CONTRACT USER guide 2018 Deaerator Testing.pdf

Contract Name: Visual Inspection & NDE Testing Services for Deaerators & Storage Tanks Contract Number: 505ENT-M18-DEAERATORINSPECTION-00

Date: May 2, 2018

CONTRACT USER’S GUIDE

Scope:

The Contractor shall perform non-destructive testing in accordance with all terms, conditions and Technical Specifications in the Contract Documents.

NDE Technicians must be certified to ASNT-TC-1A for the NDE technique used and is to be a Certified Weld Inspector (CWI) by the American Welding Society (AWS).

Testing will include visual inspection of tank shell, heads, penetrations, and welds.

Contractor will perform 100% wet fluorescent magnetic particle testing (WFMT) of tank welds.

Contract Term:

Initial contract term is for three (3) years. At the end of the initial contract period, DFDM reserves the right to renew the contract for two (2) additional one (1) year terms, or re-bid upon completion of each one-year term.

During the contract period, the DFDM reserves the right to eliminate individual heating plants from the terms and conditions of the contract due to sale, closure or lease of the heating plant.

FIRM PRICES:

Pricing must remain firm for the initial contract term. Any proposed price increases after the initial contract term must be submitted to DOA/DFDM in writing. All increases in pricing for future contract periods must be fully documented by contractor, shall be based upon industry-wide effects, and must be approved / rejected by DFDM 90 days prior to the renewal of the next contract term.

PURCHASE ORDERS/INVOICES:

There shall be no formal Purchase Order Number issued for this contract. Use the contract number as the Purchase Order Number.

Contractor shall submit the original invoice to Division of Facilities Development & Management.

PROGRAM MANAGER:

If you have any technical questions regarding this bid please contact Jerome Jansen, Division of Facilities Development & Management at

(608) 261-8019.

WORK SCOPE;

Contractor must clearly designate a person to provide on-going communication, coordinate servicing, answer questions and expedite deliveries. Indicate the name and phone number of contact person(s) for Ordering/Expediting, Invoice Information, Contract Renewal/Cancellation, Affirmative Action, Contract Problems on the Bidder Response Form.

Contractor must contact each site before March of the inspection year to determine the schedule of the testing.

Contractor must remind site to test safety valve of DA.

Deaerator Heater

Remove all trays (Tray removal to be performed by plant personnel). Perform a visual inspection of stainless steel box that holds trays.

Inspect attachment points to Deaerator heater

Perform a visual inspection of Deaerator heater shell and head

Perform NDE of heater shell and head if accessible (Deaerator Storage Tank)

Contractor must include confined space hole watch and comply with the facilities requirements for confined space entry as well as their own requirements.

Deaerator Storage Tank

Contractor must include confined space hole watch and comply with the facilities requirements for confined space entry as well as their own requirements.

Perform internal inspection of Deaerator storage tank.

NDE Technicians must be certified to ASNT-TC-1A for the NDE technique used and is to be a Certified Weld Inspector (CWI) by the American Welding Society (AWS).

Testing will include visual inspection of tank shell, heads, penetrations, and welds.

Contractor will perform 100% wet fluorescent magnetic particle testing (WFMT) of tank welds.

Contractor will determine tank wall thickness by ultrasonic testing (UT). UT test points will be taken at 4 equidistant points around the tank shell and heads at 2-foot intervals.

The 00 degree reference is to be at the top center of the tank and the 900 reference is the face of the tank that faces the boilers. All indication and low readings will be marked on the tank and brought to the State’s attention IMMEDIATELY. All penetrations, with size, are to be noted on the final report drawing showing thickness readings with interval and reference locations marked.

Provide a field report of findings before leaving the jobsite. A final report will be sent to DOA/DFDM within 2 weeks after the actual date of the inspection.

SCHEDULING NDE TESTING SERVICES;

Contractor will be provided with 30-calendar day written notice of scheduled test dates required by the State of Wisconsin Department of Administration. If the primary contractor is unable to meet the schedule, written notice must be provided to the Department of Administration within five (5) days of receiving the State’s test schedule notice.

REPORT RESULTS:

At the conclusion of the tests at each location, two (2) copies of a bound comprehensive final report, including a CD with a pdf file shall be submitted to the Department of Administration. The report shall summarize the test methods and findings. All reports shall have complete documentation attached as appendices of all test and analytical methods, field data, calculation summaries.

The final test report must (at a minimum) include the following information:

Introduction with summary of test program including: A listing of key personnel involved including facility, regulatory and test team (identify all team members);

name and location of facility. Magnetic particle examination testing documentation, drawing showing thickness readings and penetrations with interval and reference locations marked.

Summary table of test results, process description and operating parameters during testing.

The copies of the report must be received by the Department of Administration, 101 East Wilson Street, Madison, WI 53702 (delivery address), within 30 calendar days after completion of the on-site testing.

Heating Plant Engineering Section Attention: Dave Bender Division of Facilities Development & Management 101 East Wilson Street/PO Box 7866 Madison, Wisconsin 53707

(Package delivery address is 101 East Wilson Street, Madison WI 53702)

CANCELLATION OR RESCHEDULING:

Cancellation is defined to be a termination of a scheduled NDT test.

Direct costs mean labor costs and actual incurred per diem expenses for the day of the originally scheduled test. When cancellation is due to errors or omissions by the contractor the state will not pay for any costs incurred by the contractor, in addition the cancellation may be cause for termination of the contract.

When a test is cancelled because of problems with State owned equipment to be tested, the contractor may bill for direct costs incurred for the set-up day and the test day. Cancellation billings may not exceed the bid cost of the scheduled test.

Rescheduling is defined to be a postponement, or delay of a scheduled NDT without 7 calendar days’ notice. If rescheduling occurs at the request of the State of Wisconsin such that a scheduled test date on the contractor’s work schedule remains unfilled, the contractor may bill for direct costs associated with the delay.

The State will not pay a rescheduling penalty when another test site is substituted for the originally scheduled test location. If rescheduling occurs at the request of the contractor or due to errors or omissions by the contractor the State will not pay for any costs incurred by the contractor, in addition the rescheduling may be cause for termination of the contract. Rescheduling billing may not exceed the bid cost of the schedule test.

Pricing:

TABLE 1

UNIT LOCATION FACILITY TEST DATE COST

MILWAUKEE UW Milwaukee-East Week of 7/9/18 $1,392

MILWAUKEE UW Milwaukee-West Week of 8/6/18 $1,392

MADISON UW Madison-Walnut Week of 9/17/18 $4,759

MADISON UW Madison-Charter St. South DA Week of 9/17/18 $3,982

PRAIRIE DU CHEIN Sec. Juvenile (PDC) Week of 7/16/18 $2,236

CHIPPEWA FALLS Northern Wisconsin Center Week of 8/13/18 $3,251

UNION GROVE Southern Wisconsin Center Week of 8/20/18 $1,492

WINNEBAGO Winnebago Mental Health Institute Week of 8/16/18 $1,860

DELAVAN Wisc School for the Deaf Week of 7/30/18 $1,591

JANESVILLE Wisc School for the Blind Week of 7/30/18 $1,834

TOTAL COST FOR 2018 $23,789

RIVER FALLS UW River Falls 2nd Qtr., 2019 or 3rd Qtr., 2019 $3,267

FOX LAKE Fox Lake Correctional Institution 2nd Qtr., 2019 or 3rd Qtr., 2019 $1,842

GREEN BAY Green Bay Correctional Institution 2nd Qtr., 2019 or 3rd Qtr., 2019 $2,018

WAUPUN Waupun Correctional Institution 2nd Qtr., 2019 or 3rd Qtr., 2019 $1,822

MADISON Capitol Heat & Power 2nd Qtr., 2019 or 3rd Qtr., 2019 $1,860

TOTAL COST FOR 2019 $10,809

EAU CLAIRE UW Eau Claire 2nd Qtr., 2020 or 3rd Qtr., 2020 $3,291

STEVENS POINT UW Stevens Point-South 2nd Qtr., 2020 or 3rd Qtr., 2020 $2,645

STEVENS POINT UW Stevens Point-North 2nd Qtr., 2020 or 3rd Qtr., 2020 $2,645

OSHKOSH Oshkosh Correctional Institution 2nd Qtr., 2020 or 3rd Qtr., 2020 $1,990

MADISON Mendota Mental Health Institute 2nd Qtr., 2020 or 3rd Qtr., 2020 $1,990

TOTAL COST FOR 2020 $12,561

TOTAL BID COST ( Sum of 2018+2019+2020) $47,159

Additional Fees if test program is delayed due to source operating problems or severe weather conditions:

Lodging, and per diem expenses will be billed as actual cost.

N/A Project Manager, (per day) $

Field Technicians, (per day) $ $464 (Each) Other fees (per day) $ N/A