Attachment 1 - PES Re-Acq PWS 13 Jan 26.pdf

PERFORMANCE WORK STATEMENT

Potential Explosive Site (PES) Inspections

13 January 2026

1. DESCRIPTION OF SERVICES

1.1. BACKGROUND

The 48th Civil Engineer Squadron at RAF Lakenheath and RAF Feltwell require Potential Explosive Sites (PES) Inspections to ensure compliance with Ministry of Defence (MoD) Explosive Regulations and that PES facilities are fit for purpose. These inspections are necessary to maintain mission-critical facility licenses and adhere to mandatory publications/regulations, including Defence Safety Authority (DSA) 03 - Ordnance Munitions Explosives (OME) Part 2 and Explosives Storage and Transport Committee (ESTC) Standard 6. The aim is to provide a statement of fact about the condition of the building, identify and record any defects or emerging maintenance requirements, and assess the real condition of the structure to determine if it is safe to use and fit for its intended purpose as a licensed explosives facility. Expertise required in conducting Technical Inspections, Professional Appraisals, and Schedule 2 Inspections according to ESTC standards, as well as generating Technical Data Reports. These services include support for munition storage, hardened aircraft shelters, armories, storage areas, and the Explosive Ordinance Disposal (EOD) range.

1.2. SCOPE

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that PES inspections are performed at RAF Lakenheath and RAF Feltwell in a manner that result in compliance with applicable Ministry of Defence (MoD) Explosive Regulations and PES facilities are fit for purpose. These inspections will follow Defence Safety Authority (DSA) 03 – Ordnance Munitions Explosives (OME) Part 2, Inspection of Explosives Facilities and Explosives Management Safety as well as Explosives Storage and Transport Committee (ESTC) Standard 6 for Building and Civil Engineering (B & CE) inspections. The Contractor shall conduct work in set timelines to ensure the Government maintains mission critical facility licenses and in compliance with the mandatory publications/regulations outlined. This requirement will encompass the inspection of facilities that have been identified as PES buildings on RAF Lakenheath and RAF Feltwell. These facilities are broken down into munition storage, hardened aircraft shelters, armories, storage areas and the Explosive Ordinance Disposal (EOD) range. A full inventory of facilities and projected inspection schedules are included in Appendix C, Schedule of Inspections. The following is an annual breakdown of inspections and/or appraisals to be performed to the criteria established in the ESTC Standard No 6 Part 2-B &CE Inspections: Defence Safety Authority (DSA) 03. OME Part 2. The Contractor shall perform services in adherence to the requirements of this Performance Work Statement (PWS). The Contracting Officer (CO) and Contracting Officer Representative (COR) will evaluate Contractor performance based on the results required by the Services Summary (SS) and not the frequency or method of performance. It is at the Contractor’s discretion to determine the appropriate frequencies to attain the required level of service unless otherwise stated in this PWS. The Contractor shall comply with applicable federal, regional, and local laws and commercial standards.

1.2.1. Non-Personal Services.

This requirement is a non-personal services contract, defined by Federal Acquisition Regulation (FAR) as a “contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.”

1.2.2. The Government will not supervise or otherwise direct Contractor employees. The Contractor shall not supervise or otherwise direct Government employees, nor shall the Contractor supervise employees of other Contractors outside the Contractors’ own subcontracting/teaming arrangements.

1.3. SPECIFIC SUPPORT SERVICES

1.3.1. Objective 1 - Technical Inspections

1.3.1.1. The Contractor shall conduct Technical Inspections of PES facilities on a 2- and 6-year rolling inspection basis. The Contractor shall perform inspections according to ESTC standards. The Contractor shall use Schedule 1 Explosives Facility Inspection Report and Schedule 2 Site Infrastructure and Utilities Report. All reports will follow the instructions and guidelines within ESTC Std. No. 6 Part 2 - B&CE Inspections. The contractor shall schedule and complete Technical Inspections for required facilities at least 30 days prior to the required date. Technical Inspections are intended to highlight whether observed defects are significant enough to warrant further investigation or other appropriate actions such as immediate or emergency repairs to be undertaken. The Technical Inspection is purely a visual and dimensional inspection with “best endeavors” made concerning access of the structure. A complete examination of facilities is not required if there are serious difficulties gaining access to damaged facilities. It is not the responsibility of the contractor to perform repairs of any of the facilities under this requirement.

1.3.1.1.1. The technical inspections are intended to:

1.3.1.1.1.1. Provide statement of fact about the condition of the building.

1.3.1.1.1.2. Provide recommendations on any preventative maintenance, remedial work and/or repair and the associated timeframe.

1.3.1.1.1.3. Provide a statement of fact about the adequacy and effectiveness of any repair work carried out to date.

1.3.1.1.1.4. Identify and record any defects or emerging maintenance requirements.

1.3.2. Objective 2 – Professional Appraisal

1.3.2.1. Professional Appraisals of PES facilities are to be conducted every 6 years and will take the place of the Technical Inspection. The inspections will be performed according to ESTC standards. A Schedule 1 Explosives Facility Inspection Report and Schedule 2 Site Infrastructure and Utilities Inspection Report will be used to complete the inspection. All reports will follow the guidelines Within ESTC Std. No. 6 Part 2 – B&CE Inspections. The Contractor shall schedule and complete Professional Appraisals at least 30 days prior to the required date listed in Appendix C. The Professional Appraisal is required to look deeper into how the building is performing structurally compared with the Technical Inspections. The appraisal should not only record the observed defects, it should also quantify their effect on the structural integrity of the facility and will highlight whether observed defects are significant enough to warrant further investigation or other immediate or emergency actions should be taken.

1.3.2.2. The overall purpose of the Professional Appraisal is to:

1.3.2.2.1. Provide a detailed description of the building and an interpretation of its design philosophy

1.3.2.2.2. Identify and record any defects or emerging maintenance requirements

1.3.2.2.3. Provide a statement of fact about the adequacy and effectiveness of any repair work carried out to date.

1.3.2.2.4. Provide recommendations on any preventative maintenance, remedial work, and/or repair and the timeframe within which these are required.

1.3.2.2.5. Assess the real condition of the structure

1.3.2.2.6. Determine whether the structure is safe to use until the next appraisal and is fit for its intended purpose as a licensed explosives facility.

1.3.3. Objective 3 – Schedule 2 Inspections

1.3.3.1. A Site Infrastructure & Utilities Inspection Report will be completed for areas on RAF Lakenheath. There will be three areas requiring a Schedule 2 Report on the installation and are identified as Munitions (MUNS) Storage Area 1, Munitions Storage Area 2, and Munitions Storage Area 5. These inspections will meet the requirements within ESTC Std. No. 6 Part 2 – B&CE Inspections which ensure the site-wide infrastructure and utilities are adequate for storage and movement of explosives. Each munitions storage area will require its own Schedule 2 report.

1.3.4. Objective 4 – Ad-Hoc Inspections

1.3.4.1. The Contractor shall conduct Ad-Hoc Inspections following extreme weather conditions (heavy snow fall, flooding, high winds or accidental) as directed by the Contracting Officer (CO) or Contracting Officer Representative (COR). These inspections will fulfill requirements within ESTC Std. No. 6 Part 2- B& CE Inspections within paragraphs 7.5.1 and 7.5.2. The contractor will perform the inspections within 14 calendar days after notification and provide a report with recommended remedial actions within 21 calendar days.

1.3.5. Objective 5 – Technical Data Reports

1.3.5.1. The Technical Inspections and Professional Appraisals will be completed and delivered to the CO and COR and the installation’s Weapons Safety Management Office within 10 business days of performing the inspections. Additionally, the Contractor, CO or COR will identify any routine maintenance tasks within 5 days of receiving the inspection report, before passing to 48 CES.

Furthermore, the Contractor shall notify, in writing, of any health and safety risks identified during inspection to the CO, COR, and Weapons Safety Management Office before leaving the worksite. This documentation will be provided in digital format. The Contractor shall be available for any questions or concerns the installation has on inspection results. All reports will be performed to ESTC standards and contain all required and pertinent information. The Contractor shall ensure, before completion and delivery of reports, the most current and updated form will be used as ESTC routinely incorporates updates. The Contractor shall follow guidance published in ESTC Standard No. 6, Part 2 – B&CE Inspections Amendment 1 – Appendix G, July 2015 or any subsequent ESTC changes published. The Professional Appraisal and Report is completed using Schedule 1 (Explosives Facility Inspection Report) and Schedule 2 (Site Infrastructure and Utilities Inspection Report) that are located at:

https://www.gov.uk/government/publications/explosives-storage-and-transport-committee-estc-standard-no-6. All data required by the ESTC will be provided in every report.

https://www.gov.uk/government/publications/explosives-storage-and-transport-committee-estc-standard-no-6 https://www.gov.uk/government/publications/explosives-storage-and-transport-committee-estc-standard-no-6

1.3.6. Objective 6 – Schedule

1.3.6.1. The current PES facilities are inspected on an odd and even year schedule. The current schedule is attached as Appendix C. The objective is to continue performing required inspections at alternating facilities each year with Professional Appraisals being performed at the 6-year intervals.

The Contractor shall coordinate with the CO or COR two weeks prior to any work ensuring escorts are available for work within restricted areas.

2. SERVICES SUMMARY

The Services Summary (SS) is a tool for identifying the major performance objectives of the contract, where they can be found in the PWS, and the performance threshold describing the minimally acceptable levels of service required for each performance objective. Government inspection is not limited to SS objectives.

Services Summary (SS) Performance Objective

PWS

Para

Performance Threshold Remedy CPARS Category and Ratings

Objective 1 - Perform Technical Inspections IAW established schedule.

1.3.1 Inspections are scheduled

and completed at least 30 days prior to the required date. Reports are 100% compliant with ESTC standards.

Re-performance/correction within 3 business days of notification. Failure to meet threshold or remedy timeline will result in a 10% price reduction for the specific inspection's line item.

Category: Quality, Management

Ratings:

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Objective 2 - Perform Professional Appraisals IAW established schedule

1.3.2. Appraisals are scheduled and

completed at least 30 days prior to the required date.

Reports are 100% compliant with ESTC standards for Professional Appraisals.

Re-performance/correction within 3 business days of notification. Failure to meet threshold or remedy timeline will result in a 10% price reduction for the specific appraisal's line item.

Category: Schedule

Ratings:

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Objective 3 - Perform Schedule 2 Inspections IAW established standards and schedule

1.3.3 100% of required Schedule 2 reports are completed for the correct areas (MUNS Storage Areas 1, 2, & 5) and meet ESTC standards.

Report correction and resubmission within 3 business days of notification. Failure to submit a compliant report within the remedy period will result in a 10% reduction in the inspection line item price.

Category: Quality, Regulatory Compliance

Ratings:

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Objective 4 - Perform Ad-Hoc Inspections as needed IAW

1.3.4 Inspection performed within

14 calendar days of notification and report provided within 21 calendar

Report correction and resubmission within 3 business days of notification. Failure to

Category: Quality, Regulatory Compliance

Ratings:

established standards.

days of notification, 100% of the time.

submit a compliant report within the remedy period will result in a 10% reduction of inspection line item price.

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Objective 5 - Produce Technical Data Reports IAW established standards and timeline

1.3.5 95% of all inspection and appraisal reports are delivered to all stakeholders within 10 business days of the on-site inspection.

Reports later than 3 business days of the 10 business day performance standard will incur a 10% reduction in the inspection line item price.

Category:

Management

Ratings:

Exceptional Very Good Satisfactory Marginal Unsatisfactory

2.1. QUALITY ASSURANCE

2.1.1. Government Quality Assurance.

The Government may inspect and evaluate to ensure that the Contractor’s performance is in accordance with requirements set forth in this contract. When Contractor performance does not meet the performance threshold, the CO or COR may initiate a Performance Assessment Report (PAR) or Corrective Action Report (CAR) to the Contractor. The Contractor shall respond IAW the instructions provided and return it to the CO on or before the due date.

2.2. PERFORMANCE ASSESSMENT

2.2.1. Surveillance.

The COR may inspect by watching actual task performance, physically checking the attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the surveillance inspection become the official Air Force record of the Contractor’s performance. shall be recorded, and the Contractor shall re-perform any unsatisfactory inspection result (defect) IAW the SS remedy timelines. Failing to meet the performance threshold as outlined in the SS for any performance objectives in any 1-month period may result in a warning or letter of concern from the CO or a reduction in the applicable CLIN price. Failing to meet the performance threshold as outlined in the SS of these performance objectives, in any combination for any two or more consecutive or non-consecutive months during a contract period, may result in an immediate Progress Meeting with the Multi-functional Team.

2.2.2. Periodic Progress Meetings

The CO, COR, COR Supervisor, other Government personnel, as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. Discussion may include the following issues:

opportunities to improve the contract, proposed contract modifications, unsatisfactory inspections, trends in relation to performance objectives, positive performance, and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into identified trends. The Contracting Office may draft the meeting minutes, acquire signatures as deemed appropriate, and distribute to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT PROVIDED SERVICES

3.1.1. Government Furnished Training

3.1.1.1. Level 1 Anti-terrorism Training: Contractor employees performing under this contract shall complete Level 1 Anti-terrorism training located at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf and present certificates upon request by the COR.

3.1.1.2. Operational Security (OPSEC) Training: All on-site Contractor employees shall complete Center for the Development of Security Excellence OPSEC Awareness, Unauthorized Disclosure of Classified Information for DoD and Industry, Insider Threat Awareness, and Introduction to Information Security courses or authorized DoD Component equivalents. Training will be provided by the host unit and shall be completed by the Contractor within [90] days of contract award, and for each new Contractor employee thereafter.

4. GENERAL INFORMATION

4.1. CONTRACTOR KNOWLEDGE, SKILLS, AND ABILITIES (KSA)/CERTIFICATIONS

4.1.1. Communication

Communication between the contractor and CO or COR will be imperative for the successful operation of this contract. The facilities requiring inspections will possess additional security requirements which will require coordination that must be scheduled to ensure proper access can be granted. The contractor, CO and COR will ensure required authorizations and access to required escorts is in place prior to the start of inspections. The management work between the CO, COR, and contractor will be critical to the timely completion of inspections to guarantee the explosive licenses for PES facilities.

4.1.2. Contract Manager.

The Contractor shall provide a contract manager who shall direct contract performance and an alternate who shall act for the Contractor when the manager is absent. The Contractor shall designate these individuals in writing to the CO. The contract manager and alternate shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The contract manager and alternate shall be available during business hours, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

4.1.3. Key Personnel.

Performing inspections requires trained and certified inspectors to properly perform the scope of work in the contract. Documentation will be required to demonstrate knowledge with the explosives storage and processing principles set out in DSA 03.OME Pt2. Technical Inspection inspectors will meet requirements within the ESTC Std. 6, which requires at least a “Technician or Incorporated Engineer membership of either the Institution of Civil Engineers (ICE), the Institution of Structural Engineers (IStructE) or other equivalent body.” For Professional Appraisals, the inspector will possess at least “Chartered or Corporate membership of either the Institution of Civil Engineers (ICE), the Institution of Structural Engineers (IStructE), or other equivalent body as per ESTC Std. 6. Documentation will be provided within the response https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf to solicitation and any additional inspector’s documentation will be provided to the CO and COR at least two weeks prior to work being performed. Contractor shall be responsible for the transportation of inspectors to the assigned facilities. All management, licensing, testing, tools, supplies, equipment, and labor necessary to execute the required work shall be provided by the Contractor. All work material and services, not expressly called for in this specification, which may be necessary to carry out performance of this contract, shall be furnished and provided by the Contractor at no increase of cost to the U.S.

Government.

All equipment with transmitters (i.e. phones, tablets, Bluetooth, etc.) must be approved for Hazards of Electromagnetic Radiation to Ordnance (HERO). HERO requests are to be sent to COR a minimum of 21 days in advance of inspections for approved by Installation Spectrum Manager and Wing Weapons Safety.

4.1.4. Phase-In/Phase-Out (Transition) Period.

To minimize decreases in productivity and to prevent negative impacts on other services, the Contractor shall on-board personnel during the 30 day phase-in/phase-out period. During the phase-in period, the Contractor shall familiarize themselves with performance requirements in order to commence full performance of services on the period of performance start date.

4.2. PERIOD OF PERFORMANCE

Base Period: 8 March 2026 – 7 March 2027 Option Period 1: 8 March 2027 – 7 March 2028 Option Period 2: 8 March 2028 – 7 March 2029 Option Period 3: 8 March 2029 – 7 March 2030 Option Period 4: 8 March 2030 – 7 March 2031

4.3. PLACE OF PERFORMANCE

The primary place of performance of this contract will be at RAF Lakenheath and RAF Feltwell.

4.4. LOCATION OF WORK

The RAF Lakenheath facilities are located in various areas within the installation. The locations will include the following areas:

• Egress Facilities: The egress will require escort onto the RAF Lakenheath’s flight line and secured compounds.

• Munitions Storage Area: This area is broken down into three main segments. This area will require escort on to RAF Lakenheath’s flight line and into the secured compounds.

• Hardened Aircraft Shelters: This area comprises of facilities located across the flight line. These facilities will require escort on to RAF Lakenheath’s flight line.

The RAF Feltwell facilities are located on the far side of the base. These locations are located at:

• Ammunition Store: Located at building 230 and will require coordination with facility manager for access around and inside the building.

4.5. HOURS OF OPERATION

4.5.1. Continuity of Operations.

The Contractor shall ensure continuity of operations during periods of personnel turnover and long-term absences. Long-term absences are considered those longer than two weeks duration.

4.5.2. Normal Base Hours.

Base hours of operation are 07:30 – 16:30. The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the Government.

4.5.3. Holidays.

4.5.3.1. U.S. Federal Holidays. The Contractor is not required to work the following United States federal holidays: New Years’ Day, Martin Luther King Jr Day, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day.

4.5.3.2. U.K. Bank Holidays. The Contractor is not required to work the following U.K. bank holidays:

New Year’s Day, Good Friday, Easter Monday, Early May Bank Holiday, Spring Bank Holiday, Summer Bank Holiday, Christmas Day, Boxing Day. If a bank holiday is on a weekend, a ‘substitute’ weekday becomes a bank holiday, normally the following Monday.

4.6. SECURITY REQUIREMENTS

The content and details of security documentation developed and maintained under this contract is and shall remain the property of the U.S. Government.

4.7. BASE ACCESS

4.7.1. Base Pass Requirements

The Contractor shall submit a roster of all employees requiring access to the installation within 5 days of issuance of an agreement/award. The roster shall include the full name, current address, and date of birth of all contract personnel that will require access. Additionally, Contractor employees shall submit their United States Social Security Number (SSN) and passport number, or two other documents (i.e. driver’s license and national insurance number) with corresponding issue and expiration dates. Please note that unescorted base passes take an estimated 90 calendar days to process (see para 3.3.3.).

4.7.2. Host Agency Check (HAC) Vetting

All local national Contractor employees must undergo Host Agency Check (HAC) vetting prior to accessing RAF installations. The Contractor shall relay all employee information to the requiring activity’s HAC manager for processing. The Contractor shall complete the required documents and return them to the HAC Manager/COR within five (5) days. Documents include but are not limited to the following: NAC Cover Sheet; AF Form 2583, Request for Personnel Security Action; USAFE IMT 19, Residency Check for Employment with the United States Air Forces in Europe; Basic Check Verification Record (BCVR); and Ministry of Defense Liaison Office (MODLO) Proforma Packet for Security Clearance. If MODLO Proforma Packet is required (for foreign nationals), Contractor personnel will receive an online application link via the personal email address provided. Contractor employees shall complete the online application for background check within five (5) calendar days of receipt. If Contractor employees do not receive the email within seven (7) days, they shall notify the HAC manager. This process may take up to eight (8) weeks. During processing of the background check, the Defense Vetting Agency (DVA) may contact the employee via email, phone or post to request further information. Contractor employees are responsible to stay abreast of DVA email communications, (to include monitoring of personal inboxes and junk mail folders) in order to respond to the DVA in a timely manner. Approved security clearance is valid for five

(5) years. The Government will not accept any employee with a federal conviction (or host nation equivalent) in their background check. Contractor employees who are U.S. citizens shall complete all required documents except MODLO Proforma Packet. Security clearance will be processed with requiring activity’s Security Manager.

4.7.3. Processing.

The HAC manager is the initial approval authority who forwards the paperwork to the 48th Security Forces Squadron (SFS) for processing. The HAC manager will receive an email confirmation when 48 SFS submits the documents to MODLO. At that time, the employee may receive a “Red Top” escorted temporary installation pass. Upon completion of MODLO checks, the employee may receive a “Green Top” unescorted installation pass.

4.7.4. Base Pass Return.

The Contractor shall return all employee base passes to the CO, COR, or HAC manager if employees are terminated or no longer employed for this contract. If the Contractor cannot return the base pass, the Contractor shall report the First and Last Name, Date of Birth, and the reason they are no longer employed to the CO, COR, and HAC manager within three (3) calendar days of termination or leave of absence.

4.8. OPERATIONAL SECURITY (OPSEC)

4.8.1. The Contractor shall adhere to the following minimum requirements in support of this requirement:

4.8.2. Contractor personnel shall not discuss Government operations in public or over unprotected or unencrypted communications. The Contractor shall only transmit Controlled Unclassified Information (CUI) as directed in this PWS.

4.8.3. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive Government operations, personnel, equipment, CUI or classified information. When in doubt, the Contractor shall coordinate company press releases related to this contract through the COR and CO.

4.8.4. Because observation of events, operations, physical changes, etc. may reveal National Security

Information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including social networking sites) any images, data/information, or observed events that reveal sensitive Government operations, personnel, and/or equipment, including, but not limited to:

4.8.4.1. Tactics, techniques, and procedures; production or work schedules; any visible or concealed modifications, upgrades, additions to vessels, aircraft, weapons or equipment; increases, changes, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements; specialized equipment orders, deliveries, shipments, etc.

4.8.4.2. The Contractor shall report unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the COR and CO.

4.8.5. The Contractor shall remove Government-issued badges, and identification and/or conceal from plain sight when off base. The Contractor shall not leave Government-issued identification in vehicles or unprotected areas. The Contractor shall not duplicate, copy, or loan badges and passes to others. The Contractor shall immediately report lost or stolen identification badges, vehicle passes etc. to the COR, CO, and Installation Security Office.

4.8.6. The Contractor shall practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI shall include the adherence to and execution of countermeasures which the Contractor initiates or as provided by the COR and/or CO, for CI on or related to this PWS. The Contractor shall utilize the Wing OPSEC Policy and Critical Information and Indicators List (CIIL) per 48 FW, 100ARW and 352 SOW directive(s) as applicable, to protect critical but unclassified information.

4.8.7. If Contractor will have access to on-base facilities or other government facilities for 30 days or longer, such as embedded contractors or participates in operations, the Contractor must complete applicable training and awareness familiarization.

4.8.7.1. Initial training may be provided by computer-based training, live training, or a combination of both. Live training may be accomplished by an OPSEC coordinator, Wing OPSEC Signature Manager, or POC from the unit requesting the contract. Online training may be accomplished at https://www.cdse.edu/Training/eLearning/GS130/.

4.8.7.2. The Contractor shall ensure all employees with 30 days or longer access to on-base facilities complete OPSEC training before starting performance on this contract.

4.8.7.3. The Contractor shall maintain individual training records for compliance purposes and provide training records to the COR and/or CO when requested.

4.9. SECURITY CLEARANCES

The Contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All personnel employed on a US military base require a National Agency Check (NAC) equivalent investigation before they are authorized access to the base, facilities, and if necessary computer networks. For the purpose of this contract, these positions are deemed non-sensitive, which by US Government definition means do not require access to US classified information.

A NAC consists of:

· A Local File Check (LFC) conducted by the installation Security Forces (SF) (this can take several days or weeks to complete),

· A Defense Clearance and Investigation Index (DCII) conducted by the installation SF,

· A Host Agency Check (HAC) conducted by the Ministry of Defense (MOD) Defense Vetting Agency (DVA), and

· A Federal Bureau of Investigation (FBI) check if the potential employee has ever resided in the United States for twelve (12) or more consecutive months.

Once completed, a NAC is valid for five (5) years. Before any employee is authorized to perform work on this contract, the Contractor shall provide new employee information required by the LFC and DCII to the COR(s). The Contractor will inform the COR in writing of all personnel to be employed on this contract that will require access to the working areas no later than seven (7) calendar days after the date of contract award. The Contractor shall then coordinate with the COR(s) for the new employee to complete all requested documentation for the HAC and, if required, FBI checks within three (3) days of the first day of employment. After the LFC and DCII are completed with no issues discovered and the investigation is submitted to DVA and the FBI, a temporary Installation Pass (IP) granting unescorted base access may be granted when: (a) DVA opens the case, (b) a favorable fingerprint report is returned from the FBI, and (c) the unit commander or director favorably reviews the submitted investigation package. The temporary IP is limited to ninety (90) days and does not grant escort privileges. Holders of temporary IPs are subject to additional search procedures at installation entrance gates. When a NAC has been favorably completed and documented the COR(s) will inform the Contractor. The COR(s) may request SF issue a non- temporary IP to the employee. The end date will be no later than the end of the contract or one year from issue, whichever is sooner. The Contractor shall be responsible for tracking expiration dates of IPs and either applying for renewals, or returning the expired IPs to the COR(s) for the base/option period. The Contractor shall return IPs for employees who are no longer employed by the Contractor or assigned to this contract to the COR(s) for the base/option period within forty-eight (48) hours of the employee’s departure.

4.9.1. Subcontractor Credentials.

Contractor employees and subcontractor employees shall possess the proper credentials to work in the United Kingdom. Persons later found to be undocumented, or illegal aliens will be remanded to the proper authorities. The Contractor shall not receive compensation for delays or expenses incurred in order to comply with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

4.9.2. Badges.

The Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. Badges shall identify the individual’s name, company name, and the clear, distinct marking “Contractor.” Size, color, style, etc. are to be mutually agreed to by Contractor and Government. The Contractor’s identification badge shall not be used as a requirement for installation entry, or for entry into Government-designated controlled or restricted areas.

4.9.3. Property Protection.

Property protection for the Government-owned facility where the Contractor’s primary work center is located is the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, The Air Force Installation Security Program and command/local directives. The Contractor shall safeguard all Government-owned equipment and materials in his/her possession or use.

4.9.4. Safeguarding Classified or Unclassified Information.

The Contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, the Contractor shall surrender all resources (e.g. maps, publications, instructions, photos) provided by the Government to assist the Contractor in the performance of this contract upon termination of employment, termination of the contract, or the end of the contract performance period.

4.9.5. Non-Disclosure Agreements.

To safeguard information, non-disclosure agreements may be required for all Contractor personnel performing on this contract.

4.9.6. Privacy Act.

Performance on this contract may require access to Privacy Information. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

4.10. PHYSICAL SECURITY

The Contractor shall safeguard all Government-owned facilities, equipment, and materials in the Contractor’s possession or used in the day-to-day performance of the contract.

4.11. ENVIRONMENTAL, HEALTH, AND SAFETY

The Contractor shall provide their employees with the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), and local UK laws. The Contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

4.12. ENERGY CONSERVATION

The Contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

5. BIOENVIRONMENTAL ENGINEERING/HAZMAT REQUIREMENTS

5.1. IONIZING AND NON-IONIZING RADIATION

Contractors shall obtain authorization from Bioenvironmental Engineering (BE) prior to bringing on site ionizing or non-ionizing sources/equipment onto the installation. Contractors must provide list of items and description of how they will be used to BE at 01638528047 or 48amds.sgpb@us.af.mil at least 10 days prior to the date required to bring them on base.

5.1.1. Non-Ionizing Radiation.

Electromagnetic Frequency (EMF) Radiation and LASERS: The Contractor shall contact BE/Installation Laser Safety Officer (48amds.sgpb@us.af.mil) at least 10 days prior to bringing on site. (Example: LASER Classes: 1M, 2M, 3R, 3B, or 4; Transmitting antennas, radars etc.) Reference: AFI 48-139, LASER and Optical Radiation Protection Program, Paragraph 2.21)

5.1.2. Ionizing Sources.

The Contractor shall contact BE (48amds.sgpb@us.af.mil) at least 10 days prior to bringing on site ionizing sources/equipment. For regulated sources, the Contractor shall provide copies of permits or sealed source certifications. (Example: Troxler density gauges, sealed sources in various gauges/devices). Reference: AFI 48 -148, Ionizing Radiation Protection.

5.1.3. Safety Brief.

Contractors shall coordinate with facility managers and receive a safety brief of hazards present within work areas prior to the start of performance.

APPENDICES

Appendix A - Standard – Availability of Publications & Documents Appendix B – Acronym List Appendix C – Inspection Schedule (Excel Spreadsheet)

Appendix A, Standard – Availability of Publications & Documents

AFI31-401 Information Security Program Management (Supplements DOD 5200-1R) AFPD 91-3 Occupational Safety and Health AFI 91-301/91-302 Air Force Occupational & Environmental Safety, Fire Prevention & Health

Program AFI 48 -148 Ionizing Radiation Protection AFI 48-139 LASER and Optical Radiation Protection Program

Other Applicable Publications:

Defence Safety Authority (DSA) 03 - Ordnance Munitions Explosives (OME) Part 2 Explosives Storage and Transport Committee (ESTC) Standard 6 for Building and Civil Engineering (B & CE)

Appendix B - Acronyms List

AFI – Air Force Installation BE – Bioenvironmental Engineering B & CE – Building and Civil Engineering BCVR – Basic Check Verification Record CAR – Corrective Action CES – Civil Engineering Squadron CI – Critical Information CILL – Critical Information and Indicators List CLIN – Contract Line Item Number CO – Contracting Officer COR – Contracting Officer Representative CUI – Controlled Unclassified Information DAFFARS – Department of the Air Force Federal Acquisition Regulation Supplement DCII – Defense Clearance and Investigation Index DSA – Defense Safety Authority DVA – Defense Vetting Agency EMF – Electromagnetic Frequency EOD – Explosive Ordinance Disposal ESTC – Explosives Storage and Transport Committee FAR – Federal Acquisition Regulation FBI – Federal Bureau Investigation HAC – Host Agency Check HERO – Hazards of Electromagnetic Radiation to Ordnance IAW – In Accordance With ICE – Institution of Civil Engineers IP – Installation Pass IStructE – Institution of Structural Engineers LFC – Local File Check MoD – Ministry of Defence MODLO – Ministry of Defense Liaison Office MUNS – Munitions NAC – National Agency Check OME – Ordnance Munitions Explosives OPSEC – Operational Security OSHA – Occupational Safety and Health Acts PAR – Performance Assessment Report PES – Potential Explosive Sites POC – Point of Contact PWS – Performance Work Statement SF – Security Forces SFS – Security Forces Squadron SS – Services Summary