Combined Synopsis Solicitation Warrior FIT FY22-23.pdf

W912SV22R0009

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation is being issued as a Request for Proposal (RFP); the solicitation number is W912SV-22-R-0009. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-06.

The Massachusetts National Guard (MANG) has a requirement for a comprehensive holistic health and fitness (H2F) and human performance optimization initiative. The MANG leadership is committed to the well-being and quality of life of Service Members across the MANG. The Warrior F.I.T. program demonstrates to Service Members that they are of value to the Massachusetts National Guard and provides them with the education and tools to achieve personal and professional success within the MANG, their civilian careers and in their communities. The Warrior F.I.T. program is both an upstream prevention initiative and a real time intervention aimed to improve emotional health, promote positive behavior change, and encourage engagement in physical, mental, and spiritual fitness activities while optimizing human performance in support of individual wellness and organizational goals. The Government intends to award a single firm fixed price purchase order. The Government reserves the right to not to award from this combined synopsis/solicitation, if determined to be in the best interest of the Government.

This requirement is issued under a Service-Disabled Veteran-owned Small Business (SDVOSB) set-aside using Simplified Acquisition Procedures IAW Federal Acquisition Regulation (FAR) Part 13 under NAICS code 621399. The small business size standard is 750 employees. Interested vendors must add the applicable NAICS to their System for Award Management (SAM) Representations and Certifications prior to submitting their proposal.

DESCRIPTION OF REQUIREMENT:

Proposal Pricing shall comply with the below format:

ITEM

(CLIN)

DESCRIPTION QTY /

UNIT

Unit of Measure

UNIT

PRICE

TOTAL

PRICE

0001 The contractor shall provide all personnel, materials and other resources to perform requirements of Army Warrior FIT as described in Performance Work Statement (PWS) paragraphs 5.0 – 5.4

1 Job

0002 Travel

OFFERORS: DO NOT change the price of this CLIN in your proposals. The Not To Exceed (NTE) amount is provided by the Government.

This CLIN is to support contractor TDY travel IAW the JTR to include transportation, lodging, meals, per diem, mileage, parking, tolls and all other allowable travel related expenses.

Allowable travel is only to locations that exceed normal contractor employee commuting distance to the main location of performance at Hanscom

AFB, MA.

All travel shall be approved in advance by the COR and all invoicing against this CLIN must be supported by an approved travel voucher. Travel shall be invoiced at cost only and any unexpended amount on this CLIN shall be deobligated at the end of the period of performance.

1 Job

TOTAL

The Contractor shall deliver services listed in Attachment 1 – Performance Work Statement throughout the Period of Performance (PoP).

Additional terms and conditions are contained in the following documents:

a) Attachment 1 – Performance Work Statement.

b) Attachment 2 – Past Performance Interview Form

c) Attachment 3 – Clauses incorporated by reference or by full text.

Addendum to FAR 52.212-1 (DEV) - SUBMISSION REQUIREMENTS:

The Government will evaluate all proposals in accordance with the submission and evaluation criteria described herein. Proposals should be prepared simply and provide thorough but concise description of capabilities to satisfactorily perform all requirements.

Any narrative proposal/narratives that merely promises to perform the PWS requirements or restates the requirements without sufficient specific information of the Offeror’s capability or approach to perform the work shall be rejected as not responsive to the solicitation. Proposals submitted in response to this announcement shall be divided into and contain the four (4) sections below. A single volume is acceptable as long as the sections are organized as follows and are clearly labeled and distinguishable from one another, however, Offerors are cautioned to be mindful of email size limitations. It is the Offerors responsibility to ensure the successful transmission of its complete proposal. The sections are as follows:

1. ADMINISTRATIVE INFORMATION SECTION:

a. The Offeror must clearly indicate the company name and address, Cage Code, DUNS number and Point of Contact (POC) information to include name, phone number and email address.

b. A statement acknowledging an extended acceptance period of fifty (50) calendar days from the date specified for receipt of offers.

c. The offeror’s attention is directed to FAR Clause 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION 2020-O0008) The contractor shall include a calculation and explanation of how the limitation on subcontracting shall be achieve by the offeror under tis requirements.

d. Completed representations and certifications by submitting completed FAR/DFARS Provisions 52.204-24, 52.204-26, 52.212-3 Alt 1, 252.204-7016 and 252.204-7017 found at the end of this solicitation document.

2. TECHNICAL INFORMATION SECTION:

a. The Offeror must include resumes/Curricula Vitae (CVs) of its proposed Lead Human Performance Integrator, Performance Nutrition Coach, and Injury Prevention and Recovery Coach that indicates the education level, certifications, and experience appropriate for the requirements described in sections 1.4.8 and 5 of the PWS. Submitted Resumes and/or CVs for the Lead Human Performance Integrator, Performance Nutrition Coach, Injury Prevention and Recovery Coach should highlight any experience serving the National Guard. For proposed personnel that are not currently employed by the Offeror, letters of intent are desired. Resumes/CVs and Letters of Intent have no page limit.

b. The Offeror shall submit a narrative, not to exceed three (3) pages using no smaller than 12-point font, that describes its proposed approach to transition from the current program to the Offerors proposed approach. The Offeror shall outline its management plan to include on-site and home office supervision structure and lines of communication between proposed on-site personnel, the Offeror’s management team, and the Government. The Offeror must describe its human resources capabilities with respect to addressing issues that may arise with on-site staff. This plan will include mitigation plans for avoiding staff attrition and providing continuity of service and staff replacement for any loss of staff.

c. The offeror shall provide a detailed description, not to exceed ten (10) pages using no smaller than 12-point font, explaining all aspects of its planned screenings, workshops, seminars, and data analysis to meet the requirements of PWS paragraphs 5.4.1, 5.4.4, 5.4.4 and 5.4.8.

d. The offeror shall provide the Government with one limited time access seat to any web-based application/resources that will be utilized to meet the requirements as outlined in PWS paragraph 5.4.2 in order for the Government to evaluate features, functionality, and ease of use. Access shall be for the duration of the proposal validity stated in 1.b above.

e. The offeror shall provide, at a minimum, a curriculum outline that will be utilized to meet the requirements as outlined in PWS paragraph 5. Access (online or electronic copies) to completed print materials or resources that will be utilized to meet the requirements as outlined in PWS paragraph 5 is preferred. There is no page limit to this submission.

3. PAST PERFORMANCE INFORMATION SECTION:

The Offeror shall submit a past performance narrative, preferably as a prime contractor, limited to three (3) pages, and no more than five (5) individual contracts or orders, describing the provision of staff for services similar in scope, preferably within the last five (5) years. For each effort listed, offerors must include project title, contract number, customer name, point of contact (POC), POC e-mail address, POC telephone number, period of performance and dollar amount. The Government shall attempt to contact each POC for the efforts listed and shall utilize the questionnaire at Attachment 2 to obtain past performance effort from each of these sources.

4. PRICING SECTION:

The offeror must provide price for all Contract Line Item Numbers (CLINs) with the exception of Travel CLIN 0002, for which the Government has provided an amount.

Proposed personnel must meet the requirements of the PWS. Pricing must be inclusive of all charges and exclude all tax.

5. Additional requirements and information:

6. As prescribed in FAR 52.204-7, interested parties must be registered with System for Award Management (SAM) under the NAICS 621399 and the registration must be active. Representations and certifications must also be on record. These registrations must be done through the System for Award Management (SAM) at https:/sam.gov/.

7. Vendors must also be current with VETS-4212 filings (see FAR 22.13). Vendors are encouraged to complete SAM registration and VETS-4212 filings as soon as possible;

the Government may not delay award for the purpose of allowing a contractor time to register in SAM or file their VETS-4212. The Offeror may, at its discretion, include evidence of its VETS-4212 filing with its proposal as part of ADMINISTRATIVE INFORMATION, paragraph 1 above.

8. Proposals in response to this solicitation shall be submitted VIA E-MAIL ONLY by the date and time indicated in the solicitation announcement. Ensure that the e-mail is clearly marked to indicate its contents, the solicitation number, and the identity of the https://beta.sam.gov/ firm submitting. Multiple proposals shall not be accepted. Proposals may be submitted in Word or PDF format only. Do not include links to websites in lieu of incorporating information into your proposal. Proposals shall be submitted to Sarah Sinclair at sarah.sinclair@us.af.mil and Isao Hattori at isao.hattori.civ@army.mil.

**Proposals will only be accepted electronically via the e-mail address provided above.

It is the Offeror's responsibility to confirm that their proposal submission has been received. The Government shall not reimburse an offeror or interested party for any costs associated with responding to this solicitation.

9. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs associated with responding to this solicitation.

10. The Offeror’s attention is directed to FAR clause 52.237-7 - INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE (JAN 1997). IAW FAR 37.403 the apparent awardee, if any, shall provide evidence of insurability concerning medical liability insurance prior to contract award and evidence of insurance demonstrating the required coverage prior to commencement of performance to the Contracting Officer. The Offeror may, at its discretion, include evidence of insurability with its proposal as part of ADMINISTRATIVE INFORMATION, paragraph 1 above.

11. Questions regarding this solicitation may be emailed to Sarah Sinclair at and Isao Hattori at the email addresses listed above in paragraph 8. Questions must be received no later than five (5) business days prior to due date for receipt of proposals.

12. ENFORCEABILITY OF PROPOSAL: The proposal must set forth full, accurate and complete information as required by this solicitation. By submission of the offer, the Offeror agrees that all items proposed (if applicable e.g., key personnel, subcontractors, etc.) will be utilized for the duration of the contract and any substitutions shall require prior Contracting Officer's approval.

ADDENDUM to FAR 52.212-4:

The following pages hereby supplement FAR Clause 52.212-4:

1. STATEMENT OF WORK

The Contractor shall provide all supplies and services IAW the Performance Work Statement found at Attachment 1 and their proposal dated TBD.

2. DELIVERY

Delivery shall be made to the location as stated in the Schedule, section titled mailto:sarah.sinclair@us.af.mil mailto:isao.hattori.civ@army.mil

“DELIVERY INFORMATION”.

3. LABELING, PRESERVATION, PACKAGING AND MARKING

Preservation, packaging, packing, and marking of deliverable contract line items shall conform to normal commercial packing standards to assure safe delivery at destination.

4. TRAVEL

Travel may be required to other locations than the main location for performance at Hanscom AFB, MA. Travel CLIN 0002 is provided for actual expenses associated for travel beyond normal commutable distances.

5. SECURITY

A security clearance is not required for this work. However, see PWS paragraph 1.4.5 – Installation Access and Security Requirements.

6. GOVERNMENT CONTRACT ADMINISTRATION

a. In no event shall any understanding or agreement, contract modification, change order, or other matter in deviation from the terms of this contract between the Contractor and a person other than the Contracting Officer be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the Contracting Officer.

b. The telephone and E-mail address of the Procuring Contracting Officer (PCO) and Contract Specialist (KS) are:

Procuring Contracting Officer:

Maj. Sarah Sinclair Phone: (413) 572-1549 Email: sarah.sinclair@us.af.mil

Contract Specialist:

Mr. Isao Hattori Phone: (339) 202-3812 Email: isao.hattori.civ@army.mil

Notification of revision or changes to names or email addresses identified herein will be provided by official correspondence from the Contracting Officer in lieu of a contract modification. This does not apply to any such revisions or changes in the event this contract includes a key personnel clause.

7. KEY PERSONNEL

Personnel proposed by the Contractor for this effort in the positions of Lead Human Performance Integrator, Performance Nutrition Coach, and Injury Prevention and Recovery Coach are considered key personnel and critical elements of the contractor’s proposal to achieving this effort’s objectives. Replacement of key personnel are subject to the Government’s prior approval to ensure that the Contractor is providing individuals mailto:sarah.sinclair@us.af.mil mailto:isao.hattori.civ@army.mil of the same education and experience as those accepted by the Government at award.

Replacement of proposed key personnel, and/or key personnel previously accepted by the Government without the Government’s prior approval shall be grounds for TERMINATION FOR CAUSE under FAR 52.212-4(m).

8. INVOICES

Contractor shall submit invoices in Wide Area WorkFlow (WAWF). See DFARS Clause 252.232-7006.

9. WAGE DETERMINATIONS

The Service Contract Act is applicable to this requirement and the wage determination is Massachusetts WD No. 2015-4047.

10. GOVERNMENT FURNISHED PROPERTY (GFP)

The Government shall provide laptops for use by contractor personnel for this effort.

GFP applicable to this effort are listed in Attachment 3. See also paragraph 3 of the

PWS.

11. QUALITY ASSURANCE SURVEILLANCE PLAN:

The Quality Assurance Surveillance Plan (QASP) will serve as the principle basis for assessing overall performance quality. The QASP will be used by the Government to assess the effectiveness of the Contractor’s management and technical services. The QASP provides the methodology by which the Contractor’s performance will be monitored to determine compliance with established performance objectives and to establish performance benchmarks that ensure quantifiable bases for measuring effectiveness. The plan is designed so that surveillance is limited to that which is necessary to verify the Contractor is performing management and technical services satisfactorily and relates directly to performance objectives of the performance objectives delineated in the statement of work.

It is the Contractor’s responsibility to employ the necessary resources to ensure accomplishment of those objectives. The government’s assessment of the contractor’s performance in achieving these objectives will utilize the standards, acceptable quality levels, and surveillance methods described in the Performance Requirements Summary matrix set forth in the QASP and may be used as past performance relevant information for future contracts.

12. ADDITIONAL TERMS AND CONDITIONS

The Schedule of Supplies and Services, Inspection and Acceptance Terms, Delivery Information, Accounting and Appropriation Data, and clauses 52.212-4 and 52.212-5 are contained in this combined synopsis/solicitation.

The clauses contained in this document hereby supplement FAR Clause 52.212-4 and are incorporated into this contract.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 20-SEP-2021

TO 19-SEP-2022

N/A W90ALU - MEDCOM

MAJ KATHERINE A. MURPHY 59

GRENIER STREET BLDG 1507

HANSCOM, AFB MA 01731

339-202-4034 FOB: Destination

W90ALU

0002 POP 20-SEP-2021

TO 19-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W90ALU