Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR PROPOSAL (RFP)

RFQu26-0252

CONTINUING SERVICES FOR PARKING STRUCTURE REPAIRS AND

RENOVATIONS

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR PROPOSAL (RFP)

RFQu26-0252

CONTINUING SERVICES FOR PARKING STRUCTURE REPAIRS AND

RENOVATIONS

TABLE OF CONTENTS

1. INTRODUCTION

2. REQUEST FOR QUALIFICATION STATEMENTS INFORMATION

3. TERM OF CONTRACT

4. MANDATORY MINIMUM QUALIFICATIONS

5. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

6. PRE-QUALIFICATION STATEMENTS CONFERENCE

7. QUALIFICATION STATEMENTS DUE DATE AND TIME

8. QUALIFICATION STATEMENTS PREPARATION AND FORMAT

9. REQUIRED QUALIFICATION STATEMENTS SUBMITTALS

10. DELIVERY OF QUALIFICATION STATEMENTS

11. CONFORMANCE TO SOLICITATION

12. EVALUATION CRITERIA

13. QUALIFICATION STATEMENTS ADVISORY COMMITTEE AND EVALUATION

PROCESS

14. GENERAL TERMS AND CONDITIONS

15. ADDITIONAL INFORMATION

16. ADDENDUM TO REQUEST FOR QUALIFICATION STATEMENTS

17. APPLICABLE LAW AND APPEALS

18. CONTRACT

19. EXECUTION OF CONTRACT

20. AFFILIATED AGENCIES

21. EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM

22. RIGHT TO AUDIT RECORDS

23. FISCAL YEAR FUNDING APPROPRIATION

24. PUBLIC ENTITY CRIMES

25. PROMPT PAYMENT ACT

26. INVOICES

27. DISPUTE RESOLUTION

28. RESPONDENT'S GUARANTEE

29. INSURANCE / PERFORMANCE BONDS

30. FLORIDA SALES TAX

31. DRUG-FREE WORKPLACE CERTIFICATION

32. AMERICANS WITH DISABILITIES ACT

33. RECIPROCAL LOCAL PREFERENCE

Continuing Services for Parking Structure Repairs and Renovations

34. PURCHASING CONTRACTS W/ OTHER GOVERNMENT AGENCIES

35. FOREIGN CORPORATION

36. SUBCONTRACTORS

37. PURCHASING CARD PROGRAM

38. PROHIBITION - CONTRACTING WITH SCRUTINIZED COMPANIES

39. SOFTWARE LICENSES

40. NON-DISCRIMINATION

41. GOVERNING LAW / VENUE

42. RECOVERED MATERIALS

43. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR

IDELOGICAL INTEREST IN GOVERNMENT CONTRACTING

44. VENDOR QUESTIONNAIRE / ATTACHMENTS

45. MULTIPLE AWARDS

46. PAYMENT OF SUBCONTRACTORS

47. NO PROMOTION OR ADVERTISING BY CONTRACTOR

48. RELATIONSHIP OF THE PARTIES

49. WARRANTIES

50. SAFETY AND LEGAL REQUIREMENTS

51. INDEPENDENT CONTRACTOR STATUS

52. LIENS

Attachments:

A - Exhibit 2 - City Orlando Parking Division Map

B - Exhibit 1 - Contract RFQU26-0252

1. INTRODUCTION

1.1. Summary

The City of Orlando (City) is seeking Qualification Statements from experienced certified and licensed General Contractors for a continuing services contract to provide, as needed, various repairs and renovation jobs at City Parking Structures that often include multiple services as further described in this solicitation.

Based on the Qualifications Statements submitted and the evaluation criteria specified, the City will award to one or more firms to execute multiple task orders over the contract term. There is no specific budget for any project as every project is unique. There is no guarantee of any work.

These services will support the repair and remodeling jobs that often include renovation of existing parking garage structures throughout the City. The work will address ongoing structural, architectural, and safety-related issues, as well as preventative maintenance and necessary upgrades to City-managed parking facilities.

When a Project is identified, the City's Parking Division will contact all awarded

Contractors with the Project Specifications Package. All Contractors shall respond to the

City with their Project Proposal broken down as described later in this RFQu on the

Contractor's letterhead with a total lump sum not-to-exceed price proposal. If for any reason a Contractor is not interested in the Project, the Contractor shall send a “No Bid” letter or email to the City. If a Contractor repeatedly fails to respond to the City’s Project

Specifications Packages or supplies multiple “No Bids,” the City, at its discretion, may choose to cancel the Contract with the offending Contractor.

Work will be authorized through Task Orders, with a lump sum not-to-exceed-price proposal for the project. All projects will require a Purchase Order (PO) to be issued upon award of the project. No Work shall begin without a PO and a Notice to Proceed.

1.2. Background

The City’s parking system consists of 1,066 metered parking spaces, 220 on-street asset free/pay-by-phone spaces, 748 surface lot spaces, and 10 parking garages with 8,525 spaces. Refer to Exhibit

“2” – City Of Orlando Parking Division Map for parking garage and surface lot locations.

According to recent U.S. Census Bureau estimates, the City of Orlando’s population is 320,000 while

Orlando-Kissimmee-Sanford metropolitan area is estimated to at 2,800,000. The Orlando Economic

Partnership reports that the region's population growth is on par with the trend of 1,000 new residents per week. This is critical to note because as the central municipality for our metro area, this population increase challenges the City’s Parking Division in providing adequate parking supply and operational levels of service. The City’s Parking System is operated as an enterprise fund and is operated in a manner that provide a benefit for cost recovery for operations of the system and investments in capital improvements that provide benefit to the system on a long-term basis.

1.3. Contact Information

Direct inquiries to the following:

Tracie Brown

Purchasing Agent III

400 S Orange Ave

Orlando, FL 32801

Email: tracie.brown@orlando.gov

Phone: (407) 246-3633

Department:

Parking

1.4. Timeline

The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer (“CPO”) of the Procurement and

Contracts Division or designee, at their sole discretion. If the Procurement and Contracts

Division determines that it is necessary to change these dates or times prior to the

Qualification Statements due date, the change will be announced via an addendum.

Release Project Date September 23, 2026

Pre-Proposal Meeting (Non-

Mandatory)

September 30, 2026, 1:00pm

JOIN THE VIRTUAL PRE-

QUALIFICATION STATEMENT

CONFERENCE.

https://teams.microsoft.com/meet/2238643

8311815?p=bdQBya2j1l6C7qrKoU

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 542 086 870#

Question Submission Deadline October 15, 2026, 5:00pm mailto:tracie.brown@orlando.gov tel:(407)246-3633 https://teams.microsoft.com/meet/22386438311815?p=bdQBya2j1l6C7qrKoU https://teams.microsoft.com/meet/22386438311815?p=bdQBya2j1l6C7qrKoU

Proposal Submission Deadline October 27, 2026, 2:00pm

JOIN THE VIRTUAL QUALIFICATION

STATEMENT OPENING.

https://teams.microsoft.com/meet/2638474

20200556?p=jit8ZTIOy7pzhpWlJO

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 841 740 267#

2. REQUEST FOR QUALIFICATION STATEMENTS INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RFQu Selection

Committee rankings, Notice of Intended Action for award and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.orlando.gov/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

https://procurement.opengov.com/portal/orlando.

B. You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor https://teams.microsoft.com/meet/263847420200556?p=jit8ZTIOy7pzhpWlJO https://teams.microsoft.com/meet/263847420200556?p=jit8ZTIOy7pzhpWlJO http://www.orlando.gov/procurement/solicitations/ https://procurement.opengov.com/portal/orlando

Orlando, Florida 32801

You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures.

3. TERM OF CONTRACT

It is the intent of the City is to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be extended for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

4. MANDATORY MINIMUM QUALIFICATIONS

The following mandatory minimum qualifications have been established. Subject to the

City’s right to waive minor irregularities, Respondents that do not meet the mandatory minimum qualifications will be deemed non-responsive and will not be considered for further evaluation. This section should be copied, with an explanation given for each item of how the firm meets the requirements. Documentation of each minimum qualification listed below shall be submitted in the Qualifications Statement. By submitting a response to this RFQu and addressing the following minimum qualifications, the Respondent ascertains that the firm meets these requirements.

A. Respondent firm shall be licensed as a “General Contractor” by the State of

Florida at the time of Qualifications Statement submission. A copy of the license shall be submitted in the Qualifications Statement.

B. The Respondent shall provide a statement that the Respondent's firm, or the principals of the firm, has actively been in business performing maintenance, repair, renovation projects on parking structures and surface lots for at least five

(5) years. Include in this section the experience of the firm, or its principals, performing work under a continuing service or job order type contract.

C. The Responding firm shall have completed a minimum of three (3) repair and/or renovation projects, totaling $100,000.00 or more per project. Examples of three such projects shall be included in the five (5) requested references to be submitted on the Reference Form (Attachment D).

D. Respondent shall have a local office/facility within one hundred miles of Orlando.

A statement giving the address, contact information, and manager of this facility shall be included in the Qualifications Statement. This qualification shall be verified by using Google Maps for the driving distance between the Respondent's office address provided and Orlando City Hall located at 400 South Orange

Avenue, Orlando, FL 32801.

E. Respondent shall provide at the time of the Qualifications Statement submission a letter from a surety, authorized to transact business in the State of Florida, that the Contractor has a bonding capacity of at least five hundred thousand dollars

($500,000.00). The City reserves the right to waive any informality in the selection process and to reject any or all Qualification Statements.

5. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

As set forth in this RFQu, Qualifications Statements shall conform to the scope of services and technical requirements as set forth herein.

5.1. Scope of Services

The City periodically requires specialized services for structural repairs and renovations related to its parking garages and surface lots. These services may include a wide range of miscellaneous repairs, capital improvement projects, modernization efforts, and urgent corrective actions. Work will be authorized through individual Task Orders, each outlining a specific scope, timeline, and budget.

In addition to discrete repair projects, the City may also request ongoing support for maintenance, safety, and general upkeep of its parking structures and surface lots.

Contractors shall possess extensive experience in parking facility repair and renovation, with demonstrated expertise, including but not limited to, the following areas:

A. Typical Service Activities:

1. Waterproofing and/or moisture management

2. Expansion joint replacement (all levels, including ramps, stair towers, top levels, slab-on-grade transitions)

3. Traffic topping repair and replacement

4. Routing and sealing of random concrete cracks

5. Epoxy injection for crack and spall repair (beams, walls, precast connections)

6. Horizontal and vertical joint sealant replacement (curbs, façades, precast tee joints)

7. Cove sealant replacement (stairs, slab-to-wall joints, floor transitions)

8. Pavement markings and parking lot improvements

9. Structural and concrete repairs (including concrete spalling, delamination, overheads)

10. New or replacement stair doors and frames (including corrosion mitigation and painting)

11. Handrail repair, replacement, and corrosion mitigation

12. Concrete Masonry Unit (CMU) block and mortar repairs (especially at stair towers)

13. Americans with Disabilities Act (ADA) path-of-travel corrections (e.g., level changes, door obstructions)

14. Barrier cable system repairs (re-tensioning, re-anchoring, sheathing repair)

15. Lightning protection system restoration or lighting improvements

16. Drainage repairs (roof drains, deck drains, ponding mitigation)

17. Replacement of metal components (bollards, base plates, expansion cover plates)

18. Façade cleaning (pressure washing, graffiti removal)

19. Miscellaneous safety or code compliance improvements

20. Surface lot paving and renovation

21. Other parking facility structural improvements and repairs

B. Additional Services and Maintenance Items:

1. Waterproofing Systems:

a. Application or replacement of waterproofing membranes

b. Application of penetrating sealers and coatings

c. Crack-bridging systems and protective overlays

2. Drainage and Moisture Management:

a. Deck drain clearing or replacement

b. Resloping or ponding mitigation

c. Downspout and drain pipe repairs

3. Surface and Structural Maintenance:

a. Crack monitoring and patching

b. Concrete surface grinding, sealing, or finishing

c. Tee flange, haunch, and slab-on-grade patching

4. Painting and Finishes:

a. Repainting stairwells, steel components, doors, and ceilings

b. Corrosion-inhibitive coatings

c. Anti-graffiti treatments

5. Traffic and Pedestrian Markings:

a. Restriping parking stalls, Americans with Disabilities Act (ADA) symbols, arrows

b. Signage installation or replacement (directional, clearance, ADA)

c. Reflective or anti-slip treatments

6. Safety and Code Compliance:

a. Installation or repair of lighting, safety rails, and signage

b. Egress path clearance (including ADA compliance)

c. Stair pan, riser, and nosing repairs

7. General Upkeep:

a. Pressure washing of garage interior and façades

b. Weather-management support on top levels

c. Cleaning of stair towers, utility rooms, and landings

8. Surface Lot Support (if applicable):

a. Crack sealing and sealcoating of asphalt surfaces

b. Milling and resurfacing

c. Bumper-block and wheel-stop replacement

Note: This contract is intended to provide the City with broad on-call capability for both urgent and planned maintenance needs to preserve the structural integrity, safety, and function of its parking assets.

5.2. Technical Requirements

A. Contractor Experience — Contractors shall possess extensive experience in parking facility repair and renovation, with demonstrated expertise in the service and maintenance types outlined above.

B. Qualified Personnel — Contractor agrees to retain the qualified personnel necessary to perform the services and acceptable to the City pursuant to the

Contract. Contractor further agrees to promptly remove any personnel from performing services, as the City shall request in writing, and to promptly replace such personnel with other Contractor personnel of comparable experience whom the City shall approve in writing. Contractor agrees to include a similar provision in its agreements with any and all sub-consultants (Subcontractors).

C. Use of Subcontractors:

1. Contractor shall have the right, with the City’s prior written consent, which shall not be withheld unreasonably, to employ other firms to serve as

Subcontractors to prepare reports and studies and provide consultation in connection with Contractor’s performance of any services.

2. Contractor agrees, at the City’s written request, to promptly terminate the services of any Subcontractor and to promptly replace each terminated firm with a person or firm of comparable experience approved by the City in writing. Contractor further agrees to cause Subcontractors to promptly remove any employees providing services, as the City shall request in writing, and to replace promptly each such employee with another employee of comparable experience acceptable to the City.

3. The City shall have no liability or obligation to Subcontractors for services rendered pursuant to their agreements with the Contractor.

D. The City's Responsibilities:

1. Furnishing Information and Instructions, including but Not Limited To:

a. As-built drawings when readily available.

b. Permit-ready drawings, when required for permitting, signed and sealed by a City staff engineer or by a licenses engineer or architect employed by one of the City's Continuing Professional Services Contractors.

2. Examination of Documents:

a. The City agrees to consult with Contractor regarding the services to be rendered by Contractor, and to make available to Contractor information in the City’s possession concerning the services to be performed as

Contractor may reasonably request.

b. The City further agrees to examine all data, materials, plans and studies, calculations, estimates, drawings, photographs, reports, memoranda and other documents and instruments prepared by Contractor and delivered to the City pursuant to the Contract within a reasonable time so as not to unreasonably delay Contractor in rendering services, and to promptly notify Contractor if the City observes any errors or other defects in such data, materials, plans and studies, calculations, estimates, drawings, photographs, reports, memoranda and other documents and instruments.

c. The City further agrees to promptly notify Contractor of City’s time requirements, provide other instructions for the performance of services, and notify Contractor of any changes in those time requirements or instructions.

E. City Project Manager — The City’s Parking Division Manager or designee shall act as City’s Project Manager with respect to the services to be rendered by the

Contractor. The City Project Manager shall transmit instructions and negotiate

Task Orders, receive information, and communicate to the Contractor the City’s policies and decisions regarding such services.

F. City Transportation Director — The City Transportation Director or designee shall approve in advance all key personnel to be used by Contractor or Subcontractor(s) in rendering services.

G. Laws and Regulations - All applicable federal and state laws, municipal and county ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the project shall apply throughout the solicitation and Contract, and shall be deemed included in the solicitation and Contract the same as though herein written.

5.3. Task Orders

A. The City shall, from time to time, at its sole discretion, authorize the Contractor in writing to provide services by means of a task order (“Task Order”) under the terms of the Contract entered into pursuant to this Request for Qualification Statements

(RFQu). A Task Order shall, by mutual agreement of the parties, set forth the following:

1. Scope of Services.

2. Time for Performance.

3. A project management chart breaking down start, duration, and finish dates for each phase of the project.

4. The method and amount of compensation shall be negotiated as final lump-sum total, not-to-exceed price for each Task Order. The total not-to-exceed price shall be broken out on the proposal in the same manner in which it will be broken out on invoices sufficient for the City to reconcile invoices.

5. Deliverables, if any, consisting of the items to be provided to the City as a result of the services.

6. Project-specific requirements, as applicable, including, but not limited to

Maintenance of Traffic (MOT), site access, working hours, safety requirements, use of City property or equipment, temporary facilities, portable sanitation and hygiene facilities, drinking water, permits, inspections, coordination requirements, liquidated damages, and other special conditions.

B. When a Project is identified, the City shall provide the awarded Contractors with a

Project Specifications Package outlining the project description, location, scope of work, applicable plans and specifications, existing conditions, schedule, site requirements, MOT, safety requirements, City-furnished or Contractor-furnished equipment and materials, temporary facilities, permits, inspections, deliverables, liquidated damages, and other project-specific requirements, as applicable.

C. The Contractor shall be available for a site visit with the City's Project Manager or other City representative within five (5) days of receipt of a Project Specifications

Package.

D. The Contractor shall submit a written proposal in response to the Project

Specifications Package within twenty-one (21) days after the date of the site visit, unless otherwise specified by the City. The proposal shall be submitted in the format established by the City and shall include, as applicable, the proposed scope of work, itemized pricing, project schedule, proposed completion date, qualifications or approach, required documentation, and any exceptions or assumptions. For projects valued under $20,000.00, the Contractor shall provide a formal quotation in accordance with the requirements established by the City.

The City may request clarification or additional information from the Contractor as necessary to evaluate the proposal.

E. The City will evaluate and select a Contractor based on the requirements and evaluation criteria established in the applicable Project Specifications Package and in accordance with City procurement procedures. Evaluation may include, as applicable, the Contractor’s qualifications and experience, proposed approach, availability, schedule, pricing, and ability to meet the project requirements. The City reserves the right to request clarification or additional information, negotiate with a

Contractor when permitted, reject any or all proposals, or cancel and reissue a

Task Order when determined to be in the best interest of the City.

F. The selected Contractor shall attend a preconstruction meeting, when required by the City, prior to commencement of Work. The meeting may address the project scope, schedule, site access, MOT, safety, coordination, inspections, invoicing, change orders, and other project-specific requirements.

G. If, for any reason a Contractor is not interested in the Task Order, the Contractor shall send a “No Bid” letter or email to the City. If a Contractor repeatedly fails to respond to the City’s requests or submits multiple “No Bids,” the City, at its discretion, may choose to cancel the Contract with the offending Contractor.

H. The Chief Procurement Officer or designee will issue a Purchase Order, incorporating the Task Order's total not-to-exceed price for the work and the completion time for the Work. All Contractor invoices for completed work shall include the Purchase Order number on the invoice. The Contractor shall commence work within five (5) days after issuance of the Notice to Proceed from the City’s Project Manager or designee. Contractor shall not commence Work until receipt of the City's Notice to Proceed and satisfaction of all applicable Purchase

Order, insurance, bonding, permitting, and other authorization requirements.

Contractor invoices shall reference the applicable Purchase Order and Task Order and shall include sufficient documentation, as required by the City, to verify the

Work completed and amount invoiced.

THE CONTRACTOR IS WARNED THAT NO PAYMENT WILL BE MADE FOR

ANY WORK THAT IS NOT COVERED BY A DULY EXECUTED PURCHASE

ORDER FROM THE PROCUREMENT AND CONTRACTS DIVISION.

I. The Contractor shall mobilize in accordance with the schedule and requirements established in the applicable Task Order and Project Specifications Package.

Mobilization shall include, as applicable, site access, staging, temporary facilities, MOT, protection of City property, and delivery of necessary personnel, parking, equipment, and materials.

J. Any project valued at $200,000.00 or more will require the Contractor to submit both a payment and a performance bond in the amount (100%) of the Task Order's total not-to-exceed price of the project. Refer to the Section titled INSURANCE /

PERFORMANCE BONDS for detailed information on bond requirements.

K. Furthermore, the purpose of the Contract is not to authorize a specific project, but to set forth certain duties, obligations, rights and responsibilities that may be incorporated by reference into any Task Order that may be mutually agreed to by the parties. The City shall have the sole discretion to select the project(s), if any that may be given to the Contractor. Any Contract arising from this RFQu shall be a nonexclusive agreement.

L. The City does not guarantee, warrant, or represent that any number or any particular type of project will be assigned to the Contractor under the terms of the

Contract.

M. Payment shall be processed in accordance with the Contract, applicable City procedures, and applicable law following verification and acceptance of the Work and receipt of required invoice and supporting documentation.

N. Upon completion of the Work, the Contractor shall complete all punch-list items, remove equipment and debris, restore affected areas, and provide all final documentation, warranties, releases, photographs, as-built information, and other closeout materials required by the Task Order. Final acceptance and payment shall be subject to completion of the Work and receipt of required closeout documentation.

5.4. Change Orders

Any future change orders that substantially alter the agreed upon the scope of work and/or the cost, must be mutually agreed upon before Contractor is allowed to continue with the work. Pursuant to Florida Statutes 218.755 Prompt processing of change orders. — For any contract for construction services entered into on or after July 1, 2025, if a local governmental entity receives from its contractor a price quote for a change order requested or issued by the local governmental entity for construction services, and the price quote conforms to all statutory requirements and contractual requirements for the project, the local governmental entity must approve or deny the price quote and send written notice of that decision to the contractor within 35 days after receipt of such quote.

A denial notice must specify the alleged deficiencies in the price quote and the actions necessary to remedy those deficiencies. If the local governmental entity fails to provide the contractor with a notice in compliance with this section, the change order and price quote are deemed approved, and the local governmental entity must pay the contractor the amount stated in the price quote upon the completion of the change order. A contract between a local governmental entity and a contractor may not alter the local governmental entity’s duties under this section.

6. PRE-QUALIFICATION STATEMENTS CONFERENCE

6.1. Date

A Non-Mandatory Pre-Qualification Statements Conference will be held at:

JOIN THE VIRTUAL PRE-QUALIFICATION STATEMENT CONFERENCE.

https://teams.microsoft.com/meet/22386438311815?p=bdQBya2j1l6C7qrKoU Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568 Once dialed-in and prompted, enter the Conference ID: 542 086 870# on Wednesday, September 30, 2026 at 1:00 pm.

6.2. Purpose

The Pre-Qualification Statements conference is intended to provide prospective

Respondent(s) the opportunity to ask questions or receive clarification from City representatives of any requirements of this Request for Qualifications Statement.

Representatives from the Procurement and Contracts Division and a technical representative from the using department will be present to discuss the project and answer questions.

6.3. Oral Interpretations and Addenda

All interpretations and clarifications related to the Request for Qualifiaction Statements, or supplemental instructions will be in the form of a written addendum from the

Procurement and Contracts Division. No oral interpretations or clarifications from City staff or by other means will be considered binding unless issued in writing.

6.4. Clarification of Requirements

To facilitate the clarification of requirements, it is strongly recommended that

Respondent(s) submit all questions in writing, at least three (3) days prior to the Pre-

Qualification Statements conference. Please complete the attached "Pre-Qualification

Statements Conference Attendance Notification Form," Attachment “H,” if applicable, and return via fax or email to:

Tracie Brown,Purchasing Agent III

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Telephone: (407) 246-3633

Fax: (407) 246-2869

Email: tracie.brown@orlando.gov

Website: http://www.orlando.gov/procurement/ http://www.orlando.gov/procurement/

7. QUALIFICATION STATEMENTS DUE DATE AND TIME

7.1. Qualification Statements Due Date

Sealed Qualification Statements must be submitted electronically and received by

Procurement and Contracts Division, no later than 2:00 pm, Local Time, Orlando, FL, on

Tuesday, October 27, 2026. Qualification Statements received after this date and time, will not be considered.

7.2. Public Opening

Qualification Statements will be publicly opened and announced by the Procurement and

Contracts Division on the due date and time as specified herein. The Respondent’s name and verification of bond submittal, if applicable, will be publicly announced aloud at the

Qualification Statements opening.

Instructions to join the solicitation opening virtual meeting:

A. Select a method to join

1. Join a Microsoft Teams Meeting from your calendar, via dial-in number and conference ID, or sign in as a guest on the web. For information on joining a

Microsoft Teams Meeting from the app or on the web, visit:

https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-

4414-8bb9-ee88e9236ee4

B. Choose your device and download Teams

1. Go to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download the desktop or mobile application, follow the instructions to join a Microsoft Teams Meeting on the web.

C. Join the virtual meeting

1. See Introduction Section for the Location and/or link to the virtual Qualification

Statements Opening.

a. Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

D. Provide live public comment https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app

1. An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record.

7.3. Public Record

Qualification Statements received in response to this Request for Qualification

Statements are exempt from disclosure under the provisions of the Public Records Law until such time as an award decision has been made known or until thirty (30) days after the Qualification Statements opening, whichever is earlier.

8. QUALIFICATION STATEMENTS PREPARATION AND FORMAT

8.1. Preparation

Prepare your Qualification Statements in a clear and concise manner. Ensure that the content of your Qualification Statements submittal is complete. Special attention should be given to the specific information, instructions and requirements of the Request for

Qualification Statements document to ensure responsiveness. Qualification Statements that are incomplete or lack key information may be rejected. To help facilitate the review process, properly label each section or tab to correspond with your submittal information.

8.2. Incurred Expenses

The City is not responsible for any expenses which Respondents may incur in preparing and submitting Qualification Statements including presentations and any other expenses called for in this Request for Qualification Statements.

8.3. Proprietary Information

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all

Respondents should be aware the Request for Qualification Statements and the responses thereto are in the public domain. Respondents are requested to identify specifically any information contained in their Qualification Statements which they consider confidential and/or proprietary and which they believe to be exempt from disclosure to the public under applicable law, citing specifically the applicable exempting law; provided, however, that nothing herein shall be deemed to preclude the full disclosure without redaction of any and all information submitted by Respondents to Committee members, advisors to the

Committee, and City staff and officials administering this solicitation and evaluating the Qualification Statements. A generic notation that information is

“confidential” is not sufficient. Failure to provide the Procurement and Contracts

Division Office with a detailed explanation and justification including statutory cites and specific reference to your Qualification Statements detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Qualification Statements being subject to disclosure in accordance with

Chapter 119 of the Florida Statutes.

B. Each Respondent shall complete the “Confidential and/or Proprietary Information

Exemption Form”, included with this Request for Qualification Statements as

Attachment “C”, and submit the form with their Qualification Statement.

C. In addition to the Qualification Statements submitted pursuant to Section 9.13, a

Respondent asserting any exemptions from public disclosure regarding any portions of its Qualification Statements shall also provide a redacted copy of its

Qualification Statement in electronic format suitable for public disclosure, redacting only such portions of its Qualification Statement identified on

Attachment “C” as exempt from disclosure under an applicable law.

D. By submitting a Qualification Statements, a Respondent acknowledges and agrees that should it designate any materials submitted to the City as confidential or exempt from public disclosure, the Respondent will upon the request of City

(at the City’s discretion) defend the City (and its employees, Committee members and advisors, agents, and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to the Respondent's designation of material as confidential or exempt from public disclosure. A

Repondent shall indemnify and hold harmless the City (and its employees, Committee members and advisors, agents and elected and appointed officials) from any and all claims, actions, suits, judgements, fines, costs, fees (including attorneys' fees), related to the Respondent’s designation of material as confidential or exempt from public disclosure.

E. Nothing herein shall be deemed to preclude the City from exercising its own judgment regarding the disclosure of records and the City may take any action that the City in good faith believes is necessary for City to comply with federal and/or Florida public records laws, including but not limited to filing a declaratory action.

F. All Qualification Statements received from Respondents in response to this

Request for Qualification Statements will become the property of the City of

Orlando and will not be returned to the Respondents.

9. REQUIRED QUALIFICATION STATEMENTS SUBMITTALS

Outline Format for Response

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is requested that Qualification Statements be organized in the manner as specified.

9.1. Title Page

Provide the name of Respondent's firm, address, e-mail address, telephone number, name of contact person, date, and the subject: RFQu26-0252, Continuing Services for

Parking Structure Repairs and Renovations

9.2. Table of Contents

Include a clear identification of the material by section and by page number.

9.3. Letter of Transmittal

A. Limit to two (2) pages.

B. Briefly state the Respondent's understanding of the services to be provided and make a positive commitment to perform the work.

C. Give the names of the persons who will be authorized to make representations for the Respondent, their titles, addresses and telephone numbers.

9.4. Mandatory Minimum Qualification Documentation

Provide documentation as necessary for the City to verify that the mandatory minimum qualifications in section titled "Mandatory Minimum Qualifications," have been met.

Documentation must be clear and specific.

9.5. Respondent's Certification

By submitting a Qualification Statement, the Respondent certifies that the Respondent has fully read and understands the Qualification Statement method and has full knowledge of the scope, nature, and quality of work to be performed.

Each Respondent shall complete the “Respondent's Certification Form,” included with this Request for Qualification Statements as Attachment “A,” and submit the form with their Qualification Statement. The failure of a Respondent to submit this document will be cause for rejection of the Qualification Statement.

9.6. Conflict of Interest Disclosure

Respondent shall provide the required “Conflict of Interest Disclosure Form” as attached to this RFQu as Attachment “B.”

9.7. General Business Information

Respondents shall provide:

A. Legal Name of Respondent, the address of Respondent’s principal place of business, phone number, fax number, name of principal in charge and email address.

B. Name(s) of person(s) to be contacted for information or services if different from name of principal in charge.

C. Business Form - State if Respondent’s business is local, national, or international and indicate the business’s legal status (corporation, partnership, etc.) Provide the date the Respondent was organized or incorporated and state of incorporation. If the Respondent is a joint venture, please list the partners and the date such joint venture was formed.

D. Indicate whether the Respondent’s business is a parent or subsidiary in a group of firms/agencies. If Respondent is a parent or subsidiary, identify: (1) any affiliated entities that substantially control or are substantially controlled by

Respondent, describing their relationship to Respondent; (2) any affiliated entities that will be relied on or otherwise involved in providing services hereunder, including but not limited to any that will provide intellectual property, personnel or expertise, or financial guarantees to Respondent in connection with the project.

E. Provide the location of the office from which the work is to be performed and the number of professional staff employed at the office.

F. State if the Respondent’s business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity.

9.8. Confidential and/or Proprietary Information Exemption Form

Respondent shall provide the required Confidential and/or Proprietary Information

Exemption form as attached to this RFQu as Attachment “C.” If Respondent asserts confidentiality to any portion of its Qualification Statement, Respondent is reminded to submit a redacted copy of its Qualification Statement pursuit to section titled

"Qualification Statement Preparation and Format; Proprietary Information."

9.9. Respondent’s Experience

A. The Respondent shall submit a statement describing the Respondent's relevant experience for performing the Scope of Work set forth in this solicitation.

B. The Respondent’s experience should be supported by the references listed on

Attachment “D”, which shall be completed and submitted by the Respondent with its Qualification Statement.

C. The Respondent shall provide a description of the Respondent's and subcontractors' current and planned workloads identifying all ongoing and awarded projects. For projects not previously listed in the experience above, the

Respondents shall identify the name, location, brief scope of project, cost, project timing, including planned completion dates as part of this requirement.

D. The Respondent shall provide a list of all contracts in which the firm was terminated for cause by a governmental agency in the ten (10) years prior to the date of submittal of Qualification Statements for this solicitation.

E. The Respondent shall provide: (i) a narrative description of Respondent’s financial and operating condition; (ii) a list of Respondent’s five largest current contracts by dollar value, stating the term, the total dollar value, and the dollar value of the equipment or capital improvements furnished thereunder for each contract; and (iii) copies of Respondent’s most recent periodic profit and loss statement, balance sheet, and cash flow statement. If Respondent is a parent, subsidiary, or affiliate entity that has given or received payment or performance guarantees or other similar documents on behalf of affiliated entities, Respondent shall also provide a copy of all such guarantees. The City shall treat all required contract lists, financial statements, and affiliate guarantees submitted by

Respondents as presumptively confidential and exempt from public records disclosure under Florida Statutes Section 119.071(1)(c). Additionally, Respondent may provide such other information, if any, as the Respondent deems necessary to demonstrate the Respondent’s financial strength and capacity to perform the Scope of Work set forth in this RFQu for the term of the

Contract.

o The City reserves the right to request such additional financial information regarding Respondents as it deems necessary or appropriate from

Respondents or from any other party having relevant information, including but not limited to utilizing Dun & Bradstreet or other financial reporting companies’ financial reports for evaluation purposes or to request credit references in its review process.

F. The Respondent shall state whether it is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Respondent under federal bankruptcy law or any state insolvency law.

9.10. Equipment

Contractors performing work under this continuing services Contract shall own the majority of the equipment and vehicles that will be used to perform work under the

Contract.

The Respondent shall provide a list of all company-owned equipment and vehicles that would be used to perform work under this Contract in its Qualification Statement. The

Respondent shall provide pertinent information such as year, make, model, date purchased, VINs (where applicable).

9.11. Manager Experience

Respondents shall provide a résumé of the proposed Project Manager for this contract, showing prior experience, including but not limited to the following items:

A. Previous experience with parking structure contracts, continuing services, and repair/renovation contracts

B. Professional qualifications

C. Licenses and certifications held by the proposed project manager (provide copies of licenses)

D. Estimating, including use of estimating software and other estimating systems

E. Experience in utilizing project management software

F. Cost control

G. Quality control

H. Experience in supervising multiple, concurrent projects involving multiple trades

I. Reporting mechanisms (e.g. Monthly Reports to the Project Managers, and

Purchasing)

J. Safety record, including any OSHA violations and other safety violations

9.12. Staff Experience

A. Key Personnel

1. The Respondent shall submit statements of experience, résumés, licenses, and certifications of key personnel who will be assigned to the City’s Contract, their academic backgrounds, and experience on other similar projects.

2. The Respondent should indicate the name of the City-designated account manager with a statement of their experience and résumé. The City-designated account manager shall have an office in Florida.

B. Subcontractors

1. The Respondent shall submit a list of subcontractors the Respondent intends to utilize under this contract, the subcontractors' key personnel who would be assigned to the City’s Contract, and their academic backgrounds and experience on other similar projects.

2. The Respondent shall submit a formal list of intended subcontractors, including each subcontractor's primary place of business and estimated percentage of work to be assigned.

3. The Contractor and subcontractors shall be licensed by the appropriate

Florida authority or board as required by law. The Respondent shall include a statement indicating the licensing status, including license number, of the

Contractor and subcontractors required to be licensed in Florida and identified in the Qualification Statement.

9.13. Litigation History

The Respondent shall describe whether Respondent is involved in any litigation, currently or within the last five (5) years where the amount in dispute exceeded $50,000.

Respondent shall also describe whether Respondent has any outstanding judgments pending against Respondent.

9.14. Human Trafficking Affidavit

The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes and that Vendor has provided the Human Trafficking Affidavit attached hereto as Attachment "E."

A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response.

9.15. Veteran Business Enterprise Participation in Subcontracts

Respondent shall provide the required Veteran Business Enterprise Participation form as attached to this RFQu as Attachment “F.”

9.16. Approach to the Provision of Work and Operations Plan

A. Ability and Approach of the Respondent to Perform the Scope of Work - The

Respondent shall provide a high-level sample project demonstrating its capabilities in City parking structure maintenance, repair, and renovation services as defined in the Scope of Services and Technical Requirements in this Request for Qualifications (RFQu).

B. Operations Policy - The Respondent shall provide a narrative describing the

Respondent's comprehensive operating policy that includes, but is not limited to, a detailed work plan and schedule, safety and regulatory compliance procedures, quality assurance and quality control measures, communication protocols, and environmental and operational considerations necessary for the successful execution of parking structure repair and renovation projects.

C. Staffing Levels - The Respondent shall provide a narrative describing

Respondent's plan to ramp up staffing levels including the percentage of labor to be self-performing and subcontracted for specific assigned task orders. The

Respondent shall include in its plan to provide the appropriate mix of skilled trades needed to perform the various repair and renovation tasks timely, safely, and efficiently.

D. Training Program - The Respondent shall provide a narrative describing the

Respondent's ongoing training program to ensure that all employees maintain the technical proficiency and safety awareness required for parking structure repair and renovation work. The training program shall include, but not be limited to, safety training, technical skill development, quality assurance practices, and environmental compliance training.

9.17. Letter of Surety

The Respondent shall be required to provide a Letter of Surety from their bonding agent, stating their ability to provide a 100% payment and performance bond if they are the successful Respondent. The sureties which issue the Performance and Payment Bonds must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings. All Bonds signed by an agent must be accompanied by a certified copy of its authority to act.

9.18. Small and Local Business Enterprise Participation Form

Respondent shall provide…