Computer+Disposal+Policy.docx

State Surplus Property-Computer Disposal Policy

Because of risk management issues, agency software and data must be removed from the hard drive of any computer being surplused. Just formatting the hard drive does not render the data irretrievable. Google “wiping hard drives” will bring up a wealth of information on how to wipe a hard drive clean. Consult with your IT personnel before sending computers to Surplus Property. They will be able to assist you in ensuring that your hard drive is sanitized.

Computer Disposal/Electronic Recycling As of July 1st, 2009, due to legislative changes Surplus Property is allowed to charge agencies back for disposal of obsolete and/or non-functional electronic waste (E-Waste). Surplus Property is participating in a statewide contract to dispose of electronic waste for recycling and will charge agencies a disposal fee for their E-Waste after making every effort to transfer it to political subdivisions or sell to the public.

Agencies are encouraged to dispose of their electronics while the property is in a serviceable and desirable condition as many political subdivisions including schools rely on Surplus Property to provide them current and serviceable computers for a nominal fee. Storing your electronics to the point of obsolescence or cannibalizing them for parts will insure that your agency pays to dispose of the items.

Surplus Property encourages agencies to send any ancillary items with the computers such as restore discs, software, hard drives, power supplies and memory. Those items are uneconomical to purchase for struggling political subdivisions and render the electronic item worthless.

Due to copier hard drive and document storage capability, all copiers and multi-function devices with digital storage capability transported to Surplus Property are automatically designated E-waste due to liability issues and recycled until further notice.

Fee Schedule for Unserviceable Electronics Surplus Property has developed a fee schedule for the disposal of unsalable goods, and the following fees will go into effect July 1, 2010. Surplus Property makes every attempt to redistribute or sell surplus property. Agencies will not be charged if the property can be sold. The following fees will only apply if Surplus Property must dispose of unsalable property as waste, electronic waste (E-waste), or hazardous material.

Updated: 10/18/2010

· Includes small computer (CRT) monitors, office phones, handheld radios, small desk printers, etc.

$5

· Includes tabletop printers, copiers, radio equipment, plotters, televisions, large (CRT) monitors etc.

$10

· Includes free standing copiers, mailing equipment, large plotters, big screen televisions, etc.

$30

These fees are subject to change. Surplus Property will publish all changes on this webpage. Please direct any questions regarding these rates to Alan Brinkman, State Surplus Property Manager, at 701-328-9665 or at surplus@nd.gov.

Reporting Electronics and Other Property to Surplus Property If you have any questions about disposing property located outside of the Bismarck/Mandan area or disposal paperwork questions, please contact a surplus property specialist at 328-9665 or email questions to surplus@nd.gov.

The Disposal Form SFN 2426 is located at: http://www.nd.gov/surplus/forms/disposalnote.html You can fax it to 701-328-9669 or scan and email to surplus@nd.gov.

Hours for receiving property:

Monday through Friday, 8:00 A.M. to 3:30 P.M.

Disposal within Bismarck/Mandan area:

Contact Jerry Grosz at 701-328-9665 or surplus@nd.gov. Normal pickup day is Thursday of each week.

Disposal anywhere in the state:

Surplus Property will make every effort to find a home for the property at your site. We contact local political subdivisions offering it to them or will load it on our website to increase visibility. In the event another agency or public person has no interest in it, we will give your agency options to dispose of the item.

Rough Rider Industries has various delivery routes throughout North Dakota and will deliver property to ND Surplus Property if your agency is along their regular route. The disposing agency is responsible for all freight charges to deliver property. If interested, contact Rough Rider Industries at 328-6161 or rri@nd.gov. Make arrangements with Rough Rider Industries at least a month in advance. Do not send disposal paperwork until ready to immediately transport property to Bismarck.

Your agency is welcome to drop off property at our facility. Please contact one of our personnel prior to drop off.