Combination Synopsis_Solicitation 70Z0G322Q009923_FINAL.pdf

COMBINED SYNOPSIS/SOLICITATION RFQ# 70Z0G322Q009923

The Department of Homeland Security (DHS), U.S. Coast Guard C5ISC Operations Systems

Center located at 408 Coast Guard Drive, Kearneysville, WV, has a requirement for Ship

Characteristic data to include owner information and “pre-maiden” voyage data to the Automated

Mutual Vessel Rescue (AMVER) system.

The potential period of performance for this purchase order will be forty-eight (48) months if all options are exercised by the Government. The performance periods follow:

Base Period: 01 April 2022 – 31 March 2023

Option Period 1: 01 April 2023 – 31 March 2024

Option Period 2: 01 April 2024 – 31 March 2025

Option Period 3: 01 April 2026 – 31 March 2027

This will be a Firm Fixed Price type contract.

This is an unrestricted solicitation, NAICS Code 518210.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotation (RFQ), solicitation #

70Z0G322Q009923. The solicitation document and incorporated provisions and clauses are thus in effect through Federal Acquisition Circular 2022-04.

PRICING SCHEDULE

The Contract Line Items Numbers (CLINs) are as follows:

0001 Base Period AMVER Consolidated Vessel Data

1001 Option Period One AMVER Consolidated Vessel Data

2001 Option Period Two AMVER Consolidated Vessel Data

3001 Option Period Three AMVER Consolidated Vessel Data

Pricing shall be provided as monthly cost for a total of 12 months per CLIN.

RESPONSIBILITY

This purchase order shall be awarded only to a responsible prospective Contractor. To be determined responsible, a prospective Contractor must have adequate financial resources to perform the contract, or have the ability to obtain them, as well as:

(a) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(b) Have a satisfactory performance record;

(c) Have a satisfactory record of integrity and business ethics;

(d) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, and quality control measures applicable to materials to be produced or services to be performed by the prospective Contractor and Subcontractors;

(e) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them; and

(f) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

QUOTATION SUBMISSION INSTRUCTIONS

Submit One (1) electronic copy of your quotation no later than the specified time listed.

Quotations shall reference 70Z0G322Q009923.

Quotations shall be submitted via email to Becky M. Edgar, Contracting Officer at becky.m.edgar@uscg.mil and Don A. Biebel, Contract Specialist, at donald.a.biebel@uscg.mil by 2:00 PM EST, Wednesday, 16 March 2022.

QUESTIONS CONCERNING THE QUOTE

(a) All questions concerning this solicitation must be submitted in writing to the

Contracting Officer, for information about any aspect of the solicitation. Prospective offerors are warned against contacting any USCG personnel outside the Procurement

Department prior to award of a contract resulting from this solicitation. If such a contact occurs and is found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

(b) Questions will be submitted by email to Becky M. Edgar, Contracting Officer at becky.m.edgar@uscg.mil and Don A. Biebel, Contract Specialist, at donald.a.biebel@uscg.mil. Answers to inquiries/questions will be provided to all vendors being solicited, giving due regard to the proper protection of proprietary information.

(c) No information concerning this solicitation will be provided in response to telephone calls.

(d) Prospective offerors are asked to submit their questions grouped by solicitation section and making reference to the particular paragraph. Questions must be submitted no later than Thursday, 03 March 2022 by 2:00 PM EST. Any questions received after that may not be answered before the solicitation closing date.

CONTRACTOR’S WRITTEN QUOTATION

mailto:becky.m.edgar@uscg.mil mailto:donald.a.biebel@uscg.mil mailto:becky.m.edgar@uscg.mil mailto:donald.a.biebel@uscg.mil

The contractor shall provide its quote in accordance with the Evaluation Criteria outlined herein.

PRICE

The Offeror’s quotation must include pricing for each of the four (4) CLINs listed on the Pricing

Schedule, as well as a total price for the entire 48 month (4 Year) period of performance listed on the Pricing Schedule.

METHOD OF AWARD

The Government will make an award to the contractor who conforms to the requirements outlined in this request for quotation and is determined to be the lowest price, technically acceptable quotation.

1. To be technically acceptable, the contractor shall:

a. Provide proof that it can provide the required data in accordance with both

Attachment 1 - Statement of Work and Attachment 2 – Tables and Columns.

b. Provide pricing for the required items as described in the Pricing

Schedule.

c. Provide a copy of the contractor required completed clauses in Attachment 3.

2. Price: Offerors must indicate (1) a separate price for each of the four (4) CLINs listed on the Pricing Schedule, as well as (2) a total price for the entire 48 month (4 Year) period of performance listed on the Pricing Schedule. The contractor is urged to examine this solicitation in its entirety and to ensure that its offer contains all necessary information.

The Government plans to award a single delivery order for the entire requirement without exchanges with Offerors. However, the Government reserves the right to enter into exchanges if deemed necessary by the Contracting Officer.

Then the Government will list the quotes by price, lowest to highest, and will begin the technical quote evaluation with the lowest priced Offeror. Upon finding the Offeror who meets the requirements (i.e. technical acceptability), the Offeror’s price will be evaluated for reasonableness. If the first quote evaluated is technically acceptable with a price that is reasonable, evaluation will stop.

If the first quote evaluated is either not technically acceptable or has a price that is not reasonable evaluation will continue. Once the lowest reasonably priced, technically acceptable quote is found evaluations will stop.