Co-Star_SPO_Form_101_-_Competition_Impracticable_08.21.25.docx.pdf

Competition Impractical Authorization (08/21)

Procurement Determination:

Competition Impracticable Authorization R2-7-E303

SECTIONS 1THROUGH 3 MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - Requestor Information

Agency Arizona Department of Transportation Division/Unit ASD / Procurement

Requestor Matthew Martinez Title Sr. Procurement Specialist

Email mmartinez12@azdot.gov Telephone 602-712-4398

SECTION II - Background

Provide full description of materials or services:

Online real estate data for the entire State of Arizona to be used by Right of Way for appraisal, acquisitions, relocations, and property management information.

SECTION III - Justification

CI Type Authorization Request for new CI Justification Category Business Continuity

Contract No. CTR073894 Requesting Term 60 months

Supplier Costar Realty Information INC Supplier ID IV0000004507

Estimated Cost $53,000 Annually Commodity 43000000- Information Technology Broadcasting and Telecommunications

Rationale: Compliance with A.R.S. § 41-2533, 41-2534, 41-2538 or 41-2578 is: Impracticable

Provide justification details:

The procurement need exists because this service is used daily by Right of Way Appraisers and Right of Way Agents for real-time commercial real estate information. This information can include property and market values for existing and new development of all land and building types’ statewide, current availability, market data comparisons of sales and listings statewide, along with other relevant real estate data in order to complete appraisals and appraisal reviews. Mandatory state contracts were explored, but none were identified to facilitate the requested services.

The competition is impracticable because Costar’s database contains extensive information collected since November 2018.

LoopNet was conducting business as CoStar and has an embedded system that would cost to replace the information.

The proposed procurement is advantageous to the state because this information is used to complete appraisals and appraisal reviews. This information explains market values, new development of all land, building types statewide, current availability, and market data comparisons of sales.

The procurement process included reviewing the Department needs and confirming that the Department requirements could be fulfilled by the recommended supplier. Additionally, research was conducted on past years purchases to ensure that the current request aligned with the previous year’s scope of works.

The strategy to promote competition included researching for other suppliers that could potentially provide this service. At this time, it would not be cost effective to replace the current database.

Docusign Envelope ID: EB7D4D52-9482-4217-B431-50BFFF4B32F2

Competition Impractical Authorization (08/21)

Fair and reasonable price determined pursuant to A.A.C. R2-7-702:

It has been determined that the price is fair and reasonable as supported by the relevant historical pricing data shown below:

I have determined no statewide contract is available for these goods / services ☒

PO Signature: Date:

SECTION IV – MANAGER AND DCPO REVIEW

PM Initials: Date: DCPO Initials: Date:

SECTION V – APPROVAL BY PROCUREMENT AUTHORITY

Determination:

☐ Request Authorized Pursuant to R2-7-E303 ☐ Request Authorized with Conditions/Restrictions R2-7-E303

☐ Request Returned for Additional Information ☐ Request Denied

Comments:

Approved by: Date:

Title: Signature:

Tracking No. ______ Initials ____

Docusign Envelope ID: EB7D4D52-9482-4217-B431-50BFFF4B32F2

8/22/2025

8/22/2025

Chief Procurement Officer

Approved.

8/26/2025

X

Christine Fruitman