Contract Presort Mail Services Final(1).docx

Presort Mail Services S21-015-O (Piggybackable to UW System, State Agencies, and Municipalities)

Issuing Agency: The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin- Milwaukee Contractor: United Mailing Services 3625 N.126th St Brookfield, WI 53005;Contact:Terry Loose; tloose@unitedmailingservices.com;(262)432-7261

This Contract is entered by and between the Issuing Agency and Supplier set forth above.

1. GENERAL DESCRIPTION/PURPOSE OF REQUEST FOR BID: This contract is to provide First Class Pre-Sort Mail Service for the University of Wisconsin-Milwaukee per the itemized specifications that follow in Exhibit A. The results of this Bid will be used to award an exclusive contract for provision of the described services.

2. CONTRACT LENGTH: This contract shall begin on July 1, 2021 and remain effect through June 30, 2022. This contract may be auto renewed for an additional two (2) one-(1) year periods.

This is an optional contract for UWM and should in no way be construed as a mandatory contract.

This contract will mainly be used by UWM-Milwaukee but must be available to all UWM departments which may include our new locations in Waukesha and Washington County.

3. REMEDIES: UWM reserves the right to use alternate vendors when the Contractor cannot provide the services required within the timeframe requested by UWM.

If product fulfillment is not met, UWM reserves the right to notify the vendor in writing and give the vendor a twenty-one (21) day right to cure. If the vendor is unable to “cure”, UWM reserves the right to cancel the contract and award to the next bidder.

4. ACCOUNT MANAGEMENT: Contractor must assign a dedicated account representative as UWM’s primary contact. Bidder shall update Warren Krutzik, at warren@uwm.edu. UWM’s Contract Administrator, with any changes to the Account Sales Representative within ten (10) business days of any revisions.

5. BID PRICING HELD FIRM: Bid pricing shall be held firm for sixty (60) days from date of Bid opening, unless otherwise noted.

6. INSURANCE: The Contractor shall maintain Standard Insurance levels as required here: http://uwm.edu/risk- management/insurance/certificates-of-insurance/. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents as an ‘additional insured’ under the commercial general and automobile liability policies.” The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

7. INVOICING PERFORMANCE: If a complaint is received by the contract manager from an Authorized User or the UWM Accounts Payable Department regarding a billing error, the Successful Bidder will be notified in writing that the invoicing is not in compliance with the contract conditions. The second time a documented billing problem is received by the contract manager the contractor may be required to meet with the contract manager. The Successful Bidder will be advised of the possible consequences, which may include cancellation of the contract, if there is any future billing problem. The third time a documented billing complaint is received by the contract

Page manager, the contract may be cancelled. Failure of the contractor to promptly and properly invoice may be grounds for cancellation of the contract.

8. CANCELLATION AND TERMINATION: Either party may cancel this agreement, either in whole or in part, by giving at least ninety (90) days prior notice in writing. However, the contractor will not be authorized to exercise this cancellation option during the first 120 days of the agreement.

Shall the Contractor fail to perform under the terms, conditions, and specifications of this Contract; the aggrieved party may notify the other party in writing of such failure and demand that the same be remedied within five (5) calendar days. Should the defaulting party fail to remedy the same within said period, the other party shall then have the right to terminate this Contract immediately.

UWM reserves the right to cancel any contract in whole or in part without penalty dueto non- appropriation of funds.

9. ENTIRE CONTRACT: A contract will be awarded to the successful Bidder based on the criteria established in this Request for Bid, including attachments and any amendments issued. The RFB, the Bidder’s response, and any written communications incorporated into the contract constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as follows: (1) This Bid document, including any amendments/attachments; (2) Official Purchase Order; and (3) the successful Bidder’s response to RFB.

Any Contract terms and conditions provided by the Bidder, including but not limited to click-on/click-through agreements provided to the Bidder; shrink wrapped agreements; or terms submitted with bid, order acknowledgements, or invoices; shall be considered null and void and will not be enforceable by the Successful Bidder unless agreed to in a written amendment signed by UWM’s Purchasing Office.

For the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee

Jamie Schueler Printed Name

Associate Procurement Specialist

Signature

June 28, 2021 Dated:

For the Contractor

Signature

Printed Name

Dated:

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