Combined Synopsis and Solicitation.pdf

2 June 2025

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation.

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-25-Q-0049, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the Lowest Price Technically Acceptable.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective as of 01/17/2025. Defense Federal Acquisition Regulation Supplement effective as of 01/17/2025. Department of the Air Force Federal Acquisition Regulation Supplement effective as of 10/16/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 238210, Electrical Contractors and Other Wiring Installation Contractors. and the small business size standard is $19M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). See Section 10 of the Combined Synopsis for Basis of Award.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall have FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024) completed within their active registration located at https://www.sam.gov http://www.sam.gov/ https://www.sam.gov/

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Feb 2024), apply to this solicitation.

All provisions and clauses are listed in Attachment 3. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement:

This requirement is for the Contractor to engineer, furnish, install and test (EFI&T) Fiber optic cable for the following two projects:

1. 36-strand single mode (SM) fiber optic cable (FOC) from Information Transfer

Building (ITB) 308 to ITB 101 and 12-strand SM FOC from ITB 308 to End Building (EB) 15 and associated terminating equipment

2. 36-strand single mode (SM) fiber optic cable (FOC) from Information Transfer Building (ITB) 300F0 to ITB 308 and associated terminating equipment

The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in Attachment 1, PWS. All electronics equipment, supplies, and materials to be installed shall be new and not refurbished.

3. Period of Performance (PoP): See Attachment 2, CLIN Price Sheet

4. Contract Line Item (CLIN): See Attachment 2, CLIN Price Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1 Quotation Assembly Quotation Section Page Limit

Cover Letter 1 Factor 1-3. Capability Statements for Technical Approach, Safety Requirements, and Environmental Requirements

Factor 4. Facility Secret Clearance (DD 254) 4 Factor 5. Price 1 https://www.acquisition.gov/

Details for assembly of the quotation:

• Cover Letter shall be provided with the following information:

o Offerors Company Name and address o POC (Name, email, and phone) of individual authorized to make decisions on behalf of the company.

o Offeror’s UEI and Cage code o A statement that the offeror understands the requirement(s) specified in the

PWS and will meet the performance standards and requirements therein.

• Cover Letter and each factor shall be submitted as separate files.

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10-point and no larger than 12-point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation. Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

• Complete DD Form 254, DoD Contract Security Classification Specification.

The document shall be used to validate current Facility Secret Clearance (FCL).

The Prime Contractor is required to have an existing Secret FCL to qualify for award. Offerors shall submit a completed Draft DD Form 254 with their quotes.

Blocks 6a, 6b and 6c should contain the prime’s information. The final DD Form 254 will be incorporated into the resulting contract.

7. Additional Instructions to Offerors:

Offerors shall respond to this RFQ via e-mail by 17 June 2025 at 1000 MT. All quotations should be sent to, TSgt Holly Hepler, at holly.hepler@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail address by 10 June 2025 at 1000 MT. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest:

All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

mailto:holly.hepler@spaceforce.mil https://wawf.eb.mil/

9. Notice to Offerors:

The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

10. Basis for Award:

The Government intends to award a Firm Fixed Price contract resulting from the RFQ to the responsible Offeror whose quotation represents the Lowest Price Technically Acceptable (LPTA). To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

11. Evaluation Criteria:

The following factors will be used to select the successful Offeror for this requirement.

Technical Acceptability will be evaluated as Acceptable or Unacceptable.

Factor 1 – Technical Approach Factor 2 – Safety Requirements Factor 3 – Environmental Requirements Factor 4 – Facility Secret Clearance Factor 5 – Price

Factor 1 – Technical Approach

The Offeror must specifically demonstrate a clear understanding of the PWS requirements and submit a brief explanation of how they intend to accomplish the technical requirements set forth in the following paragraphs of the PWS (1, 2.2, 2.2.2, 2.2.13.1.1, and 2.2.13.2) to include their approach in planning and executing. The Offeror shall provide a capability statement of the individual(s) the Offeror will use to perform the work.

Factor 2 – Safety Requirements

The Offeror must specifically acknowledge confined space safety requirements while completing work at Cheyenne Mountain SFS and provide a detailed plan covering how they will coordinate with the Base Safety Office and abide by Cheyenne Mountain SFS confined safety requirements and AFI 91-203. (Reference PWS 2.1.2.1.)

Factor 3 – Environmental Concerns

The Offeror shall provide an environmental statement acknowledging environmental constraints and their plan to perform required work while abiding by specific environmental conditions and how they will prevent any detrimental environmental impacts during execution of the contract. (Reference PWS 2.1.4)

Factor 4 – Facility Secret Clearance

The Offeror must submit a completed DD254 and have an existing FCL showing a Facility Secret Clearance. (Reference PWS 2.1.3.1)

Table-2 Technical Acceptable/Unacceptable Rating Method for Factors 1, 2, 3, & 4 Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 5 – Price

The Offeror’s Total Evaluated Price (TEP) will be evaluated for price reasonableness.

The TEP will be based on the sum of the FFP quoted on the CLIN Price Sheet (Attachment 2). The TEP will be the only discriminator amongst Offerors for this factor.

The Government may compare an Offerors TEP to an Independent Government Estimate (IGE) or may use other price analysis techniques per FAR 13.106-3(a).

12. Attachments (6):

1. Cheyenne Mountain Fiber Install PWS

2. CLIN Price Sheet

3. Additional Applicable Clauses and Provisions

4. Wage Determination 23 Dec 2024

5. DD254 Draft OSP

6. Q&A from Previous Solicitation

RALPH E. MAYER, CIV, USAF

Contracting Officer