Combined Synopsis Solicitation - PES_ 30 Jan 26.pdf

Potential Explosive Sites (PES) Inspections Combined Synopsis/Solicitation #: FA558726Q0009

IAW FAR 12.603

Requirement Title: Potential Explosive Sites (PES) Inspections Solicitation Number: FA558726Q0009 North American Industry Classification System Code (NAICS): 541350 - Building Inspection Services Product Service Code (PSC): H956 – Quality Control Set-Aside: In accordance with (IAW) FAR 19.000(b)(1)(ii), no set-aside will be used for this requirement.

Solicitation Date: 30 Jan 2026 Response Deadline: 2 March 2026 Point(s) of Contact:

Madison Maynard at madison.maynard@us.af.mil Maisa Torquato at maisa.torquato@us.af.mil

This is a combined synopsis/solicitation for commercial services prepared IAW the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ) IAW FAR Parts 12 and 13.

The solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular: 2025-06 dated 10/01/2025 Defense Federal Acquisition Regulation Supplement: 11/10/2025 Department of the Air Force Federal Acquisition Regulation Supplement: 10/16/2024

The period of performance for this requirement is as follows:

BASE PERIOD (12 Months): 20 March 2026 – 19 March 2027 OPTION PERIOD ONE (1) (12 Months): 20 March 2027 – 19 March 2028 OPTION PERIOD TWO (2) (12 Months): 20 March 2028 – 19 March 2029 OPTION PERIOD THREE (3) (12 Months): 20 March 2029 – 19 March 2030 OPTION PERIOD FOUR (4) (12 Months): 20 March 2030 – 19 March 2031

Description:

The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to Perform Potential Explosive Sites (PES) Inspections at munitions storage facilities and areas, transit routes, utilities, aircraft egress facilities, hardened aircraft shelters for RAF Lakenheath, and RAF Feltwell. Purpose of these inspections are to ensure Ministry of Defense (MoD) Explosive Regulations are complied with and PES facilities are fit for purpose.

These inspections will follow Defence Safety Authority (DSA) 03 - Ordnance Munitions Explosives (OME) Part 2, Inspection of Explosives Facilities and Explosives Management Safety as well as Explosives Storage and Transport Committee (ESTC) Standard 6 for Building and Civil Engineering (B & CE) inspections. The work shall be conducted in set timelines to ensure mission critical facility licenses are maintained and in accordance with the mandatory publications/regulations outlined. This requirement will encompass the inspection of facilities that have been identified as PES buildings on RAF Lakenheath and RAF Feltwell. These facilities are broken down into munition storage, hardened aircraft shelters, armories, storage areas and the Explosive Ordinance Disposal (EOD) range. A full inventory of facilities and projected inspection schedules are included in Appendix C, Schedule of Inspections. The following is an annual breakdown of inspections and/or appraisals to be performed to the criteria established in the ESTC Standard No 6 Part 2-B &CE Inspections: Defence Safety Authority (DSA) 03. OME Part 2.

A. General Information

B. Requirement Information mailto:madison.maynard@us.af.mil

Place of Delivery/Performance/Acceptance/FOB Point:

United Kingdom

Line Item Description Quantity Unit of Measure See Attachment 2: Pricing Schedule

Attachment:

1. Performance Work Statement

2. Pricing Schedule

3. Applicable Clauses and Provisions

4. Inspection Schedule

NOTICE TO OFFEROR: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Addenda to FAR 52.212-1--Instructions to Offerors--Commercial Items (Sep 2023) Federal Acquisition Regulation (FAR) provision paragraphs 52.212-1 (e) "Multiple offers" is deleted in their entirety.

FAR paragraph 52.212-1(c), "Period for acceptance of offers," is tailored as follows:

"The offeror agrees to hold the prices firm for 60 calendar days from the date specified for receipt of offers." The following paragraphs provide the specific solicitation instructions:

Addendum to 52.212-1(b), Submission of offers. Submit signed and dated offers no later than Monday, 2 March 2026 at 1200 hours, British Standard Time (BST).

Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows:

“Offerors are responsible for submitting electronic offers by the solicitation due date and time.

Offers received after the solicitation due date and time may be considered late and will be handled in accordance with FAR 52.212-1(f).”

Only Electronic offers will be accepted. IAW with DFARS 252.225-7041 all offers shall be submitted in English.

Madison Maynard and Maisa Torquato are and the points of contact for this acquisition. All questions or concerns regarding this request for quote must be directed IN WRITING via e-mail to madison.maynard@us.af.mil & maisa.torquato@us.af.mil. Questions are encouraged to be submitted at your earliest convenience but will not be accepted past Friday, 13 February 2026 at

12:00 PM BST.

Electronic Copies of Offers shall be submitted to Madison Maynard and Maisa Torquato by email at: madison.maynard@us.af.mil and maisa.torquato@us.af.mil.

QUOTE PREPARATION INSTRUCTIONS:

To ensure timely and equitable evaluation, offerors shall follow the instructions contained in this section. Quotes must comply with all solicitation requirements, including terms and conditions, C. Instructions to Offerors mailto:madison.maynard@us.af.mil mailto:maisa.torquato@us.af.mil mailto:madison.maynard@us.af.mil mailto:maisa.torquato@us.af.mil.

representations and certifications, with particular attention given to those identified as evaluation factors. Non-conformance with these instructions may result in elimination from consideration.

The Government intends to make an award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the offeror’s best terms considering all evaluation factors and subfactors. However, the Government reserves the right to hold interchanges if during the evaluation, it is determined to be in its best interest. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Offeror(s) that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges shall be considered in making the award selection decision. Interchanges may be conducted with one, some, or all offerors. If the Government enters into interchanges, the Government may or may not request final quote revisions.

Quotes shall be clear, concise, and include sufficient detail to permit effective evaluation and to substantiate the validity of stated claims. The response shall consist of the following three volumes to be eligible for award:

Section Reference Title Page Limit

Volume I Executive Summary 5 Volume II Factor 1 Technical Factor Subfactor 1 Contract Management Plan (CMP) 15 Subfactor 2 Past Experience 5 Volume III Factor 2 Price--See attached Price Schedule – (Attachment 2) 2

The specific content of each volume is discussed below:

VOLUME I - EXECUTIVE SUMMARY

Cover Page to include the following information:

Solicitation Number:

Solicitation Date and Time specified for receipt of offers:

Company Name:

Company address and remit to address if different than mailing address:

Name of Company point of contact(s):

Email Address of Company POC(s):

Telephone Number of Company POC(s):

SAM registration Expiration Date:

CAGE Code:

UEI Number:

Offer Acceptance Period:

VOLUME I – EXECUTIVE SUMMARY AND MISCELLANEOUS DATA:

Narrative & Authorized Offeror Representative(s): The Offeror's narrative summary of the entire quote should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. Identify authorized Offeror personnel and individuals authorized to negotiate with the Government. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror's quote and who can obligate the company contractually.

Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the quote. Unless quoted, submit a clear Affirmation of no Exceptions, Deviations, or Waivers within the body of the summary narrative. If exceptions are being taken, clearly identify the terms and details in this section.

The offeror accedes to the contract terms and conditions as written in the solicitation (and attachments). The solicitation constitutes the model contract. Offerors shall clearly identify any exceptions to the solicitation and provide accompanying rationale.

A statement acknowledging all solicitation amendments, if any were issued.

VOLUME II – TECHNICAL

The Technical Volume shall demonstrate a clear understanding of the requirements and provide a comprehensive, yet concise, description of how the offeror intends to meet the Government’s needs for Potential Explosion Sites (PES) inspections to be performed at RAF Lakenheath and RAF Feltwell. The technical submission should detail the offeror's proposed methods, capabilities, and resources for meeting the requirements, not simply reiterate or paraphrase the Performance Work Statement (PWS). Quotes that simply state the offeror "understands" or "can comply" without adequate supporting information may be rated unacceptable. Provide factual rationale explaining how the offeror intends to fulfill the requirements, assuming the Government has no prior knowledge of their experience. The evaluation will be based solely on the information presented in the quote.

Subfactor 1 – Contract Management Plan (CMP):

At a minimum, the Technical Volume shall address the following:

Provide a summary of the offeror’s understanding of the scope, complexity, and critical nature of providing potential explosion sites (PES) inspection services at RAF Lakenheath and RAF Feltwell, in accordance with Defence Safety Authority (DSA) 03. OME Part 2. Offerors should address the regulatory, technical, and operational considerations associated with these inspections, identify any potential challenges or risks that may impact timely and accurate compliance with DSA 03.OME Part 2 regulation and describe their proposed approach to mitigate these challenges. Offerors shall include a proposed staffing approach, identifying key roles, qualifications, and resource allocation, to demonstrate their ability to meet all performance objectives while ensuring regulatory compliance and inspection quality.

Subfactor 2 – Past Experience

In order to fulfill this requirement, the offeror must address all the past-experience activities listed.

Provide evidence of at least one (1) but no more than three (3) contracts for the same/similar scope of effort described in the PWS. Contract performance should show recency within three (3) years from the issuance date of this solicitation and meet the following criteria.

a. Total Contract value at or exceeding £25,000 (or US Dollar equivalent)

b. Evidence of past-experience shall include the following information:

Company/Division/Agency/Customer Name, description of service provided, contract number/project number, contract value, and period of performance.

VOLUME III - PRICE:

The offeror shall insert all proposed line-item unit prices in the Attachment 2, Pricing Schedule. The offeror shall ensure that the sum of the total prices proposed for the entire period of performance is listed on the Pricing Schedule.

Pricing shall be all inclusive (e.g., all materials, transportation, labor, etc.) and shall clearly be illustrated on the Pricing Schedule. The type of currency submitted shall be the type of currency used to conduct business/receive payment (exclusive of VAT/TAX). Additionally, unit prices shall be rounded to no more than two places after the decimal point. The extended amounts shall equal the unit price multiplied by the quantity for each unit.

Quotes submitted in GBP (or other currencies) will be converted into USD using the GBP conversion rate of

0.7794 for the purpose of price evaluation.

Provide unit prices and extended prices for all CLINs in your quote. Calculate a total price for each of the following periods: the Base and Options 1 - 4. Also, provide a final total price representing the sum of the total prices for the base period and all four option periods.

General Instructions: Quotes shall be sufficiently detailed to demonstrate their price reasonableness, completeness, and balance. The Government may not award a contract based on a quote with unbalanced pricing. Compliance with these instructions is mandatory and failure to comply may render your quote ineligible for award. The burden of proof for credibility of proposed prices rests with the offeror.

(End of Addenda to FAR 52.212-1)

ADDENDUM TO FAR 52.212-2 - EVALUATION--COMMERCIAL ITEMS (Nov 2021)

BASIS FOR CONTRACT AWARD:

The Government intends to award a purchase order resulting from this Request for Quotation (RFQ) to the vendor whose quotation conforms to the solicitation and is considered most advantageous to the Government, with price and technical factors being considered. Offerors should propose their best solution to meet the stated requirements. The following factors shall be used to evaluate quotations:

Factor 1: Technical

Subfactor 1: CMP Subfactor 2: Past Experience

Factor 2: Price

Basis of Award: The award will be made to the vendor whose quotation represents the best value to the government. As allowed by FAR 13.106-2(b)(1), the Lowest Price Technically Acceptable (LPTA) selection process shall be applied. Award will be made to the vendor who is deemed responsible, responsive, and represents the best value to the government based on selection of the lowest evaluated price that is deemed technically acceptable. The best value is represented by the lowest priced technically acceptable quotation. To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all information required as defined in Addendum to 52.212-1. To be rated "technically acceptable" the offer must have an "acceptable" rating in the Technical Factor. The technical area will be evaluated on an "acceptable" or "unacceptable" basis. The Government reserves the right to hold interchanges with all, some, or no quoters. Additionally, if no quotes are rated technically acceptable, the CO has reserved the right to cancel the Solicitation in lieu of conducting interchanges. In this case, the Government is under no obligation to release a new Solicitation.

Evaluation Process: The evaluation process will begin with the evaluation of the lowest priced quotation after determining responsiveness. The lowest priced quote will then be evaluated for technical acceptability. If the lowest priced quote is found to be technically acceptable, then that quoter will be evaluated for responsibility using the guidance and general standards set forth at FAR 9.104-1. Any negative entries found may be grounds for determining a quoter non-responsible and would further make them ineligible for award. Common United States Government Systems used during this process are:

D. Evaluation Criteria

a. System for Award Management (SAM).

b. Federal Awardee Performance and Integrity Information System (FAPIIS)

c. Excluded Parties List System (EPLS).

d. Procurement Integrated Enterprise Environment/Electronic Data Access (PIEE/EDA); and/or

e. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov

EVALUATION FACTORS:

TECHNICAL EXHIBIT

Each technical factor will be evaluated on an acceptable/unacceptable basis to determine whether the quote meets the solicitation requirements. Exceeding the acceptable/unacceptable criteria will not result in additional credit. An "Acceptable" rating in each technical factor is required for award eligibility.

Technical Rating Description

Acceptable Clearly meets the minimum requirements of the solicitation. All Factors and sub-factors have passed the evaluation.

Unacceptable Does not clearly meet the minimum requirement of the solicitation.

One or more factors/subfactors did not pass the evaluation. Failure to address any factor will deem a quote unacceptable.

Technical Subfactor 1: Contract Management Plan (CMP)

Description: Evaluation of the proposed approach to successfully perform the standards detailed in PWS section 1.3.

Evaluation Criteria: To be rated "Acceptable," the CMP must demonstrate:

o Understanding of scope, complexity, and challenges, with effective mitigation strategies.

o A detailed list of all personnel involved in the project including their roles, labor categories, qualifications and education.

Technical Subfactor 2: Past Experience

Description: Evaluation of the past experience of same/similar scope of effort described in the PWS.

Evaluation Criteria: To be rated "Acceptable," the past experience must:

Provide evidence of at least one (1) but no more than three (3) contracts for the same/similar scope of effort described in the PWS. Contract performance should show recency within three (3) years from the issuance date of this solicitation and meet the following criteria.

Must include:

- Total Contract value at or exceeding 25,000 (GBP) each

- Evidence of past-experience shall include the following information: Company/Division/Agency/Customer Name, description of service provided, contract number/project number, contract value, and period of performance.

PRICE EXHIBIT

Quotes submitted in GBP (or other currencies) will be converted into USD using the GBP conversion rate of 0.7794 for the purposes of price evaluation.

Quotes will be evaluated based on the accuracy of the extended prices, the calculated total prices for the base and option periods, and the final total price. The government will verify the accuracy of all price calculations, including unit price extensions and total price sums. Quotes with significant discrepancies may be deemed unacceptable. Prices will be evaluated for completeness, reasonableness, and balanced pricing. Offers whose price is determined to be incomplete, unreasonable and/or unbalanced will not be considered for award.

The Total Evaluated Price (TEP) will be calculated by combining the proposed prices for the Base Year and all Option Years. A 6-month extension period, priced by the Government at 50% of the final Option Year price (as per FAR 52.217-8), will be added to the TEP for evaluation purposes. Offerors should not include pricing for this extension. The TEP will be used to rank technically acceptable offers, and offerors are responsible for the accuracy of their pricing. While FAR 52.217-8 allows the Contracting Officer to extend services for up to 6 months, inclusion of this extension in the TEP doesn't obligate the Government to exercise this option.

Price Reasonableness: The price information submitted in each offeror's price as required by the Addendum to FAR 52.212-1 - Instructions to Offerors -Commercial Items, will be evaluated to determine if proposed prices are fair and reasonable IAW FAR 13.106-3. The Government may use any of the price analysis techniques IAW FAR 15.404-1(b) and IAW FAR 15.404-1(g) if deemed necessary.

Unbalanced Pricing: Offerors are cautioned against submitting an unbalanced offer. Unbalanced pricing exists when, despite a reasonable TEP, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be proposed contract line items that are significantly less than or significantly overstated in relation to the other proposed contracted line items (either of the offeror's quotes or the same contract line items as proposed by other offerors). The government may also consider an offer unbalanced if there is a significant difference between proposed contract line items in the same contract line items category between option periods or the proposed prices from year to year or above what would be considered a reasonable adjustment for inflation. An offer may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the government.

(End of Addendum)

Please see Attachment 3– Applicable Clauses and Provisions.

E. Clauses and Provisions