Following the kick-off meeting, a formal Notice-to-Proceed (NTP) may be issued after the agreement is fully executed and all insurance documents and contents of all required documents have been received and approved by the City.

RFP No. 27-011SB Section IV. “Project Description & Scope of Work”

SECTION IV.

PROJECT DESCRIPTION AND SCOPE OF SERVICES

800-Capacity Music Venue with Bar & Restaurant — Corona, CA

1. Project Overview

Project: Adaptive reuse of an existing ~15,000 SF single-story building into an 800-capacity live music venue with attached bar and restaurant.

Address: 152 East 6th Street (corner of E 6th Street and Ramona Avenue), Corona, CA — Building C.

Existing building: Previously operated as a Parent Center for the Corona-Norco Unified School District (CNUSD), with tenant improvements completed 2014–2016 by PSB Architects LLP.

Owner: City of Corona

Role being bid: Design Team / Architect — lead designer for the venue, bar, restaurant, and supporting spaces, including interior and exterior. The selected firm will be responsible for full architectural services including programming, design, construction documents, and construction administration.

Target construction budget: $3M

Target opening: Spring 2028

Program Summary

Live music venue with a fixed capacity of 800 (general admission / standing primary), an attached full-service bar, and a restaurant operating on independent hours. Programming will include touring acts, event nights and daily F&B operations. The project is an adaptive reuse of an existing building with a defined footprint of approximately 158' × 106', with a future outdoor garden / communal seating area on the west side.

2. Scope of Architectural Services

The selected design team will serve as lead architect for the project, providing comprehensive services across all phases per AIA B101 (or equivalent), with deliverables and fees broken out per phase:

• Pre-Design / Programming — site and existing-conditions analysis, code analysis, program validation, test fits, fixture count study

• Schematic Design (SD) — concept options, plans, sections, elevations, preliminary acoustic and structural strategy, Class 5 cost estimate

CORONA HUB MUSIC VENUE

• Design Development (DD) — refined drawings, systems coordination, material/finish selections, Class 3 cost estimate

• Construction Documents (CD) — full permit and bid set, specifications, addenda

• Bidding / Negotiation — assistance evaluating GC bids, value engineering

• Construction Administration (CA) — RFI/submittal review, site visits, punch list, closeout The selected firm will lead and coordinate all engineering and specialty consultants listed in Section 7.

Coordination with Owner & Owner's Representative

• NewCo LLC will collaborate with the design team throughout, leading the overall design process and decisions

• Regular design coordination meetings with NewCo LLC and Owner team — frequency TBD per project schedule

• All major design decisions and consultant selections coordinated with Owner and NewCo

LLC

3. Programmatic Requirements

3.1 Performance Space

• Capacity: 800 GA / standing (verify against egress and occupant load factors for the existing footprint)

• Stage: Target [32'–36' W × 20'–24' D × 4' H], with wings of [≥8'] depth — final size driven by sightlines and audience-area allocation

• Stage access / load-in: Direct, level path from loading area to stage with [≥8' W × 10' H] clear opening — placement TBD given existing building constraints

• FOH (Front of House) mix position: Centered, on-axis with stage, [10' × 10'] minimum, raised platform

• Sightlines: Unobstructed view of stage from 90%+ of floor; address ceiling height impact from existing roof structure

• Ceiling height: Existing building has suspended (lay-in) ceiling system throughout per as-builts; demo of ceiling system required to access full floor-to-deck height. Confirm clear height to underside of roof structure during pre-design site survey. Minimum [20'] needed for production rigging and lighting.

• Rigging: Structural design for distributed and point loads (see Section 5.5)

• Bar within venue: [1–2] service bars within the venue envelope, sized for high-volume nights

CORONA HUB MUSIC VENUE

• Merch booth: Near main entry/exit flow

• Coat check, house tech storage: Sized for capacity and operations

3.2 Back of House (BOH)

BOH must be programmed and located within the existing footprint. The as-builts show a number of existing perimeter rooms (former offices, conference rooms, learning center) that may be repurposable for BOH functions, potentially reducing demo/new construction scope. The design team should evaluate reuse vs. demo and propose the most efficient configuration.

• Dressing rooms: [2–3] rooms — headliner suite with private bath (~200 SF), support rooms (~100 SF each). Consider repurposing existing perimeter rooms.

• Greenroom / artist lounge: Highly desired if it can fit. Living-room style setup:

comfortable seating, kitchenette, TV, entertainment space. This is a key amenity for touring acts.

• Production office: [100 SF] with data, phone, secure storage

• Wardrobe / hair-makeup: Combined with dressing or shared (~80 SF). Must include a dedicated washer and dryer (key requirement) — laundry capability is essential for touring productions.

• Catering / hospitality: Space to set artist meals for [up to 20] crew/talent. Existing kitchen/break-room area shown in as-builts may be a starting point.

• Loading area: Dock-high or grade-level — coordinate with site grading (see Section 4)

• Production storage: Cases, risers, barricade — [200–300 SF]

• Tour bus accommodation: Confirm feasibility on site; [1] bus position with shore power desired

3.3 Bar (Attached)

• Capacity / seats: [# seats / standing capacity]

• Concept: [Pre-show / post-show or independent operation]

• Operations: Pass-through or independent entry — clarify with operator

3.4 Restaurant

• Dining capacity: [seats] in [layout style]

• Hours: Independent of venue hours (likely lunch + dinner daily)

• Kitchen: Full commercial kitchen designed by kitchen consultant; likely shared with venue catering given 15,000 SF constraint. Existing kitchen from prior parent center is residential-scale and will require significant upgrade.

• Restaurant bar: [# seats], may be separate from venue bar (outdoor and indoor)

• Restaurant entry: Consider separate entry from venue ingress for non-show hours

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• Outdoor dining: If site permits, coordinate with future garden / communal seating area

3.5 Public Areas

• Box office / will call with exterior queueing

• Lobby / pre-function — buffer between street and venue floor

• Expanded restrooms (see Section 4.1)

• Full ADA accessibility including accessible viewing platform in venue

3.6 Service / Support

• Trash & recycling — enclosed, sized for high-volume nights

• Mechanical rooms — sized for HVAC needs of 800-person assembly

• Electrical — main service room plus distributed venue power infrastructure (see Section

5.4)

• IT/MDF — centralized

• Security office with CCTV monitoring

• Staff areas — lockers, break room, manager office(s)

4. Existing Conditions & Known Constraints

The selected design team will inherit the following reference materials: a 12-sheet as-built set from PSB Architects documenting the 2014–2016 CNUSD Parent Center tenant improvement.

The following constraints should be addressed regardless of design approach:

4.1 Restroom Capacity

As-builts confirm existing multi-stall men's and women's restrooms. However, fixture counts for 800-occupant assembly use plus restaurant will require expansion under current California Plumbing Code.

• Conduct fixture count study against current CPC in Pre-Design

• Propose expansion strategy: enlarge existing rooms, add new groups, or both

• Confirm accessible fixture provision

4.2 Back of House Carve-out

As-builts indicate the prior layout had ~12–15 perimeter rooms (offices, learning center, conference, childcare). The design team should evaluate which existing rooms can be repurposed for BOH vs. fully demolished to expand the venue floor, balancing program needs against cost.

4.3 Existing Roof Structure & Rigging

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As-builts show light metal stud framing connecting to roof joists (Sheet A-9 details). Bar-joist or open-web steel roofs generally cannot carry concert rigging point loads without reinforcement.

The design team's structural engineer should assess:

• Document existing roof framing (type, span, capacity) — likely requires field survey beyond as-builts

• Establish rigging load criteria and grid layout

• Identify required reinforcement; this can be cost-significant

• Deliverable: CAD file of the final rigging / roof grid (point locations, capacities, structural support framing) to be used for venue-side production drawings and provided to incoming touring productions.

4.4 Existing MEP — Sized for Prior Occupancy

As-builts show electrical and HVAC distributed throughout the existing suspended ceiling, sized for the prior office occupancy. Venue and restaurant loads will require substantial capacity increases:

• Existing HVAC system likely requires full replacement — not modification — for venue + restaurant loads

• Existing electrical service likely insufficient for production power; service upgrade probable

• Existing suspended ceiling system requires complete demo in the performance space

4.5 Facade Acoustic Considerations

The design team should:

• Coordinate with acoustic consultant on STC requirements for any glazing

• Specify motorized blackout of remaining windows where needed

• Evaluate operable vs. fixed and consider operational protocols

4.6 Site Grading & Accessible Entry

The site shows elevation changes from +0'-0" to +5'-0" around the perimeter:

• Confirm accessible entry path

• Confirm grade-level vs. dock-high loading

4.7 Adjacent Property

A structure is shown immediately south of the building. The design team must identify and document:

• Sound isolation requirements to property line per local ordinance (see Section 5.1)

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• Whether the adjacent property shares parking with the venue site, or if its parking demand affects venue parking availability — confirm operational impacts on show nights

• Any shared loading/access easements or restrictions

• Any operational time restrictions imposed by adjacent use (e.g., daytime quiet hours preventing soundcheck before a certain time — see Section 5.1)

4.8 Future Outdoor Garden / Communal Seating

Planned on west side. Consider impact on operations (noise to neighbors, security, post-show dispersal) and integration with venue/restaurant entries.

5. Technical Performance Criteria

5.1 Acoustics

• Isolation to property line per Corona municipal sound ordinance; design target 60 dB at property line.

• Internal isolation between venue, restaurant, bar, and BOH for independent operation

• Room acoustics tuned for amplified music (short RT60 in low/mid frequencies)

• Existing light-frame construction will likely require additional mass/decoupling on demising assemblies — engage acoustic consultant from Pre-Design

• Time-of-day restrictions: Identify any Corona municipal code or adjacent-property covenants that restrict amplified sound before a specific time (e.g., no sound prior to 5:00 PM). This affects soundcheck scheduling and must be confirmed in Pre-Design and documented in the venue operational narrative. Coordinate with Section 4.7.

5.2 HVAC

• Existing HVAC is sized for prior office occupancy — likely requires full replacement, not modification

• New system designed for full venue occupancy plus stage lighting heat load

• Independent zoning for venue, restaurant, bar, BOH

• Low-noise distribution in performance space (NC-25 or lower at FOH)

• Kitchen exhaust and makeup air per code

5.3 Fire & Life Safety

• Full sprinkler coverage; confirm existing sprinkler system density meets venue assembly requirements, upgrade if not

• Egress sized for 800+ occupants with appropriate door count and panic hardware

• Pyrotechnic permitting accommodation [if part of programming]

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5.4 Production Electrical

All production power below is intended as touring/guest production power. Venue house sound and lighting systems are powered separately on dedicated house circuits.

Preferred production power configuration (guest use only):

• 1 × 200 A, 3-phase, 120/208 V company switch labeled "Audio Only"

• 1 × 200 A, 3-phase, 120/208 V company switch labeled "Lighting / Video"

• 4 dedicated 20 A, 120 V circuits at stage (backline, pedalboards, keys, DJ, etc.)

• 2–4 dedicated 20 A, 120 V circuits at FOH

• Existing service likely insufficient — service upgrade probable to accommodate combined house + production loads

• Separate house electrical from production electrical throughout

• Generator backup [scope TBD]

5.5 Structural & Rigging

• Existing roof framing assessment in Pre-Design; field verification likely required beyond as-builts

Rigging design criteria:

• Point load capacity: typical target 1,000 lb per point; 2,000 lb preferred at PA / main truss positions

• Grid type: steel I-beam

• Point spacing: 4' × 4' or 5' × 5' for ease of rigging

• Coverage: design to cover from upstage edge to and past the downstage edge (preferred)

• Design to accommodate upstage video walls

• Stage structure: design for 115,000+ lb uniform live load

5.6 AV / Production Infrastructure

• Conduit pathways between stage, FOH, amp world, projection, and BOH

• House PA pre-wiring [or coordination if owner-supplied]

• (2) spotlight positions with sightline, structural support, and conduit pathways

• Control and data — DMX and network infrastructure, digital audio snakes (stage to FOH, stage to monitor world), and associated pathways

• Internet — segregated network infrastructure for show systems (isolated from house/guest networks)

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• Distributed AV for restaurant and bar

• IPTV / CCTV infrastructure

5.7 Code & Regulatory

• California Building Code + Corona amendments

• California Plumbing Code fixture count

• Corona zoning and conditional use permitting for assembly/entertainment

• California Health & Safety Code (F&B)

• ABC liquor licensing spatial requirements

• CA Title 24 accessibility

• Corona sound ordinance (including any time-of-day restrictions per Section 5.1)

6. Required Sub-Consultants

The selected design team will lead and coordinate the following. Identify proposed firms in the response:

• Acoustic consultant (required — live venue and isolation experience essential; experience with glazed facades and light-frame existing construction a plus)

• Theater / venue consultant (strongly preferred — sightlines, rigging, dimming, AV infrastructure, production workflow)

• MEP engineer (with assembly occupancy and commercial kitchen experience)

• Structural engineer

• Civil engineer (site work, grading, accessibility)

• Kitchen / food service consultant

• Code consultant (recommended given existing-to-assembly use change)

• Lighting designer — architectural (performance lighting typically owner-supplied)

• Landscape architect (for future outdoor garden / communal seating)

• Interior designer [in design team's scope / separate contract — confirm in proposal]

7. Deliverables by Phase

Pre-Des…