Combined Synopsis-Solicitation Instructions to Quoters.pdf

COMBINED SYNOPSIS/SOLICITATION & INSTRUCTIONS TO QUOTERS

DLA HQ ELEVATOR MAINTENANCE SERVICES

SP4705-25-Q-2025

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Solicitation number SP4705-25-Q-2025 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025‐03.

This procurement is being solicited as unrestricted under North American Industry Classification System (NAICS) 238290 Other Building Equipment Contractors. The small business size standard is $22M. Partial quotes will not be accepted.

The purpose of this procurement is to provide reliable and safe elevator maintenance services to ensure the efficient operation of the complex, the safety and accessibility of its personnel, and the uninterrupted flow of operations. Please refer to the attached Performance Work Statement (PWS) for complete details.

Quotes must be submitted electronically via email to chelsea.lee@dla.mil and odemaris.dekle@dla.mil no later than 10AM EDT Time on August 1, 2025.

The Government intends to award a Firm Fixed Price Contract with a one-year base period and four (4) one-year option periods. The Period of Performance is as follows:

Base Period:

Option Period One:

Option Period Two:

Option Period Three:

Option Period Four:

09/30/2025 – 09/29/2026 09/30/2026 – 09/29/2027 09/30/2027 – 09/29/2028 09/30/2028 – 09/29/2029 09/30/2029 – 09/29/2030

All quoters must be registered in the System for Award Management (SAM) at www.sam.gov.

This solicitation incorporates the clause at FAR 52.222-41, Service Contract Labor Standards, and compliance with the applicable wage determination is required.

The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

http://www.sam.gov/

Evaluation

The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and will be used to evaluate quotes:

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation is determined to be the lowest priced technically acceptable offer. The following factors shall be used to evaluate offers:

(i) Technical Acceptability (acceptable/unacceptable)

(ii) Past Performance (acceptable/unacceptable/neutral)

(iii) Price

Technical and past performance, when combined, are approximately equal in importance to price; however, only those offers determined to be technically acceptable with acceptable or neutral past performance will be evaluated for price.

(b)Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Note 1: To be determined responsible, a prospective contractor must meet FAR 9.104-1 General standards.

Note 2: A technically acceptable quote is one that meets all the requirements of the Performance Work Statement (PWS), demonstrates the capability to provide 24/7 emergency services, and includes valid Virginia elevator technician licenses and certifications as required by state law.

Note 3: To receive an "Acceptable" rating for Past Performance, your submission must demonstrate that, based on your performance record, the Government has a reasonable expectation that you will successfully perform the required effort, or your performance record is unknown.

Award will be made to the lowest priced quoters whose quote is technically acceptable and has acceptable (or neutral) past performance.

The Government reserves the right to make an award without discussions.

Additional contract requirement(s) or terms and conditions listed below are necessary to this acquisition and consistent with customary commercial practices.

The full text of clauses may be accessed electronically at www.acquisition.gov/far. The following clauses and provisions apply to this solicitation:

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

As prescribed in 52.107(b), insert the following clause: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR:

https://www.acquisition.gov/?q=browsefar DFARS:

https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html DLAD:

http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

FAR 52.204-2 Security Requirements (MAR 2021)

FAR 52.204-7 System for Award Management (OCT 2018)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

(NOV 2023)

FAR 52.222-41 Service Contract Labor Standards (AUG 2018)

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

FAR 52.237-1 Site Visit (APR 1984) http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

FAR 52.237-3 Continuity of Services (JAN 1991)

FAR 52.242-13 Bankruptcy (JUL 1995)

FAR 52.243-1 Changes—Fixed Price (AUG 1987)

FAR 52.246-4 Inspection of Services—Fixed Price (AUG 1996)

FAR 52.246-25 Limitation of Liability—Services (FEB 1997)

FAR 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form)

(APR 1984)

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

_X_ 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

_X_ 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023)

_X_ 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

_X_ 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

_X_ 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

_X_ 52.233-3, Protest After Award (AUG 1996)

_X_ 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference:

_X_ 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

_X_ 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

_ _ 52.222-21, Prohibition of Segregated Facilities (APR 2015) – [Reserved per Deviation FEB 2025]

_ _ 52.222-26, Equal Opportunity (SEP 2016) – [Reserved per Deviation FEB 2025]

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services:

_X_ 52.222-41, Service Contract Labor Standards (AUG 2018)

_X_ 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

_X_ 52.222-55, Minimum Wages for Contractor Workers Under E.O. 14026 (JAN 2022)

_X_ 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

(d) Comptroller General Examination of Record.

The Contractor shall permit the Comptroller General of the United States to examine any directly pertinent records of the Contractor involving transactions related to this contract.

(e) Subcontract Flow Down Requirements.

The Contractor shall include the terms of this clause, including this paragraph (e), in subcontracts awarded under this contract.

(End of clause)

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These extension(s) may be exercised more than once, but the total extension shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to expiration.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

((a) The Government may extend the term of this contract by written notice to the Contractor within 30 days, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

DFARS 252.201-7000 Contracting Officer’s Representative (DEC 1991)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.204-7000 Disclosure of Information (OCT 2016)

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(DEC 2023)

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

(JAN 2023)

DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004 (b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS)

252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in

WAWF

Pay Official DoDAAC SL4701 Issue By DoDAAC SP4705 Admin DoDAAC** SP4705 Inspect By DoDAAC SL4784 Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC)

SL4784

Service Acceptor (DoDAAC)

SL4784

Accept at Other DoDAAC LPO DoDAAC

DCAAAuditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix

F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

ANDREA.1.TERRELL@DLA.MIL

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

DFARS 252.239-7000 Protection Against Compromising Emanations (OCT 2019)

DFARS 252.244-7000 Subcontracts for Commercial Products and Commercial Services (JAN 2023)

DFARS 252.247-7023 Transportation of Supplies by Sea (APR 2014)

INSTRUCTIONS TO QUOTERS

The Government intends to award a Firm-Fixed Price contract to the responsible quoter whose quote conforms to the solicitation requirements and is the lowest price technically acceptable.

Quotes must be submitted via email to the contracting officer no later than 10:00am EDT, August 1, 2025. The vendor is responsible for confirming quote receipt. Please note that external emails are often delayed so quotes should not be submitted at the last minute. Late quotes may or may not be considered at the contracting officer’s discretion.

The submission email must include the following:

- Company name, address, Unique Entity ID (UEI), and Commercial and Government Entity Code (CAGE) (included in body of email);

- Point of contact for questions (included in body of email);

- Required submission documents (specific attachments as identified below)

To facilitate efficient evaluation, quoters shall submit each evaluation factor as a separate, clearly labeled volume, following the naming convention: Volume 1 - Technical Quote, Volume II - Past Performance, and Volume III - Price Quote. Quoters should also review the attached "Ad-Hoc CLIN Work Procedures" document for detailed instructions on how to request and perform work under the Ad-Hoc CLIN.

For each volume submitted, quoters shall also submit a separate, redacted copy suitable for potential public release, clearly marked as 'Volume [Number]A - [Factor Name] (Redacted)' (e.g., 'Volume 1A - Technical Quote (Redacted)').

Redaction Requirements: It is the quoter's responsibility to ensure that all proprietary, confidential, or otherwise privileged information is appropriately redacted from each redacted volume. This includes, but is not limited to, trade secrets, confidential business information, and information that would be exempt from disclosure under the Freedom of Information Act (FOIA). Specifically, quoters must also remove their company name, address, phone number, email address, website URL, and any other information that could directly identify the quoter's company from all redacted volumes. Failure to provide the required redacted copy for each volume will result in a rating of "Unacceptable" for the quoter's quote.

All questions must be submitted via e-mail to the contracting officer by 2:00pm EDT, July 18, 2025.

A list of consolidated questions and answers will be posted by 2:00pm EDT, July 25, 2025.

SITE VISIT INFORMATION:

The Government will conduct a site visit to the McNamara Headquarters Complex (HQC) to allow potential quoter to familiarize themselves with the facilities, the elevator equipment to be maintained, and the specific working conditions.

• Date and Time: July 15, 2025, from 9:00 AM to 11:00 AM EDT.

• Location: McNamara Headquarters Complex (HQC) Meeting Point: Main Lobby

Information Desk.

• Attendance: Attendance at the site visit is optional, but strongly encouraged.

• Registration: Quoters must register for the site visit by July 8, 2025, by sending an email to odemaris.dekle@dla.mil and chelsea.lee@dla.mil with the subject line "Site Visit Registration - SP4705-25-Q-2025." Please include the names and contact information for all attendees (maximum of two (2) attendees per company).

• Security: All attendees must present a valid government-issued photo ID upon arrival.

• Questions: No questions will be answered during the site visit. All questions must be submitted in writing to Odemaris Dekle and Chelsea Lee, via email to odemaris.dekle@dla.mil and chelsea.lee@dla.mil, by the 2:00pm on July 18, 2025.

• Amendment: The Government will post answers to all submitted questions by July 25, 2025 in an amendment to this solicitation.

All submissions must be in Microsoft Word, Microsoft Excel, or Adobe PDF unless otherwise specified. Word and PDF documents must adhere to the following: 8.5” x 11”; Times New Roman; 11pt font. Table fonts must be Times New Roman with font no smaller than 9pt.

1. Technical Quote Instructions – VOLUME I

Evaluation Criteria:

Your response will be evaluated on an "Acceptable" or "Unacceptable" basis. To be rated "Acceptable," your quote must meet all the minimum requirements outlined below. Failure to meet any of these requirements will result in a rating of "Unacceptable."

Quoters are advised to follow these instructions carefully. To be considered for award, your quote must demonstrate that you meet all the minimum requirements outlined below. Failure to do so will result in a rating of "Unacceptable."

1.1 General Instructions:

a. Page Limitations: The Technical Quote shall not exceed 5 pages, excluding resumes and appendices. Pages exceeding the limit will not be evaluated.

b. Organization: The Technical Quote shall be organized into the sections outlined below. Each section should clearly address the corresponding evaluation criteria.

c. Technical Acceptability: Quotes must meet all requirements of the solicitation in order to be technically acceptable. Clearly demonstrate how the quoter’s proposed approach will meet or exceed the Government's requirements.

mailto:odemaris.dekle@dla.mil mailto:chelsea.lee@dla.mil mailto:odemaris.dekle@dla.mil

d. Clarity and Specificity: Avoid vague or generic statements. Provide specific, detailed information that demonstrates a thorough understanding of the PWS and the quoter’s ability to perform the required services.

e. Assumptions: Clearly state any assumptions made in the quote.

f. References: Cite specific sections of the PWS when addressing requirements.

1.2 Technical Quote Content (Minimum Requirements)

To be rated "Acceptable," your quote must clearly and completely address the following. Quoters should provide sufficient detail to demonstrate a thorough understanding of the requirements and their ability to meet or exceed them. Vague or generic statements will be considered negatively.

a. Technical Approach and Capability:

Requirement: Describe your technical approach for performing the required elevator maintenance services, including preventive maintenance, troubleshooting, and emergency response. Your approach must demonstrate a clear understanding of how to ensure continuous, reliable, and safe elevator operation at the McNamara Headquarters Complex (HQC).

Specifically address your methods for maintaining Dover Traflomatic IV, Swift Meridia, and G&T wheelchair lifts, and how you will ensure compliance with ASME elevator safety codes.

b. Quality Control Plan (QCP):

Requirement: Provide a Quality Control Plan (QCP) that addresses all the key elements outlined in PWS Section 4.1. The QCP must demonstrate a proactive approach to quality management and identify a specific quality control inspector. The QCP should clearly outline procedures for addressing non-conformances, a comprehensive inspection system, record keeping, and oversight.

c. Key Personnel:

Requirement: Provide resumes for the Project Manager and Primary Elevator Mechanic, demonstrating that they meet the minimum qualifications outlined in PWS Section 4.5. Clearly state the name of your proposed Independent Licensed Elevator Inspector and confirm that they meet the independence requirements. Resumes should clearly highlight relevant experience and certifications. For the Independent Licensed Elevator Inspector, confirm that they are not an employee or affiliate of your company.

d. Security:

Requirement: Provide a copy of your Facility Security Clearance (FCL) and confirm that all personnel assigned to the HQC will have a minimum of a Secret level security clearance.

e. Emergency Response:

Requirement: Provide a draft Contractor Emergency Plan (CEP) that addresses all the key elements outlined in PWS Section 4.9.

f. Other Required Plans:

Requirement:

• Provide a Contractor Phase-In Plan.

• Provide a Pre-Existing Deficiencies Plan.

• Provide a copy of any Contingent Contracts or Subcontractors.

• Provide a Strike Contingency Plan.

• Provide an Accident and Safety Plan.

2. Past Performance Instructions – VOLUME II

Evaluation Criteria:

To receive an "Acceptable" rating for Past Performance, your submission must demonstrate that, based on your performance record, the Government has a reasonable expectation that you will successfully perform the required effort, or your performance record is unknown.

Note: A quoter with no record of past performance or for whom past performance information is not available or so sparse that no meaningful past performance rating can be reasonably assigned will be assigned a "Neutral" rating. A "Neutral" rating will not be evaluated favorably or unfavorably, and in the context of acceptability/ unacceptability, “Neutral” shall be considered “Acceptable.” The quoter should note that the Government may seek additional past performance information from other sources known to the Government to assist in its evaluation.

*Note: if the quoter does not have any past performance, it must provide an affirmative statement stating it has no past performance.

2.1 General Instructions

To enable the Government to determine if past performance is acceptable, please provide the following information for one (1) to five (5) contracts (preferably a minimum of three (3) contracts) performed within the last five (5) years.

For each contract, provide the following details in a clear and organized manner:

a. Contract Number

b. Agency/Company Name: (Name of the government agency or commercial entity)

c. Point of Contact (POC) Name: (Name of the individual who can verify your performance)

d. POC Title: (e.g., Contracting Officer, Project Manager)

e. POC Phone Number:

f. POC Email Address:

g. Contract Value: (Total value of the contract)

h. Period of Performance: (Start and end dates of the contract)

i. Brief Description of Work Performed: (A concise summary of the services you provided, highlighting relevance to this solicitation's requirements - limit to 5-7 sentences per contract)

3. Price Quote Instructions – VOLUME III

Evaluation Criteria:

The Government will evaluate Price Quotes as follows:

• The Government will determine the reasonableness of the proposed prices.

• The Government intends to award to the responsible quoter whose quote is determined to be technically acceptable and offers the lowest price.

• The Government may consider price realism to ensure that the quoter understands the scope of work and can perform the required services at the proposed price. However, unrealistically low prices will not automatically disqualify a quote, as long as the technical quote is deemed acceptable.

3.1 General Instructions:

a. Format: Vendors must submit their quote in Excel format using the CLIN Structure spreadsheet provided. This spreadsheet must be submitted with formulas in-tact and unprotected with all cells limited to two decimal places. In addition to the CLIN structure spreadsheet, vendors must also provide a full price breakdown of the CLIN prices with labor rates included in a separate document (Excel or Word).

b. Completeness: The price quote must be complete and include all required pricing information.

Failure to provide all required information may result in your quote being deemed unacceptable.

c. Accuracy: Ensure that all pricing information is accurate and consistent.

4. Important Considerations

Fixed-Price: This is a firm-fixed price contract. The Contractor is responsible for managing costs and delivering the required services within the agreed-upon price.

Ad-Hoc CLIN: The ad-hoc NTE CLIN for $50,000 is not to be included in your base price.

It will be used separately for unforeseen work that falls outside the scope of routine maintenance and service calls, as outlined in PWS Section 4.40.