coconut crk SOLICITATION-RFQ No. 10-07-26-11_ Architectural and Planning Consulting Services.pdf

REQUEST FOR QUALIFICATIONS

ARCHITECHTURAL AND PLANNING CONSULTING SERVICES

RFQ NO. 10-07-26-11

PROCUREMENT DIVISION

4800 WEST COPANS ROAD, COCONUT CREEK, FLORIDA 33063

eBid System: https://coconutcreek.ionwave.net

CITY OF COCONUT CREEK

FINANCE AND ADMINISTRATIVE SERVICES

4800 WEST COPANS ROAD

COCONUT CREEK, FL 33063

September 6, 2026

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

The City of Coconut Creek seeks to establish a pool of up to ten (10) highly qualified Consultants to provide professional Architectural and Planning Consulting Services for various City projects. The City intends to select Consultants through a qualifications-based selection process consistent with the requirements of the Consultants’ Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes. Proposals shall be in full accordance with the scope of services, terms, and conditions contained in this Request for Qualifications (RFQ).

RFQ No.: 10-07-26-11 RFQ Name: Architectural and Planning Consulting Services Due Date/Time: Wednesday, October 7, 2026 at 11:00 a.m. ET

A Cone of Silence is in effect with respect to this RFQ. The Cone of Silence prohibits certain communications between potential proposers/consultants and the City. All communication regarding this RFQ shall be directed to Gretchen Marie Rodriguez, Procurement Analyst at grodriguez@coconutcreek.gov.

The Consultant must be registered on the City’s eBid System in order to respond to this RFQ. The complete RFQ document is available for download, free of charge, from the eBid System at https://coconutcreek.ionwave.net. The City is not responsible for the accuracy or completeness of any documentation the Consultant obtains from any source other than from the eBid System.

Proposals shall be submitted electronically through the eBid System no later than the due date and time stated above.

The Consultant is solely responsible for downloading all required documents. Proposals will be electronically unsealed in a public forum and read aloud. Any proposal received after the date and time specified will not be considered. Any uncertainty regarding the time a proposal is received will be resolved against the Consultant.

Pursuant to Section 119.071, Florida Statutes, sealed bids, proposals, or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.

Please be advised that City Hall is closed on Fridays and on holidays observed by the City. City Hall hours of operation are 7:00 a.m. to 6:00 p.m. ET, Monday through Thursday.

Gretchen Marie Rodriguez, FCCM, NIGP-PPA Procurement Analyst

Publish Date: Sunday, September 6, 2026 Published: Sun Sentinel

RFQ NO. 10-07-26-11

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Table of Contents

PART 1 – General Information

1.1 Definition - Request for Qualifications (RFQ)

1.2 Introduction

1.3 Point of Contact

1.4 Schedule of Events

PART 2 – General Terms and Conditions

2.1 General Terms and Conditions

2.2 Special Conditions

2.3 Defined Terms

2.4 Cone of Silence

2.5 Public Records

2.6 Addendum

2.7 Proposal Submission

2.8 RFQ Postponement/Cancellation

2.9 Costs Incurred by Consultants

2.10 Legal Requirements

2.11 Assignment and Sub-Letting

2.12 Venue

2.13 References

2.14 Conflict of Interest

2.15 Officials Not to Benefit

2.16 Collusion

2.17 Anti-Discrimination

2.18 Discriminatory Vendor List

2.19 Scrutinized Companies and Countries of Concern per Sections 286.101(1), 287.135, 215.473, & 287.138, Florida Statutes

2.20 Human Trafficking and Forced Labor

2.21 Trade Secret and Proprietary Confidential Business Information

2.22 Default

2.23 Dispute Resolution Process

2.24 Antitrust Violations; Denial or Revocation of the Right to Transact Business with Public

Entities; Denial of Economic Benefits

2.25 Anti-DEI Certification

2.26 FEMA Public Assistance or Hazard Mitigation Programs

PART 3 – Statement of Work

3.1 Purpose

3.2 Minimum Qualifications

3.3 Licenses

3.4 Scope of Work

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3.5 Standard of Care

PART 4 – Submission of Proposals

4.1 Rules for Submission

4.1.1 Transmittal Letter

4.1.2 Office Location

4.1.3 Experience and Qualifications of the Firm

4.1.4 Experience and Qualifications of Assigned Staff

4.1.5 Standard Form 330 Architect-Engineer Qualifications

4.1.6 References

4.1.7 Confidential and/or Proprietary Information

4.1.8 Do Not Submit Pricing

4.2 Proposals Received from Consultants

4.3 Modification and Withdrawal of Proposals

4.4 Insurance Requirements

4.4.1 General Liability

4.4.2 Automobile Liability

4.4.3 Professional Liability / Errors and Omissions Coverage

4.4.4 Workers’ Compensation

4.4.5 General

4.4.6 Insurance Company and Agent

4.5 Warranties

PART 5 – Documents to be Submitted with Proposal PART 6 – Evaluation of Submissions

6.1 General

6.2 Evaluation Criteria

6.3 Selection Procedure

6.4 Oral Presentations

6.5 Negotiations

6.6 Contract Award

6.7 Work under the Contract

6.8 Term of Contract

6.9 Extension Clause

6.10 Cost Adjustments

PART 7 – Payment Method

7.1 VISA Purchasing Card

7.2 Electronic Funds Transfer (EFT)

7.3 Paper Check

PART 8 – Required Forms and Documents

8.1 Consultant Information

8.2 Consultant’s Qualification Statement

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8.3 Scrutinized Companies and Countries of Concern per Sections 287.135, 215.473, and 287.138, Florida Statutes

8.4 Indemnification Clause

8.5 Non-Collusion Affidavit

8.6 Human Trafficking Affidavit

8.7 Drug-Free Workplace Form

8.8 Sworn Statement on Public Entity Crimes Under Florida Statutes Chapter 287.133(3)(a).

8.9 E-Verify Form

Exhibit A – List of Disciplines

PART 1 – General Information

1.1 Definition - Request for Qualifications (RFQ)

1.1.1 An RFQ is a formal competitive advertised solicitation method that typically describes a project in enough detail to let potential vendors determine if they wish to compete. The RFQ forms the basis for requesting all documents, whether attached or incorporated by reference, utilized for obtaining qualifications and performance data, including but not limited to financial capability, reputation, experience and competency from which the most highly qualified vendor(s) can be identified.

1.1.2 The vehicle for securing the consultant shall be in compliance with the State of Florida Competitive Consultants Negotiations Act (CCNA), Florida Statute Section 287.055.

Pricing is not submitted as a part of this evaluation process for submitted qualification proposals. Award will be based on the criteria set forth herein to the most qualified firm(s) as indicated by the Statement of Work, herein.

1.2 Introduction

The City of Coconut Creek, FL is actively seeking proposals from qualified consultants to establish a pool of a maximum of ten (10) qualified consultants, from a wide range of disciplines, to provide Architectural and Planning Consulting Services for various City projects. Also, Consultant will participate in public meetings and presentations necessary to accomplish the scope of work.

Interested firms are requested to provide the City with statements of qualifications, performance data, and any other information relative to the experience, expertise, and proficiency of the Proposer to provide Architectural and Planning Consulting Services to the City of Coconut Creek.

Respondents to this Request for Qualifications shall be licensed to practice Architectural and Planning Consulting Services within the State of Florida. Statements submitted with license applications pending shall not be considered responsive.

Interested firms are invited to submit their responses in conformance with the criteria outlined herein.

It is the City’s intention to:

(a) solicit responses from interested parties;

(b) evaluate the responses;

(c) conduct oral presentations (if necessary);

(d) verify the information presented; and

(e) negotiate and award a contract to the selected Consultant.

The selected Consultant must agree to abide by and be governed by all Federal, State, County and City laws, rules, and regulations, some of which may have a bearing on the services involved in any agreement(s) issued as a result of this RFQ.

1.3 Point of Contact

To ensure fair consideration for all Consultants, the City prohibits communication to or with any department, elected official or employee during the submission process, other than the Procurement Analyst, regarding the requirements for this submittal. Any such contact may be considered grounds for disqualification. The City shall not be responsible for oral interpretations given by any City employee or its representative.

All responses to questions or requests will be shared with all prospective Consultants via the eBid System. These communications are for clarification purposes only. Any material changes to the scope of work or bid procedures will be issued as an addendum exclusively through the eBid System.

All inquiries concerning clarifications of this solicitation or for additional information shall be submitted in writing by email or mail and directed as follows:

Gretchen Marie Rodriguez, FCCN, NIGP-PPA Procurement Analyst City of Coconut Creek

4800 West Copans Road Coconut Creek, FL 33063

Email: grodriguez@coconutcreek.gov

1.4 Schedule of Events

The City will use the following tentative time schedule in the selection process. The City reserves the right to change and/or delay scheduled dates.

Event Date RFQ Available September 6, 2026 Last Date of Receipt of Questions September 21, 2026 at 4:00 p.m. ET Publish Answers to Questions September 23, 2026 Addendum Release (if required) September 24, 2026 Proposals Due October 7, 2026 at 11:00 a.m. ET Proposal Review for Compliance Completed October 14, 2026 Selection Committee Evaluations/Short List Completed October 29, 2026 Strategy/Negotiation Meeting Completed November 9, 2026 Proposed Commission Award of Contract December 10, 2026

PART 2 – General Terms and Conditions

2.1 General Terms and Conditions

These General Terms and Conditions apply to offers made to the City of Coconut Creek by all prospective Proposers. Any and all special conditions in this RFQ or any sample agreement document that may be in variance or conflict with these General Terms and Conditions shall have precedence over these General Terms and Conditions. If no changes or deletions to the General Terms and Conditions are made in the Special Conditions, then the General Terms and Conditions shall prevail in their entirety.

2.2 Special Conditions

Where there appears to be variances or conflicts between the General Terms and Conditions and any Special Conditions and/or the Statement of Work outlined in this proposal, the Special Conditions and/or the Statement of Work shall prevail.

2.3 Defined Terms

City: Shall mean the City of Coconut Creek, a political subdivision of the State of Florida.

Cone of Silence: Means a prohibition on any communications between a potential officer, bidder, lobbyist, Consultant, to a City Commissioner, City Attorney, the City Manager, and all City employees (except the Procurement Analyst), and any non-employees appointed to evaluate or recommend selection in such procurement process regarding a particular Request for Proposals (RFP), Request for Qualifications (RFQ), Invitation for Bids (IFB), or any other advertised solicitation from the time a solicitation is advertised to contract award recommendation and does not include written communications on file with the City Clerk.

Consultant: Successful Bidder or Proposer who is awarded a contract to provide professional services to the City.

Contract: A deliberate verbal or written agreement between two (2) or more competent parties to perform or not to perform a certain act or acts, including all types of agreements, regardless of what they may be called, for the procurement or disposal of equipment, materials, supplies, services or construction. Contract shall be inclusive of the term “Agreement” unless stated otherwise.

Contract Administrator: An individual responsible for the management of all actions required for initiating and issuing procurements, along with all contract-related actions performed during the course of the work from award until closeout of the contract.

Evaluation Criteria: Factors relating to management capability, technical capability, meeting performance requirements, price and other important considerations used to evaluate which proposer has made the most advantageous offer in a competitive solicitation.

Firm: The individual(s) or firm(s) to whom the award is made and who executes the contract documents.

First Ranked Proposer: That Proposer, responding to a City RFP, RFQ, or IFB, whose proposal is deemed by the City, the most advantageous to the City after applying the evaluation criteria contained in the RFP, RFQ, or IFB.

Offeror: Means a person submitting an offer in response to a Request for Qualifications or other solicitation.

Professional Services: Services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice.

Proposal: An offer made by one party to another as a basis for negotiations for entering into a contract. A proposal received in response to an RFP, RFQ, or IFB.

Proposer: One who submits a proposal in response to a solicitation. The terms “Consultant” and “Proposer” are used interchangeably and have the same meaning.

Selection Committee: A group of at least three (3) reviewers comprised of qualified City staff or other people selected by the City who aid in the evaluation of the proposals.

Successful Consultant: Consultant who is awarded a contract to provide professional services to the City.

Waiver of Mistake or Informality: The act of disregarding errors or technical nonconformities in proposals which do not change the substance of the proposal and will not adversely affect the competition between proposers.

2.4 Cone of Silence

2.4.1 “Cone of Silence” means a prohibition on any communication regarding a particular Request for Proposals (RFP), Request for Qualifications (RFQ), Invitation for Bids (IFB), or other competitive solicitation between:

(a) Any person who seeks an award therefrom, including a potential vendor or vendor’s representative, and

(b) The City Commission, City Attorney, City Manager, and all City employees, and any non-employees appointed to evaluate or recommend selection in such procurement process.

The Cone of Silence shall not apply to communications with the Procurement Official to obtain clarification or information concerning the subject solicitation. Any such contact with anyone other than the Procurement Official may be considered grounds for disqualification. The City shall not be responsible for oral interpretations given by any City employee or its representative. For purposes of this section, “vendor’s representative” means an employee, partner, director, or officer of a potential vendor, or Consultant, lobbyist, or actual or potential subcontractor or subconsultant of a vendor, or any other individual acting through or on behalf of any person seeking an award.

2.4.2 The Cone of Silence shall be applicable to each RFP, RFQ, IFB, or other competitive solicitation during the solicitation and review of responses. At the time of issuance of the solicitation, the Procurement Official shall include in any advertisement and public solicitation for goods and services a statement disclosing the requirements of this section.

2.4.3 The Cone of Silence shall terminate at the time the City awards or approves a contract, votes to reject all bids or responses, or otherwise takes action which ends the solicitation and review process.

2.4.4 Nothing contained herein shall prohibit any potential vendor or vendor’s representative from:

(a) Making public presentations at duly noticed pre-bid conferences or at meetings before a duly noticed Selection Committee;

(b) Communicating with the City Commission during any duly noticed public meeting;

(c) Communicating verbally or in writing with any City employee or official for the limited purpose of seeking clarification or additional information, when such employee is specifically designated in the applicable RFP, RFQ, IFB, or other competitive solicitation documents;

(d) Communicating in writing with the Procurement Official or other staff person specifically designated in the procurement document.

The potential consultant or consultant’s representative shall deliver a copy of any such written communication to the Office of the City Clerk, who shall make copies available to the public upon request. The written communication shall include a reference to the RFP, RFQ, IFB, or other competitive bid document number.

2.4.5 Any violation of this rule shall be investigated by the Procurement Official and the City Attorney’s Office and/or the City Manager’s Office and may result in disqualification of said violating potential vendor or any recommendation for award, or any RFP, IFB, or RFQ award to said violating potential vendor or vendor’s representative being deemed void or voidable. The potential vendor or vendor’s representative determined to have violated this rule, shall be subject to penalties up to and including debarment. In addition, to any other penalty provided by law, violation of this rule by a City employee shall subject the employee to disciplinary action up to and including termination.

2.5 Public Records

Consultant shall keep such records and accounts and require any and all Consultants and sub-consultants to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to the project and any expenses for which Consultant expects to be reimbursed. Such books and records will be available at all reasonable times for examination and audit by City and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for City's disallowance of any fees or expenses based upon such entries.

City is a public agency subject to Chapter 119, Florida Statutes. To the extent Consultant is a Consultant acting on behalf of the City pursuant to Section 119.0701, Florida Statutes, Consultant shall comply with all public records laws in accordance with Chapter 119, Florida Statute. In accordance with state law, Consultant agrees to:

2.5.1 Keep and maintain all records that ordinarily and necessarily would be required by the City in order to perform the services.

2.5.2 Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copies within a reasonable time at a cost that does not exceed the costs provided in Chapter 119, Florida Statute, or as otherwise provided by law.

2.5.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the contract if the Consultant does not transfer the records to the City.

2.5.4 Upon completion of the services within this Agreement, at no cost, either transfer to the City all public records in possession of the Consultant or keep and maintain public records required by the City to perform the services. If the Consultant transfers all public records to the City upon completion of the services, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the services, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.

IF THE CONSULTANT HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLA. STAT., TO THE VENDOR'S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

AGREEMENT, CONTACT THE CITY’S CUSTODIAN OF PUBLIC

RECORDS AT PUBLICRECORDS@COCONUTCREEK.GOV, 954-

973-6774, 4800 West Copans Road, Coconut Creek, FL 33063.

If Consultant does not comply with this Section, the City shall enforce the Agreement provisions in accordance herewith and may unilaterally cancel this Agreement in accordance with state law.

2.6 Addendum

If the Consultant should be in doubt as to the meaning of any of the RFQ documents or is of the opinion that the scope of services contains errors, contradictions or reflects omissions, Consultant shall submit a written request directed to the Procurement Analyst to be forwarded to the appropriate person or department for interpretations or clarification. Interpretations or clarifications deemed necessary by the Procurement Analyst in response to such questions will be issued on official addendum.

The issuance of any addendum shall be issued through the eBid System to all Consultants registered for this RFQ. The addendum is the only official method whereby interpretation, clarification, changes or additional information can be given. It is the Consultant’s responsibility to check the eBid System prior to the due date and time to ensure that the Consultant has a complete, up-to-date package.

2.7 Proposal Submission

2.7.1 Consultant shall use the electronic eBid System to submit a response. The proposal shall be signed by a representative who is authorized to contractually bind the Consultant. Consultant shall upload the response as one (1) file to the eBid System.

The maximum file size is 100 MB, however, that maximum applies to each file, not the Proposal itself. You are allowed an unlimited number of attachments with the 100 MB being the maximum file size.

2.7.2 Consultant’s response shall not contain any alteration to the document posted other than entering data in spaces provided or including attachments as necessary. By submission of a response, Consultant affirms that a complete set of bid documents was obtained from the eBid System or from the Procurement Division only and no alteration of any kind has been made to the solicitation.

2.7.3 All blanks on the proposal form(s) must be completed and notarized, if applicable. Names must be typed or printed below the signature. Facsimile proposals will not be accepted.

2.7.4 Each Consultant for services further represents that the Consultant has examined and is familiar with the local conditions under which the work is to be done and has correlated the observations with the requirements of the contract documents.

2.7.5 Only one (1) proposal from any individual, firm, partnership, or corporation, under the same or different names, will be considered. Should it appear to the City that any Consultant is interested in more than one (1) proposal for work contemplated, all proposals in which such a Consultant is interested will be rejected, except for circumstances where Consultant is the subcontractor listed on another Consultant’s response. Consultant, by submitting this proposal, certifies that the proposal is made without previous understanding, agreement or connection with any person, firm or corporation making a proposal for the same material, supplies, equipment or services and is in all respects, fair and without collusion or fraud.

2.7.6 Each Consultant by signature and by submission of a response, represents that the Consultant has read and understands the contract documents, has completed all required fields and the proposal has been made in accordance therewith.

2.7.7 The submittal of a proposal by a Consultant will be considered by the City as constituting an offer by the Consultant to perform the required services at the stated prices.

2.7.8 All proposals received from Consultants in response to this Request for Qualifications will become the property of City and will not be returned to the Consultants. In the event of Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City.

2.7.9 As the best interest of the City may require, the right is reserved to reject any and all proposals or waive any minor irregularity or technicality in proposals received. The City will determine which Consultants are “responsible and responsive”.

2.8 RFQ Postponement/Cancellation

The City may, at its sole and absolute discretion, reject any and all, or parts of any and all proposals; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ or in the proposals received as a result of this RFQ.

2.9 Costs Incurred by Consultants

All expenses involved with the preparation/and or presentation and submission of proposals to the City, or any work performed in connection therewith, shall be the sole responsibility of the Consultant(s) and shall not be reimbursed by the City.

2.10 Legal Requirements

The Consultant shall observe and comply with all Federal, State, and County laws, and local ordinances, rules and regulations that apply to this solicitation. Failure to familiarize himself/herself with applicable laws will in no way relieve him/her from responsibility.

Consultant shall comply with all applicable Federal procurement requirements under 2 C.F.R.

200.317–200.327, including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. When work performed under this Agreement is funded in whole or in part by FEMA, the Consultant shall comply with FEMA procurement guidance, including the FEMA Procurement Disaster Assistance Team (PDAT) requirements and the Procurement Under Grants Policy Guide (PUGPG), as amended.

2.11 Assignment and Sub-Letting

No assignment of this contract or any right occurring under this contract shall be made, in whole or in part, by the Consultant without the express written consent of the City Commission which consent shall not be unreasonably withheld. In the event of any assignment, the assignee shall assume the rights, duties and responsibilities of the Consultant.

2.12 Venue

The parties hereby agree that the only laws that apply to this Agreement are those of the State of Florida and U.S. Government. The parties waive the privilege of venue and agree that all litigation between them in the state courts shall take place exclusively in the Seventeenth Judicial Circuit in and for Broward County, Florida and that all litigation between them in the federal courts shall take place exclusively in the United States District Court for the Southern District of Florida.

2.13 References

As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Consultant’s submission of a proposal constitutes acknowledgment of the process and consent to investigate. The City is the sole judge in determining Consultants’ qualifications.

2.14 Conflict of Interest

The award of any contract hereunder is subject to the provisions of Chapter 112, Florida Statutes. Consultants must disclose with their proposal the name of any officer, director, partner, proprietor, associate or agent who is also an officer or employee of the City or any of its agencies. Further, all Consultants must disclose the name of any officer or employee of the City who owns, directly or indirectly, an interest of five percent (5%) or more in the Consultant's firm or any of its branches or affiliate companies.

2.15 Officials Not to Benefit

Each Consultant shall certify, upon signing a proposal, that to the best of their knowledge, no City of Coconut Creek official or employee having official responsibility for the procurement transaction, or member of his or her immediate family, has received or will receive any financial benefit relating to the award of this Agreement. If such a benefit has been received or will be received, this fact shall be disclosed with the proposal or as soon thereafter as it appears that such a benefit will be received. Failure to disclose the information prescribed above may result in suspension, debarment, or rescission of the Agreement made, or could affect payment pursuant to the terms of the Agreement.

2.16 Collusion

The Consultant certifies that its proposal is made without previous understanding, agreement, or connection either with any previous firms or corporations offering a proposal for the same items, or with the City, except for circumstance where Consultant is the subcontractor listed in another Consultant’s response. The Consultant also certifies that its proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

2.17 Anti-Discrimination

The Consultant, for itself and its personal representatives, successors in interest, assigns, subcontractors, and sub‑lessees, as a part of the consideration for this solicitation and any resulting Agreement, hereby covenants and agrees as follows:

2.17.1 No person, on the basis of race, color, religion, sex, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity or expression, shall be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in the use or performance of the services described herein.

2.17.2 Consultant, its personal representatives, successors in interest, assigns, subcontractors, and sub-lessees shall not discriminate against any employee or applicant for employment involved in the performance of the resulting Agreement with respect to hiring, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, on the basis of race, color, religion, sex, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity or expression.

In the event of a proven breach of this non-discrimination covenant, the City may terminate the resulting Agreement as if it had never been made and may pursue any additional remedies available under applicable law.

2.18 Discriminatory Vendor List

Consultant hereby acknowledges its continuous duty to disclose to the City if the Consultant or any of its affiliates, as defined by Section 287.134(1) (a), Florida Statutes, are placed on the Discriminatory Vendor List. Pursuant to Section 287.134(2)(a), Florida Statutes: “An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.”

2.19 Scrutinized Companies and Countries of Concern per Sections 286.101(1), 287.135, 215.473, & 287.138, Florida Statutes Beginning January 1, 2024, the City must not enter into a contract that grants access to an individual’s personal identifying information to any Foreign Country of Concern such as:

People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic, unless the Contractor provides the City with an affidavit signed by an authorized representative of the Contractor, under penalty of perjury, attesting that the Contractor does not meet any of the criteria in subparagraphs (2)(a)-(c) of Section 287.138, Florida Statutes, as may be amended. For purposes of this section, the term “Foreign Country of Concern” shall have the same meaning set forth in Section 286.101(1), Florida Statutes, as amended.

Beginning January 1, 2025, the City must not extend or renew any contract that grants access to an individual’s personal identifying information unless the Contractor provides the City with an affidavit signed by an authorized representative of the Contractor, under penalty of perjury, attesting that the Contractor does not meet any of the criteria in subparagraphs (2)(a)-(c) of Section 287.138, Florida Statutes, as may be amended. Violations of this Section will result in termination of this Agreement and may result in administrative sanctions and penalties by the Office of the Attorney General of the State of Florida.

Submitting a false certification shall constitute a material breach of the resulting Agreement.

Therefore, by submitting a proposal, the Consultant hereby certifies that it:

a) has not been placed on the Scrutinized Companies that Boycott Israel List, nor is engaged in a boycott of Israel;

b) has not been placed on the Scrutinized Companies with Activities in Sudan List nor the Scrutinized Companies with Activities in the Iran Terrorism Sectors List (formerly the Iran

Petroleum Energy Sector List);

c) has not been engaged in business operations in Cuba or Syria. If City determines that

Contractor has falsely certified facts under this paragraph, or if Contractor is found to have been placed on a list created pursuant to Section 215.473, Florida Statutes, as amended, or is engaged in a boycott of Israel after the execution of this Agreement, City will have all rights and remedies to terminate this Agreement consistent with Section 287.135, Florida Statutes, as amended. The City reserves all rights to waive certain requirements of this paragraph on a case-by-case exception basis pursuant to Section 287.135, Florida Statutes, as amended; and

d) is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

2.20 Human Trafficking and Forced Labor

By submitting a proposal, the Consultant certifies that it does not use coercion for labor or services and does not knowingly engage in, support, or permit human trafficking or forced labor as defined in Section 787.06, Florida Statutes. Consultant further certifies that all subcontractors, sub‑consultants, and agents performing work under any Agreement resulting from this RFQ comply with these statutory requirements.

Consultant acknowledges that, pursuant to Section 787.06(3)(b), Florida Statutes, the resulting Agreement, renewal, or extension requires a separate affidavit, signed by an officer or authorized representative of the Consultant under penalty of perjury, attesting that the Consultant does not use coercion for labor or services. Consultant agrees to provide such affidavit as a condition of contract execution and any subsequent renewal or extension.

A false certification or affidavit shall constitute a material breach of the Agreement and may result in termination of the Agreement and any other remedies available to the City under applicable law.

2.21 Trade Secret and Proprietary Confidential Business Information Documents submitted by the Consultant which constitute trade secrets as defined in Section 812.081, Florida Statutes, as amended from time to time, or proprietary confidential business information when held by the City as a utility owner, consistent with Section 119.0713(5), as amended from time to time, and which are clearly marked or stamped as confidential by the Consultant at the time of submission to the City, will not be subject to public access. However, should a requestor of public records challenge Consultant’s interpretation of the term “trade secrets” or “proprietary confidential business information,” within five (5) calendar days of such challenge, the Consultant must provide a separate written affidavit that includes an indemnification and release guarantee, as approved by the City Attorney or designee, to the City to support its claim that the alleged trade secrets or proprietary confidential business information actually constitutes same as defined by law. Consultant must demonstrate the need for confidentiality of the documentation by showing a business advantage or an opportunity to obtain an advantage if the documentation was released. Otherwise, the Consultant is required to timely seek a protective order in the Circuit Court of the Seventeenth Judicial Circuit in and for Broward County to prevent the City’s release of the requested records.

2.22 Default

2.22.1 Termination for Cause: Immediate

In the event the Consultant defaults in or violates any of the terms, obligations, restrictions or conditions of this contract, the City may, upon written notice to the Consultant, terminate this contract effective immediately upon receipt of notice. The notice for immediate termination shall state the date of termination and Consultant shall discontinue all work under this contract on that date. In the event of immediate termination by the City shall have all legal and equitable remedies available to it, and may hold the Consultant liable for any and all damages sustained by the City arising out of such default, including but not limited to costs of reprocurement and cover.

2.22.2 Termination for Cause: Time to Correct

In the event the Contractor defaults in or violates any of the terms, obligations, restrictions or conditions of this contract, the City may, upon written notice to the Consultant, set forth the reason(s) for said termination and state a reasonable time-frame, not to exceed five (5) calendar days, for the Consultant to correct the conditions to the satisfaction of the City. In the event the Consultant has failed to correct the conditions(s) of the default, or the default is not remedied to the satisfaction and approval of the City within the time-frame prescribed, the City may terminate the contract effective immediately as provided above. If Consultant requests a hearing before the City Manager within the time-frame prescribed for correction, the City Manager may extend such time for correction to accommodate such hearing. Notwithstanding the above, the City shall have all legal and equitable remedies available to it, including, but not limited to termination of the Contract in which case the Consultant shall be liable for any and all damages arising from the default and breach of the contract.

2.22.3 Termination for Convenience of City

Upon thirty (30) calendar days written notice delivered by certified mail, return receipt requested, to the Consultant, the City may without cause and without prejudice to any other right or remedy, terminate the contract for the City's convenience whenever the City determines that such termination is in the best interest of the City. Where the contract is terminated for the convenience of the City the notice of termination to the Contractor must state that the contract is being terminated for the convenience of the City under the termination clause and the extent of termination. The Consultant shall discontinue all work on the appointed last day of service.

2.23 Dispute Resolution Process

2.23.1 All claims, disputes and controversies arising out of or related to the performance, interpretation, application or enforcement of this Agreement, including but not limited to claims for payment and claims for breach of this Agreement, shall be settled internally with the City Manager or designee.

2.23.2 In the event a dispute cannot be settled through the chain of command set forth in this section, all claims, disputes and controversies shall be referred to mediation before initiation of any adjudicative action or proceeding at law or in equity, unless it shall be unreasonable to do so or an emergency situation or necessity dictates otherwise. All applicable statutes of limitations and defenses based on the passage of time shall be tolled while the mediation process is pending. The parties will take all reasonable measures necessary to effectuate such tolling.

2.23.3 Either party may initiate the mediation process by delivering written notice to the other party that sets forth with particularity the nature of the party’s claim or demand, the authority for making the claim or demand, a proposed remedy, the nature and extent of any monetary claim, and a request for mediation. The Contractor and City shall then participate fully in the mediation process and conscientiously attempt to resolve their dispute. The mediation shall be conducted in Broward County, Florida, in accordance with the Florida Supreme Court’s mediation rules, within sixty (60) days after the joint selection of a certified civil mediator who is mutually acceptable to both parties. If a dispute is not resolved pursuant to mediation within sixty (60) days after the initiation of the mediation conference, either party to the dispute may elect to resolve the dispute by initiating litigation in a court of competent jurisdiction in Broward County, Florida, after providing ten (10) days’ advance written notice to the other party.

2.23.4 The parties agree that any claim filed in state or federal court concerning this Agreement shall be heard by a judge, sitting without a jury. THE CITY AND THE CONTRACTOR

HEREBY KNOWINGLY, VOLUNTARILY, AND PERMANENTLY WAIVE ANY RIGHT

THEY MAY HAVE TO A JURY TRIAL CONCERNING THE PERFORMANCE,

INTERPRETATION, APPLICATION, OR ENFORCEMENT OF THIS AGREEMENT.

2.24 Antitrust Violations; Denial or Revocation of the Right to Transact Business with Public Entities; Denial of Economic Benefits By submitting a proposal, and Pursuant to Section 287.137, Florida Statutes, effective July 1, 2021, as may by amended, the Consultant acknowledges that entities convicted of, or found liable for, antitrust violations, including price-fixing, bid-rigging, market allocation, or other conduct that unlawfully restrains trade, may be denied the right to transact business with public entities and may be denied economic benefits, incentives, or financial assistance.

Consultant certifies that neither it nor its affiliates have been convicted of, found liable for, or entered into a consent decree relating to any antitrust violation under federal or state law.

Consultant further certifies that neither it nor its affiliates have been debarred, suspended, prohibited, or otherwise declared ineligible to transact business with any public entity, nor have they been subject to denial or revocation of economic benefits pursuant to 287.137 or other applicable law.

Consultant agrees to immediately notify the City in writing if it or any affiliate becomes the subject of an antitrust investigation, enforcement action, debarment, suspension, or any determination affecting eligibility to transact business with public entities during the term of the resulting Agreement.

Submitting a false certification or failing to disclose a change in eligibility status shall constitute a material breach of the resulting Agreement. Upon receipt of written notice from the City identifying a potential violation, Consultant shall have five (5) business days to provide documentation refuting the City’s determination. If the violation is confirmed, or if Consultant fails to timely respond, the City may terminate this Agreement and pursue all remedies available under law, including administrative sanctions, recovery of damages, and referral to appropriate enforcement authorities.

Consultant understands and agrees that compliance with antitrust laws and public-entity eligibility requirements is a continuing obligation throughout the term of the resulting Agreement, and that the City’s rights under this section are cumulative of all other rights and remedies available under applicable law.

2.25 Anti-DEI Certification

By submitting a proposal, the Consultant certifies that it does not engage in, promote, or expend funds on diversity, equity, and inclusion activities as defined in Section 166.04971(1)(b), Florida Statutes, and that it complies with Section 287.139, Florida Statutes, regarding the use of public funds. The Consultant further acknowledges that DEI-related requirements applicable to the resulting contract will be incorporated into the Professional Services Agreement and agrees to comply with all statutory obligations as required by Florida law.

2.26 FEMA Public Assistance or Hazard Mitigation Programs

To the extent that any work arising from this RFQ is funded in whole or in part with Federal assistance, including FEMA Public Assistance or Hazard Mitigation programs, the Consultant acknowledges that all Federal requirements supersede any conflicting local or state procurement rules. Consultant agrees to comply with all mandatory Federal conditions, contract clauses, and procurement standards required for FEMA funded contracts.

PART 3 – Statement of Work

3.1 Purpose

The City of Coconut Creek is seeking to establish a pool of a maximum of ten (10) highly qualified Consultants, from a wide range of disciplines, to provide Architectural and Planning Consulting Services for various City projects.

Awarded Consultants shall provide Architectural and Planning Consulting Services for projects in which the estimated construction cost for each individual project under the Agreement does not exceed $2 million, or for study activity if the fee for professional services for each individual study does not exceed $200,000.00, or for work of a specified nature as outlined in the Agreement required by the agency, and as prescribed in Florida Statutes, Chapter 287, Section 287.055(g) as may be amended from time to time. Firms providing professional services under continuing contracts shall not be required to bid against one another.

Awarded Consultants shall be chosen for individual projects based on the Consultant’s qualifications and what is in the best interest of the City.

3.2 Minimum Qualifications

The required technical staff of the Consultant shall have a minimum of five (5) years of verifiable experience in Architecture. Consultant shall demonstrate significant knowledge of current trends and be able to provide visual samples of completed projects that showcase the firm’s ability to complete this project.

Consultant shall demonstrate significant knowledge of current trends and be able to provide visual samples of completed projects that showcase the firm’s ability to complete this project.

3.3 Licenses

Consultants must be appropriately licensed and registered in the State of Florida and shall maintain such license throughout the term of the resultant contract.

3.4 Scope of Work

3.4.1 The scope of services shall include, but are not necessarily limited to the disciplines listed on Exhibit A.

3.4.2 The selected Consultant(s) may be required to investigate, analyze, evaluate, report, coordinate, prepare plans, specifications and contract documents, bid/award and evaluation and services during construction, perform landscape architectural services, perform program development, schematic design, construction documents, etcetera for any of the aforementioned disciplines, related matters, as well as any other landscape architectural assignments upon the request of the City. The City may require based upon the firm’s evaluation to identify needs, develop and improve programs, establish cost effective priorities for making improvements and develop a short-term or a long-range program for implementation on request.

3.4.3 The selected Consultant(s) may be required to utilize the services of a Leadership in Energy and Environmental Design (LEED) Accredited Professional, whether the LEED Accredited Professional is an employee of the firm or the firm has direct access to a LEED Accredited Professional. In addition, Green Globe certified professionals or other similar expertise may be required.

3.4.4 The selected Consultant(s) may be required to represent the City of Coconut Creek in matters involving or relating to other governmental entities at the local, regional, state or national level, pertaining to the County/State/Federal for any improvement programs, permits or grants in which the City is or may be an eligible participant or has an interest.

3.4.5 Some of the projects requiring professional landscape architecture and urban design services will be funded through the Department of Housing and Urban Development (HUD) and Community Development Block Grant (CDBG), or other federal and state granting authorities. All federal and state regulations pertaining to any grant related project shall apply.

For any project funded in whole or in part with FEMA assistance, all federally required contract clauses identified in 2 C.F.R. Part 200 Appendix II shall be incorporated into the resulting contract. These include but are not limited to: termination for cause and convenience; Equal Employment Opportunity; Contract Work Hours and Safety Standards Act; Byrd Anti-Lobbying Amendment; access to records and retention requirements; procurement of recovered materials; and domestic preference requirements. Compliance with these clauses is mandatory regardless of Consultant’s subcontracting arrangements.

Consultant shall certify compliance with Section 889 of the National Defense Authorization Act (NDAA), affirming that no covered telecommunications equipment or services (including but not limited to Huawei, ZTE, Hytera, Hikvision, or Dahua technologies) will be used in the performance of work on any FEMA-funded project, whether directly or indirectly through subcontractors or suppliers.

3.4.6 Architectural and Planning Consulting Services could include, but not be limited to, approved capital improvement projects as outlined in the City’s budget.

3.4.7 Tentative task assignments may include, but…