CONTRACT USER guide 2018 Eddy currentTesting.pdf

Contract Name: Eddy Current Testing Services Contract Number: 505ENT-M19-EDDYTESTING-00

Date: OCTOBER 18, 2018

CONTRACT USER’S GUIDE

Scope:

The Contractor shall perform eddy current testing of evaporator, condenser, absorber, concentrator and surface condenser tubes on various reciprocating, centrifugal, absorption water chillers and surface condensers at state owned facilities in accordance with all terms, conditions and Technical Specifications in the Contract Documents.

All onsite work shall be performed only by certified Level II or III Technicians in accordance with latest edition of procedure SNT-TC-IA as specified by the American Society for Non-Destructive Testing.

Contract Term:

Contract term is for three (3) years. November 1, 2018 through October 31, 2021.

During the contract period, the DFDM reserves the right to eliminate individual heating plants from the terms and conditions of the contract due to sale, closure or lease of the heating plant.

FIRM PRICES:

Pricing must remain firm for the initial contract term.

PURCHASE ORDERS/INVOICES:

There shall be no formal Purchase Order Number issued for this contract. Use the contract number as the Purchase Order Number.

Contractor shall submit the original invoice to Division of Facilities Development & Management.

PROGRAM MANAGER:

If you have any technical questions regarding this contract, please contact Robert Otremba Division of Facilities Development & Management at (608) 266-2201

WORK SCOPE:

All eddy current tests shall be conducted by certified Level II or III Technicians in accordance with latest edition of procedure SNT-TC-IA as specified by the American Society for Non- Destructive Testing.

All Inspections shall be performed utilizing a Corestar Omni 200 multi-channel digital Eddy Current instrument or approved equal.

As a minimum differential and external reference differential data shall be used for interpretation of indications.

Inspection probes shall have a fill factor of at least .85 unless otherwise approved by authorized DFDM representative. Inspection probes must contain an independent coil configuration sensitive to uniquely identifying circumferential cracking.

The facility will have one water box open and tubes cleaned on units that are to be tested. In general, this will include draining and opening the chiller and brush cleaning of the tubes to make them accessible.

SCHEDULING NDE TESTING SERVICES;

Contractor shall coordinate with the facility physical plant contact and DFDM to perform the tests at a mutually agreeable time, the contractor shall coordinate in writing at least 3 weeks prior to starting the testing with the individual chiller facility supervisor. This coordination will allow staff to clean and make the chiller ready for testing.

This coordination will allow staff to clean and make the chiller ready for testing. All testing must be completed before April 1, 2019 for area 1, before April 1, 2020 for areas 2 & 3 and before April 1, 2021 for areas 4 & 5. The Contractor shall provide a schedule of testing sites to allow for completion before April 1st.

REPORT RESULTS:

The eddy current technician shall complete the attached chiller data spreadsheet (fill in or update fields) and note any unusual and or severe deterioration and make a preliminary verbal report to the site contact before leaving the test site, and to the authorized DFDM representative, Robert Otremba (Phone #: 608-266-2201) on findings when testing is completed. Official confirmation of these conditions shall be contained in the written report.

The written report shall include as a minimum:

Test site identification information.

Chiller Manufacturer serial and model numbers.

Site specific chiller identification i.e. “Chiller #1” Chiller tube specifications Chiller tube count Evaporator, Condenser, Generator, Surface Condenser Test summary report including calibration tube specifications and drawings of artificial defects.

Indication details including defect indication signal amplitude and depth.

Tube sheet diagram(s) with defects identified as a symbol and analyzed depth characterized with a color.

Support distances.

Recommendations for corrective action.

After the inspection at each location, comprehensive final report shall be submitted to the Department of Administration in three (3) copies of a bound and a DIGITAL COPY on a 64 GB (minimum) USB drive.

The report shall summarize the inspection methods and findings. All reports shall have complete documentation attached as appendices of all testing and, field data, calculation summaries.

The final testing report must (at a minimum) include the following information:

Introduction with summary of testing program including: A listing of key personnel involved including facility, regulatory and inspection team (identify all team members); name and location of facility.

The copies of the report must be received by the Department of three (3) weeks after completion of the on-site inspection.

Heating Plant Engineering Section Attention: Robert Otremba Division of Facilities Development & Management 101 East Wilson Street/PO Box 7866 Madison, Wisconsin 53707

CANCELLATION OR RESCHEDULING:

Cancellation is defined to be a termination of a scheduled inspection services.

Direct costs mean labor costs and actual incurred per diem expenses for the day of the originally scheduled inspection. When cancellation is due to errors or omissions by the contractor the state will not pay for any costs incurred by the contractor, in addition the cancellation may be cause for termination of the contract.

When a testing service is cancelled by the State, the contractor may bill for direct costs incurred for the set-up day and the inspection day. Cancellation billings may not exceed the bid cost of the scheduled inspection.

Rescheduling is defined to be a postponement, or delay of a scheduled testing without 7 calendar days’ notice. If rescheduling occurs at the request of the State of Wisconsin such that a scheduled testing date on the contractor’s work schedule remains unfilled, the contractor may bill for direct costs associated with the delay.

The State will not pay a rescheduling penalty when another testing site is substituted for the originally scheduled testing location. If rescheduling occurs at the request of the contractor or due to errors or omissions by the contractor the State will not pay for any costs incurred by the contractor, in addition the rescheduling may be cause for termination of the contract.

Rescheduling billing may not exceed the bid cost of the schedule testing.