Commercial Trucking Solution Contract_PWS_510202124936.pdf

Performance Work Statement (PWS)

Commercial Trucking Solution Contract

01/27/2021

Version 1.0

Vision Statement

1 Introduction

1.1 Background

1.2 Scope

1.2.1 Nature of Freight

1.2.1.1 Sensitive Freight

1.2.1.2 Classified Freight

1.2.1.3 Dangerous Freight

1.2.1.4 Hazardous Freight

1.2.1.5 General Freight

1.2.2 Types of Transportation

1.2.2.1 Flatbed

1.2.2.2 Van or Wing-Type

1.2.2.3 Temperature-controlled (Reefer)

1.2.2.4 Low-bed Semitrailer

1.2.2.5 Air Suspension Truck

1.2.2.6 Multimodal Transportation

1.2.3 Transportation of Containers

1.2.3.1 ISO Containers

1.2.3.2 Flatrack (platform) Containers

1.2.3.3 Government Containers and MILVANs

1.2.4 Humanitarian Assistance and Disaster Relief

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Government Contract Management

2.3.4 Contractor Contract Management

2.3.4.1 English Capability

2.3.4.2 Removal of Contractor Employees

2.4.3 Subcontract Management

2.5 Point-to-Point Distance Calculations

2.6 U.S. Federal Holidays

2.7 Liabilities

2.7.1 Report of Damage, Destruction, Injury or Death:

3 Performance Requirements

3.1 Coordinate and Deliver Freight for United States Forces Japan (USFJ) requesting activities (RA) throughout Japan

3.2 Ordering

3.2.1 Advanced Notification

3.2.1.1 One Business Day Advanced Notification

3.2.1.2 Three Business Day Advanced Notification

3.2.1.3 Four Business Day Advanced Notification

3.2.1.4 Ten Business Day Advanced Notification

3.2.2 Cancellation

3.2.3 Tolls and Paid Parking

3.3 Loading and Unloading

3.3.1 Stuffing, Unstuffing, Mounting and Dismounting of Containers

3.3.2 Loading and Unloading Time

3.3.2.1 Loading and Unloading Time for Containers

3.3.2.1.1 Delayed Loading and Unloading for Containers

3.3.3 Demurrage

3.4 Bill of Lading

4 Special Requirements

4.1 Security

4.2 Transition

4.3 Previously undetermined routes

4.5 Applicable Directives

4.6 Quality Assurance Surveillance Plan (QASP)

4.7 Prefectural Clearance for Hazardous Freight

4.7.1 Exemption from Prefectural Clearance for Hazardous Freight

4.7.1.1 Transporting multiple items on the exemption list for Prefectural Clearance for

Hazardous Freight

4.8 Special Requirement for Government Security Guards

4.9 Dual Driver Protective Service (DDP)

4.9.1 Hazardous or Dangerous Freight to or from Hokkaido

4.10 Special Requirements for Temperature-controlled Freight

4.11 Special Requirements for Multimodal Transportation

4.12 Special Requirements for Container Transportation

4.13 Japanese Tax Exemption

4.13.1 Transport for Non-Appropriated Funds Offices

4.14 Special Requirements for Non-conforming Transport

4.15 Special Requirements for Loan of Contractor-owned Container Chassis

4.16 Special Requirements for Forklift or Truck-Mounted Crane Services

4.17 Special Requirements for Retention of Transport

4.18 Special Requirements for Repetitive Orders on Previously Undetermined Routes

4.19 Special Requirement for Bracing and Tying Down for Air Suspension Trucking

5 Deliverables

6 Related Documents

Performance Work Statement (PWS)

Commercial Trucking Solution Contract

Vision Statement

The purpose of this solution is to create a unified approach to fulfilling the diverse freight transportation needs for of United States Government throughout Japan.

1 Introduction

The Commercial Trucking Solution Contract (CTSC) provides for timely and equitable transportation services throughout Japan (currently excluding Okinawa). CTSC will provide transportation services to multiple transportation offices. Each transportation office has a distinct mission and often operates independent of other transportation offices. Service execution under CTSC will be decentralized, maintained, and operated by various transportation offices.

Contract management under CTSC will be centralized and held by the 374th Contracting Squadron at Yokota AB, in Tokyo Japan, unless specific authorities are delegated in writing by the Contracting Officer. Ultimate contractual authority under this contract is held with the Contracting Officer at the 374th Contracting Squadron.

This is an overarching PWS that addresses all components of the entire CTSC portfolio.

However, because CTSC is a multiple-award contract, awardees are only responsible for conforming to the PWS requirements that align with the services they have been contracted to perform as detailed in their SF 1449 Award.

1.1 Background

The Commercial Trucking Solutions Contract (CTSC) represents a consolidated approach to satisfying the Japan-wide transportation requirements of a diverse and ever evolving set of mission partners (currently excluding Okinawa). The aggregate CTSC requirement can be characterized as generally high volume (>9,000 orders/year) with a mix of missions that are consistent and predictable (i.e. Commissary missions) and mission sets whose day-to-day operational rhythm expand and contract rapidly and with a great deal of variability as a result of the shifting/unpredictable nature of discrete military missions and exercises. Service types generally fall within trucking "families" including General Trucking Services, Reefer Trucking Services (temperature-controlled transport), Transportation of ISO Containers (shipping containers), Transport of Engines by Air-ride Vehicles (air-suspension transport), and Oversize/Overweight Trucking by lowbed semitrailers. CTSC is a follow-on acquisition that represents a strategic and unified approach to fulfilling this diverse requirement portfolio. The historical aggregate requirement-share (by volume) of orders is as follows:

Over 9,000 individual truck orders per year

- General Trucking: ~70%

- Reefer Trucking: ~20%

- Oversized/Overweight Trucking: ~5%

- ISO/Air-ride/other:~<5% (combined)

1.2 Scope

Utilizing multiple sources of supply, CTSC will provide for transportation of freight throughout all of the country of Japan (excluding Okinawa) utilizing fitting commercial trucking solutions to both known point-to-point routes and routes established by transportation offices during contract performance. The scope of this contract can be described by identifying the typical nature of the freight transported and the typical types of trucking used to transport freight. For the purposes of contract execution, the entire CTSC requirement can be subdivided by trucking family, weight, and distance.

[insert table of families and distances definitions w/descriptors of historical usage]

1.2.1 Nature of Freight

< This section contained symbol(s) that did not export. > Most freight can be described as "general freight however, freight may occasionally be generally be described as "dangerous", "hazardous", "sensitive", or "classified.

1.2.1.1 Sensitive Freight

Consists of any freight which requires a high degree of protection while in transit as designated by the ordering officer. Sensitive freight may include explosives which do not require the GOJ clearance under the GOJ Explosives Control Law (Law No. 149, 4 May 1950, with revisions thereto).

1.2.1.2 Classified Freight

Consists of any freight which freight which according to the Controlled Item Inventory Code (CIIC) of the material requires additional protective measures. Due to the heightened sensitivity of these items, if not transported correctly can have grave consequence for the US Government.

1.2.1.3 Dangerous Freight

Consists of items which are applicable to the following Government of Japan (GOJ) Laws and ordinances must be transported in accordance with such laws and ordinances:

- Fire Defense Law (Law No. 186, 24 July 1948, with revisions thereto)

- Poisonous and Deleterious Substances Control Law (Law No. 303, 28 December 1950, with revisions thereto)

- High Pressure Gas Safety Law (Law No. 204, 7 Jun 1951, with revisions thereto)

- other related laws or ordinances

1.2.1.4 Hazardous Freight

Consists of low explosive, high explosive, or such other materials of explosives listed under the following GOJ laws or ordinances, These items must be transported in accordance with such laws/ordinances:

- Explosives Control Law (Law No. 149, 4 May 1950, with revisions thereto)

- other related laws/ordinances.

1.2.1.5 General Freight

Consists of all types and descriptions other than dangerous, hazardous, sensitive, or classified freight.

1.2.2 Types of Transportation

Freight has historically been transported utilizing the following types of transportation.

1.2.2.1 Flatbed

Flatbed trucks utilized by the Contractor will typically transport loads between 1,000kg and 12,000kg.

1.2.2.2 Van or Wing-Type

Van or Wing-Type trucks utilized by the Contractor will typically transport loads between 1,000kg and 12,000kg.

1.2.2.3 Temperature-controlled (Reefer)

Temperature-controlled trucks, also known as Reefer Trucks, utilized by the Contractor will typically transport loads between 1,000kg and 10,000kg that require specific temperature environments during transport.

1.2.2.4 Low-bed Semitrailer

Low-bed Semitrailers utilized by the Contractor will typically transport loads between 12,000kg and 36,000kg.

1.2.2.5 Air Suspension Truck

< This section contained symbol(s) that did not export. > Air suspension trucks utilized by the Contractor will typically transport aircraft engines on an engine trailer. The vehicles shall be equipped with pneumatic suspension (air-rides) on both front and rear. One-side air-ride vehicles are not acceptable. The vehicles may be trucks as long as the engine indicated below can be properly transported satisfying the requirements cited herein. Only vehicles with wooden beds are acceptable. Typical engine specifications are as follows:

Length: 212 inches (538.48 cm) 189 inches (480.06 cm)

Width: 58 inches (147.32 cm) 58 inches (147.32 cm)

Height:87 inches (220.98 cm) 96 inches (243.84 cm)

Weight:5,640 lbs (2,558.26 kgs) 5,460 lbs (2,476.61 kgs)

Estimated Value:$3.8M / each $3.8M / each

A flatbed or van-type truck having a load capacity to transport either of the engines indicated above shall be used. The vehicle shall have either a fold down tail gate door or rear doors that allow the trailered jet engines to be efficiently "rolled on and "rolled off to/from the rear of the truck bed/enclosed cargo van area. The vehicle shall be of sufficient width, height, and length for proper bracing and tying down of the engine by the Government as required IAW Technical

Order (TO) 00-85-20, Technical Manual Engine Shipping Instructions, at para 1.4.4. below as well as its loading/unloading.

1.2.2.6 Multimodal Transportation

Multimodal Transportation occurs when multiple modes of transportation are used to accomplish transport.

Rail: There may be instances where transport via rail is required. This service consists of truckage from the point of origin to a Japan Freight Rail Company (JFRC) container handling station, railway movement from the origin JFRC container handling station to the destination

JFRC container handling station, and truckage from JFRC container handling station to the destination.

Ferry: There may be instances where transport occurs from point that are geographically separated by bodies of water. In these cases, the contractor shall utilize applicable Ferry systems to complete transport.

1.2.3 Transportation of Containers

Truck-tractors with container chassis have historically been utilized to transport various types of containers.

1.2.3.1 ISO Containers

ISO Containers are an enclosed, permanent, reusable, non-disposable, weather-tight shipping conveyance, measuring approximately 8ft x 8ft x 20ft or 8ft x 8ft x 40ft, fitted with at least one door, which can be handled in transit as a unit, or can be mounted and secured on marine, rail or highway transport.

1.2.3.2 Flatrack (platform) Containers

< This section contained symbol(s) that did not export. > Flatrack (platform) Containers are a non-weatherproof platform having neither sides nor a top, but having collapsible ends. The flatrack can be end loaded or top or side loaded. Flatrack containers are convertible to a "knock-down condition (i.e., the ends are collapsed so that the container is flattened in appearance) for delivery purposes. Up to a total of three such flattened or knock-down containers may be stacked together, so that a single chassis may hold a total of from one to three knock-down containers.

1.2.3.3 Government Containers and MILVANs

Government Containers and MILVANs are containers conforming to United States and ISO standards, measuring approximately 8ft x 8ft x 20ft.

1.2.4 Humanitarian Assistance and Disaster Relief

The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

2 General Requirements

General requirements are issues that are not directly related to freight transportation but have an impact on the administration of the contract and the overall success of the mission.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Government Contract Management

< This section contained symbol(s) that did not export. > The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contracting Officer (CO) Operates out of 374th CONS at Yokota Air Base, Japan. The CO will designate personnel authorized to order services. The CO is responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract. The CO is also authorized to order all actions under this contract to the extent of the authority delegated in their Contracting Officer's warrant.

2.3.2 Transportation Officer (TO) Authorized personnel to request transportation services.

Transportation Officers are authorized to make individual orders up to the micro-purchase threshold, currently set to $10,000. A current list of TOs will be submitted to the Contractor prior to the contract performance start date.

2.3.3 Ordering Officer (OO) - General term that represents both Contracting Officers and

Transportation Officers who are permitted to order services.

2.3.4 Contractor Contract Management

< This section contained symbol(s) that did not export. > The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. At a minimum, the Contractor shall provide a contract manager (CM) who shall be responsible for managing the performance of work under this contract. The name of this individual and alternate(s) who shall act for the Contractor when the CM is absent shall be designated in writing to the CO. The CM or alternate(s) shall have full authority to act on behalf of the Contractor on all contractual matters relating to the daily operations of the work performed under this contract. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The CM or alternate(s) shall not perform any other services under this PWS without coordination through the Contracting Officer or designated representative. The CM shall report any problems that are encountered in any work locations.

Third Country Nationals (TCN): The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the Contractors responsibility to coordinate with Security Forces at each base when there is a question about particular circumstance.

2.3.4.1 English Capability

The Contractor shall ensure that the CM and CM alternate(s) possesses good communication skills in English. The CM and CM alternate(s) must be able to communicate verbally and in writing in English.

2.3.4.2 Removal of Contractor Employees

The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The PCO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

2.4.3 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

2.5 Point-to-Point Distance Calculations

< This section contained symbol(s) that did not export. > The Military Traffic Management Bulletin (MTMB) No. 2, entitled "Official Table of Highway Distances, Japan establishes the kilometer distance between the main gates of loading and unloading installations. For transportation of freight between points not indicated in the MTMB No.2, the Movements Management Branch, Transportation Division, Logistics Readiness Center Honshu, 403rd Army Field Support Brigade, will measure new distance(s) upon request from the shipping Transportation Office, and provide the distance(s) to the requesting Transportation Office and the Contractor for computation of transportation charges.

2.6 U.S. Federal Holidays

< This section contained symbol(s) that did not export. > The U.S. Federal Holidays applicable to this contract are as specified below:

1st January New Years Day

3rd Monday of January Martin Luther King Jr.s Birthday

3rd Monday of February Presidents Day

Last Monday of May Memorial Day

4th July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th November Veterans Day

4th Thursday of November Thanksgiving Day

25th December Christmas Day

2.7 Liabilities

< This section contained symbol(s) that did not export. > The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractors employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for any and all goods lost and/or damaged in support of this contract.

2.7.1 Report of Damage, Destruction, Injury or Death:

< This section contained symbol(s) that did not export. > The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term "property includes equipment, freight, or property of any type whether Government owned or not and the term "Contractor includes the Contractor, its agents, or employees.

Preliminary Report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or by electronic means.

Final Report shall be submitted, in writing, no later than 96 hours after occurrence of the incident.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Coordinate and Deliver Freight for United States Forces Japan (USFJ) requesting activities (RA) throughout Japan.

Performance Standards

a) Standard: Completes actions within specified deadlines

AQL: Documented non-compliance instances shall not exceed 1 per month, per transportation officer

b) Standard: Compliant with applicable standards for sensitive, classified, dangerous, or hazardous freight requirements.

AQL: Documented non-compliance instances shall not exceed 1 per month, per transportation officer

c) Standard: Fulfills orders up to proposed guaranteed minimum trucking capacity.

AQL: Documented non-compliance instances shall not exceed 1 per quarter, per transportation officer

d) Standard: Ensures proper stowage of freight AQL: Documented non-compliance instances shall not exceed 1 per month, per ordering officer Deliverables

A001 Quarterly service report

A002 Trucking Capacity Report

3.2 Ordering

The Contractor shall transport freight as ordered by the ordering officer to meet the established loading and unloading dates and times. An order can be given orally or electronically and confirmed by means of a properly executed Bill of Lading. The ordering officer has broad discretion in determining the level of detail and specificity of individual transportation actions to meet the unique needs of their mission. When an order for services is placed with the Contractor, the ordering officer will typically specify the:

- loading and unloading points

- reporting time and date at loading and unloading points

- size and type of truck or container

- nature of the freight

- estimated weight

- estimated cubic measurement, including quantity

- route requirements, if any

- ferry service requirements, if any

- unique transportation hours (example: 10:00 PM and 6:00 AM)

- use of specific routes

- advanced delivery of Contractor-owned container chassis requirements

Services ordered in response to requirements in a contingency environment including humanitarian assistance and disaster relief are subject to FAR Clause 52.212-4(f), Excusable

Delays.

3.2.1 Advanced Notification

< This section contained symbol(s) that did not export. > The ordering officer will place an order for service with the Contractor prior to the time frame set forth below. The term "business days used herein covers Monday through Friday excluding United States Federal holidays.

3.2.1.1 One Business Day Advanced Notification

Notice of at least one (1) working day preceding the day service is required is necessary for General, Sensitive, and Dangerous Freight, excluding:

- transport to and from Hokkaido

- intra-prefectural transport under the jurisdiction of one Prefectural Public Safety Commission

3.2.1.2 Three Business Day Advanced Notification

Notice of at least three (3) business days preceding the day service is required is necessary for:

- Hazardous Freight, excluding freight to or from Hokkaido

- Intra-prefectural shipment under jurisdiction of one Prefectural Public Safety Commission

3.2.1.3 Four Business Day Advanced Notification

Notice of at least four (4) business days preceding the day service is required is necessary for:

- Inter-prefectural transport under jurisdiction of more than one Prefectural Public Safety

Commission:

- General and Sensitive freight to and from Hokkaido

3.2.1.4 Ten Business Day Advanced Notification

Notice of at least ten (10) business days preceding the day service is required is necessary for:

- Hazardous freight, dangerous freight, and sensitive freight with explosives to and from

Hokkaido.

3.2.2 Cancellation

< This section contained symbol(s) that did not export. > Cancellation charges shall be applied when service is scheduled and the requirement is cancelled, rescheduled or postponed on the day of the performance, whether or not the Contractors truck has been placed at the freight loading point. In the case when the truck is held after the expiration of the free time, the Contractor shall not be paid the demurrage charge in addition to the cancellation charge.

In the event the service is scheduled and the requirement is cancelled after the Contractor has obtained all clearances for transportation of hazardous freight from the Public Safety

Commission(s) of GOJ, the Contractor shall be entitled to cancellation charge by submitting evidence to the ordering officer. This "hazardous freight cancellation charge is in addition to the cancellation charge payable under the provisions of Paragraph 11.1 of this PWS. However, the cancellation charge shall not accrue when the transport is rescheduled or postponed due to military necessity within the allowable period of the clearance certificate.

3.2.3 Tolls and Paid Parking

The ordering officer may specify or permit usage of certain routes that include toll roads and paid parking lots.

3.3 Loading and Unloading

All freight shall be loaded and unloaded by the Government. However, the Contractor shall not be relieved from the responsibility for the proper stowage and securing of freight against loss, damage, or spoilage while freight is in transit.

3.3.1 Stuffing, Unstuffing, Mounting and Dismounting of Containers

< This section contained symbol(s) that did not export. > Stuffing, unstuffing, mounting, and dismounting of containers shall be performed by the Government. However, the Contractor shall not be relieved from the responsibility for the proper stowage and securing of freight against loss or damage while in transit. As required, the Government reserves the right to reposition the Contractors chassis while performing stuffing, unstuffing, mounting or dismounting on a Government Installation.

3.3.2 Loading and Unloading Time

The Contractor shall provide no less than three (3) hours for loading and no less than three (3) hours for unloading of freight at no additional cost to the Government. Loading and unloading time begins at the time transport arrives or is placed by the Contractor at the freight loading or unloading point within each installation and notice is given to and acknowledged by the ordering officer or designated representative. Pre-cooling for loading shall not be included in the free time for Reefer Trucking Services.

3.3.2.1 Loading and Unloading Time for Containers

The Contractor shall provide a twenty-four (24) hour period for loading and unloading of containers at no additional cost to the Government. Loading and Unloading time begins from the time a container chassis is detached from truck-tractor and placed at a freight loading or unloading point and notice is given to and acknowledged by the ordering officer or designated representative.

3.3.2.1.1 Delayed Loading and Unloading for Containers

If stuffing or unstuffing cannot be completed within the allowable time, at the discretion of the ordering officer, the container may be off-loaded from the truck and left at the Government installation, and the truck will be released. In this case, stuffing and unstuffing shall normally be completed within two (2) calendar days of the date of transport (including date of the delivery).

3.3.3 Demurrage

< This section contained symbol(s) that did not export. > If through no fault of the Contractor, transport is not dispatched or discharged and released after the allowable loading time has expired, the Contractor shall be entitled to demurrage for detention of transport beyond the allowable time allotted to the Government. The Contractor shall submit a request for demurrage to the ordering officer within thirty (30) calendar days following date of demurrage. In the event the Contractor fails to submit a timely request for demurrage, the Government shall be relieved from all responsibility unless the Contractors delay in submitting its request is due to circumstances beyond the Contractors control, as determined by the Contracting Officer.

3.4 Bill of Lading

An order can be given orally/electronically and confirmed by means of a properly executed Bill of Lading. The ordering officer shall provide an original BL to the Contractor in exchange for the signed receipt of transport documents (e.g., DD Form 1384, Transportation Control and Movement Document/Supporting Document) within 15 calendar days after the transport is completed and documentation is submitted. In the event an original BL is known to have been lost, rendered unusable, or destroyed after the original BL is issued, a Certificate in Lieu of Lost Bill of Lading (USFJ Form 376EJ) shall be used to document the shipment. The ordering officer will typically describe the characteristics of the order in in the remarks section of the Bill of Lading:

- specific terms and conditions

- size and type of truck or container

- specific route ordered

- any applicable accessorial services or unique circumstances associated

4 Special Requirements

DEFAULT TEXT:

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security

< This section contained symbol(s) that did not export. > Installation Base Passes: For access to US Installations, the US Government will issue all required Gate Passes/Vehicle Passes to Contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents in accordance with each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractors employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

Gate Passes: In order to obtain Gate Passes, the Contractor may be required to:

- complete application forms (forms may vary depending on each installation)

- make appointments at the Installation Pass Offices

- submit certificate(s) of residence, abstract(s) of family registers, and photo ID(s)

Vehicle Passes: In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of

(i) Bodily Injury - ?30,000,000 per person per occurrence, in addition to the Japanese

Compulsory Insurance (JCI)

(ii) Property Damage - ?3,000,000 per occurrence.

4.2 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-I and phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

4.3 Previously undetermined routes

Occasionally, an ordering officer will have a transportation requirement that is not currently listed. In these cases, the ordering officer will provide fair opportunity for contract awardees to be considered for award.

4.5 Applicable Directives

The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements. Compliance with documents listed as non-mandatory is the contractors' option.

Mandatory compliance (list)

Transportation of Ammunition and Explosives: DOD 4145.26-M, "DoD Contractors' Safety

Manual for Ammunition and Explosives", most recent version

Non-Mandatory document (list)

4.6 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractor's performance under this contract in accordance with the Government's QASP.

4.7 Prefectural Clearance for Hazardous Freight

< This section contained symbol(s) that did not export. > Prior to transporting Hazardous Freight, the Contractor shall obtain a GOJ clearance from the Prefectural Public Safety Commission responsible for the area from which the explosives are shipped, and it must be carried when the explosives are being transported. In addition, the Government shall provide special (safety) instructions including truck inspection to the Contractors driver(s) prior to releasing the truck loaded with explosives. Written instruction and inspection shall be in English and Japanese to ensure driver(s) fully understand its contents. As defined in the GOJ Explosives Control Law, the following Items shall not require the GOJ clearance based on net explosive weight (NEW) or quantities specified below.

4.7.1 Exemption from Prefectural Clearance for Hazardous Freight

As defined in the GOJ Explosives Control Law, the following Items shall not require the GOJ clearance based on net explosive weight (NEW) or quantities specified below:

- Low explosives: NEW of 200 kilograms or less.

- High explosives: NEW of 100 kilograms or less.

- Blasting caps, electric and non-electric: 40,000 each or less.

- Small arms primer: 400,000 each or less.

- Detonating cord: 6 kilometers length or less.

- Live or blank small arms ammunition (SAA) NEW of 0.5 grams or less per round: 400,000 each or less.

- Live or blank SAA NEW of over 0.5 grams per round: 200,000 each or less.

- Other explosive materials not listed above: NEW of 100 kilograms or less.

Items exempted from Prefectural Clearance for Hazardous Freight shall be described as

Sensitive Freight. However, the Contractor shall still follow procedures in accordance with the laws and ordinances related to Hazardous Freight.

4.7.1.1 Transporting multiple items on the exemption list for Prefectural

Clearance for Hazardous Freight

In circumstances where the allowable percentage across multiple items on the exemption list exceed 100% on a single truck, GOJ Prefectural Clearance must be obtained prior to transport and the items shall be identified as the Hazardous Freight.

4.8 Special Requirement for Government Security Guards

The Government reserves the right to furnish security guards or military police escorts for any or all vehicles while the vehicles are engaged in the performance of services under this contract.

The Contactor shall, if required by the ordering officer, to permit one (1) security guard or escort to ride on any or all of the vehicles, at no additional charge. In the event a security guard is used, the Contractor is not required to return him/her to the loading point. In the case of Dual Driver Protective Service, the Government will provide transportation for the alternate driver.

4.9 Dual Driver Protective Service (DDP)

< This section contained symbol(s) that did not export. > Any truck transporting sensitive or hazardous freight shall be manned by two (2) drivers possessing applicable drivers licenses. The truck loaded with the sensitive or hazardous freight shall be attended by at least one of the two drivers in the cab of the truck and not in a sleeper berth or within 25 feet of truck at all the time during brief stops when required. If security clearance is not attainable, the contractor shall coordinate with the ordering officer and they will provide a security escort vehicle or have an escort in the transportation truck. In conjunction with DDP, both drivers are required to sign DD Form 1907 when they assume responsibility for the shipment.

4.9.1 Hazardous or Dangerous Freight to or from Hokkaido

For transportation of JFRC 5-ton container stuffed with hazardous or dangerous freight to or from Hokkaido, the Contractor shall furnish trucking service between JFRC Higashi-Aomori station, Aomori Prefecture and JFRC Hakodate Kamotsu station, Hokkaido, via ferry between Aomori Port and Hakodate Port.

4.10 Special Requirements for Temperature-controlled Freight

In the case a mixed loading shipment is ordered, the Contractor shall confirm that an endorsed shipping document (e.g., DD Form 1384: Transportation Control and Movement Document/Supporting Document) specifies the cargo unit temperature to maintain. Failure to do so may cause a deficiency in maintaining required temperature.

4.11 Special Requirements for Multimodal Transportation

Rail: For JFRC Container shipments utilizing multimodal transportation, contractors shall perform loading and off-loading operations at JFRC container handling stations. JFRC container handling stations shall be any JFRC stations such as rail stations and off rail stations which are available for JFRC 5-ton container handling services. In addition, the Contractor shall stop at other Government installations located in the vicinity of the origin or destination Government installations for partial stuffing or unstuffing when required by the ordering officer.

Ferry: For freight transport by Ferry, there may be instances where the size and type of freight limits available ferry routes. In these cases, the Contractor shall inform the ordering officer of any changes from the route that was order prior to making adjustments to the transport route.

4.12 Special Requirements for Container Transportation

When transporting containers, the Contractor may be required to transport filled or empty containers from origin point to destination point and return the filled or empty container to the origin point as designated by the ordering officer. The Government will maintain liability for costs until the container chassis is detached from a truck-tractor at loading or unloading points, as required by the ordering officer.

4.13 Japanese Tax Exemption

< This section contained symbol(s) that did not export. > The basis whereby US Armed Forces obtain exemption from Japanese taxes are prescribed in paragraph 3, Article XII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between the U.S. and Japan.

The Contractor must submit requests for issuance of tax exemption certificates in a timely manner to the Tax Exemption Certifying Officer not later than 365 calendar days after receipt of an original Bill of Lading. The Contractor shall also submit a certified statement to the Tax

Exemption Certifying Officer for claiming deadhead distances for each ordered service during the performance period. The Contractor shall not include deadhead distance for trucks that are owned or used by a third party as this service is not considered for official use for fuel tax exemption purposes. The Tax Exemption Certifying Officer will review the accuracy of the

Contractors figures on fuel consumption prior to issuance of appropriate tax exemption certificate.

The Contractor shall be responsible for submission of the following documents to the Tax

Exemption Certifying Officer; mailing address is 252-8511 Kanagawa-ken, Zama-shi, Camp

Zama, ATTN: ASKO-LCZ-TRM (Movements Management Branch, Transportation Division, LRC Honshu, 403rd AFSB) for verification and issuance of fuel tax exemption certificates under this contract.

- Fuel consumption ratios of truck or unit by size.

- Accurate lists of all trucks to be used under this contract with copies of vehicle inspection certificates, and other information if required.

4.13.1 Transport for Non-Appropriated Funds Offices

When the transportation services are performed for ordering officers utilizing Non-Appropriated Funds, consumption tax is not exempted under the Status of Forces Agreement (SOFA).

4.14 Special Requirements for Non-conforming Transport

At the discretion of the ordering officer, the contractor may be permitted to furnish a larger truck size than what was ordered due to non-availability of the ordered size at no additional cost.

4.15 Special Requirements for Loan of Contractor-owned Container

Chassis

The ordering officer may request 20ft or 40ft container chassis be delivered by the Contractor for the Government to place a Government-owned/controlled ISO container/MILVAN at the designated Government installation in advance of actual transport for up to thirty-five (35) calendar days.

4.16 Special Requirements for Forklift or Truck-Mounted Crane Services

The Contractor may be required to provide forklifts or truck-mounted cranes with operator(s) and slinging work crew as ordered by the ordering officer to assist with loading freight. 5 Ton forklifts, 25 Ton cranes, and 50 Ton cranes may be requested to support work.

4.17 Special Requirements for Retention of Transport

When specifically scheduled by the ordering officer, the Contractor may be required to leave loaded or stuffed freight at a designated Government installation for any length of period between 04:45 PM and 08:00 AM hours.

4.18 Special Requirements for Repetitive Orders on Previously

Undetermined Routes

< This section contained symbol(s) that did not export. > When repetitive orders are required for a specific service under unestablished routes, upon written request of either the Contractor or the Government, the route shall be incorporated into the "point to point pricing schedule by way of a supplemental agreement to the contract.

4.19 Special Requirement for Bracing and Tying Down for Air Suspension

Trucking

< This section contained symbol(s) that did not export. > Bracing & Tying Down will be performed by the Government IAW TO 00-85-20, dated 15 September 2017. The Contractor shall provide at least four sets chains and binders required for proper bracing and tying down.

After the Government loads the jet engine onto the truck bed, the Contractor shall ensure that the jet engine trailer brakes are applied and that the jet engine rail clamps on roller adapters (if equipped) are tight. The Contractor shall ensure that trucks are equipped with floor mounted bull rings and proper tie down equipment. For example, "Butterfly Door equipped enclosed trucks.

Trucks shall NOT be used without proper tie down equipment. The Government will provide the chocks for the wheels at the loading point.

For an engine trailer, wheel chocks of wood (4 x 4 inches or 4 x 6 inches) shall be placed fore and aft of each wheel and shall be toenailed to the truck floor using 20 dd nails. NOMINAL 2 x

4 inches or wider blocks, approximately 18 inches or longer shall be nailed with 10 dd nails to the truck floor one inch from the outside of each tire, and then nail second block on top of these blocks. See Appendix (INSERT ATTACHMENT LOCATION). The Contractor shall be responsible for the proper stowage and security of freight and shall be responsible for any loss or damage while in transit.

In the event an air ride flat-bed type truck is used, the Contractor shall furnish proper protection for the engines. The Contractor shall ensure that Jet Engines shipped on open type carrier equipment shall be covered with tarpaulins in order to protect the engines from the weather elements. The tarpaulins/tarps will be installed and fastened in a manner which will prevent vibrations and flapping during movement.

5 Deliverables

DEFAULT TEXT:

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Number Name Frequency Quantity

A001 Quarterly service report quarterly 2

Contractor shall furnish a report of aggregate orders fulfilled, sortable by type of transportation used, route, nature of freight, Ordering Officer, date order received, and

B/L number)

A002 Trucking Capacity Report weekly 1

Contractor shall furnish a weekly report to the Contracting Officer projecting the total number of trucks available for the following week sortable by type of truck.

6 Related Documents

The following Documents are related to this project

- Route and Distance Listing