CONTRACT USER guide 2018 Boiler tune up service.pdf

Contract Name: ANNUAL BOILER TESTING AND TUNE-UP SERVICE Contract Number: 505ENT-M19- BOTEST&TUNWI -00

Date: November 2, 2018

DETAIL CONDITIONS

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CONTRACT USER’S GUIDE

SCOPE:

The contractor shall provide complete burner/boiler adjustments, calibration, and testing. This includes providing labor plus any calibration and testing equipment and calibration gases, etc.

required during startup, adjustment, initial testing/operation. All testing equipment itself shall be calibrated before the testing of boilers.

The testing must be scheduled with the Plant Superintendent so as not to disrupt their capability of providing necessary normal steam output for the overall plant. Further, the testing shall be performed at the Owner’s convenience when an adequate steam load is present to prevent the need to blow any steam to the atmosphere.

NOTE THAT THE COMPLETE SET-UP THROUGH THE UPPER LOAD RANGES MIGHT NOT

BE POSSIBLE DURING THE SPRING, SUMMER OR FALL. IF SUCH SET-UP THROUGH

THE UPPER LOAD RANGES IS NOT POSSIBLE DURING THAT TIME, THE CONTRACTOR

WILL BE REQUIRED TO SCHEDULE TO COMPLETE THE START-UP AND SET-UP WORK

WHEN ADEQUATE STEAM LOAD IS AVAILABLE TO COMPLETE SUCH SET-UP THROUGH

THE UPPER LOAD RANGES OF THE BOILER.

The State of Wisconsin (State) as represented by the Department of Administration (DOA), DFDM intends to use the results of this process to award one or more contracts. The State does not guarantee to purchase any specific quantity or dollar amount.

CONTRACT TERM:

This Contract will run for an initial three-year period. At the end of the initial period, DFDM reserves the right to renew the contract for additional two one (1) year terms or re-bid upon completion of each one-year term.

As required by Wisconsin Statutes, continuance of a contract beyond the limits of funds available shall be contingent upon appropriation of the necessary funds, and the termination of the contract by lack of appropriations shall be without penalty.

FIRM PRICES:

Pricing must remain firm for the initial contract term.

PURCHASE ORDERS/INVOICES:

There shall be no formal Purchase Order Number issued for this contract. Use the contract number as the Purchase Order Number.

Contractor shall submit the original invoice to Division of Facilities Development & Management.

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PROGRAM MANAGER:

If you have any technical questions regarding this contract, please contact Jerome Jansen Division of Facilities Development & Management at (608) 261-8019.

WORK SCOPE:

The contractor shall setup and tune the controls and control panel for each type of fuel and combinations of fuels. Further, the contractor service person shall test all combustion and flame safety controls, alarms, annunciators and cutouts, and shall characterize the actuators, valves and controls for proper operation and to meet the emission and efficiency guarantees specified herein and per the specific location WI DNR air permit.

The contractor shall demonstrate that the burner flame when firing on each fuel type and combination firing of both fuels does not impinge upon boiler walls throughout the entire firing range of the burner.

Demonstrate the boiler’s air-emission and efficiency performance through the entire firing range of the boiler, at a minimum to document each of the following performance parameters on each fuel type natural gas and fuel oil at firing load points of (See below) of boiler rated full load capacity at the boiler operating pressure:

The fuel chemistry/compositions for this plants’ fuel types, on an “as-received basis analysis” are approximately:

Natural gas:

Higher Heating Value: 1000 BTU per cft

CH4 = 90%

C2H6= 5-6%

N2 = 5%

Distillate No. 2 Fuel Oil:

Higher Heating Value: 141,000 BTU per gallon

S = 0.005%

H = 12.3%

C = 87.5%

N2 = 0.01%

O2 = 0.1%

Written logs of all the calibration and testing of the wiring continuity, flame safety controls, combustion controls, alarms, annunciators and cutouts shall be incorporated into the final written report of this work to be turned over to the owner upon completion of the boiler start-up work. Upon successful completion of all above specified field testing, provide instruction to operating personnel in the safe and proper operation of the burner and its operating controls.

Fuels, water, and electric power required for the burner unit during startup, adjustment and operation shall be furnished by the Owner.

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SCHEDULING TESTING SERVICES;

Contractor shall coordinate with the facility heating plant contact and DFDM to perform the tests at a mutually agreeable time, the contractor shall coordinate in writing at least 3 weeks prior to starting the testing with the individual heating Plant Superintendent. This coordination will allow staff to prepare the boiler ready for testing & tuning.

The testing must be scheduled with the Plant Superintendent so as not to disrupt their capability of providing necessary normal steam output for the overall plant. Further, the testing shall be performed at the Owner’s convenience when an adequate steam load is present to prevent the need to blow any steam to the atmosphere. A contact list will be sent out to the winning bidder via a contract user guide.

REPORT SUBMITAL:

The boiler testing & tune-up technician shall complete the attached data spreadsheet (fill in or update fields) and note any unusual and or severe deterioration and make a preliminary verbal report to the site contact before leaving the test site, and to the authorized DFDM representative, Jerome Jansen (Phone #: 608-261-8019) on findings when testing is completed. Official confirmation of these conditions shall be contained in the written report.

The written report shall include as a minimum:

Test site identification information.

Boiler Manufacturer serial and model numbers.

Site specific Boiler identification i.e. “Boiler #1” Recommendations for corrective action.

Data spreadsheet Test Summary sheet

CANCELLATION OR RESCHEDULING:

Cancellation is defined to be a termination of a scheduled inspection services.

Direct costs mean labor costs and actual incurred per diem expenses for the day of the originally scheduled inspection. When cancellation is due to errors or omissions by the contractor the state will not pay for any costs incurred by the contractor, in addition the cancellation may be cause for termination of the contract.

When a testing service is cancelled by the State, the contractor may bill for direct costs incurred for the set-up day and the inspection day. Cancellation billings may not exceed the bid cost of the scheduled inspection.

Rescheduling is defined to be a postponement, or delay of a scheduled testing without 7 calendar days’ notice. If rescheduling occurs at the request of the State of Wisconsin such that a scheduled testing date on the contractor’s work schedule remains unfilled, the contractor may bill for direct costs associated with the delay.

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The State will not pay a rescheduling penalty when another testing site is substituted for the originally scheduled testing location. If rescheduling occurs at the request of the contractor or due to errors or omissions by the contractor the State will not pay for any costs incurred by the contractor, in addition the rescheduling may be cause for termination of the contract.

Rescheduling billing may not exceed the bid cost of the schedule testing.

Report Results

At the end of the tests, no later than 2-weeks after performing work, at each location, the contractor shall provide owner, Department of Administration with digital copies of complete formal legibly-written logs and reports of all above boiler, fan and burner and controls testing and set-up.

Each of the copies of these written reports shall be delivered via a 16 GB thumb drive to each Plant Superintendent. Any defects found shall be brought to the attention of the boiler owner immediately.

The report must (at a minimum) include the following information: boiler number and facility location, a list of key personnel involved including the facility, results signed and dated by the field service representative who completed the work. The data collected table shall be included for each boiler tested at each facility.

The copies of the report must be received by the Department of two (2) weeks after completion of the on-site inspection.

Heating Plant Engineering Section Attention: Jerome Jansen Division of Facilities Development & Management 101 East Wilson Street/PO Box 7866 Madison, Wisconsin 53707

BACKGROUND CHECKS

Due to the nature of this solicitation, the Procuring Agency reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors, if applicable, to determine whether any conviction exists that is substantially related to the solicited Commodity or service, or if such conviction may otherwise adversely affect the Bidder's ability to perform under the resulting Contract. The State is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements.

ACCESS TO SECURE FACILITIES

Execution of this contract may require access/entrance into DOC or DHS secure facilities. All contractor staff may be required to submit to a Criminal Background Check, which must be successfully completed prior to arrival. Although specific policies vary somewhat between facilities, the following (but not limited to) will apply:

All vehicles entering and leaving the facility may be searched, causing up to 30 minutes delay each way. Within the fence, contraband items are prohibited in the vehicle as well as on the person.

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Contraband items include but are not limited to drugs, tobacco products, cell phones, adult or pornographic materials, explosives and weapons (including pocket knives, box cutters, and razor knives, unless a part of an inventoried tool box.) In many locations, drivers must turn off vehicle motors and lock cab doors whenever their truck is unattended.

Tool boxes should be inventoried prior to arrival to facilitate security staff accounting. Items may be left with security; however illegal items may not be returned. Possession of contraband may be reported to local law enforcement. Contractor staff may be required to pass through a metal detector and/or have all carry-in items x-rayed or searched.

Delivery persons will need to be properly documented with approved identification: a valid Wisconsin or other State’s driver’s license. Vehicles will be subject to search upon entering and leaving said Facility. Vehicles containing weapons, drugs or drug paraphernalia, live animals, additional passengers, and/or any other restricted items will not be allowed to enter the facility.

The State will not be responsible for any additional delivery charges resulting from being denied entry by non-compliant delivery personnel.

TERMINATION FOR CAUSE:

The State may terminate this Contract after providing the Contractor with thirty (30) calendar days written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The Contractor may terminate this Contract after providing the State a one hundred and twenty (120) calendar day notice of the State's right to cure a failure of the State to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

VENDOR:

PBBS Equipment Corporation N59W16500 Greenway Circle Menomonee Falls, WI 53051

Contact Person: Kayla Dauphinias e-mail: kdauhinais@pbbs.com T#: 262-252-7575

FEIN#:

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Abbreviations Facility Contact Person Telephone Number E‐mail

1 GBCI Green Bay C. I Charles Larsen (920) 432‐4877 (ext.3344) Charles.larson@wisconsin.gov

2 HFHP Hill Farm Heating Plant Derrick Hicks (608)266‐3550 derrick.hicks@wisconsin.gov

3 CHPP Capitol Heat Heating Plant Derrick Hicks (608)266‐3550 derrick.hicks@wisconsin.gov

4 MMHI Mendota MHI/Central WI Center

Jesse Arias /Dan Stormer (608) 301‐1077

(608) 301‐1078 jesse.ariasjr@dhs.wisconsin.gov daniel.stormer@dhs.wisconsin.gov

5 NWC Northern Wis Center Robert Christensen (715) 723‐5542 (ext. 6200) robert.christensen@dhs.wisconsin.gov

6 PDCI Prairie Du Chien C.I Terry Yanske (608)326‐7828 ext. 2200) terry.yanske@wisconsin.gov

7 TCI Taycheedah C. I Michael Will (920) 929‐3888 michael.will@wisconsin.gov

8 UWEC U.W Eau Claire Greg Falkenberg (715) 836‐4412 falkengc@uwec.edu

9 UWLC U.W La Crosse Tim Merrill (608) 785‐8710 tmerrell@uwlax.edu

10 UWO U.W Oshkosh Daniel Biese (920) 424‐4484 biesed@uwosh.edu

11 UWPL U.W Platteville Ben Ballweg (608) 342‐1551 ballwegbe@uwplatt.edu

12 UWRF U.W River Falls Steve Wodarz (715) 425‐3955 steven.j.wodarz@uwrf.edu

13 UWSP U.W Stevens Point Marty Zblewski (715) 346‐3276 mzblewsk@uwsp.edu

14 UWST U.W Stout Brian Lorenz (715) 232‐1104 lorenzb@uwstout.edu

15 UWSU U.W Superior Bernie Lee (715) 394‐8345 blee@uwsuper.edu

16 UWW U.W Whitewater Paul Walton (262) 903‐6387 waltonp@.uww.edu

17 WCI Waupun C. I John Schulz (920) 324‐7195 john.schulz@wisconsin.gov

18 WMHI Winnebago MHI Tim Pulford (920) 235‐4910 (ext.2541) timothy.pulford@dhs.wisconsin.gov

19 WVH WI Vet Home Brian Thibodeau (715) 258‐5586 (ext.2297) brian.thibodeau@dva.wisconsin.gov

20 WSD Wi School for the Deaf Holly Berry (608) 758‐3389 holly.berry@dpi.wi.us

21 WCVI WI Center for Visually Impaired Holly Berry (608) 758‐3389) holly.berry@dpi.wi.us

22 UWMWS UW Madison Walnut Street UW Madison Charter Street

Andrew Gossfeld (608) 262‐8835 Andrew.gossfeld@wisc.edu

23 WSPF Secure Facility Boscobel Stan Potratz (608)375‐5656 (ext.3400) Stanley.potratz@wisconsin.gov

24 OHCI Oak Hill CI John Warrick (608)835‐6024 John.warrick@wisconsin.gov

25 UWMIL UW Milwaukee Robert Martinez (414)229‐4652 martinrf@uwm.edu

26 SWC Southern Wisconsin Center Jonathan Marking (262)878‐2411 (ext.6681) Jonathan.marking@dhs.wisconsin.gov

27 UWPARK UW Parkside Kenosha Dale Lovejoy (262)595‐2453 Dale.lovejoy@uwp.edu

28 RCI Racine CI Doug Nelson (262)886‐3214 (ext.1120) Douglas.nelson@wisconsin.gov

29 UWGB UW Green Bay Mark Wenzel (920)465‐2523 wenzelm@uwgb.edu

30 OCI Oshkosh CI Pat Doyle (920)232‐2654 Patrick.doyle@wisconsin.gov

31 RGCI Redgranite CI Brian Miller (920)229‐2440 Brianj2.miller@wisconsin.gov

32 JCI Jackson CI Robert Mann (715)284‐7396 Robert.mann@wisconsin.gov

33 SRSTC Sand Ridge Treatment Ctr. Jon Woggon (608)847‐1757 Jon.woggon@dhs.wisconsin.gov

34 NLCI New Lisbon CI Gary Asberry (608)562‐6400 (ext.7346) Gary.asberry@wisconsin.gov

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DATA TO BE COLLECTED

GAS / FUEL OIL / PROPANE (CIRCLE ONE)

BOILER MASTER 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

FLOW DATA

FUEL FLOW RATE TPH/GPH/SCFH

STEAM FLOW RATE KPPH

FEEDWATER FLOW KPPH

AIR FLOW RATE KPPH/SCFH/%

AIR DAMPER %

SUPPLY GAS PRESSURE PSIG/INWC

BURNER MANIFOLD GAS

PRESSURE PSIG/INWC

FUEL OIL VALVE POSITION %

FGR DAMPER POSITION %

TEMPERATURES

ECON FLUE GAS INLET

°F

ECON FLUE GAS OUTLET

ECON OUTLET FW

ECON INLET FW

FEEDWATER

STACK TEMP

AMBIENT AIR

November 8, 2018 Page 8 of 14

BOILER MASTER 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

PRESSURES

FEEDWATER PSIG

WINDBOX INWC

DRAFT INWC

ECON FLUE GAS INLET INWC

ECON FLUE GAS OUTLET INWC

ATOMIZING STEAM PSIG

DRUM PRESSURE PSIG

DRUM LEVEL INWC

FLUE GAS ANALYSIS

EXCESS O2 %

PLANT EXCESS O2 %

CO (corrected to 3% excess O2) ppm

NOX (corrected to 3% excess O2) ppm

EXCESS AIR %

EFFICIENCY %

VFD MODE

FD FAN VFD HERTZ Hz

FD FAN VFD AMPS Amps

ID FAN VFD HERTZ Hz

ID FAN VFD AMPS Amps

November 8, 2018 Page 9 of 14

Facility Name Facility LocaƟon

Boiler 1 Boiler 2 Boiler 3 Boiler 4 Boiler 5

Size (MMBtu/hr)

Fuels Fired Size

(MMBtu/hr) Fuels Fired

Size (MMBtu/hr)

Fuels Fired Size

(MMBtu/hr) Fuels Fired

Size (MMBtu/hr)

Fuels Fired

Region 1

UW‐Madison Charter St. Madison 310 G, O 310 G, O 310 G, O 310 G, O 375 G, O

UW‐Madison Walnut St. Madison 187 G, O 187 G, O 357 G, O

Capitol Heat and HeaƟng Plant

Madison 42 G, O 42 G, O 42 G, O

Hill Farms HeaƟng Plant Madison 47 G, O 47 G, O 18 G, O

Region 2

UW‐PlaƩeville PlaƩeville 17 G, O 17 G, O 56 G, O 56 G, O

Wisconsin Secure Program Facility

Boscobel 7 G, O 7 G, O 7 G, O 7 G, O

Mendota Mental Health InsƟtute

Madison 60 G, O 72 G, O

Oak Hill CorrecƟonal InsƟtuƟon

Oregon 10.5 G, O 10.5 G, O 10.5 G, O

Prairie du Chien CorrecƟonal

Prairie du Chien 11 G, O 18 G, O 18 G, O

Wisconsin School for the Deaf

Delavan 13 G, O 13 G, O 9 G, O

Wisconsin School for the Visually Handicapped

Janesville 9 G, O 9 G, O 6 G, O

Region 3

UW‐Whitewater Whitewater 56 G 56 G 69 G, O 143 G, O

UW‐Milwaukee Milwaukee 150 G, O 150 G, O 150 G, O 75 G, O

Southern Wisconsin Center Union Grove 58 G, O 58 G, O 58 G, O 23 G, O

November 8, 2018 Page 10 of 14

Size (MMBtu/hr)

Fuels Fired Size

(MMBtu/hr) Fuels Fired

Size (MMBtu/hr)

Fuels Fired Size

(MMBtu/hr) Fuels Fired

Size (MMBtu/hr)

Fuels Fired

UW‐Parkside Parkside 51 G, O 51 G, O 11 G, O 11 G, O

Racine CorrecƟonal InsƟtuƟon

Sturtevant 11 G, O 11 G, O 17 G, O

Taycheedah CorrecƟonal

Fond du Lac 16 G, O 13 G

Region 4

UW‐Oshkosh Oshkosh 56 G 56 G 30 G, O 125 G, O

UW‐Stevens Point Stevens Point 56 G 56 G 125 G, O 38 G, O

UW‐Green Bay Green Bay 80 G, O 80 G, O 40 G, O 37 G, O

Winnebago Mental Health InsƟtute

Winnebago 19 G, O 52 G, O 52 G, O 15 G, O

Green Bay CorrecƟonal InsƟtuƟon

Green Bay 38 G, O 27 G 27 G, O 13 G, O

Waupun CorrecƟonal InsƟtuƟon

Waupun 60 G, O 82 G, O 60 G, O

Oshkosh CorrecƟonal InsƟtuƟon

Oshkosh 9 G, LP 9 G, LP 9 G, LP

WI Veterans Home King 27 G, O 20 G, O 20 G, O

Redgranite CorrecƟonal InsƟtuƟon

Redgranite 13 G, O 13 G, O 13 G, O

Region 5

UW‐Stout Stout 56 G 56 G 125 G, O 38 G, O

Northern Wisconsin Center Chippewa Falls 63 G, O 30 G, O 30 G, O

UW‐La Crosse La Crosse 75 G, O 75 G, O 20 G, O 20 G, O

November 8, 2018 Page 11 of 14

Size (MMBtu/hr)

Fuels Fired Size

(MMBtu/hr) Fuels Fired

Size (MMBtu/hr)

Fuels Fired Size

(MMBtu/hr) Fuels Fired

Size (MMBtu/hr)

Fuels Fired

UW‐Superior Superior 75 G 75 G 22 G

UW‐River Falls River Falls 56 G, O 56 G, O 27 G, O

UW‐Eau Claire Eau Claire 75 G, O 75 G, O 60 G, O

Jackson CorrecƟonal InsƟtuƟon

Black River Falls 20 G, LP 20 G, LP 2.7 G, LP

Sand Ridge Secure Treatment Center

Mauston 8 G, O 8 G, O 8 G, O

New Lisbon CorrecƟonal

New Lisbon 12 G, O 12 G, O 12 G, O

November 8, 2018 Page 12 of 14

PRICING

REGION - 1 (3 years)

# UNITS LOCATION FACILITY UNIT COST COST (3 years)

1 5 Madison UWMSN $12,000.00 $60,000.00

2 3 Madison CHPP $6,000.00 $18,000.00

3 3 Madison HFP $3,600.00 $10,800.00

TOTAL COST REGION - 1 $88,800.00

REGION - 2

4 4 Platteville UWP $4,500.00 $18,000.00

5 4 Boscobel WSPF 34,000.00 $12,000.00

6 3 Madison MMHI $5,000.00 $15,000.00

7 3 Oregon OHCI $3,000.00 $9,000.00

8 3 Prairie du Chien PDCI $3,000.00 $15,720.00 9 3 Delavan WSD $5,240.00 $7,560.00

10 3 Janesville WSVH $2,550.00 $18,000.00

TOTAL COST REGION - 2 $86,370.00

AREA 3

11 4 Whitewater UW WHITEWATER $6,000.00 $24,000.00

12 4 Milwaukee UW MILWAUKEE $9,761.25 $39,045.00

13 4 Union Grove SWC $5,141.25 $20,565.00 14 4 Parkside UW PARKSIDE $6,480.00 $25,920.00 15 3 Sturtevant RCI $5,730.00 $17,190.00 16 4 Fond du Lac TCI $7,605.00 $15,210.00

TOTAL COST REGION - 3 $141,930.00

November 8, 2018 Page 13 of 14

# UNITS LOCATION FACILITY UNIT COST COST (3 years) REGION - 4 (3 years)

17 4 Oshkosh UW OSHKOSH $8,100.00 $32,400.00 18 4 Stevens Point UW STEVENS PONIT $4,365.00 $17,460.00 19 4 Green Bay UW GREEN BAY $8,100.00 $32,400.00 20 4 Winnebago WMHI $8.850.00 $35,400.00 21 4 Green Bay GBCI $8.850.00 $35,400.00 22 3 Waupun WCI $10,015.00 $30,045.00 23 3 Oshkosh OCI $2,660.00 $7,980.00 24 3 King WVH $5,115.00 $15,345.00 25 3 Redgranite RGCI $5,730.00 $17,190.00

TOTAL COST REGION - 4 $223,620.00

UNITS LOCATION FACILITY UNIT COST COST (3 years) REGION - 5 (3 years)

26 4 Stout UW STOUT $3,816.00 $15,264.00 27 4 Chippewa Falls NWC $3.816.00 $15,264.00 28 4 La Crosse UW LACROSSE $5,190.00 $20,760.00 29 4 Superior UW SUPERIOR $3,816.00 $15,264.00 30 3 River Falls UW RIVER FALLS $5,088.00 $15,264.00 31 3 Eau Claire UW EAU CLAIRE $5,088.00 $15,264.00 32 3 Black River Falls JCI $3,262.00 $9,786.00 33 3 Mauston SRSTC $3,262.00 $9,786.00 34 3 New Lisbon NLCI $3,262.00 $9,786.00

TOTAL COST REGION - 5 $126,438.00

TOTAL BID COST

( Sum of Region 1+2+3+4+5)

$667,158.00

November 8, 2018 Page 14 of 14

Additional Fees if test program is delayed due to source operating problems or severe weather conditions:

Lodging, and per diem expenses will be billed as actual cost.

Project Manager, (per day) $ 0

Field Technicians, (per day) $ 12,00.00 (Each) Other fees (per day) $ 250.00

Explain:

Other fees estimated. Hotels and cost of living over 3-year period.

Filed tech fees only apply if above quoted amount for work.