36C24223Q0315.docx

SUBJECT*

FY23 Service - Fire Suppression Inspections, Base + 4 OY

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Contract Specialist Taylor Richter taylor.richter@va.gov 716-862-7461

PLACE OF PERFORMANCE

400 Fort Hill Avenue

Canandaigua NY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) This solicitation is issued as an RFQ. Request for Quote will be submitted through SAM.gov on RFQ reference number 36C24223Q0315.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

(iv) This procurement is being issued as a competitive open market Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code is 541990, All Other Professional, Scientific, and Technical Services, with a small business size standard of $17 Million.

(v) The Contractor shall provide pricing to provide semi-annual kitchen fire suppression inspections located at the Canandaigua VA Medical Center from date of award to 02/29/2024 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods:

Supplies/Services

Grand Total

(vi) Description of requirement (See attached Statement of Work (SOW): The contractor shall provide all parts and labor identified in the SOW.

(vii) Awardee shall coordinate with the facility Point of Contact (POC) prior to performance.

Place of Performance/Place of Delivery

400 Fort Hill Avenue Canandaigua NY

(viii) FAR 52.212-1, “Instructions to Offerors – Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

· 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

· 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

· 52.204-7 System for Award Management (OCT 2018)

· 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

· 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020)

(ix) FAR 52.212-2, Evaluation – Commercial Items (NOV 2021), applies to this acquisition.

Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience to perform semi-annual inspections of the kitchen fire suppression systems in accordance with NFPA 17A in healthcare, industrial, educational, and commercial facilities to be able to meet all the requirements of the attached Scope of Work.

Additional documentation to be provided:

1) Documentation that personnel performing the inspections meet the requirements defined by NFPA 17A Section 7.3.1: Wet Chemical Extinguishing Systems.

PAST PERFORMANCE

Each offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Contractors without past performance will receive a neutral rating.

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for kitchen fire suppression system inspections. Include the following information for each contract:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The government reserves the right to make award without discussions.

(x) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions–Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

· 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) Option to extend term: 30 days Option to extend: 60

(c) Duration of the contract: Five (5) years

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEC 2022). The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement; see attached wage determination for Ontario County.

(xiv) N/A

(xv) This is a Small Business Set-Aside combined synopsis/solicitation the semi-annual inspection of the Kitchen Fire Suppression Systems at the Canandaigua VA Medical Center. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12:00 PM EST, February 24th, 2023. All quotes shall be sent via electronic submission (e-mail) to the Contract Specialist, Taylor Richter, at Taylor.Richter@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

Point of Contact Taylor Richter Contract Specialist RPO East, NCO 2 Contracting Office Taylor.Richter@va.gov

List of Attachments:

Scope of Work Wage Determination See attached document: CNDGA Final SOW.

See attached document: Wage Determination.

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