Construction_Manager_at_Risk_(CMAR)_Entity_for_the_Airside_2_Wing_Expansion_Program_(BP-00517).pdf

REQUEST FOR STATEMENT OF

QUALIFICATIONS

27-109-RFSQ

CONSTRUCTION MANAGER AT RISK

(CMAR) ENTITY FOR THE AIRSIDE 2

WING EXPANSION PROGRAM (BP-

00517)

GREATER ORLANDO AVIATION AUTHORITY

Construction Manager at Risk (CMAR) Entity for the Airside 2 Wing Expansion Program

(BP-00517)

TABLE OF CONTENTS

1. INTRODUCTION AND TENTATIVE TIMELINE

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

4. MINIMUM REQUIRMENTS

5. INSURANCE REQUIREMENTS

6. SCOPE OF WORK / SPECIFICATIONS

7. SMALL BUSINESS PROGRAM REQUIREMENTS

8. OTHER REQUIREMENTS

9. SELECTION PROCESS

10. EVALUATION CRITERIA

11. VENDOR QUESTIONNAIRE

ATTACHMENTS

A - B - MCO_AS2-WINGPDD_FINAL_PDD_2026-0614

B - AGREEMENT OWNER CMAR SAMPLE FOR AIRSIDE 2 MODULAR CMAR 9 27 2026

1. INTRODUCTION AND TENTATIVE TIMELINE

1.1. Overview

The Aviation Authority intends to select a Construction Manager at Risk (CMAR) Entity to provide comprehensive design collaboration, design assist, preconstruction, and construction services for construction of the Airside 2 Wing Expansion Program.

The Aviation Authority is seeking a national leader with extensive experience and proficiency as a CMAR for comparable aviation capital programs to deliver the Airside 2

Wing Expansion Program, within the approved schedules and budgets, at the quality expected of a world-class airport facility. Preferred CMAR technical expertise shall include modular, prefabricated, and off-site construction strategies.

1.2. Program Description

The Aviation Authority intends to deliver an aircraft gate expansion at Orlando

International Airport (MCO) through the construction of Airside 2 Wing 8, related enabling work, and associated apron and airfield improvements. The Program will provide up to nine additional Narrowbody Equivalent Gates (NBEGs) and relocate two existing gates to support near- and mid-term airline demand while maintaining operational continuity within the existing Airside 2. Refer to Attachment B Airside 2

Wing Program Definition Document (PDD) for expanded program description.

1.2.1 Airside and Apron Improvements

The Program includes planning and implementation of airfield and apron infrastructure necessary to support the expanded Airside 2 Wing, including:

• Aircraft apron reconstruction adjacent to Airside 2 to accommodate new contact gates

• Aircraft parking positions configured to support MARS (Multiple Aircraft Ramp

System) operations

• Taxiway, taxilane, and aircraft movement geometry modifications required to maintain FAA-compliant operations

• Apron pavement, markings, lighting, and drainage improvements

• Construction of replacement hardstand/Remain Overnight (RON) aircraft parking positions between Airsides 2 and 4

• Aircraft hydrant fueling systems at Wing 8 apron and hardstands

• Vehicle Service Road (VSR) modifications to support aircraft servicing and emergency access

• Ground service equipment (GSE) storage and charging areas between Airsides 2 and 4

• Relocation of GSE and aircraft support facilities, including vehicle fueling, triturators, trash compactors, and the Delta GSE Maintenance Building

• Coordination with FAA operational requirements, airspace considerations, and air traffic control tower line-of-sight constraints

• Passenger Boarding Bridges (PBBs)

• Aircraft Preconditioned Air (PCA)

• Aircraft Ground Power (400hz Units)

1.2.2 Airside 2 Wing Expansion

The Program includes the design and construction of a new Airside 2 Wing 8 extending from the northeast side of the existing Airside 2 hub located in the North Terminal

Complex. Major airside components include, but are not limited to:

• Passenger Boarding and Holdroom Facilities o Holdrooms sized and configured to meet GOAA-prescribed Levels of Service

(LOS) and airline operational requirements o Gate podiums, boarding queue, biometric boarding infrastructure, and passenger circulation space o Accommodation of both narrowbody and widebody aircraft operations through flexible planning parameters

• Concessions, Retail, and Passenger Amenities o New airside concessions and concessions support shell space and infrastructure necessary for concessions tenant improvement projects including food and beverage and retail opportunities o Renovation or reconfiguration of existing hub concessions as required to improve circulation to Wing 8 o Passenger amenities such as restrooms, family restrooms, adult changing rooms, sensory room, and family zone

• Airline and Operational Support Spaces o Airline operational support areas, including airside-related back-of-house functions, crew spaces, and storage o Airline club/lounge facility, including vertical circulation, optional terrace, and support spaces o GOAA operational, maintenance, and storage spaces supporting expanded airside operations

1.2.3 Building Systems and Utilities

The Program includes expansion and integration of building systems required to support the new facilities, including but not limited to:

• Mechanical, electrical, plumbing, and fire protection systems

• Central Energy Plant extensions or required upgrades

• Electrical power, standby power, and emergency generation

• Potable water, sanitary sewer, and stormwater

• Information technology and low-voltage systems, including:

o Premises Distribution System and structured cabling o Wireless, common-use, airline, and distributed antenna systems o Visual Docking Guidance System (VDGS) o Security systems, CCTV, access control o Life safety systems including fire alarm and paging / emergency communication

1.2.4 Modular Construction and Structural Integration

Modular construction is identified as a preferred construction strategy to accelerate delivery and reduce operational impacts. The Program scope includes:

• Structural analysis of modular versus conventional construction approaches

• Accommodation of construction tolerances, transport constraints, and erection sequencing

• Evaluation of intermediate structural elements necessary to support module stability during fabrication, transport, and installation

1.2.5 Phasing, Logistics and Implementation

The Program includes development of construction phasing and logistics strategies to:

• Facilitate construction of remote modular components with nearby contractor field office facilities, parking, and laydown/staging areas

• Maintain uninterrupted airline and passenger operations at Airside 2 during construction

• Minimize impacts to airfield, terminal, and landside functions

• Coordinate enabling work, temporary facilities, access routes, and safety requirements

• Support GOAA Capital Improvement Program (CIP) timing and funding constraints

1.3. Procurement Services Point of Contact

When the Questions and Answers function is not available, please contact Kendrick

Dandridge, Manager, Procurement (Capital Programs), via email at kendrick.dandridge@goaa.org.

1.4. Timeline

Release Project Date: September 28, 2026

Pre-Submittal Meeting (Non-

Mandatory):

October 9, 2026, 9:30am

SAC Conference Room Alpha, Greater

Orlando Aviation Authority, Orlando

International Airport, 11344 Terminal C

Service Road Orlando, FL 32824 https://teams.microsoft.com/meet/2404

31762254525?p=ofmV7UOl1pcovLNVBw

Meeting ID: 240 431 762 254 525

Passcode: wY3YR6bK

Site Visit:

Please RSVP to Kendrick Dandridge, Manager, Procurement Capital Projects, kendrick.dandridge@goaa.org for the

Site Visit by October 7, 2026.

It is mandatory to RSVP by the deadline to attend the site visit. Please limit Site

Visit attendance to one representative per firm.

Question Submission Deadline: October 23, 2026, 12:00pm mailto:kendrick.dandridge@goaa.org https://teams.microsoft.com/meet/240431762254525?p=ofmV7UOl1pcovLNVBw https://teams.microsoft.com/meet/240431762254525?p=ofmV7UOl1pcovLNVBw mailto:kendrick.dandridge@goaa.org

Response Submission Deadline: November 9, 2026, 12:00pm https://teams.microsoft.com/meet/2922

40327240853?p=zOZe5pBulRTSLkjRGL

Meeting ID: 292 240 327 240 853

Passcode: XK32U7nr

Tentative Selection Committee Date: December 1, 2026

Tentative Selection Committee Date for

Interviews:

December 15, 2026

Tentative Aviation Authority Board

Approval Date:

January 20, 2027

Dates and times are subject to change.

All times shown are EST.

https://teams.microsoft.com/meet/292240327240853?p=zOZe5pBulRTSLkjRGL https://teams.microsoft.com/meet/292240327240853?p=zOZe5pBulRTSLkjRGL

2. GENERAL INFORMATION AND RESPONSE PREPARATION

The terms Proposer and Respondent are used interchangeably throughout this

Solicitation.

The terms Proposal, Response, and Statement of Qualifications are used interchangeably throughout this Solicitation.

2.1. Nondiscrimination Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent social, political, or ideological interests when determining if the Respondent is responsible.

2.2. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy #

101.02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any

Contract or sell any materials, supplies, equipment, or services to the Aviation

Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation Authority’s website:

https://flymco.com/airport-business/policies/

2.3. Whistle Blower Reporting Line

The Aviation Authority is committed to the highest level of integrity in its operations and is fully committed to protecting the organization, its operations, and its assets against fraud, waste or abuse. The Aviation Authority has established a Whistle Blower

Reporting Line with a third-party service provider as a means for employees, contractors, vendors, tenants and the general public to report suspected fraud, waste or abuse in connection with Authority operations. Should the Contractor suspect any https://flymco.com/airport-business/policies/ fraud, waste or abuse in connection with any work under the Agreement, including any work of its subcontractors or laborers, it shall promptly report such activity at (877)

370-6354, through email: caseinbox@goaa.caseiq.app, or through the online reporting form at https://goaa.caseiq.app/portal. The Contractor shall include this reporting requirement in all subcontracts and vendor agreements. The Contractor is further encouraged to report any suspected fraud, waste or abuse it suspects in connection with any other airport operation or project.

2.4. Consultant's Competitive Negotiations Act (CCNA)

This solicitation is conducted in full compliance with Section 287.055, Florida Statutes, also known as the Consultant's Competitive Negotiations Act (CCNA).

2.5. Reservation of Rights

a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

i. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

ii. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Agreement by the Respondent, if applicable.

b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

c. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any

Respondent, or, in the Aviation Authority's sole discretion, to reject any or all

Respondents for any reason and to re-advertise or not to re-advertise the

Solicitation.

d. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

e. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

mailto:caseinbox@goaa.caseiq.app https://urldefense.com/v3/__https:/goaa.caseiq.app/portal__;!!EAdQMw!nMShE3hmQqrkRKpGMVMA14BLeb4GGqkUEJR5z5EOXMsg95unzOq_ooic350k47t8fqEAQRNVgmWNoetT$

f. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The Aviation Authority reserves its right to award any or all of the advertised services subject to the availability of funding.

g. The extent and Scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation Authority.

h. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

i. All recommendations and decisions regarding award of the services shall be made at open public meetings in accordance with the requirements of Florida

Statute 286.011, and all interested parties are invited to attend such meetings.

The meetings of the Committee and Aviation Authority Board are public meetings.

j. The Procurement Committee may, in its sole discretion, seek the assistance of other Aviation Authority staff, consultants and legal counsel with respect to the evaluation and any recommendation for award.

k. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of Services of the resulting

Agreement at any time, without cause.

l. The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to perform the required Services described herein.

2.6. Response Preparation

a. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 11: Vendor Questionnaire.

b. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Agreement. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Agreement Documents or the scope of work.

c. It is the Respondent’s responsibility to incorporate all pertinent information effectively, and meet the requirements listed in the Solicitation. The Respondent should prepare its Response simply and economically, providing a straightforward, concise description of the Respondent's capability to satisfy the conditions and requirements of this competitive solicitation based on the

Evaluation Criteria which are the list of elements that the Aviation Authority deems most important to its evaluation process.

d. Sealed electronic responses will be received for this Solicitation through the

Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the

Platform, responses will be locked and digitally encrypted until the submission deadline passes.

e. All Responses must be received by the Aviation Authority as noted in the

Section 1: Introduction and Timeline. All Responses timely received will be listed with the name of the Respondent during the Virtual Announcement of

Respondents. The e-Procurement Platform will not allow for late submittals.

f. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

g. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

h. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

i. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

j. Respondents shall closely follow all instructions in the Vendor Questionnaire.

Please respond to each item individually, as applicable. All required forms shall be completed legibly and correctly, typed or in ink. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

k. Respondents shall not be allowed to modify their responses after the opening time and date.

https://procurement.opengov.com/portal/goaa

l. Respondents shall submit one Response only. Prime Respondents who also participate in other responses as subcontractors will not be considered.

m. Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

n. Only provide relevant information to each question. If response to a certain question is provided under a different question it may not be reviewed, even if it's clearly referenced such as "See response to question x".

o. Owner Furnished Documents: No printed records will be provided by the Owner.

The Contractor shall ensure that it receives from the Owner the digital files of the

Contract Documents and all documents referenced therein.

2.7. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Contractor prior to an award. Costs for developing a response to this request are entirely the obligation of the

Contractorand shall not be chargeable in any manner to the Aviation Authority.

2.8. Pre-Submittal Meeting

a. A virtual and in-person Pre-Submittal Meeting will be held for this solicitation.

b. The date, time, location and Teams Link to the meeting can be found under

Section 1: Introduction and Timeline.

c. The purpose of any Pre-Submittal Meeting is to review the solicitation (and any addenda) as published.

d. Attendance is non-mandatory, but highly encouraged.

e. Attendees are expected to be familiar with the Solicitation Document.

2.9. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

a. Any official communication from a Respondent during the Solicitation process should be submitted to the Aviation Authority via the e-Procurement Platform, https://procurement.opengov.com/portal/goaa. A copy of the Administration

Policies (Sections 180.01 and 180.03) are available on the Aviation Authority website. In the event of the OpenGov Q&A is not functional, please contact the

Procurement Point of Contact specified in Section 1.

b. In accordance with the above-referenced policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation

Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a

Respondent or through a lobbyist, agent or third person, to any Aviation

Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking solicitations, making recommendations or making an award, is prohibited from the time that the

Solicitation is released to the time that the award is made.

c. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small

Business Development Department). An appropriate official or employee of the

Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate evaluation of the solicitation. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement

Platform as directed during the solicitation process. Failure to adhere to these requirements may result in Board action to disqualify your firm from consideration of award.

d. Respondents shall submit all inquiries regarding this Solicitation via the e-

Procurement Platform, located at https://procurement.opengov.com/portal/goaa.

Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the Aviation Authority e-Procurement Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

e. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

f. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 11: Vendor Questionnaire.

g. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

h. Per F.S. 287.057 (25): Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

i. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation should be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-

Procurement Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such response(s) or addendum.

2.10. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-Procurement Platform as directed in the Solicitation. Copies of the Administration

Policies (Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S.

287.057 (25))

2.11. Addenda

All interpretations, corrections and supplemental instructions will be in the form of written Addenda to the Contract Documents which, if issued, will be through the e-

Procurement Platform. All Addenda shall become part of the Solicitation

Document. Only the interpretation or correction issued in a written Addendum shall be binding, and Respondents are warned that no other source or form of communication is authorized to give information concerning, or to explain or interpret, or modify the

Solicitation Documents.

2.12. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response are entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

2.13. Public Meetings

Public meetings are posted on the Aviation Authority's website:

https://flymco.com/airport-business/sunshine-meetings/. Attendance by all interested

Parties is encouraged.

2.14. Public Records / Confidential and Exempt Information

The Greater Orlando Aviation Authority (“Aviation Authority”) is subject to Chapter 119, Florida Statutes, and Article I, section 24 of the Florida Constitution. Accordingly, all materials submitted in response to this Request for Statement of Qualifications (RFSQ) are subject to public disclosure unless confidential or exempt under applicable law.

If the Respondent contends that any portion of its bid, proposal, response, or submission contains confidential or exempt information, including trade secret information, the Respondent shall provide:

a. one complete, unredacted copy clearly identifying and conspicuously labeling all information claimed to be confidential or exempt; and

b. one redacted copy of the identical submission suitable for public records production.

For each redaction or claim of exemption, the Respondent shall cite the specific legal authority supporting the asserted exemption. Generalized claims of confidentiality or proprietary status are insufficient and will not be considered properly identified by the

Respondent.

https://flymco.com/airport-business/sunshine-meetings/

Pricing and other financial terms are generally not confidential or exempt from public disclosure following bid or proposal opening or notice of intended award, except as otherwise provided by law.

The Aviation Authority will endeavor in good faith to maintain information properly identified by the Respondent as confidential or exempt; however, the Aviation Authority shall independently determine whether any submitted information is subject to disclosure under applicable law.

The Aviation Authority shall not be liable for the disclosure of information that:

a. was not properly identified by the Respondent;

b. is not confidential or exempt under applicable law; or

c. the Aviation Authority determines must be disclosed pursuant to law, court order, or administrative determination.

If the Aviation Authority relies upon the Respondent’s asserted claim of confidentiality or exemption in withholding or redacting records responsive to a public records request, the Respondent shall, upon request, provide legal and factual support for the asserted exemption and shall indemnify, defend, and hold harmless the Aviation Authority, its board members, officers, employees, agents, and representatives from and against any claims, damages, penalties, costs, or attorneys’ fees arising from the Aviation

Authority’s reliance on the Respondent’s asserted exemption or confidentiality claim.

Nothing herein obligates the Aviation Authority to assert or defend any claimed exemption from disclosure on behalf of the Respondent.

2.15. Performance Management System (Procurated/Canary)

a. The Aviation Authority shall, at regular intervals, monitor the performance of

Contractor to determine whether the work to be performed under the Agreement has in fact been accomplished to Aviation Authority’s satisfaction and/or completed in a timely manner.

b. The Aviation Authority shall notify the Contractor of any specific services that are unsatisfactory to the Aviation Authority, and if the Contractor has not addressed such item or items set forth in the notice to the Aviation Authority’s satisfaction within the time frame set forth in the Aviation Authority’s notice, the Aviation

Authority in addition to all other rights provided under this Agreement or by law or equity, may either remedy such unsatisfactory services itself or through a third party and the cost of providing the remedial services shall be deducted from the Contractor’s invoice.

c. The Aviation Authority is implementing a structured vendor performance management process to support continuous improvement, accountability, and strong supplier relationships. The Aviation Authority has partnered with

Procurated to utilize its vendor performance management platform, Canary, a tool designed to collect meaningful feedback, improve supplier performance, and enhance customer satisfaction. The Aviation Authority will use the vendor performance management platform to collect feedback regarding Supplier performance. Performance evaluations may be conducted quarterly, annually, or as needed, based on contract duration, scope of work, and operational requirements.

d. Supplier performance may be evaluated across multiple categories (Customer

Service, Pricing and Value, Quality of Goods or Services, Timeliness and

Responsiveness).

e. The Aviation Authority may consider a Respondent’s past performance, including references and any available performance ratings or feedback from other agencies, including those reflected in vendor performance management platforms such as Canary in determining future contracting opportunities, contract renewals, amendments, extensions, and overall supplier relationship management. The Aviation Authority will use performance feedback to:

o Identify strengths and opportunities for improvement o Address performance concerns during business review meetings o Initiate corrective action discussions when immediate or material performance issues arise

Supplier Registration Requirement:

a. As a condition of award, the Contractor shall be required to register for and maintain an active account in the Aviation Authority’s designated vendor performance management platform, Procurated’s Canary platform, for the duration of the performance period. Supplier registration and use of the platform will be provided at no cost to the Supplier.

b. The Contractor will be required to create a profile on Procurated so you can log in to see your feedback. We also recommend that you use the Review Requester feature in Canary. It allows you to easily request feedback from the people who use your products and services every day. These insights give you a clear view of your performance, while also helping you showcase your strengths to current and future customers. Please note that the information and data uploaded to

Canary may be subject to Florida’s public records laws.

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c. Suppliers may learn more about the Canary platform and its benefits at:

https://home.procurated.com/resources/suppliers-your-government-customers-are-using-canary/

d. For questions related directly to the Procurated platform, Suppliers may contact:

suppliersupport@procurated.com

2.16. Independent Consultant/Contractor Status and Compliance with the

Immigration Reform and Control Act

Respondent is and shall remain an independent Contractor and is neither agent, employee, partner, nor joint venture of Aviation Authority. Respondent acknowledges that it is responsible for complying with the provisions of the Immigration Reform and

Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

2.17. Respondents Obligation to Inform Itself

Each Respondent must inform itself fully of the Work to be performed. The Contractor shall not be relieved of its obligation to furnish all material, equipment, labor, and services necessary to carry out and to complete the contemplated Work for the consideration set forth in its Response by reason of having failed to inform itself with respect to those matters.

2.18. Appeal of Solicitation Requirements

Any potential Respondent that is adversely affected by the requirements or specifications of this Solicitation may file an appeal in writing to the Senior Vice

President of Procurement Services, Kelly.loll@goaa.org, within 72 hours after the posting of the Solicitation. Failure to do so shall constitute a waiver of all rights to appeal the contents of the Solicitation.

2.19. Appeal

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or contract award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision of the Procurement Committee and in compliance with the Aviation Authority’s Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy 110.04, shall constitute a waiver of the appeal process.

https://urldefense.com/v3/__https:/home.procurated.com/resources/suppliers-your-government-customers-are-using-canary/__;!!LBFcHN3WCgnqDQ!ij61DzodHPxDdLaAy6vlFfK_3vZWCWo4DzGBgmAbLULu1UWz_NrD87IVwxBsXAvBUn97p2oNpvYiiudy2iSuuz7syhoGnw$ https://urldefense.com/v3/__https:/home.procurated.com/resources/suppliers-your-government-customers-are-using-canary/__;!!LBFcHN3WCgnqDQ!ij61DzodHPxDdLaAy6vlFfK_3vZWCWo4DzGBgmAbLULu1UWz_NrD87IVwxBsXAvBUn97p2oNpvYiiudy2iSuuz7syhoGnw$ mailto:suppliersupport@procurated.com

The intent to award to a Respondent, if any, will be posted on the Aviation Authority’s e-procurement platform website, and will remain posted for a period of five business days: excluding weekends, federal holidays, and Aviation Authority’s holidays. Failure to file an appeal in accordance with the above-stated policy shall constitute a waiver of the appeal process.

3. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

3.1. Applicable Laws and Regulations

a. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of the work specified herein.

b. Contractor shall comply with all health and sanitary regulations adopted by all applicable governing bodies. Contractor shall give access for inspection purposes to any duly authorized representative of such governing bodies.

c. The Contractor shall obtain all permits, licenses and certificates, or any such approvals of plans or specifications as may be required by Federal, State and local laws, ordinances, rules and regulations, for the proper execution of the work specified herein.

d. Contractor shall comply with Federal and State right-to-know laws if hazardous materials are used. The SDS (Safety Data Sheets) shall be made available to all workers and Aviation Authority's Authorized representatives. Contractor shall report immediately to the OAR any spillage or dumping of hazardous materials on Aviation Authority property. The Contractor shall also be responsible for the cleanup and any costs incurred for all such incidents.

e. During the performance of the Agreement, Contractor shall keep current and, if requested by the Aviation Authority, provide copies of any and all licenses, registrations or permits required by applicable governing agencies. Contractor shall keep a copy of any and all licenses, registrations and permits on the job site while performing the Agreement work.

3.2. Independent Consultant/Contractor Status and Compliance with the

Immigration Reform and Control Act

Respondent is and shall remain an independent Contractor and is neither agent, employee, partner, nor joint venture of Aviation Authority. Respondent acknowledges that it is responsible for complying with the provisions of the Immigration Reform and

Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

3.3. Prohibition of Covered Unmanned Aircraft Systems (UAS)

Contractor shall comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the

FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note). The Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or

Federal laws and regulations. Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

3.4. Proprietary Information

Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

3.5. Use Of Premises

During the progress of the work specified herein, the Contractor shall keep the premises free from accumulation of waste materials and other debris resulting from the work. At the completion of the work, the Contractor shall remove all waste materials and debris from and about the premises, as well as tools, equipment, machinery and surplus material, and leave the site clean and ready for occupancy by the Aviation

Authority. More specific requirements are included in the Agreement.

3.6. Safety and Protection

a. The Contractor shall be solely and completely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall take all necessary precautions for safety of and shall provide the necessary protection to prevent injury to, all employees on the work site and other persons including but not limited to, the general public who may be affected thereby.

b. SAFETY: Contractor shall maintain a workplace safety program, including, but not limited to any response to hazards, incidents, and emergencies, outdoor operations during inclement weather, and Contractor shall report facility issues to 407-825-4000 or wo@goaa.org by describing the issue, location, and if possible flagging the area to prevent an incident.

c. PROTECTION OF PERSONS AND PROPERTY: Contractor, in addition to its compliance with regulatory requirements and the Aviation Authority’s policies and procedures, shall take reasonable precautions to prevent causing or contributing to the damages, injury or loss to: (i) employees and other persons who may be affected in, on or about its operations, personnel, materials and equipment that is in its care, custody and control, including its Subcontractors;

mailto:wo@goaa.org and (ii) other property, improvements, and infrastructure at the airport.

Contractor shall comply with any safety, engineering, or other requests/recommendations as it relates to its permitted space, storage, or operations in which the protection of the airport property, public, or employees is determined.

d. INCIDENT REPORTING: Contractor shall inform its personnel on airport communications as it relates to incidents involving medical episodes, injury, property damage, security issues, maintenance issues, and emergencies.

Contractor shall notify the Aviation Authority’s emergency response personnel

(407-825-2065 or 911), the OAR and immediately when a serious injury occurs during its services/operations at the airport and shall provide written notice of the injury within 48 hours to the Risk Hotline (407-825-2821 or

RiskHotline@goaa.org) . The notice shall provide a description of the incident, including the location and time of the incident, the names and phone numbers of the people involved and witnesses, if any. The Contractorshall cooperate with any investigation of the incident.

e. HAZARDOUS MATERIALS: Contractor shall notify the Aviation Authority’s emergency response personnel (407-825-2065 or 911) of any hazardous material incident or discovery.

f. COORDINATION OF CLAIMS/DISPUTES: Contractor shall designate and provide the Aviation Authority with contact information to coordinate risk management, claims, and/or insurance issues. Contractor will cooperate with the

Aviation Authority on any investigation, claim, defense, or dispute, including but not limited to providing records, witness statements, and other reasonably requested information.

3.7. Contractor's/Consultant's Personnel

The following requirements are in addition to other requirements for personnel in the

Agreement. The Contractor must provide all personnel deemed necessary to meet the requirements of the Agreement.

a. The Contractor’s employees shall be instructed that no gratuities shall be solicited or accepted for any reason whatsoever from the tenants, customers, or other persons at Orlando International Airport.

b. The Contractor shall be responsible for ensuring that all “lost and found” articles found by its employees on Aviation Authority's premises are turned over to the

Aviation Authority or the Aviation Authority's designated agent in charge of such articles.

mailto:RiskHotline@goaa.org

c. Contractor shall transfer promptly from the Aviation Authority any employee or employees that the Aviation Authority advises are not satisfactory and replace such personnel with employees satisfactory to the Aviation Authority; but in no event shall Aviation Authority be responsible for monitoring or assessing the suitability of any employee or agent of Contractor.

d. A valid Florida driver license (Commercial Driver License, if applicable) will be required of all personnel operating motor vehicles or motorized equipment on roadways in or around Orlando International Airport. Each of the Contractor's motor vehicles brought onto the Aviation Authority's premises shall have the

Contractor's business name and/or logo prominently displayed on both front doors of such vehicle.

e. Contractor will abide by all State and Federal regulations on wages and hours of an employee dealing with the employment relationship between Contractor and its subsidiaries or related parties and its employees, including but not limited to the Florida Human Relations Act, the Federal National Labor Relations Act, the

Federal Fair Labor Standards Act, the Federal Civil Rights Act of 1964, as amended, and the Americans with Disabilities Act.

f. Contractor shall maintain a drug-free workplace within the meaning of the

Florida Drug-free Workplace Act. No employee shall be hired by a Contractor for work on Aviation Authority's premises prior to such employee having tested negative for drugs. In addition, existing employees of the Contractor must be subject to drug testing by the Contractor upon reasonable suspicion of drug use.

Results of all such drug tests are to be retained by the Contractor. Copies shall be provided to the Aviation Authority, if requested.

g. While working on airport property all Contractor's employees shall wear appropriate personal protective equipment, such as footwear of a style that complies with all legal and safety requirements, including and without limitation, the requirements of OSHA.

h. During the progress of the work specified herein, the Contractor shall keep the premises free from accumulation of waste materials and other debris resulting from the work. At the completion of the work, the Contractor shall remove all waste materials and debris from and about the premises, as well as tools, equipment, machinery, and surplus material, and leave the site clean and ready for occupancy by the Aviation Authority.

i. The Contractor shall provide, at its sole cost, communication devices such as but not limited to mobile devices, cellular devices, and radio equipment for the

Contractor’s staff and require all subcontractors to do the same.

3.8. Subconsultants / Subcontractors

In addition to other requirements regarding Sub-Contractors set forth in the Agreement the Contractor shall be fully responsible for all acts and omissions of the Sub-

Contractors and of persons and organizations directly or indirectly employed by them and of persons and organizations for whose acts and omissions of persons directly employed by the Contractor. In the event a qualified Sub-Contractor is employed, the

Agreementshall:

a. Obtain approval in advance by the Aviation Authority.

b. Continuously monitor the Sub-Contractor's performance, shall remain fully responsible to ensure that the Sub-Contractor performs as required and itself perform or remedy any obligations or functions which the Sub-Contractor fails to perform properly. Nothing contained herein shall be construed to prevent a

Contractor from using the services of a common carrier for delivering goods to the Aviation Authority.

c. To the extent feasible, the provisions of this Contract shall apply to any such

Sub-Contractor in the same manner as they apply to the Contractor. However, such application shall neither make any Sub-Contractor a party to this Contract, nor make such Sub-Contractor a third party beneficiary hereof.

d. The Aviation Authority may require that copies of invoices for all work (including invoices submitted to the Contractor for work performed by a Sub-Contractor) be submitted to the Aviation Authority by the Contractor and the Aviation Authority shall pay all compensation to the Contractor.

e. It shall be the sole responsibility of the Contractor to deal with a Sub-Contractor with respect to the collecting and submission of invoices and the payment of compensation. In no event shall the Aviation Authority have any obligation or liability hereunder to any Sub-Contractor, including, in particular, any obligations of payment.

3.9. Airport Security

The Contractor will be required to comply with all applicable regulations of the TSA and of the Aviation Authority relating to Airport security, including those relating to access to the AOA of Orlando International Airport or Orlando Executive Airport (as applicable), as such regulations may be in effect or changed from time to time.

3.10. Airport Operations Area

a. The Contractors personnel and vehicles shall not be allowed within the Airport

Operations Area (AOA), which includes the ramp area and aprons, unless authorized by the Vice President of Security. Contractor's personnel are required to successfully complete SIDA Training and demonstrate proficiency in all Airport

Operations Instructions (AOl's) regarding secured access to airfield and aircraft ramp and apron areas. No escorts of any type will be provided.

b. Airport Security: Contractor's services shall be performed in accordance with the

Transportation Security Administration (TSA), Federal Aviation Administration

(FAA), and any other governmental agency security directives, rules, and regulations. The FAA and the TSA may assess fines and penalties for Contractor's noncompliance with the provisions of Title 49 Code of Federal Regulations (CFR), Parts 1540 and 1542, as amended from time to time, or by other agencies for noncompliance with laws or regulations applicable to Contractor's operations.

Within ten (10) days of notification in writing, Contractor shall reimburse the

Aviation Authority for any paid fines or penalties assessed against the Aviation

Authority because of Contractor's noncompliance with 49 CFR 1540 and 1542 or other applicable laws or regulations.

c. The Contractor acknowledges that fines or penalties associated with non-compliance with security regulations must be reimbursed to the Aviation