CONTRACT USER guide 2021 Deaerator Testing 4-8-2021-UPDATED ANANDA.pdf

Contract Name: Visual Inspection & NDE Testing Services for Deaerators & Storage Tanks

Contract Number: 505ENT-M18-DEAERATORINSPECTION-00 Date: April 8, 2021

CONTRACT USER’S GUIDE.

Scope:

The Contractor shall perform non-destructive testing in accordance with all terms, conditions and Technical Specifications in the Contract Documents.

NDE Technicians must be certified to ASNT-TC-1A for the NDE technique used and is to be a Certified Weld Inspector (CWI) by the American Welding Society (AWS).

Testing will include visual inspection of tank shell, heads, penetrations, and welds.

Contractor will perform 100% wet fluorescent magnetic particle testing (WFMT) of tank welds.

Contract Term:

This contract has been extended for an additional one-year period from July1, 2021 through June 31, 2022.

State of Wisconsin may extend this contract for an additional one-year term.

During the contract period, the DFDM reserves the right to eliminate individual heating plants from the terms and conditions of the contract due to sale, closure or lease of the heating plant.

Firm prices:

Pricing must remain firm for the initial contract term. Any proposed price increases after the initial contract term must be submitted to DOA/DFDM in writing. All increases in pricing for future contract periods must be fully documented by contractor, shall be based upon industry-wide effects, and must be approved / rejected by DFDM 90 days prior to the renewal of the next contract term.

Purchase orders/Services:

There shall be no formal Purchase Order Number issued for this contract. Use the contract number as the Purchase Order Number.

Contractor shall submit the original invoice to Division of Facilities.

Program Manager:

If you have any technical questions regarding this bid please contact Jerome Jansen, Division of Facilities Development at (608) 261-8019.

Work scope:

Contractor must contact each site before the inspection year to determine the schedule of the testing.

Contractor must remind site to test safety valve of DA.

Deaerator Heater

Remove all trays (Tray removal to be performed by plant personnel). Perform a visual inspection of stainless steel box that holds trays.

Inspect attachment points to Deaerator heater

Perform a visual inspection of Deaerator heater shell and head

Perform NDE of heater shell and head if accessible (Deaerator Storage Tank)

Contractor must include confined space hole watch and comply with the facilities requirements for confined space entry as well as their own requirements.

Deaerator Storage Tank

Contractor must include confined space hole watch and comply with the facilities requirements for confined space entry as well as their own requirements.

Perform internal inspection of Deaerator storage tank.

NDE Technicians must be certified to ASNT-TC-1A for the NDE technique used and is to be a Certified Weld Inspector (CWI) by the American Welding Society (AWS).

Testing will include visual inspection of tank shell, heads, penetrations, and welds.

Contractor will perform 100% wet fluorescent magnetic particle testing (WFMT) of tank welds.

Contractor will determine tank wall thickness by ultrasonic testing (UT). UT test points will be taken at 4 equidistant points around the tank shell and heads at 2-foot intervals.

The 00 degree reference is to be at the top center of the tank and the 900 reference is the face of the tank that faces the boilers. All indication and low readings will be marked on the tank and brought to the State’s attention IMMEDIATELY. All penetrations, with size, are to be noted on the final report drawing showing thickness readings with interval and reference locations marked.

Provide a field report of findings before leaving the jobsite. A final report will be sent to DOA/DFDM within 2 weeks after the actual date of the inspection.

Scheduling NDE Testing Services

Contractor will be provided with 30-calendar day written notice of scheduled test dates required by the State of Wisconsin Department of Administration. If the primary contractor is unable to meet the schedule, written notice must be provided to the Department of Administration within five (5) days of receiving the State’s test schedule notice.

Report results:

At the conclusion of the tests at each location, two (2) copies of a bound comprehensive final report, including a CD with a pdf file shall be submitted to the Department of Administration. The report shall summarize the test methods and findings. All reports shall have complete documentation attached as appendices of all test and analytical methods, field data, calculation summaries.

The final test report must (at a minimum) include the following information:

Introduction with summary of test program including: A listing of key personnel involved including facility, regulatory and test team (identify all team members);

name and location of facility. Magnetic particle examination testing documentation, drawing showing thickness readings and penetrations with interval and reference locations marked.

Summary table of test results, process description and operating parameters during testing.

The copies of the report must be received by the Department of Administration, 101 East Wilson Street, Madison, WI 53702 (delivery address), within 30 calendar days after completion of the on-site testing.

Heating Plant Engineering Section Attention: Dave Bender Division of Facilities Development & Management 101 East Wilson Street/PO Box 7866 Madison, Wisconsin 53707

(Package delivery address is 101 East Wilson Street, Madison WI 53702)

Cancelation or rescheduling:

Cancellation is defined to be a termination of a scheduled NDT test.

Direct costs mean labor costs and actual incurred per diem expenses for the day of the originally scheduled test. When cancellation is due to errors or omissions by the contractor the state will not pay for any costs incurred by the contractor, in addition the cancellation may be cause for termination of the contract.

When a test is cancelled because of problems with State owned equipment to be tested, the contractor may bill for direct costs incurred for the set-up day and the test day. Cancellation billings may not exceed the bid cost of the scheduled test.

Rescheduling is defined to be a postponement, or delay of a scheduled NDT without 7 calendar days’ notice. If rescheduling occurs at the request of the State of Wisconsin such that a scheduled test date on the contractor’s work schedule remains unfilled, the contractor may bill for direct costs associated with the delay.

The State will not pay a rescheduling penalty when another test site is substituted for the originally scheduled test location. If rescheduling occurs at the request of the contractor or due to errors or omissions by the contractor the State will not pay for any costs incurred by the contractor, in addition the rescheduling may be cause for termination of the contract. Rescheduling billing may not exceed the bid cost of the schedule test.

Background Checks:

Due to the nature of this solicitation, the Procuring Agency reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors, if applicable, to determine whether any conviction exists that is substantially related to the solicited Commodity or service, or if such conviction may otherwise adversely affect the Bidder's ability to perform under the resulting Contract. The State is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements.

Access to secure facilities:

Execution of this contract may require access/entrance into DOC or DHS secure facilities.

All contractor staff may be required to submit to a Criminal Background Check, which must be successfully completed prior to arrival. Although specific policies vary somewhat between facilities, the following (but not limited to) will apply:

All vehicles entering and leaving the facility may be searched, causing up to 30 minutes delay each way. Within the fence, contraband items are prohibited in the vehicle as well as on the person. Contraband items include but are not limited to drugs, tobacco products, cell phones, adult or pornographic materials, explosives and weapons (including pocket knives, box cutters, and razor knives, unless a part of an inventoried tool box.) In many locations, drivers must turn off vehicle motors and lock cab doors whenever their truck is unattended.

Tool boxes should be inventoried prior to arrival to facilitate security staff accounting. Items may be left with security; however illegal items may not be returned. Possession of contraband may be reported to local law enforcement. Contractor staff may be required to pass through a metal detector and/or have all carry-in items x-rayed or searched.

Delivery persons will need to be properly documented with approved identification: a valid Wisconsin or other State’s driver’s license. Vehicles will be subject to search upon entering and leaving said Facility. Vehicles containing weapons, drugs or drug paraphernalia, live animals, additional passengers, and/or any other restricted items will not be allowed to enter the facility.

The State will not be responsible for any additional delivery charges resulting from being denied entry by non-compliant delivery personnel.

Termination For cause:

The State may terminate this Contract after providing the Contractor with thirty (30) calendar days written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The Contractor may terminate this Contract after providing the State a one hundred and twenty (120) calendar day notice of the State's right to cure a failure of the State to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

VENDOR:

Team Industrial services - Hammond 5512 W. State Street Milwaukee, WI 53208

Contact Person: Steven F. Stelpflug e-mail:

T#: 414-771-3060

Pricing:

TABLE 1

UNIT LOCATION FACILITY TEST DATE COST

KING WI Vet Home (King) 2nd Qtr., 2021 or 3rd Qtr., 2021 $2,878.50 WHITEWATER UW Whitewater 2nd Qtr., 2021 or 3rd Qtr., 2021 $2,524.13 OSHKOSH UW Oshkosh 2nd Qtr., 2021 or 3rd Qtr., 2021 $2,642.25 OSHKOSH Oshkosh Correctional Institution 2nd Qtr., 2021 or 3rd Qtr., 2021 $2,642.25

TOTAL COST $10,687.13

Additional Fees if test program is delayed due to source operating problems or severe weather conditions:

Lodging, and per diem expenses will be billed as actual cost.

N/A Project Manager, (per day) $

Field Technicians, (per day) $ $464 (Each) Other fees (per day) $ N/A