Combined Synopsis_Solicitation - Well 8 Repair.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (AFSOC)

CANNON AIR FORCE BASE NEW MEXICO

THE BUSINESS OF WAR

COMBINED SYNOPSIS/SOLICITATION

Title: Well #8 Repair

Solicitation Number: FA485525Q0032

Issue Date: 6 May 2025

Questions Due Date and Time: 13 May 2025 prior to 11:00 A.M. (MT)

All questions regarding this solicitation shall be emailed to the Contract Specialist identified herein and the responses published by the Contracting Office will be the only official responses.

Response Due Date and Time: 20 May 2025 prior to 2:00 P.M. (MT)

All quotations must be received prior to the Response Due Date and Time to be considered. Late quotations WILL NOT be accepted. A quotation is considered late if it is not received in the email inbox of the Contract Specialist listed herein prior to the due date and time. An offeror may request a DoD Safe Upload Link from the Contract Specialist listed herein. The DoD Safe Link with the offeror’s quotation must be received as specified herein to be considered timely.

Points of Contact:

Contract Specialist: Michael Barbera, michael.barbera@us.af.mil, 575-784-6510

Contracting Officer: Micaiah Lampkin, micaiah.lampkin@us.af.mil, 575-784-6133

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. The solicitation number is FA485525Q0032. This solicitation is issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2025-03.

4. This requirement is being set-aside for 100% Small Business. The associated NAICS code is 221310 and the small business size standard is $41.0M.

REQUIREMENT INFORMATION

1. Line items number(s) and items, quantities, and units of measure (including options, if applicable).

mailto:michael.barbera@us.af.mil mailto:micaiah.lampkin@us.af.mil

Line Item Description Qty UoM Unit Price Extended Price 0001 Well Repair for Well #8 IAW the PWS.

1 EA

TOTAL

2. Description of the requirement.

Please see attached PWS for more information.

3. Date(s) and place(s) of delivery and acceptance and FOB point.

Place of Delivery/Performance/Acceptance Cannon AFB, New Mexico 88103

FOB point: Destination

INSTRUCTIONS TO OFFERORS

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

Paragraph (a) – North American Industry Classification System (NAICS) code and small business size standard first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) – Period of Acceptance of Offers is revised as follows: “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

1. GENERAL INSTRUCTIONS

a. The purpose of these instructions is to prescribe the format of the Request for Quotes (RFQ) and describe the approach for the development and presentation of the RFQ data. This is designed to ensure the essential information required for evaluation is submitted.

b. The Contracting Officer has determined there is a high probability of adequate price competition in this solicitation so offeror’s are cautioned to submit their best pricing and technical information up-front.

Upon examination of the initial offer’s, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 is not required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offeror’s may be required to submit information, “Other Than Certified Cost or Pricing Data”, to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

c. To assure the timely and equitable evaluation of quotes, offeror’s shall follow the instructions contained herein. Offeror’s are required to meet and address all requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being deemed ineligible for award. Offeror’s must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. Offeror’s are cautioned that failure to furnish required representations or information or rejection of the terms and conditions of the solicitation may exclude the offeror from competition. The proposal when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ. Elaborate artwork and visual aids are neither necessary or desired.

The quote shall consist of:

(1) Quote Price Document

(2) Technical Capability

(3) Offeror Information Document (Attachment 7)

Technical Capability shall not contain any price data or reference to price. Include a statement in the quote that it contains proprietary information for your company and cannot be released outside the Government, if applicable.

Offeror shall acknowledge any amendments, if any, on the Offeror Information Document (Attachment 7).

Failure to comply with these instructions may result in an offeror’s quote being summarily rejected due to non-responsiveness.

d. Complete in its entirety the “Offeror Information Document”, which is included as Attachment 7 in this solicitation. An official having authority to legally bind the company contractually must sign and date this document. Failure to acknowledge any amendments to this solicitation can result in an offeror being deemed non-responsive. Award CANNOT be made to a non-responsive offeror. Note: Be sure to sign and date where required.

e. Representations and Certifications. Complete the required Representations and Certifications or indicate if the information is contained in the System for Award Management (SAM) located at https://sam.gov/content/home.

f. It is the offeror’s responsibility to ensure its quote is received prior to the submission due date and time specified. Offerors are required to submit their quote electronically and offerors shall not lock, or password protect any file included in their submission. .ZIP files are not an acceptable format and will not be processed through our email system.

g. Late proposals. All proposals must be received prior to the Response Due Date and Time to be considered. Late proposals MAY NOT be accepted. A proposal is considered late if it is not received in the email inbox of the Contract Specialist and Contracting Officer listed herein prior to the due date and time.

h. To avoid rejection of a quote, the offeror shall make every effort to ensure its electronic submission is virus free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as unreadable pursuant to FAR 15.207(c).

i. Discrepancies. If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist herein in writing https://sam.gov/content/home with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider as related to the error or omission.

j. All offerors must be registered in the System for Award Management (SAM) at https://sam.gov/content/home at the time of quote submission to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award.

k. All offerors must be certified as a Small Business in the SBA’s Dynamic Small Business Seach (DSBS) website at https://dsbs.sba.gov/search/dsp_dsbs.cfm?CFID=448285&CFTOKEN=1feb8d1d2d185a25- 8BFE1F35-01F1-AF17-EF38AB69159E2F04 at time of submission to be considered for award. It is the offeror’s responsibility to ensure they are accurately represented and certified.

2. FORMAL COMMUNICATIONS

a. Any formal communication shall be submitted in writing (via email) to the Contract Specialist and

Contracting Officer specified herein. It is the offeror’s responsibility to confirm receipt of all formal communications. Offeror’s quotes to this solicitation shall be submitted electronically to the Contract Specialist, with a copy to the Contracting Officer specified herein.

3. QUOTE PREPARATION INSTRUCTIONS

a. The following instructions prescribe the format for quotes and describe the approach to be used for the development and presentation of data. The quote shall include all the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the quote is non-responsive. A quote that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A quote that is orderly and sufficiently documented will enable the Government to easily understand the quote and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text, portions of the successful offeror’s quote as revised and supplemented through the quote submitted in response to this solicitation.

b. Quote. The quote shall be prepared and submitted in three (3) distinct documents:

(1) Price Document

(2) Technical Capability

(3) Offeror Information Document (Attachment 7)

Price Document The offeror shall submit a document with their pricing. This document should include the price for each line item as well as the total price (ensure each line item includes the unit and extended price for each).

Price will be evaluated in accordance with the evaluation criteria below.

Technical Capability – Limited to no more than three (3) pages.

To facilitate the evaluation, Technical Capability should be specific, detailed, and complete to fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of this effort. Statements that the offeror understands, can, or will comply with the PWS; statements rephrasing the PWS or parts thereof; and phrases such as “standard procedure will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offeror must demonstrate https://sam.gov/content/home https://dsbs.sba.gov/search/dsp_dsbs.cfm?CFID=448285&CFTOKEN=1feb8d1d2d185a25-8BFE1F35-01F1-AF17-EF38AB69159E2F04 https://dsbs.sba.gov/search/dsp_dsbs.cfm?CFID=448285&CFTOKEN=1feb8d1d2d185a25-8BFE1F35-01F1-AF17-EF38AB69159E2F04 that it possesses all the required expertise, knowledge, equipment, and tools required to meet the Government’s objectives as identified in the PWS.

Offeror Information Document (Attachment 7) The offeror shall complete in its entirety and return Attachment 7 – Offeror Information Document as part of its proposal response. An official having authority to legally bind the company contractually must sign and date this document. Failure to acknowledge any amendments to this solicitation can result in an offeror being deemed non-responsive. Award CANNOT be made to a non-responsive offeror.

Note: Be sure to sign and date where required.

(End of Addendum to FAR 52.212-1)

EVALUATION CRITERIA

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and the following addendum applies:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. Technical Capability

b. Price

One award will be made to the Offeror who is deemed responsible in accordance with FAR part 9, whose quote conforms to the solicitation requirements and is the lowest evaluated price with an “Acceptable” rating in the Technical Capability Factor. The contract will be Firm-Fixed-Price.

Factor 1 – Technical Capability:

The technical rating reflects the degree to which the offeror’s quote meets or does not meet the requirements.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

The basis of this award will be made to the lowest priced offeror meeting all other evaluation criteria.

(End of provision)

ATTACHMENTS

01 – Provisions and Clauses 02 – Wage Determination 03 – Performance Work Statement

04 – Environmental Guide 05 – CAFB-MAFR Contractor Guide 06 – Real ID Memorandum 07 – Offeror Information Document