Attachment 1 Statement of Work_Solicitation 70Z0G322Q009923.pdf

ATTACHMENT 1 – STATEMENT OF WORK

PURCHASE ORDER 70Z0G322009923

SECTION A

STATEMENT OF WORK

A.1 Work Statement

In the performance of this contract, the contractor shall provide data files with Ship Characteristic data to include owner information and “pre-maiden” voyage data to the Automated Mutual Vessel Rescue (AMVER) system. The contractor will upload the data files included in enclosure one (1) onto the contractor’s FTP Server fortnightly. The US Coast Guard Command, Control, Communications, Computer, Cyber and Intelligence Service Center located in Kearneysville, WV will download the data files via secure file transport protocol (FTP) into the AMVER database.

A.2 Scope of Services

The contractor will provide the required data every two weeks and will notify the AMVER Technical team when it is available via email. Using manual intervention by the AMVER Team, the data is downloaded into the AMVER system to support search and rescue missions. Additionally, the Government will also need to purchase ten (10) user licenses to share the data and five (5) user licenses to access the contractor’s data access website. This contract includes a Base Period of 12 months and three (3) 12-months Option Periods, for a total of four (4) years, if all options are exercised.

A.3 Contractor Performance Requirements

Provide updates on all the data described in enclosure one (1) every two weeks and send the AMVER Team confirmation via email, when data is available. Provide ten (10) user licenses for the CG users to access the data. Provide five (5) user licenses to the contractor’s data access website.

A.4 Information Security Compliance

This contract is for the procurement of data services only to support the USCG AMVER system.

There is no hardware or software with this procurement.

AMVER security documentation, including the System Security Plan (SSP), is current, commensurate with the system’s life cycle (SLC) status, and not affected by this procurement. The SSP documents the data transfer protocol between AMVER and the contractor.

A.5 Accessibility Requirements (Section 508)

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L.

105-220) requires that when Federal agencies develop, procure, maintain, or use electronic and information technology (EIT), they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public.

All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable EIT accessibility standards have been identified:

A.5.1 Section 508 Applicable EIT Accessibility Standards

• 36 CFR 1194.21 Software Applications and Operating Systems, applies to all EIT software applications and operating systems procured or developed under this work statement including but not limited to GOTS and COTS software. In addition, this standard is to be applied to Web-based applications when needed to fulfill the functional performance criteria. This standard also applies to some Web based applications as described within 36 CFR 1194.22.

• 36 CFR 1194.22 Web-based Intranet and Internet Information and Applications, applies to all Web-based deliverables, including documentation and reports procured or developed under this work statement. When any Web application uses a dynamic (non-static) interface, embeds custom user control(s), embeds video or multimedia, uses proprietary or technical approaches such as, but not limited to, Flash or Asynchronous JavaScript and XML (AJAX) then 1194.21 Software standards also apply to fulfill functional performance criteria.

• 36 CFR 1194.23 Telecommunications Products, applies to all telecommunications products including end-user interfaces such as telephones and non end-user interfaces such as switches, circuits, etc. that are procured, developed or used by the Federal Government.

• 36 CFR 1194.24 Video and Multimedia Products, applies to all video and multimedia products that are procured or developed under this work statement. Any video or multimedia presentation shall also comply with the software standards (1194.21) when the presentation is through the use of a Web or Software application interface having user controls available.

• 36 CFR 1194.25 Self Contained, Closed Products, applies to all EIT products such as printers, copiers, fax machines, kiosks, etc. that are procured or developed under this work statement.

• 36 CFR 1194.26 Desktop and Portable Computers, applies to all desktop and portable computers, including but not limited to laptops and personal data assistants (PDA) that are procured or developed under this work statement.

• 36 CFR 1194.31 Functional Performance Criteria, applies to all EIT deliverables regardless of delivery method. All EIT deliverable shall use technical standards, regardless of technology, to fulfill the functional performance criteria.

• 36 CFR 1194.41 Information Documentation and Support, applies to all documents, reports, as well as help and support services. To ensure that documents and reports fulfill the required 1194.31 Functional Performance Criteria, they shall comply with the technical standard associated with Web-based Intranet and Internet Information and Applications at a minimum. In addition, any help or support provided in this work statement that offer telephone support, such as, but not limited to, a help desk shall have the ability to transmit and receive messages using TTY.

A.5.2 Section 508 Applicable Exceptions

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the COR and determination will be made in accordance with DHS MD 4010.2. DHS has identified the following exceptions that may apply: 36 CFR 1194.3(b) Incidental to Contract, all EIT that is exclusively owned and used by the contractor to fulfill this work statement does not require compliance with Section

508. This exception does not apply to any EIT deliverable, service or item that will be used by any Federal employee(s) or member(s) of the public. This exception only applies to those contractors assigned to fulfill the obligations of this work statement and for the purposes of this requirement, are not considered members of the public.

A.5.3 Section 508 Compliance Requirements

36 CFR 1194.2(b) (COTS/GOTS products), When procuring a product, each agency shall procure products which comply with the provisions in this part when such products are available in the commercial marketplace or when such products are developed in response to a Government solicitation. Agencies cannot claim a product as a whole is not commercially available because no product in the marketplace meets all the standards. If products are commercially available that meet some but not all of the standards, the agency must procure the product that best meets the standards. When applying this standard, all procurements of EIT shall have documentation of market research that identify a list of products or services that first meet the agency business needs, and from that list of products or services, an analysis that the selected product met more of the accessibility requirements than the non-selected products as required by FAR 39.2. Any selection of a product or service that meets less accessibility standards due to a significant difficulty or expense shall only be permitted under an undue burden claim and requires authorization from the DHS Office of Accessible Systems and Technology (OAST) in accordance with DHS MD 4010.2.

All tasks for testing of functional and/or technical requirements must include specific testing for Section 508 compliance, and must use DHS Office of Accessible Systems and Technology approved testing methods and tools. For information about approved testing methods and tools send an email to accessibility@dhs.gov.

A.6 Deliverables/Reporting Requirements (Bespoke Data Delivery)

A.6.1 General Data Requirements: The Contractor shall provide the following:

N02050_Company.txt N02050_Flag.txt N02050_Port.txt N02050_Propulsion.txt N02050_ShipDetails.txt N02050_ShipType.txt N02050_ShipDetailsDeadShips.txt N02050_ShipStatus.txt N02050_SpecialFeatures.txt

*Note: Please see Attachment 2 for specific tables and Column definitions.

• The Contractor shall provide the data in delimited format using a pipe symbol

• The Contractor shall provide an email notice that AMVER’s latest data extract is ready to be downloaded.

mailto:accessibility@dhs.gov

• The Contractor shall provide a secure site to access the AMVER data files.

• The Contractor shall provide advanced notification to any data extract change and/or delivery problem.

• The Contractor shall provide assistance and/or support questions.

SECTION B

CONTRACT ADMINISTRATION INFORMATION

B.1 Contracting Officer Technical Representative (COR)

The COR is identified below. The representative will insure that the government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. The COR is not authorized to change any of the terms and conditions of this contract. Changes in the scope of work will be made by the KO only by properly written modifications to the contract. The progress of this contract shall be closely monitored by telephone calls, informal meetings, formal reviews, and information audits as may be required by the

COR.

Contracting Officer’s Representative (COR): Joshua Baer, LTJG; (PH) 757-686-4221; e-mail:

joshua.s.baer@uscg.mil

B.2 Period of Performance

The period of performance of this contract will be forty-eight (48) months, including a one-year base period (12 month), and three (3) one-year or 12 month option periods. The total length of this contract will be five (4) years if all options are exercised.

Base Period: 01 April 2022 – 31 March 2023 Option Period One: 01 April 2023 – 31 March 2024 Option Period Two: 01 April 2024 – 31 March 2025 Option Period Three: 01 April 2025 – 31 March 2026

B.3 Type of Contract

This contract will be Firm-Fixed Price.

B.4 Points of Contact

Contracting Officer’s Representative (COR): TBD

Contracting Officer:

Name: Becky Edgar; Phone: 304-260-4736; email: becky.m.edgar@uscg.mil

B.5 Payment Information

Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in a call order. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) mailto:joshua.s.baer@uscg.mil

Circular A-125, Prompt Payment. The Government will make payment in accordance with the clause FAR 52.232-33, Mandatory Information for Electronic Funds Transfer Payment.

The Debt Collection Improvement Act of 1996 requires Federal agencies to convert from payment by check to payment by Electronic Funds Transfer (EFT) by January 1, 1999. This requirement will eventually cover all recipients of Federal payments other than payments under the Internal Revenue Code of 1986. This notice complies with the contract clauses at Federal Acquisition Regulation (FAR) 52.232-33 “Mandatory Information for Electronic Funds Transfer Payment” and 52.232-34 “Optional Information for Electronic Funds Transfer Payment.”

The Coast Guard requires the Contractor to submit certain information to the United States Coast Guard Finance Center in order to facilitate Electronic Funds Transfer (EFT) payment for deliveries or performance under this Task Order. Accordingly, prior to submitting the first invoice for payment, the Contractor shall complete the attached EFT/ACH Vendor Payment Enrollment Form.

The form shall be provided directly to the United States Coast Guard Finance Center (“payment office”) at the address below:

Commanding Officer USCG Finance Center 1430A Kristina Way Chesapeake, VA 23326

CENTRALIZED INVOICE SUBMITTAL INSTRUCTIONS

(a) Each invoice shall contain the following information:

(1) Contract or Delivery/Task Order Number

(2) Name of the Contract Specialist or Contracting Officer

(3) Invoice Routing Code (IRC) assigned by the Coast Guard

(4) Annotate on the invoice indicating that the contractor represents a small business for accelerated payment purposes.

(b) The Coast Guard unique Invoice Routing Code (IRC) for this contract or delivery/task order is: “OSC”

The IRC list may be found at http://cgweb.fincen.uscg.mil/centralinv/ under “WINS Remote Site Invoice Routing Code (IRC) Lookup”

(c) Each invoice and all supporting documentation must be submitted to the designated billing office via one of the following modes, listed in descending order of preference:

(1) FINCEN Website invoice receipt form:

http://cgweb.fincen.uscg.mil/centralinv/ https://www.work.uscg.mil/fincen/electron/electroncg24/

(2) Mailed to: Commercial Invoices U.S. Coast Guard Finance Center P.O. Box 4115 Chesapeake, VA 23327-4115

(d) Invoices and any supporting documentation should be submitted electronically. This will utilize the FINCEN web based invoice submission capability and facilitate processing. The invoice must be submitted as a single Adobe .pdf formatted file (not to exceed 3 MB), or as otherwise specified in the contract.

(e) A courtesy copy of the invoice, along with all supporting documentation must also be e-mailed to the OSC centralized invoice inbox at the addresses cited below:

OSC-DG-INV@uscg.mil (OSC invoice inbox)

(f) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or https://www.work.uscg.mil/fincen/electron/electroncg24/ mailto:OSC-DG-INV@uscg.mil

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained - at the following website: -https://www.fincen.uscg.mil/secure/payment.htm.

http://www.fincen.uscg.mil/electron.htm http://www.fincen.uscg.mil/electron.htm