Combined Synosis SP7000-20-R-1021 Final.pdf

SP7000-20-R-1021 Combined synopsis / Solicitation

This is a combined synopsis/solicitation for commercial service and items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR Part 15, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are requested and a written solicitation will not be issued. This solicitation is issued as Request for Proposal (RFP) number SP7000-20-R-1021. SF1449 form will not be issued with this solicitation.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-04 effective 01-15-2020, and Defense Federal Acquisition Regulation Supplement (DFARS) last updated dated 01-23-2020, and Defense Logistics Acquisition Directive (DLAD) PROCLTR 2019-19.

This acquisition is 100% set-aside for small business. The associated North American Industrial Classification System (NAICS) code is 811212 and the small business size standard is $30,000,000. The offeror MUST be a small business in order to compete for this requirement.

DLA Contracting Services Office (DCSO) seeks to enter into a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) maintenance only contract for multifunctional devices (MFDs), hereafter collectively referred to as devices. The contract(s) maximum is $9,950,000.00 for 3 years of services and supplies. The contract(s) will include full service maintenance, all consumable supplies (excluding paper), reports, relocations, network functionality, and network security. The guaranteed minimum is $5,000 for each contract. The Government may elect to award a single or multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts for the same services to one or more vendors under this solicitation.

Vendors may quote Lot 1 (CONUS areas), or Lot 2 (OCONUS), or both. Vendors must quote all CLINs in the Lot they choose. IDIQ(s) will be awarded to the Lowest Priced Technically Acceptable (LPTA) proposal(s). If it is determined the same vendor will be awarded an IDIQ for each lot, one IDIQ contract will be issued.

The geographic scope of this contracting action is THE CONTIGUOUS UNITED STATES (CONUS) which consists of the 48 adjoining states (plus the District of Columbia) on the continent of North America [LOT 1] and

OUTSIDE THE CONTIGUOUS UNITED STATES (OCONUS) to include, but not limited to, Alaska, Hawaii, Guam, Puerto Rico, Germany, Italy, Spain, United Kingdom, Portugal, Benelux, Bahrain, Turkey, Romania, Greece, Poland, Bulgaria, Djibouti, Oman, Kuwait, Japan and South Korea [LOT 2].

Task orders, off an IDIQ contract, will be issued for a variable amount of service months, specified by each CLIN (see Attachment 2 – CLIN Structure), not to exceed 24 months. Devices shall not be past manufacturer’s end of support.

The IDIQ will have a 3 year period of performance starting on the effective award date.

Important Dates:

Solicitation Posting Date: April 7, 2020 Question Submission Due Date: April 21, 2020 Response Due Date: April 28, 2020

SP7000-20-R-1021 Combined synopsis / Solicitation

Solicitation Closing Date: May 7, 2020

Questions should be submitted in writing, via email, using Attachment 3, to arina.zaitseva@dla.mil, and bryan.falcone@dla.mil later than 11:00 AM Eastern on April 21, 2020.

Submit your proposal by 4:00 PM Eastern, on or before May 7, 2020 via email to arina.zaitseva@dla.mil, and bryan.falcone@dla.mil

All Department of Defense (DoD) Activities are experiencing delays in receiving emails from Non‐DoD sources. Please confirm receipt of your proposal submissions prior to the RFP close of May 7, 2020 at 4:00 PM Eastern.

Submission of quotations/proposals via electronic mail (email) is authorized. However, the Defense Information Systems Agency (DISA) has informed all DoD Activities that all email traffic from Non‐ DoD sources is experiencing delays upon entry to the Enterprise Email Security Gateway (EEMSG).

Therefore, it should be anticipated that any proposal submitted via email in response to this solicitation will experience some level of delay. All potential offerors are hereby cautioned that any proposal, modification, or revision that is received at the designated Government office AFTER the exact time specified for receipt of proposals is “late” and will not be considered. For purposes of this solicitation only, any proposal, modification, or revision that is submitted via email to the designated Government office AND received by DISA/EEMSG no later than the time specified by this solicitation will be considered to have been timely received at the designated Government office.

52.212-1 Addendum

Proposals must be submitted electronically only to the Government points of contact listed above. It is the contractor’s responsibility to ensure that their electronic correspondence and/or proposal information has been received by the Government. Offerors must submit offers in the English language and in U.S.

dollars. All interested vendors must submit only one proposal in response to this solicitation.

To compete, the offeror shall:

1. Provide:

a. Offeror Company Name

b. Offeror CAGE code

c. Offeror mailing address

d. Offeror POCs

e. Offeror POC Job Title

f. Offeror POC phone number

g. Offeror POC e-mail address

2. Be a Small Business

3. All submissions shall include:

a. Recent and relevant past performance information (no more than five)

i. Recent = The past three years.

mailto:arina.zaitseva@dla.mil mailto:bryan.falcone@dla.mil mailto:arina.zaitseva@dla.mil mailto:bryan.falcone@dla.mil

SP7000-20-R-1021 Combined synopsis / Solicitation

ii. Relevant = Orders of similar service/product type and dollar value.

b. Quote ALL CLINs of Lot 1, or Lot 2, or both of Attachment 2 of the RFP

c. - A statement that the vendor will comply with each section of the Performance Work Statement (PWS) Attachment 5.

d. Completed copy of Attachment 6 the provision at FAR 52.212-3, Offeror Representations and Certifications with its Proposal.

52.212-2 Evaluation-Commercial Items. (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Past Performance, Technical Capability, Price.

Technical and Past Performance, when combined, will not be weighted. Lowest Price Technically Acceptable (LPTA) source selection process will be utilized.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

TECHNICAL CAPABILITY

All non-price factors will be rated strictly on an “Acceptable”/”Unacceptable” basis. In order to be technically acceptable, the offeror must comply with all services and technical requirements listed in Performance Work Statement (PWS). A proposal that is evaluated as “Unacceptable” for any requirement listed in PWS will not be considered for award.

PAST PERFORMANCE

A past performance rating “Acceptable” or “Unacceptable” will be based on a review of a combination of sources to include the Contractor Performance Assessment Reports System (CPARS), Past Performance Information Retrieval System (PPIRS) and/or Federal Awardee Performance and Integrity Information System (FAPIIS). Vendors shall submit no more than five past performance references that are both recent and relevant. Past performance should be recent (the past 3 years) and relevant (orders of similar service type and dollar value).

Adjectival Rating Description

SP7000-20-R-1021 Combined synopsis / Solicitation

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

PRICE

Offerors shall quote ALL CLINs of Lot 1, or Lot 2, or both of Attachment 2 of the RFP.

ORDERING

Task orders, which will be issued against established IDIQ, will be competed via reverse auction. Please see Attachment 4 – Clauses and Provisions, DLAD notes L09 and L10 for guidance on reverse auction process.

ATTACHMETNS

Attachment Title Format

1 Performance Work Statement PDF

2 CLIN Structure Excel

3 Question and Comment Form Excel

4 Clauses and Provisions PDF

5 PWS Compliance PDF

6 52.212-3 Offeror Representations and Certifications PDF