Color Country Janitorial 1284N820Q0039.pdf

Solicitation Number: 1284N820Q0039 Color Country Interagency Fire (Dixie National Forest), Janitorial Service

REGION 4 UTAH ACQUISITION SUPPORT CENTER INSTRUCTIONAL COVER SHEET

ISSUING OFFICE: U.S. DEPARTMENT OF AGRICULTURE

FOREST SERVICE

UTAH ACQUISITION SUPPORT CENTER

1749 WEST 500 SOUTH

SALT LAKE CITY, UT 84104

FAX (801) 908-1930

SOLICITATION NO: 1284N820Q0039

OFFERS ARE SOLICITED FOR: INTERMOUNTAIN REGION- R4, DIXIE NATIONAL FOREST, JANITORIAL SERVICE (COLOR COUNTRY FIRE CENTER)

This project is set aside 100% for small business

IMPORTANT – NOTICE TO QUOTER:

AT A MINIMUM, QUOTER SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date and Sign).

2. SCHEDULE OF ITEMS.

3. EXHIBIT #3 EXPERIENCE AND EQUIPMENT QUESTIONNAIRE (PAGE(S) 44-47)

4. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD. (SEE PAGES (S) 66-67)

5. Part 4.10, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE. SIGN AND DATE IN MARGIN (PAGE 52).

6. Part 4.10, OFFEROR REPRESENTATIONS AND CERTIFICATIONS. Paragraph (q) (2) of provision 52.212-3. (PAGE 62).

Ensure the solicitation number is on the outside of your envelope and retain a copy of solicitation for your records.

Return to: USFS - Region 4 - Utah Acquisition Support Center ATTN: Tom Wenner 1749 West 500 South Salt Lake City, UT 84104 Solicitation No: 1284N820Q0039

Please keep a copy of your quote for your records.

AN AWARD WILL BE MADE FROM THIS SOLICITATION WHEN THE EVALUATION OF QUOTES HAS BEEN COMPLETED WHICH IS ANTICIPATED TO OCCUR SHORTLY AFTER

THE CLOSING DATE OF THE SOLICITATION. IN ORDER TO BE CONSIDERED FOR ANY AWARD, IT IS REQUIRED THAT CONTRACTORS BE REGISTERED, ACTIVE AND

VALID IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE AT THE TIME THAT AWARD WILL BE MADE. REFERENCE FAR 52.204-7 SYSTEM FOR

AWARD MANAGEMENT. IT IS RECOMMENDED THAT IF YOU ARE A CONTRACTOR THAT WILL BE RESPONDING TO THIS SOLICITATION AND NOT CURRENTLY

REGISTERED, ACTIVE AND VALID IN THE SAM DATABASE, THAT YOU IMMEDIATELY BEGIN THE PROCESS. CONTRACTORS MUST ALSO MEET THE SMALL BUSINESS

SIZE STANDARD OF THE NAIC’S CODE THAT THIS SOLICITATION IS ISSUED UNDER.

THIS IS THE ONLY NOTICE THAT CONTRACTORS WILL GET INSTRUCTING THEM TO COMPLETE THE SAM REGISTRATION PROCESS IF THEY HAVE NOT ALREADY DONE

SO. THE WEBSITE IS https://www/sam.gov/portal/SAM/#1.

ALL SOLICITATIONS SHALL BE ISSUED THROUGH THE FEDERAL BUSINESS OPPORTUNITIES (www.fbo.gov).

IT IS THE QUOTERS RESPONSIBILITY TO WATCH FOR ANY AND ALL AMENDMENTS TO THE SOLICITATION, WHICH SHALL BE ISSUED ELECTRONICALLY THROUGH THE

FEDERAL BUSINESS OPPORTUNITIES WEBSITE.

http://www.fbo.gov/

SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER 991339 PAGE 1 of 67

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

1284N820Q0039 3/11/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/LOCAL

Thomas J. Wenner, Purchasing Agent

801-908-1902

03/25/2020 at

3:00 p.m. Local Time

9. ISSUED BY: CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB DESTINATION

UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

Utah Acquisition Support Center

1749 West 500 South

Salt Lake City, UT 84104

( ) UNRESTRICTED

(X) SET AIDE: 100 % FOR

(X) SMALL BUSINESS

( ) SMALL DISAV. BUSINESS

( ) 8(A) 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

NAICS: 561720 13b. RATING

SIZE STANDARD: $18 Million 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule Utah Acquisition Support Center 17a. CONTRACTOR/ OFFEROR CODE

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

(see block 9)

TELEPHONE NO. DUNS#

FAX NO. TIN#

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

FY20 Intermountain Region-R4, Color Country Dispatch Janitorial

See attached Schedule of Items

1. REQUISITION NUMBER PAGE 2 of 31

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AG-84N8-S-13-0107 07/16/2013

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/LOCAL

Tamera Draper, Purchasing Agent

801.975.3370

July 23, 2013 at 1:00 p.m. Local Time (MT)

9. ISSUED BY: CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB DESTINATION

UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

Utah Acquisition Support Center

2222 West 2300 South

Salt Lake City, UT 84119

( ) UNRESTRICTED

(X) SET AIDE: 100 % FOR

(X) SMALL BUSINESS

( ) SMALL DISAV. BUSINESS

( ) 8(A) 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

NAIC: 423860 13b. RATING

SIZE STANDARD: 100 employees 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule Utah Acquisition Support Center

17a. CONTRACTOR/ OFFEROR CODE

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

(see block 9)

TELEPHONE NO. DUNS#

FAX NO. VXP#

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

***See Page 2 for Schedule of Items***

***See Page 2 for Schedule of Items***

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCES FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________ OFFER

DATED ______________________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO

THE CONTRACT, EXCEPT AS NOTED

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT. 32c. DATE COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL NUMBER AND

PAPERWORK BURDEN STATEMENT

STANDARD FORM 1449 (10-95)

Prescribed by GSA – FAR (48 CFR) 53.212

Section I. - Schedule of Items

Section 1 –Schedule of Items Color Country Interagency Fire Dispatch Center, Janitorial Services

Dixie National Forest Schedule of Items Base Item and Four Option Years:

Item 0001a – Base Year – April 1, 2020 Through March 31, 2021

Sub Item Description Quantity Unit Unit Price Total

1a Janitorial Services, Dixie NF – Color Country Office

12 Month $ $

Total Quote: $

Item 0001b – Option Year One – April 1, 2021 Through March 31, 2022

Sub Item Description Quantity Unit Unit Price Total

1b Janitorial Services, Dixie NF – Color Country Office

Item 0001c – Option Year Two – April 1, 2022 Through March 31, 2023

1c Janitorial Services Dixie NF – Color Country Office

Item 0001d – Option Year Three – April 1, 2023 Through March 31, 2024

1d Janitorial Services, Dixie NF – Color Country Office

Item 0001e – Option Year Four – April 1, 2024 Through March 31, 2025

1e Janitorial Services, Dixie NF – Color Country Office

Total of Items 0001a, 0001b, 0001c, 0001d, and 0001e Total: $

Total Quote (Base + Options):

(a) QUOTE ON ALL ITEMS. Only quotes to the nearest cent will be accepted.

(b) SET ASIDE. This Request for quotation is set-aside 100% for small business.

(c) PERFORMANCE BY: 5 Days After Receipt of Notice to Proceed (NTP)

The janitorial work to be performed is for the Color Country Interagency Fire Center located at 1770

West Kittyhawk Drive, Cedar City, Utah 84721. Located between; Davis Heating & A/C Service, Inc.

and the old Cedar City Animal Control. Please see attached maps provided.

QUOTERS COMPANY INFORMATION:

Name of Company (please print):

DUN’s Number:

Printed Name of Company Agent:

Signature of Company Agent:

Date:

Phone Number:

Email Address:

Section II.

2.1 Description/Specifications/Statement of Work

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Dixie National Forest has a requirement for janitorial services for the CCIFC Main Dispatch Building. The Contractor shall furnish all labor, supplies (except Government-furnished property listed below), equipment, transportation, and supervision necessary to meet the requirements of this contract.

SCOPE OF CONTRACT

This contract shall provide janitorial services in accordance with the specifications and best commercial practices in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. This contract is to additionally provide a one-time, annual, deep cleaning for the Salt Lake Ranger District Office in a manner that will provide residents with a clean and neat facility to work in. The contractor shall furnish all supplies, materials, tools, equipment, labor, transportation, and supervision necessary to perform required janitorial and cleaning services at designated Forest Service building in accordance with provisions herein. The project consists of the following services:

Weekly Services:

• Vacuuming carpeted areas

• Mop tiled areas

• Clean Desktop/table tops

• Walls (spot clean)

• Dusting (6’ and below)

• Trash cans emptied

• Trash can liners replaced

• Sinks and fixtures, scrubbed

• Microwave, scrubbed

• Mirrors, cleaned

• Toilets, scrubbed

• Soap dispensers, filled

• Towel dispensers, filled

• Shower, scrubbed

Monthly Services:

• Dusting (higher than 6’)

• Refrigerator, scrubbed

• Windows, cleaned

Quarterly Services:

• Carpet, shampooed

2.1.2 Location, Direction, Description of Grounds

Location

The Color Country Interagency Fire Dispatch Center is located at 1770 West Kittyhawk Drive, Cedar City, Utah.

The zip code is 84721.

Description of Building

The office work area consists of approximately 10,000 square feet, all on one floor. The Floor is divided into eight work areas, two hallways, four restrooms, two locker/shower rooms, one conference room, one reception area, one copy room, one break room, and one fitness center room. There are six exterior entrances. All areas are carpeted areas except the restrooms, hallways, entry way, and locker rooms--which are VCT or ceramic tile.

Work Schedule

Work under this contract shall be accomplished at the discretion of the Contractor. Regular office hours are from 7:00 a.m. to 5:00 p.m. Monday through Friday. Cleaning should be accomplished five days per week, M-F before or after regular office hours for the summer schedule. Winter schedule cleaning will be conducted three times per week (Mon/Wed/Fri). Summer schedule is during the months of April through October. Winter schedule is during the months of November through March. The contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed.

In the event a work schedule falls on a National Holiday (or the day the Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday. All National Holidays are listed below:

New Year’s Day Independence Day Thanksgiving Day

Martin Luther King Jr. Day Labor Day Christmas Day

President’s Day Columbus Day Memorial Day Veteran’s Day

Unforeseen Building Closures: When an unforeseen building closure occurs on a regularly scheduled day of work, the Government shall have the following options:

1. To require the Contractor to perform work necessary to sustain operations on the following duty day.

2. To forego the work and reduce payment due the Contractor accordingly for work not performed.

2.1.1 Government-Furnished Property

See attached Performance Work Statement.

2.1.2 Contractor-Furnished Property and Services

See attached Performance Work Statement.

2.1.4 Bio Based Products

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Bio based and Sustainable Product Procurement,” dated February 2012, to provide biobased products.

The Contractor shall utilize products and material made from bio based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

The following is an example list of products that may be used in this contract for which bio based products are available. The list is not all inclusive. It is desirable that Contractors be able to supply the greatest number of bio based products listed meeting the health and environmental specifications.

All Purpose Cleaners Fertilizers Lube Chain Lubricants

Chain Bar Lubricants Grease Absorbents Multi-purpose Lubricants

Degreasers Grease Remover Penetrating Lubricants

Diesel Fuel Additives Hydraulic Fluids 2-cycle Engine Oil

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio based contend as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their bio based products such as bio based content and source of bio based material.

In addition to the bio based products designed by the U.S. Department of Agriculture in the Bio preferred Program, the Contractor is encouraged to use other commercially available bio based products.

The Contractor shall submit with the initial proposal a complete list of bio based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract. Additionally, the successful Contractor on each anniversary date of the contract shall compile a complete list of bio based products, including the information above, purchased to carry out the contract requirements.

The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes (see Section I, FAR Clause 52.223-2 and Section L, FAR Provision 52.223-1).

Within thirty (30) days of contract award, the Contractor shall submit an Operation Plan. This submittal will be approved by the Contracting Officer’s Representative in writing. The Contractor shall not commence work until http://www.biopreferred.gov/ this submittal is approved by the Contracting Officer’s Representative. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of bio based products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated bio based products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed bio based construction products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of bio based products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some bio based products that may function differently than a conventional product.

2.1.5 Work Standards

The contractor shall exercise care in work methods to prevent damage to any buildings, windows, doors, gates and utilities, etc.

All work under this contract shall be performed in a safe, skillful and workmanlike manner. The Contractor is responsible for all damages causes by his equipment or employees. The Contracting Officer may, in writing, require the contractor to remove from work, any employee the contracting officer deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any government-owned property, or for unsatisfactory performance.

The Contactor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

2.2 Janitorial Services

The contractor shall ensure that ground maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, plants and present a clean, neat and professional appearance at all times throughout the year and ensure all snow removal is accomplished to maintain the safety of all individuals at the Work Center.

Repair of any damage caused by the Contractor under the performance of this contract, both major and minor, shall be the responsibility of the Contractor. Minor damage is deemed to be $500.00 or less per incident. Major damage (greater than $500.00 per incident). Damage shall be discussed with the Contracting Officer’s Representative and Contracting Officer to determine a plan of action and estimate of costs, prior to the contractor proceeding with repair or rework.

2.2.1 Janitorial Services

See attached

2.3 CONTRACT ADMINISTRATION

2.3.1 GOVERNMENT AND CONTRACTOR RESPONSIBILTIES:

Government Responsibilities

The Government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, to the Contractor’s supplies, materials or equipment. In addition, The Government will not be responsible for damage to the Contractor’s and his/her employee’s personal belongings brought onto government property.

Contractor Responsibilities

The Contractor shall not employ persons for work on the contract if such employee is considered by the COR to be a potential threat to the health, safety, security, general well-being, or operational mission of the Agency.

a. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor or one of his/her employees.

b. Anyone employed by the Contractor must be 18 years of age or older. No one under the age of 18 shall be permitted to work on the premises. The Contractor shall ensure that no one but the Contractor and/or his/her employees have access to the premises.

c. The Contractor shall supply some type of identification that must be worn at all times while on the premises by Contractor and his/her employees. (FAR 4.1303 Personal Identify Verification of Contractor Personnel).

d. The Contractor shall supply all employees with protective equipment required in the performance of the work and provide training to employees for safe performance of the work.

e. The Contractor shall inform Contracting Officer’s Representative of any items in need of repair/replacement.

f. Key Control – The Contractor will establish and implement methods to ensuring that all keys issued by the Government are kept secure in the Contactor’s possession and are not used by unauthorized person(s).

1. Keys issued by government shall not be duplicated.

2. The Contractor will report the occurrence of a lost key to the Contracting Officer no later than the next duty day.

3. The Contractor will be required to reimburse the Government for replacement of the locks or re-keying as a result of the Contractor loss of key(s).

4. It is the responsibility of the Contractor to prohibit the use of key(s) issued by the Government to person(s) other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

2.3.2 MEASUREMENT AND PAYMENT

Payment shall be made on a monthly basis at the unit price per month in accordance with all work accomplished during each previously completed service period (month). If services begin or end mid-month, payment for that period shall be prorated based on a 30-day month.

2.3.3 INVOICE PROCESSSING PLATFORM (IPP)

The Forest Service is utilizing the Invoice Process Platform (IPP) for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. Invoice Process Platform is a secure Government-wide, web-based invoice process service. Visit http://www.ipp.gov to learn more. Upon award of the contract, Contractor will be enrolled automatically. Contractor will subsequently receive electronic notification from Invoice Process Platform enrollment. Invoice Process Platform password will be delivered electronically to allow first login to IPP. Contractors shall submit all invoices electronically via IPP. Paper copies of invoices will no longer http://www.ipp.gov/ be accepted.

2.3.4 INSPECTION AND ACCEPTANCE

Services performed under this contract shall be subject to inspection and acceptance by the Government. The Contracting Officer will furnish the Contractor with written notice of any item not meeting contract requirements.

If deficiency is not corrected within 24 hours, the contractor may be considered in default of the contract.

Regardless of inspections by the Government, the Contractor is responsible for self-inspection and maintaining work to the standards required in the specifications.

2.3.5 CONTRACT PERFORMANCE PERIOD

The contract will be awarded with a base period beginning April 1, 2020 and will continue until through March 31, 2021. There are four option years:

Option year 1 – April 1, 2021 to March 31, 2022

Option year 2 – April 1, 2022 to March 31, 2023

Option year 3 – April 1, 2023 to March 31, 2024

Option year 4 – April 1, 2024 to March 31, 2025

2.3.6 PERMITS AND RESPONSIBILITIES

The contractor shall be responsible for acquiring all permits necessary for performance of this contract. The contractor is responsible for all damages to persons and/or property that occurs as a result of the Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others during the performance of the work. After each period of service, the Contractor shall inspect the area for hazards as a result of the work.

2.3.7 USE OF PREMISES

The Contractor shall comply with the regulations governing the operation of premises, which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business. Only the Contractor or the Contractor’s designated representative will be permitted on the premises during the performance of the services for this contract. No children will be allowed to accompany contractor personnel while in the performance of their work.

2.3.8 REGULATIONS/POLICIES

All activities for this contract are governed by the applicable Federal Acquisition Regulations (FAR) as supplemented by the Department of Agriculture Acquisition Regulations (AGAR) and the Forest Service Acquisition Regulations (FSAR) and established local policy and procedures.

2.3.9 TRAVEL

Travel reimbursement is not authorized under this contract.

2.3.10 GOVERNMENT VEHICLES

For purposes of this contract, Government furnished resources shall not include Government Vehicles, nor shall contractor personnel be allowed to ride in Government vehicles without prior authorization by the Contracting Officer.

2.3.11 SECURITY

The Contracting Officer’s Representative for this contract will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedure. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed. All secured interior office doors shall remain locked while Contractor performs the work and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting Officer’s Representative when an unauthorized or suspicious person(s) is on the premises.

The Forest Service reserves the right to perform security checks on Contractor employees.

In order to assure that all contracts for Janitorial/Custodial services are in compliance with Homeland Security

Presidential Directive-12 (HSPD-12), and that the contractor and contractor employees (employees who will require access to the government facility) have successfully completed background investigations and received a LincPass (an identification card used to access the contract facility), the Clauses and Statements listed in full text below are added to this contract.

Contractors are required to identify all employees who will have routine access to the contract facility for a period of six months or more, and provide each employee with the attached Person Model Information Sheet. This is the first step in the process of contractor and contractor employees obtaining a LincPass. The contractor shall gather the Person Model

Information Sheets and submit them, in one batch, to the Personal Identity Verification Sponsor identified below. The identified employees will then be contacted by the government and required to complete electronic fingerprinting and photo (at a Government Credentialing Center), hardcopy finger printing and a Questionnaire for Non-Sensitive Positions.

Employees who receive clear background investigations will receive notification to go to a Government Credentialing

Center for LincPass activation and pickup. They may then continue working on the contract; employees who do not receive clear background investigations are subject to immediate removal from working on this contract per AGAR

452.204-71 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR EMPLOYEES.

The government is charged a fee for each background investigation completed so contractors should only submit Person

Model Information Sheets for the minimum number of employees required to work on this contract.

The Person Model Information Sheet shall be completed and returned to the Personal Identity Verification (PIV) Sponsor within.

The PIV Sponsor for this project will be Chris Hansen or Thomas Wenner. When the Person Model Information Sheet is completed, it must be delivered to Chris Hansen at the Utah Acquisition Support Center (UASC). The form can be delivered in person to: UASC, 1749 West 500 South, Salt Lake City, Utah, 84104 OR it can be faxed to (801. 908.1930). Please notify

Chris via e-mail (chansen01@fs.fed.us) or Tom (thomas.wenner@usda.gov) if you fax your form.

Clause: FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-

05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

mailto:chansen01@fs.fed.us mailto:thomas.wenner@usda.gov

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

Clause: AGAR 452.204-71 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR EMPLOYEES (OCT 2007)

(a) The Contractor shall comply with the personal identity verification (PIV) policies and procedures established by the

Department of Agriculture (USDA) Directives 2620-002 series.

(b) Should the results of the PIV process require the exclusion of a Contractor’s employee; the Contracting Officer will notify the Contractor in writing.

(c) The Contractor must appoint a representative to manage compliance with the PIV policies established by the USDA

Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the Contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or have lost eligibility for a USDA

LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR/COTR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive Contractor identity information from 8:00 a.m. to 4:30 p.m. on Monday, Wednesday and Thursday at the Utah Acquisition Support Center, 2222 West

2300 South, Salt Lake City, UT 84119. The Government will notify the Contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the Contractor’s responsibility to meet all aspects of paragraphs (c), (d),and (e).

Statement: CONTRACTOR RESPONSIBILITIES – The Contractor shall not employ persons for work on the contract if such employee is considered by the Contracting Officer’s Representative (COR) to be a potential threat to the health, safety, security, general well-being, or operation mission of the Agency.

a. The Contractor shall supply some type of identification that must be worn at all times while on the premises by Contractor and his/her employees. (FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel)

Person Model Information Sheet

(Last updated 12/31/2019)

Full Name (as it appears on your ID): First ___________________Middle:______________ Last: __________________

Date of Birth: _____________________ (mm/dd/yyyy)

Birthplace Country: ________________________

Birthplace State: __________________________

Birthplace City: ___________________________

Social Security Number: ______________________________________________________________

Country of Citizenship: _______________________________________________________________

Home Address: _____________________________________________________________________

Telephone number: ____________________________________

Mobile_____ Home_____ Work_____

Work/personal email:________________________________

Non-Forest Service employee type:

Contractor______ Volunteer ______ Affiliate______ Fellow_______ Intern_______

Work Address: ______________________________________________________________________

Government Point of Contact: __________________________________________________________

Previous Federal Employee: Yes _____ No_____

Preferred Credentialing Center (if known): _________________________________________________

THIS SECTION MUST BE COMPLETED

Contract Company Name: _____________________________________________________________

Contractor Address: ____________________________________, City: __________________________

State: ________________________, Zip: _________________________

Dun & Bradstreet (DUNS) Number______________________________________________________

Contact Name: _______________________________________________________________________

Contact Phone Number: _______________________________________________________________

Contract/Agreement Number(s):_____________________________, ___________________________

When this form is completed it must be delivered to Chris Hansen at the Utah Acquisition Support Center (UASC). The form can be delivered in person to UASC, 1749 West 500 South, Salt Lake City, UT 84104, OR it ca be faxed to

801.908.1930. Please notify Chris via email (Christine.m.hansen@usda.gov) if you fax your form.

2.3.12 TRAINING

The Contractor is responsible for all training for its employees except when training can only be provided by the Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the Government conducting training.

2.3.13 INSPECTION

The tasks for each functional area are outlined in Project Description for Ground Maintenance Services. The performance of the tasks will be monitored periodically based on the Performance Requirements included in Attachment A and reported monthly via the Quality Assurance Checklist (Attachment C). The completed Checklist will be retained in the Contracting Officer’s Representative files and copy provided to the Contracting Officer.

2.3.14 QUALITY

The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the Statement of Work.

The Contracting Officer’s Representative will perform bimonthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies. Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The Contracting Officer’s Representative will record the results of these inspections on a Quality Assurance Checklist included as Attachment C. Inspection will be conducted more frequently as deemed necessary by the Contracting Officer’s Representative.

2.3.15 GOVERNMENT REMEDIES

The Contracting Officer shall follow FAR 52.249-8, Default (Fixed-Price Supply and Service), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.3.16 CONTRACTOR’S PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS).

This report may be completed by the Contracting Officer’s Representative at the end of each performance period/option year. This information may be entered into the CPARS website.

2.3.17 PERFORMANCE-BASED CONTRACTING

Quality will be measured based on the standards and objectives listed in the Performance Requirements Summary, Attachment E.

2.3.18 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel are required to identify themselves as contractors. In any situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

2.3.19 POINTS OF CONTACT (POC):

Contracting Officer: Contracting Officer’s Representative:

Tom Wenner Heidi Little Purchasing Agent Property Management Specialist Utah Acquisition Support Center Utah Acquisition Support Center 1749 West 500 South 1749 West 500 South Salt Lake City, UT 84104 Salt Lake City, UT 84104 801-908-1902 801-908-1931 thomas.wenner@usda.gov 801-618-5240 wk cell heidi.little@usda.gov

Section III, Contract Terms and Conditions (Clauses): Attached Separately

Section IV, Provisions: Attached Separately mailto:heidi.little@usda.gov

SECTION 5--LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Attachment Description Pages

A Quality Assurance Surveillance Plan 3

B Wage Determination- 15-2531 (Rev.-2) was first posted on www.dol.gov on 03/09/2020 10

C Quality Assurance Checklist 3

D Quality Assurance Checklist – Customer Complaint Form 1

E Performance Requirements Summary 1

F Form SF-1413 Subcontractor 1

G Building Layout (Not Available) 2 Exhibit Description

1 Experience and Equipment Questionnaire (Contractor required to fill out and return with any offer submitted) http://www.dol.gov/

Attachment A

QUALITY ASSURANCE SURVEILLANCE PLAN

Quality Assurance Surveillance Plan (QASP)

FOR SUPPORT OF

Ground Maintenance Services for the Redwood Road Work Center in Salt Lake City, Utah

Introduction

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the statement of work. The contractor shall provide grounds maintenance services. This QASP sets forth the procedures and guide lines the Forest Service will use in ensuring the required performance standards or service levels are achieved by the contractor.

PURPOSE

The purpose of the QASP is to provide Government Surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective, and are delivering the tasks specified in the contract. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the statement of work and the Contractor’s quality control plan, and to ensure that the government pays only for the level of services received. The required performance standards and/or quality levels are included in the statement of work and in Attachment E Performance Requirements Summary. If the Contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is not intended to duplicate the Contractor’s Management Plan. The Government may provide the Contractor an information copy of the QASP as an Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

ROLES AND RESPONSIBILITIES

The Contracting Officer

The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, cost control, and for resolving any differences between the observations documented by the Contracting Officer’s Representative (COR) and the Contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the CO.

The Contracting Officer’s Representative

The contracting officer’s representative (COR) is designated in writing by the CO to act ad his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter.

The COR is responsible for technical administration of the project and ensures proper government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the Contractor’s work performance.

Surveillance

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the Government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

1. Periodic Visual Inspection by the COR.

2. Customer Feedback-Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints.

3. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR will accept those customer complaints and investigate using the Quality Assurance Checklist.

The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the Quality Assurance Checklist.

Random Checks/ Inspections on Completion of Workload Tasks-Random checks will be conducted to ensure compliance with the intent of the Statement of Work and common commercial practices. The COR will conduct the random monitoring.

Customer Feedback

The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Customer feedback may also be obtained from the results of formal customer surveys.

DOCUMENTATION

Quality Assurance File

The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality Assurance File. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of all Surveillance Activity Checklists. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer monthly, unless otherwise requested.

Contractor Performance Assessment Report System (CPARS)

An evaluation may be submitted through CPARS at the end of each year of performance. This evaluation may be one determinant in exercising an option. The COR may address the quality of the service, schedule, cost control, customer service and other important areas. As this information may affect future source selections throughout the Government, the annual evaluation may be used as an additional performance oversight and communication tool along with the Quality Assurance Surveillance Plan (QASP).

RESOLVING PERFORMANCE ISSUES

Actions to Remedy Unacceptable Performance

When performance is deemed unacceptable, the COR will so inform the Contractor’s on-site representative. Disputes should be referred to the CO for resolution. If any services do not conform to contract requirements, the Government may require the Contractor to re-perform the services to conform with contract requirements at no additional cost to the government. When sub-par performance cannot be corrected by re-performance, the Government may:

Seek monetary or any other negotiated form of consideration, as well as require the Contractor to take action to reasonably ensure future performance conforms to contract requirements.

By separate contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

Issue cure notice.

Issue show cause.

Terminate the contract for government convenience.

Terminate the contract for cause.

Performance Resolution

The COR, CO, and Contractor should jointly formulate short term and long –term courses of action. Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented. Changes to service levels, procedures, and metrics will be incorporated as a bilateral contract modification.

Standard

The Contractor may never have more than three (3) valid customer complaints. The Contracting Officer’s Representative shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (JAN 2017), if any of the above service areas exceed two (2) customer complaints.

Procedures

The COR will inspect all work tasks, at least once monthly. The inspection is required to ensure Contractor compliance with the appropriate paragraphs of the SOW each time the service(s) is/are performed and record results of inspection, noting the date and time of the inspection. If an inspection indicates unacceptable performance, the COR will notify the Contractor’s Representative or Quality Control Inspector of the deficiencies. The Contractor shall be given 24 hours, after notification to correct the unacceptable performance.

ATTACHMENT B-WAGE DETERMINATION

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS

ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5496

Daniel W. Simms Division of | Revision No.: 11

Director Wage Determinations| Date Of Last Revision:

12/23/2019

Note: Under Executive Order (EO) 13658 an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Service

Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2015. If this contract is covered by the EO the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in calendar year 2020. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Utah

Area: Utah Counties of Beaver Garfield Iron Kane

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE

RATE

01000 - Administrative Support And Clerical Occupations

01011 - Accounting Clerk I 13.85

01012 - Accounting Clerk II 15.55

01013 - Accounting Clerk III 17.40

01020 - Administrative Assistant 20.97

01035 - Court Reporter 19.50

01041 - Customer Service Representative I 11.89

01042 - Customer Service Representative II 13.37

01043 - Customer Service Representative III 14.59

01051 - Data Entry Operator I 12.12

01052 - Data Entry Operator II 13.23

01060 - Dispatcher Motor Vehicle 17.12

01070 - Document Preparation Clerk 14.10

01090 - Duplicating Machine Operator 14.10

01111 - General Clerk I 12.56

01112 - General Clerk II 13.70

01113 - General Clerk III 15.38

01120 - Housing Referral Assistant 18.52

01141 - Messenger Courier 11.64

01191 - Order Clerk I 12.93

01192 - Order Clerk II 14.11

01261 - Personnel Assistant (Employment) I 14.85

01262 - Personnel Assistant (Employment) II 16.62

01263 - Personnel Assistant (Employment) III 18.52

01270 - Production Control Clerk 19.79

01290 - Rental Clerk 13.84

01300 - Scheduler Maintenance 14.85

0…