CNDGA Final SOW.docx

This firm fixed-price requirement is for semi-annual inspections of the kitchen fire suppression system at the Canandaigua VA Medical Center located at 400 Fort Hill Avenue, Canandaigua, NY 14424 for one base year (03/15/2023 to 02/28/2024) plus the provision of four (4) option years. These inspections ensure that all kitchen fire suppression systems at the VAMC are in good working order ensuring patient and employee safety.

B.3.2 General A. Contractor shall furnish all materials, equipment, and labor to inspect the kitchen fire suppression system.

B. As part of the service, contractor shall:

a) Perform semi-annual inspections each contract year using the most current version of NFPA 17A: Wet Chemical Extinguishing Systems and utilizing manufacturer’s procedures.

b) Replace fusible link(s).

c) Replace inspection tag.

d) Replace plastic seal on pull handle.

B.3.3 List of Equipment to be Serviced:

A.

B.3.4 Schedule A. All work shall be performed during normal business hours Monday through Friday, from 8:00am to 4:00pm, excluding federal holidays. Unless emergency work is required, no work shall be planned on federal holidays. Federal holidays are listed below:

a) New Year’s Day

b) Memorial Day

c) Columbus Day

d) Christmas Day

e) Martin Luther King Day

f) Independence Day

g) Veteran’s Day

h) President’s Day

i) Labor Day

j) Thanksgiving Day

k) Juneteenth

B. All work shall not interfere with patients and/or staff operations, and if patient care will be impacted, a portion or all of the service may be delayed to the next semi-annual service, according to the Contracting Officer Representative’s (COR) approval. The Canandaigua VA Medical Center must maintain its operation 24 hours per day, 7 days per week. Therefore, any work shall be scheduled and coordinated with the COR 72 hours in advance.

C. Inspections shall be coordinated with the COR. This permits the VA to notify personnel in the affected buildings of the impending work. In no instance will this be less than 72 hours. The first inspection shall occur 30 days after contract award and the second inspection shall occur six months after the initial inspection.

D. Contractor shall check in upon arrival at the VAMC to Building 118 to sign in and receive a contractor badge.

B.3.5 Contractor Qualifications A. Contractor shall have technicians that meet the requirements defined by NFPA 17A Section 7.3.1: Wet Chemical Extinguishing Systems.

B.3.6 Safety A. No tools or equipment shall be left unattended.

B. All work areas must be clean at the close of the day and shall be left in the same condition as before work started.

C. Contractor shall take all precautions necessary to protect persons and property from injury or damage.

B.3.7 Repairs A. Contractor shall notify the COR immediately of any failing inspections. If repairs are required, the vendor shall provide a quote for necessary repairs to bring the system back up to fully operational. No work shall commence until a Government signed modification with separate funding is issued to for this contract/purchase order.

B.3.8 Inspection Report A. Upon completion of each semi-annual inspection, vendor shall complete and provide to the COR an inspection report within seven (7) calendar days, equivalent to the attachment (Sample Inspection Report Redacted) provided with the solicitation of this procurement.

B. Recommendations for corrections must be in conjunction with NFPA and Joint Commission standards.

C. This report shall be typed indicated the test results, dated, and signed by the employee conducting testing.

D. No work shall be authorized without written contract modification from the Contract Officer.

B.3.9 VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Amended October 25, 2021).

A. Contractor employees who work in or travel to VHA locations shall comply with the following:

a. Documentation Requirements:

i. If fully vaccinated, shall show proof of vaccination.

a) NOTE: Acceptable proof of vaccination includes a signed record of the immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

ii. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

iii. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

iv. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As a part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

i. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

ii. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.