Contract User Guide.pdf

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Computer Equipment, Peripherals and Related Services User Guide

Contract User Guide

STATE OF WISCONSIN

DEPARTMENT OF ADMINISTRATION

Division of Enterprise Operations State Bureau of Procurement

1. Scope These optional use contracts are Participating Addendums (PA) from the NASPO ValuePoint Public Safety Communications Master Agreement (MA).

Awarded categories available on contract:

1.1 Radio: Single-Band Portable Radio (P25) 3 Vehicular Repeater Systems (VRS) P25 12.7 Towers: Lattice Light

1.2 Radio: Single-Band Mobile Radio (P25) 4 Dispatch Consoles 12.8 Towers: Monopole

1.3 Radio: Single-Band Desktop Radio (P25) 5.1 Microwave: Carrier Grade, Packet Data (Native IP)

12.9 Towers: Passive Microwave Repeater

1.4 Radio: Multi-Band Portable Radio (P25) 5.2 Microwave: Network Grade Complete Turnkey Radio Solution

1.5 Radio: Multi-Band Mobile Radio (P25) 5.5 Microwave: Carrier Grade, Native Time

Division Multiplex (TDM) MICROWAVE Sub-Cat 5.1 Carrier Grade, Packet Data (Native IP) Indoor Solution

1.6 Radio: Multi-Band Desktop Radio (P25) 6 Interoperability Gateway Devices MICROWAVE Sub-Cat 5.1 Carrier Grade, Packet Data (Native IP) Outdoor Solution

1.7 Radio: Base Station/Repeater (P25) 10 Dispatch Console Furniture MICROWAVE Sub-Cat 5.2 Network Grade Indoor Solution

2.1 Radio: Conventional Analog Portable

(Non-P25)

12.4 Towers: Guyed MICROWAVE Sub-Cat 5.2 Network

Grade Outdoor Solution

2.2 Radio: Conventional Analog Mobile

(Non-P25)

12.5 Towers: Guyed Light MICROWAVE Sub-Cat 5.5 Carrier Grade, Native Time Division Multiplex (TDM) Indoor Solution

2.3 Radio: Conventional Analog Desktop

(Non-P25)

12.6 Towers: Lattice MICROWAVE Sub-Cat 5.5 Carrier Grade, Native Time Division Multiplex (TDM) Outdoor Solution

2.4 Radio: Conventional Analog Base

Station/Repeater (Non-P25)

To view a vendor’s awarded categories, please review the information sheets on VendorNet.

NASPO Public Safety Communications Contract # 505ENT-O22-SAFETYCOMM-XX

Contract Overview Mandatory: No (This is an optional use contract) Cooperative: Yes (WI municipalities may use this contract) P-Card: Yes (State Purchasing Card may be used)

Contract Term Initial Contract Term: January 1, 2022- December 31, 2028 Renewal Term: Coterminous with the Master Agreement. The Leads State (WA) has exercised auto-renewals until the contract term end date December 31, 2028.

Available Participating Addenda

EF Johnson (-01) L3Harris Technologies (-05) Aviat Networks (-10)

Codan Communications (-02) Zetron (-06) Motorola Solutions (-11)

JVC Kenwood USA Corp (-03) Pyramid Communications (-07) Nokia of America Corp. (-12)

BK Technologies (-04) Icom America (-09) Watson Furniture Group (-13)

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Computer Equipment, Peripherals and Related Services User Guide

2. Eligible Users

Each Participating Addendum (PA) contract is available for use by Wisconsin state agencies, UW campuses, and other entities authorized to use state contracts such as Wisconsin municipalities as cited in Wisconsin statutes s. 16.73. The contract is optional for all users.

3. Software & Cloud License Agreements The terms of any possible cloud licensing agreement, software license agreement and/or EULA available under this Participating Addendum were not reviewed. Such terms shall be negotiated between the Purchasing Entity and Vendor.

It is the Purchasing Entities’ responsibility to determine which business processes apply, such as but not limited to a cloud brokerage review and large, high-risk IT project review. Agencies supported by State of Wisconsin, Division of Enterprise Technology must submit Cloud services for Cloud Brokerage Review prior to purchasing.

4. Purchase Order (PO) and Invoicing

The following information is mandatory to include on all purchase orders:

• Must include the State contract number; 505ENT-O22-SAFETYCOMM-XX

• Provide the Master Agreement number & language; "PO is subject to NASPO ValuePoint Contract # 00318’

• Provide the tax exempt information at the time of PO to avoid sales tax being added to the invoice;

• Ordering contact Name, Address, Phone Number;

• Purchase order amount

• Itemized list of ordered items with description; and

• Ship-to name and address

• Channel your PO through one of our authorized dealers/resellers/distributers so they can arrange for proper ordering and installation of your equipment.

Here are some hints specific to the PO and Invoicing:

• Check the PA for any requirements or restrictions.

• The Purchasing Entity should read the PA to understand any written notice or confirmation that may be required.

• Use a Good Faith Dispute if the properly submitted invoice has errors.

5. Shipping/Delivery

Unless otherwise indicated in the Master Agreement or PA, the prices are the delivered price to any Purchasing Entity, FOB Destination, with all transportation and handling charges paid by the Contractor. Unless otherwise specified, the Vendor shall determine the mode of freight and shall accept responsibility for processing of freight claims.

Quotes shall contain any applicable shipping charges not covered under the Contract. Any shipping costs listed on an invoice that were not included on the quote will not be paid by the Purchasing Entity.

6. Problem Resolution

Purchasing Entities should first attempt to resolve complaints, issues or disputes informally with the Vendor. Vendor complaint contact information can be found in the corresponding PA document. If the issue or dispute cannot be resolved, the issue may be elevated to the State Contract Manager.

Laura Bergum Department of Administration 101 E Wilson St, 6th Fl Madison, WI 53703

(608) 267-6922 Laura.Bergum@wisconsin.gov mailto:Laura.Bergum@wisconsin.gov