Comparative Market Analysis RFP.pdf

www.westerncatskills.org info@westerncatskills.org

125 Main Street, Suite A, Stamford, N.Y. 12167

(607) 652-2823

REQUEST FOR PROPOSALS

Real Estate Assessment (Comparative Market Analysis)

HOME 20253091

1. General Information

Western Catskills Community Revitalization Council, Inc. (WCCRC) is seeking proposals from New York State Licensed Real Estate Agents/Firms, to provide Comparative Market Analysis reports in conjunction with a recently awarded HOME Manufactured Home Replacement Grant which will be administered throughout the WCCRC service area of 18 towns spanning Schoharie, Delaware and Greene Counties.

The purpose of this Request For Proposal (RFP) is to receive responses from licensed real estate agents/firms regarding the HOME Manufactured Home Replacement Program.

We are expecting to replace 6 dilapidated manufactured homes throughout our service area over the course of the next 2 years with a contractual end date of June 30, 2028.

2. Scope of Services

The individual or firm selected will undertake the following services:

A. Property Analysis: Gather comprehensive details of the assigned “subject property” – From both the WCCRC Project Manager and tax records– including square footage, number of bedrooms/bathrooms, lot size and recent renovations post replacement.

B. Physical Inspection: Tour the property to assess its condition, curb appeal, upgrades and overall quality of finish.

C. Selection of Comparable Properties D. Market Analysis and Final Recommendation: Deliver a professional report that includes data-driven recommendations, graphs and photos

3. Proposal Format

All proposals shall include the following minimum information:

A. Description of Organization

The organization description should clearly identify who will be the contact for the term of this contract, and the day-to-day contact person for the jobs.

B. Organization Qualifications

Provide an outline of organization qualifications indicating relevant background experience, certification, and capabilities for this work

C. References and Related Experience D. Billing Rate/Fee Schedule

Proposal for services shall indicate a breakdown of fees with an explanation of the fee basis. All fees proposed shall be inclusive of any and all costs related to scope of work (travel, research, preparing and emailing a report)

E. Copies of all professional licenses, certificates, etc.

4. Insurance Coverage

A minimum of $1,000,000 in general liability ($500,000 death/disability $500,000 property) and a workers compensation policy is required, proposal shall include copies of current workers compensation and liability insurance.

5. Selection Process

WCCRC staff will select the most qualified proposal based upon the following factors:

A. Qualifications B. Selection Criteria

I. Scope of services II. Ability to carry out and manage the proposed Project(s)

III. An assessment of general experience IV. The number of and types of projects that have been completed V. The ability to respond and realize timelines

VI. The ability to work with the WCCRC project manager, to bring about a successful completion

VII. Willingness to Comply with the Proposed Agreement Terms and Conditions A sample master service agreement is attached. Proposals will be rated based on any exceptions made in the proposed contract

VIII. Billing Rate/Fee Schedule

C. Award of Contract

Once proposals are received, reviewed, and evaluated by WCCRC Project Manager, an award will be made no later than 9am on Monday May 11th, 2026. All candidates will be notified via email.

6. Proposal Due Date and Delivery Proposals shall be submitted either by electronic format to the WCCRC Program Manager @ reneew@westerncatskills.org, hand delivered or by mail to WCCRC, 125 Main Street, Suite A, Stamford, NY 12167.

Proposals must be received no later than 9:00 am on Monday May 11th, 2026. Proposals received after this date and time may not be considered. It is the proposer’s responsibility to clearly identify the RFP name on the submission, i.e. in the subject line, and to confirm receipt. WCCRC will not be held liable for negligence on the proposer’s part, to confirm receipt.

7. Payment

Payment will be made by check on a per project basis after the required work is completed, and upon receipt of a detailed invoice showing the service address, description and total amount due.

8. General

WCCRC reserves the right to reject any and all proposals, reissue an RFP, or proceed in an alternative fashion as may be permitted by the applicable rules, regulations and policies of the NYS HOME Program.

Minority and Woman Owned Business Enterprises, Service-Disabled Veteran Owned Businesses, and Section 3 registered firms are strongly encouraged to apply.

Call (607) 652-2823 ext. 101, for any questions.

9. Attachments

1. Sample Professional Services Agreement

2. Required Federal Contract Provisions mailto:reneew@westerncatskills.org