Columbarium Bid Package (08-13-2026).pdf

Rev. 2/24

ADVERTISEMENT FOR BID

City of Arlington

Arlington Municipal Cemetery Columbarium Project (PW-C26.001)

Notice is hereby given that sealed or emailed proposals will be received by the City of Arlington Public Works Department, 154 W. Cox, Arlington, Washington 98223, until 2:00 PM, local time on Thursday August 27, 2026, for furnishing the necessary labor, materials, equipment, tools, and guarantees thereof to perform the project.

A voluntary pre-bid conference will take place at the Arlington Municipal Cemetery office on August 18, 2026, at 11:00 AM. The Arlington Municipal Cemetery office is located at 20310 67th Ave NE, Arlington, WA 98223; please call

(360) 403-3428 if you have questions about the pre-bid conference location.

The City of Arlington is requesting a bid for the construction of six (6) columbarium concrete foundations and construction of a columbarium pavilion per provided project design drawings. The Engineer’s Estimate for this project is $25,000.00. Contract time will be 30 working days.

Work to Include (but not limited to):

1. Ground and subgrade preparation. Excavated material can be disposed of on Cemetery grounds.

2. Forming and construction of six (6) columbarium foundations per the project design drawings.

3. Forming and construction of a concrete pavilion per the project design drawings.

4. Site clean-up and restoration.

Additional Information:

1. Project to be constructed in accordance with Arlington Design & Construction Standards and Specifications.

2. The City of Arlington will stake a corner for the columbarium pavilion, Contractor shall be responsible for all layout and measurements per the project construction drawings.

3. Contractor to have a City of Arlington Business License at the start of construction

4. Work performed under this project is subject to prevailing wage laws.

All bidding and construction is to be performed in compliance with the Contract Documents for this project and any Addenda issued thereto, which are on file with the City of Arlington Public Works Department.

Proposals received after the date and time stated above will not be considered. Immediately following the deadline for submission, the proposals will be opened and read aloud in the Public Works Administration Building located at 154 W.

Cox Ave, Arlington, WA 98223. Winning proposals will be posted on the City’s website. Proposals must be submitted on the forms provided with the contract documents. Refer to Instructions to Bidders for more information.

Plans and specifications are available for viewing at the City of Arlington Public Works Department, 154 W. Cox Ave, Arlington, Washington 98223, and will be available on the City’s website, https://arlingtonwa.gov/637/Public-Works- Projects.

The City of Arlington expressly reserves the right to reject any and all bids, to waive minor irregularities or informalities, and to further make award of the project to the lowest responsible Bidder as it best serves the interest of the City of Arlington. No proposal may be withdrawn after the time stated above, or before Award of Contract, unless said award is delayed for a period exceeding sixty (60) calendar days after opening of the proposals, or Bidder withdraws proposal due to error in accordance with Section 1-03.1 of the WSDOT Standard Specifications.

The City of Arlington, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

https://arlingtonwa.gov/637/Public-Works-Projects https://arlingtonwa.gov/637/Public-Works-Projects

INSTRUCTIONS TO BIDDERS

1. Form of Proposal and Signature. The proposal shall be submitted on the forms provided by the City of Arlington and shall be enclosed in a sealed envelope marked and addressed as hereinafter directed or emailed to utilities@arlingtonwa.gov. The Bidder shall state in figures their unit and lump sum bid prices for all bid items including additives and alternates. The City of Arlington reserves the right to correct any arithmetic errors. No proposal or modification by fax will be considered.

2. Preparation of the Proposal. Bidder shall only use forms provided in the Contract Documents, and not similar forms available on agency websites. Blank spaces in the proposal shall be properly filled; failure to enter a value for each bid item will result in a $0 being recorded for the bid item. The written text of the proposal must not be changed, and no additions shall be made to the items mentioned therein. Conditions, limitations or provisions attached to a proposal will cause its rejection. Alterations of Bidder fill-ins by erasure or interlineations must be explained or noted in the proposal over the signature of the Bidder. Alternative proposals will not be considered. Bidder shall include applicable sales tax customarily paid by Contractor within each unit price item or lump sum item, which may include but not limited to material procurement and certain subcontracted services. If a separate line is provided on the Bid Form for sales tax, this shall represent sales tax to be paid by the City to the Department of Revenue for contracted amount.

3. Wages. It is the Bidder's responsibility to obtain wage information for any work classifications that are not included.

4. Questions. Questions shall be submitted in writing to the Project Administrator, contact information shown below, and be received at least one week prior to the specified bid opening date. Questions received after this date may not be responded to. Responses to questions will be submitted in writing by the City through addendum; verbal responses shall not be considered official.

5. Withdrawal of Bid. Withdrawal of the proposal shall be in accordance with Section 1-02.10 of the most current version of the WSDOT Standard Specifications.

6. Lowest Responsible Bidder. The low Bidder shall be the responsive Bidder offering the lowest amount for the Base Bid plus Add Alternates (if applicable) selected by the City.

In selecting the responsible Bidder, consideration will be given to the general competency of the Bidder for the performance of the work covered by the proposal, and the Bidder's financial standing, if requested. To receive favorable consideration, a Bidder must present evidence satisfactory to the City of Arlington that the Bidder and its associates are personally competent to manage the proposed undertaking and to carry it forward to a successful conclusion. Professional integrity and honesty of purpose shall be essential requirements.

A showing of adequate financial resources may be requested by the City of Arlington but will not alone determine whether a Bidder is competent to undertake the proposed work. Each Bidder must furnish a record of past performance and experience in the form required. To this end, each proposal, except as noted below, shall be supported by a statement of the Bidder's experience on the form provided. This form, completely filled out, must be submitted along with the proposal. Incomplete or false statements submitted in connection with a proposal may, at the option of the City of Arlington, be sufficient cause for its rejection. The City of Arlington shall be the final authority with regard to whether a bid is responsive to the Advertisement for Bid and as to whether a Bidder is a responsible Bidder under the conditions of this bid.

7. Execution of Contract. A Bidder to whom the award is made shall be presented an official copy of the written contract with the City of Arlington in the form of the Contract attached hereto. The Bidder shall execute and return to the City of Arlington all in accordance with the provisions hereof within seven (7) calendar days of the Notice of Award. Upon receipt of the signed contract and subsequent signature by the Mayor the City of Arlington will return a copy of the fully executed contract to the Bidder.

If a Bidder to whom the award is made fails or refuses to enter into contract as herein provided, or to conform to any of the stipulated requirements in connection therewith, the award will be annulled, and in the discretion of the City of Arlington an award may be made to the Bidder whose proposal is next most acceptable to the City of Arlington; and such Bidder shall fulfill every stipulation embraced herein as if the Bidder were the party to whom the first award was made. A corporation to which an award is made will be required, before the contract is finally executed, to furnish evidence of its corporate existence and of the authority of the officer signing the contract for the corporation to so sign.

8. Address and Marking of Proposal. The envelope enclosing the proposal MUST be sealed and addressed as follows:

Arlington Municipal Cemetery Columbarium Project Attn: Linda Taylor

City of Arlington Public Works Department

154 W. Cox Arlington, WA 98223

OR emailed to utilities@arlingtonwa.gov. The proposal MUST be delivered to the email address or mailing address and department listed above by the time stated in the Advertisement for Bid. The time clock located in the department listed above shall be the official time clock. Submittals received after the stated deadline will not be accepted. Delivery by USPS, UPS, FedEx, or other shipping carrier is accepted, however, it must be delivered to the stated department and signed in by the time stated in the Advertisement for Bid. Delivery to any other location or department will not be accepted. The proposal envelope MUST be plainly marked in the upper left-hand comer with the following, as listed in the Advertisement for Bid:

Bidder Name Bidder Address Project Name Bid Date Bid Time Project Number

All bid submittal items shall be enclosed in the same envelope with the proposal. Refer to Bidder's checklist.

9. Complete Contract Documents. It shall be the responsibility of the Bidder to verify the completeness of its set of Contract Documents from the Table of Contents therein and neither the City of Arlington nor any of its officers or consultants shall be held responsible for any omissions unless such omission has been called to the attention of the City of Arlington prior to the submission of bids.

10. Corrections Interpretations and Addenda. Any omissions, discrepancies or need for interpretation should be submitted in writing to the attention of the Project Administrator. Written addenda to clarify questions which arise will then be issued.

All addenda to these specifications received by the Bidder must be listed on the space provided on the Proposal Form.

All interpretation or explanations of the Contract Document shall be in the form of an addendum and no oral statements by the City or other representative of the City shall, in any way modify the contracts Documents, whether made before or after letting the Contract.

11. Project Administrator. Notices as required in the Contract Documents shall be transmitted to:

Linda Taylor City of Arlington 154 W. Cox Arlington, WA 98223

(360) 403-3526 ltaylor@arlingtonwa.gov mailto:utilities@arlingtonwa.gov mailto:ltaylor@arlingtonwa.gov

BIDDER’S CHECKLIST

The following forms must be completed in full and included in the Bid Proposal package for the bid to be deemed complete.

1. Statement of Bidder’s Qualifications

2. Non-Collusion Declaration

3. Proposal Form

4. Certification of Compliance with Wage Payment Statues

Rev. 11/17

STATEMENT OF BIDDER’S QUALIFICATIONS

Name of Bidder: _______________________________________ Email: _______________________________

Street Address: __________________________________________________________________________

City, State, Zip: __________________________________________________________________________

Contact Person: __________________________ Phone No.: ________________ Fax No.: _______________

Contractors Registration Number and Expiration Date Unified Business Identity Number

Federal Tax I.D. Number or Social Security Number L & I Account Number

Employment Security Account Number M/WBE Number, if applicable

State Excise Tax Registration Number DUNS Number

Please provide the names and addresses of the corporation officers, members, partners or principals:

Name/Title Address

Please provide the name of the Equal Opportunity Officer: ____________________________________________

Is your company a member of any Union(s)? □No □Yes – Name(s) and Local(s): ___________________________

Number of years the Company has been engaged in the construction business under the present name: __________

Type of work generally performed by Bidder: ____________________________________________________

Gross Dollar amount of work under contract: Current: Uncompleted:

List five major projects, similar in scope to this project, including the gross dollar amount, owner, contact, and contact phone number that has been completed by the Bidder within the last five years.

Contract Amt Project Name Owner Contact Phone No.

Rev. 11/17

STATEMENT OF BIDDER’S QUALIFICATIONS (continued)

List at least five major pieces of equipment which are anticipated to be used on this project by the Bidder and note which items are owned by the Bidder and which are to leased or rented from others:

Description Owned Leased Rented

Bank References:

Name Address Contact Phone No.

Have you changed your Bonding and/or Insurance within the last three (3) years? □No □Yes – If yes, please explain:

Name, address and contact information for your Insurance and Surety companies who will provide insurance and bonds for this project:

Name Address Contact Phone No.

Has your company ever been served with a lawsuit and/or had a judgment and/or a lien placed upon itself and/or any corporation officers, members, partners or principals? □No □Yes – If yes, please explain:

Has your company ever had a lawsuit served and/or placed a judgment and/or lien upon any public (i.e.: county, city, state, municipality, special district, etc) or governmental entity? □No □Yes – If yes, please explain:

Please provide the disposition of the case(s): _______________________________________________________

The information contained within this Statement of Bidder’s Qualifications is true and accurate to the best of my knowledge.

Name of Bidder Date

Signed By Title

PROPOSAL FORM

This is the address to which all communications from the City concerned with this bid and contract should be sent:

Contractor Contractors Registration No. and Expiration Date

Street Address Federal Tax I.D. No. or Social Security No.

City, State and Zip Code L & I Account Number

Phone Fax Unified Business Identity Number

ATTN: Linda Taylor TO: City of Arlington Public Works ADDRESS: 154 W. Cox

Arlington, Washington 98223

PROJECT: Arlington Municipal Cemetery Columbarium Project City Project Number: PW-U26.001 Pursuant to and in compliance with your Invitation for Bid and the Instructions to Bidders and other documents relating thereto, the undersigned has carefully examined the drawings and specifications, as well as the premises and conditions affecting the work, and hereby proposes to furnish all labor and materials and to perform all work as required for construction of the improvements in strict accordance with the contract documents, specifications, and drawings for the amount shown.

TOTAL: $ ________________________

(Includes WSST 9.3%)

PROPOSAL FORM (CONTINUED)

Bidder’s Declaration and Understanding If the undersigned is notified for the acceptance of this bid within sixty (60) calendar days of the time set for the opening of bids, the undersigned agrees to execute a contract for the above work bid in the form of the contract bound in these specifications.

Name of Bidder Date

Signed By Title

ADDENDA

Receipt of Addenda numbered and dated below is hereby acknowledged.

Addendum

No. Dated Addendum No. Dated Addendum

No. Dated

PREVAILING WAGES

The prevailing wages shall be paid to all workers, laborers, or mechanics (See most current edition of WSDOT / APWA Standard Specifications and RCW 39.12)

PROPOSAL FORM (CONTINUED)

If Sole Proprietor, Partnership, or Limited Liability Company:

IN WITNESS hereto, the undersigned has set his (its) hand this _______ day of ____________, 20__ .

Signature of Bidder

Title

If Corporation:

IN WITNESS WHEREOF, the undersigned corporation has caused this instrument to be executed, and its seal affixed by its duly authorized officers this __________ day of __________________, 20_____.

Attest: __________________________________________ Name of Corporation

WITNESS Signature of Corporate Officer

Title

Sworn to before me this __________ day of ______________________, 20____.

Notary Public in and for the State of Washington residing at _______________________________________

My Commission Expires ____________________________

NOTE: 1. If the Bidder is a co-partnership, so state, giving the name under which business is transacted and have notarized.

2. If the Bidder is a corporation, this Proposal must be executed by a duly authorized officer and be notarized.

Failure to return this Declaration as part of the bid proposal package will make the bid nonresponsive and ineligible for award.

NON-COLLUSION DECLARATION

I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the United States that the following statements are true and correct:

NOTICE TO ALL BIDDERS

1-800-424-9071

2. That by signing the signature page of this proposal, I am deemed to have signed and to have agreed to the provisions of this declaration.

1. That the undersigned person(s), firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted.

To report rigging activities call:

The U.S. Department of Transportation (USDOT) operates the above toll-free “hotline” Monday through Friday, 8:00 a.m. to 5:00 p.m., eastern time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report such activities.

The “hotline” is part of USDOT’s continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the USDOT Inspector General. All information will be treated confidentially and caller anonymity will be respected.

DOT Form 272-036I EF 07/2011

SR

Arlington Municipal Cemetery Columbarium Project Location Map

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