CN-770000-24204.pdf

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Department of Financial Services Division of Accounting and Auditing – Bureau of Auditing

FLORIDA SINGLE AUDIT ACT CHECKLIST FOR NONSTATE ORGANIZATIONS -

RECIPIENT/SUBRECIPIENT VS. VENDOR DETERMINATION

DFS-A2-NS Page -1- Rev. 11/18 Rule 69I-5.006, F.A.C.

Fillable form. Click in the applicable Word table cells (shaded areas) to enter the requested information.

State agencies must use the Florida Single Audit Act State Project Determination Checklist (Form DFS- A2-PD) to evaluate the applicability of the Florida Single Audit Act (FSAA) to a state program (i.e., the program is a state project as defined in section 215.97(2), Florida Statutes (F.S.)). If the state agency has not completed the required Form DFS-A2-PD, complete it before beginning the recipient/subrecipient vs.

vendor determination for the nonstate organization.

For each nonstate organization receiving state project resources, the state agencies, recipients, and subrecipients disbursing such resources must complete this Florida Single Audit Act Checklist for Nonstate Organizations - Recipient/Subrecipient vs. Vendor Determination (Checklist). Completion of this Checklist assists state agencies, recipients, and subrecipients in evaluating the applicability of the FSAA to the nonstate organization and in determining whether the nonstate organization is a recipient or subrecipient or a vendor.

When a recipient or subrecipient relationship is determined to exist, state agencies, recipients, and subrecipients must include in the document that establishes the recipient or subrecipient relationship with the nonstate entity the applicable audit requirements referenced in Audit Requirements for Awards of State and Federal Financial Assistance, Form DFS-A2-CL, including Exhibit 1. State agency program personnel are responsible for notifying the state agency’s finance and accounting office of awards to nonstate entities.

Disbursements of state financial assistance to those nonstate entities must be coded in the Florida Accounting and Information Resource (FLAIR) system as object code 7510.

Name of Nonstate Organization

Type of Nonstate Organization

Enter type as nonprofit, for-profit, or local government. If the nonstate organization is a local government, indicate the type of local government (e.g., municipality, county commission, constitutional officer, water management district).

Awarding Agency

Title of State Project

Catalog of State Financial Assistance (CSFA) No.

Contract, Grant, or Agreement No.

DFS-A2-NS Page -2-

Part A - Relationship and Applicability of the FSAA

For each state project identified for inclusion in the CSFA, analyze the state agency’s relationship with each nonstate organization receiving program resources to determine the applicability of the FSAA.

Yes No Enter “X” for all that apply.

1. Is the nonstate organization a district school board; charter school; Florida College System institution or state university as defined in section 1000.21, F.S.; a governmental body outside the state of Florida; or a federal agency?

2. Is the relationship with the nonstate organization only to procure commodities (as defined in section 287.012(5), F.S.)?

3. Does the relationship with the nonstate organization consist of only federal resources, state matching resources, or local matching resources for federal programs?

4. Does the relationship with the nonstate organization consist of only state maintenance of effort (MOE) resources that meet all the following criteria (Questions A through C)? MOE refers to the federal maintenance of effort or level of effort requirements as discussed in 2 CFR 200 §306 and Appendix XI, Section 3.1-G.

A. The federal regulation specifies the requirements for the use of the state MOE resources and there are no additional state requirements?

B. The contract(s) contains language to identify the state MOE resources and the associated federal program?

C. The audit requirements of 2 CFR 200 §501 apply to the state MOE resources and the contract(s) stipulates that the resources must be tested in a 2 CFR §200.501 audit in accordance with federal program requirements?

If any of the answers to Part A, Questions 1 through 4, above is Yes, the FSAA is not applicable to this nonstate organization based on the state agency’s relationship with the nonstate organization. However, agency responsibilities pursuant to section 215.971, F.S., and other guidelines for the management of contracts and agreements with the nonstate organization should be further evaluated by completing the recipient/subrecipient vs. vendor relationship analysis in Part B.

DFS-A2-NS Page -3-

Part B - Recipient/Subrecipient vs. Vendor Relationship Analysis

For each state project identified for inclusion in the CSFA, analyze each nonstate organization receiving program resources to determine whether there is a recipient/subrecipient or vendor relationship.

Yes No Enter “X” for all that apply.

1. Does state law or legislative appropriation, including proviso, direct the nonstate organization to carry out this state project?

2. Is the nonstate organization required to provide matching resources not related to a federal program?

3. To receive state resources, is the nonstate organization required to comply with specified state project requirements? (State project requirements include laws, rules, or guidelines specific to the state project such as eligibility guidelines, specified types of jobs to be created, donation of specified assets, etc. Specified state project requirements do not include procurement standards, general guidelines, or general laws and rules.)

4. Is the nonstate organization required to make state project decisions which the state agency would otherwise make (e.g., determine eligibility, provide case management)?

5. Is the nonstate organization’s performance measured against whether state project objectives are met (e.g., number of jobs to be created, number of patients to be seen, number of disadvantaged citizens to be transported)? The nonstate organization’s performance measures may or may not be related to state performance-based budgeting.

If any of the answers to Part B, Questions 1 through 5, above is Yes, there is a recipient/subrecipient relationship and the state agency must comply with section 215.971, F.S., and other guidelines for the management of contracts and agreements with the nonstate organization. Also, the nonstate organization is a nonstate entity subject to the FSAA, unless the FSAA has been determined as not applicable in Part A above.

If all the answers to Part B, Questions 1 through 5, above are No, the nonstate organization is a vendor and is not subject to the FSAA. Characteristics indicative of a procurement relationship between the state agency and a vendor are when the nonstate organization: (a) provides the goods and services within normal business operations; (b) provides similar goods or services to many different purchasers; (c) normally operates in a competitive environment; (d) provides goods or services that are ancillary to the operation of the state project; and (e) is not subject to compliance requirements of the state project as a result of the contract or agreement, though similar requirements may apply for other reasons.

DFS-A2-NS Page -4-

Part C - Conclusion

Based on analysis of the responses in Parts A and B above, and through discussions with state program personnel, state your conclusion regarding the relationship with, and the applicability of the FSAA to, the nonstate organization.

Name of Nonstate Organization

Enter “X” to indicate the Recipient/Subrecipient vs. Vendor Relationship and Applicability of the FSAA.

Recipient/Subrecipient: FSAA Applicable Vendor: FSAA Not Applicable

Comments

Name Phone

Title Email

Signature Date

For questions regarding the evaluation of a nonstate organization or if it has been determined that the nonstate organization is a recipient or subrecipient subject to the FSAA and a CSFA number has not been assigned, contact your FSAA state agency liaison or the Department of Financial Services, Bureau of Auditing, at FSAA@MyFloridaCFO.com or (850) 413-3060.

Note: Rule Chapter 69I-5, Florida Administrative Code (F.A.C.), State Financial Assistance, incorporates this form as well as the regulations cited therein by reference in Rule 69I-5.006, F.A.C. Rule 69I-5.001, F.A.C., incorporates 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including Subpart F - Audit Requirements, 2018 Edition, and its related Appendix XI, Compliance Supplement, April 2017 and April 2018. The form and regulations can be accessed via the Department of Financial Services’ website at https://apps.fldfs.com/fsaa/.

Awarding Agency: Florida Fish and Wildlife Conservation Commission

Title of State Project: Dinner Island South Berm Project

Catalog of State Financial Assistance CSFA No: 77.053 Wildlife and Habitat Management

Contract Grant or Agreement No: 24204

Date: 1/14/2025

Title: Assist. Grants & Contract Administrator

Email: rosa.guthrie@myfwc.com

Phone: 850-617-9541

Name: Rosa Guthrie

Comments:

Name of Nonstate Organization: Westwind Contracting, Inc.

vendor/subecipient: Choice2

Type of Nonstate Organization: [For Profit]

Part A - 1: Choice1

Part A - 2: Choice1

Part A - 3: Choice1

Part A - 4: Choice1

Part A - 4A: Off

Part A - 4B: Off

Part A - 4C: Off

Part B1: Choice2

Part B2: Choice1

Part B3: Choice1

Part B4: Choice1

Part B5: Choice1

2025-01-14T13:57:33-0500

Rosa Guthrie

Clear Form:

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Preston Farrior Tampa

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Office of the Executive Director Roger A. Young Executive Director

Charles “Rett” Boyd Assistant Executive Director

George Warthen Chief Conservation Officer

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800-955-8770 (V)

MyFWC.com

DATE: DECEMBER 5, 2024

ADDENDUM NO.: 1

BID NO.: FWC 24/25-08C

BID TITLE: DINNER ISLAND SOUTH BERM PROJECT

UPDATE: CALENDAR OF EVENTS CHANGE

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 24/25-08C, “DINNER ISLAND SOUTH BERM

PROJECT”.

All responses to the subject solicitation must be received no later than 3:00 PM (ET) on Tuesday, December 17, 2024.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Joshua Stringer, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

CALENDAR OF EVENTS

FWC 24/25-08C

SCHEDULE DUE DATE METHOD

Bid Advertised October 30, 2024 Posted on the MFMP VIP:

https://vendor.myfloridamarketplace.com

MANDATORY Pre-Bid Conference November 14, 2024 @ 1:00PM ET See Pre-Bid Conference Clause

Deadline for Questions

Must be received PRIOR to:

November 22, 2024

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions December 9, 2024

Posted on the MFMP VIP:

SEALED BIDS DUE

(REMEMBER: Bid number should be clearly marked on envelope)

December 17, 2024

@ 3:00PM ET

Mailing Address & Public Opening Location:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave. E., Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening December 17, 2024

@ 3:00PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave. E., Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Anticipated Date of Intended Award December 20, 2024 https://vendor.myfloridamarketplace.com/

FWC SOLICITATION ADDENDUM 3

Changes the Anticipated Date for Responses to Written Questions: New Date 12/9/2024

Changes the Sealed Bid Due date: New Date 12/17/2024 @ 3:00 P.M.

Changes the Public Bid Opening Date: New Date 12/17/2024 @ 3:00 P.M.

Changes the Anticipated Date of Intended Award: New Date 12/20/2024

END ADDENDUM

Calendar of Events

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Preston Farrior Tampa

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Office of the Executive Director Roger A. Young Executive Director

Charles “Rett” Boyd Assistant Executive Director

George Warthen Chief Conservation Officer

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800-955-8770 (V)

MyFWC.com

DATE: DECEMBER 11, 2024

ADDENDUM NO.: 2

BID NO.: FWC 24/25-08C

UPDATE: QUESTIONS AND ANSWERS AND CALENDAR OF EVENTS

CHANGE

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 24/25-08C, “Dinner Island South Berm Project”.

All responses to the subject solicitation must be received no later than 2:30 PM (ET) on Friday, December 20, 2024.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Joshua Stringer, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

Please include a detail for the Sediment barrier shown on sheets 37-48.

ANSWER #1

The sediment barriers shall meet the requirements of the FDOT and FDEP Erosion and Sediment Control Manual for Silt Fence Type 3.

Sediment barriers are shown at the proposed construction limits. CADD files are available if needed to determine the offset sediment barrier at any location. Contractor is responsible to obtain all required permits (such as dewatering, NPDES, etc.).

QUESTION #2

Sheet 22 (Construction details) of the plans shows a detail for mat to mat connection with concrete. Can you provide information regarding the width of this concrete connection for mats?

ANSWER #2

Mat to mat connection width should be approximately the same as one cell of the articulated block.

QUESTION #3

Will the extents of the proposed borrow pit need to be sodded (slopes and pit bottom or slopes only)?

ANSWER #3

Even though the Typical Section on Sheet 5 calls for sod, the proposed borrow pit area including slopes and bottom shall be seeded.

QUESTION #4

Can you clarify on what type of pipe is required for the proposed 48” pipe found at station 63+20

ANSWER #4

RCP per General Note #8 on Sheet 6.

QUESTION #5

Will CADD files in .dwg be made available to the contractors for volume takeoffs prior to the bid

FWC SOLICITATION ADDENDUM 3

ANSWER #5

Yes, CADD file would be provided upon request. They will also be sent to all Contractors who sent in a signed confidentiality agreement.

QUESTION #6

During the Mandatory Pre-Bid Conference/Site Visit for FWC 24/25-08C Dinner Island South Berm Project, we noted the stated restriction on the use of small unmanned aircraft systems (sUAS/drones) at the project site. While we fully respect this policy, we are writing to request reconsideration of this restriction for a single, authorized visit to inspect the wetland area. The wetland's current conditions were not fully accessible for observation during the initial site visit, and the use of a drone would enable us to conduct a thorough assessment without causing any disruption or harm to the area. This data is crucial for us to prepare a comprehensive and competitive bid. We are committed to ensuring all operations comply with FAA regulations, and we are happy to provide additional documentation, such as proof of remote pilot license. We kindly request your consideration of this request and are available for further discussion or to provide additional information as needed.

ANSWER #6

Small, unmanned aircraft systems (sUAS/drones) may not be used to assess the project site prior to submitting a bid.

QUESTION #7

Provide the material type for the replacement of three 48” pipes.

ANSWER #7

See answer #4

QUESTION #8

Can clearing & grubbing material be burned in the borrow area? If it can't be burned, can it be buried on site?

ANSWER #8

No, the clearing and grubbing material may not be buried or burned on site. It must be hauled away.

QUESTION #9

Does the 24' width for the articulated concrete block include the toe-in areas with concrete or is it 24' width of articulated concrete block plus the toe-in?

ANSWER #9

Width of articulated concrete block surface is 24’ (as shown on Sheet 5) excluding toe-in.

FWC SOLICITATION ADDENDUM 4

QUESTION #10

Does all four sides of the articulated concrete block toed-in with concrete?

ANSWER #10

Yes.

QUESTION #11

What type of sod is required for this project?

ANSWER #11

Bahia grass

QUESTION #12

Does the borrow area with 10:1 slope require sod? Seeding would be considerably cheaper.

ANSWER #12

See answer #3

QUESTION #13

How thick are core lifts on dike? What compaction is required on dike and structures?

ANSWER #13

Construct the embankment in successive layers with lifts up to a maximum compacted thickness of 12 inches per FDOT Specifications Section 120. Compaction shall meet the embankment requirements as per FDOT Specifications Section 120.

QUESTION #14

Can HDPE pipe that is 2-3" thick be used in lieu of concrete pipe? This pipe is used for dredge discharge and will not require joints as required by concrete pipe. This would be a substantial savings on time and labor.

ANSWER #14

No, please refer to General Note #8 on Sheet 6.

QUESTION #15

Is bedding stone required for the pipe?

ANSWER #15

Pipe installation (including the use, thickness, width, etc. of bedding stone) shall be per manufacturer recommendations.

FWC SOLICITATION ADDENDUM 5

QUESTION #16

Sheet 6 of drawings, item 19, states that any water wells found within limits of right-of-way shall be abandoned. Is the quantity known?

ANSWER #16

The survey information does not include any.

QUESTION #17

Have all easements been acquired?

ANSWER #17

There are no easements needed for the project area, based on the routes given the entire project is on FWC acquired property.

QUESTION #18

Page 6 of drawings mentions unit pricing. I didn't see an itemized bid sheet. Is there one?

ANSWER #18

References to unit pricing are not applicable to this contract since it will be awarded based on the total lump sum for the base bid.

QUESTION #19

Are any other permits required besides the one mentioned from Water Management?

ANSWER #19

Contractor is responsible to obtain all required (such as dewatering, NPDES, etc.) permits.

QUESTION #20

Will there be a list distributed of mandatory pre-bid conference?

ANSWER #20

This list is available upon request.

QUESTION #21

On 48” RCP Pipe, are end walls required on both ends and do both ends require gates?

ANSWER #21

Yes, concrete end walls are on the both ends (S-1 and S-2) as shown on Sheet 11. Sluice gates are located on the upstream (S-1) only as shown on Sheet 20.

QUESTION #22

Are the silt fences the limits of construction and can we expand in areas for turnarounds and additional work area access?

FWC SOLICITATION ADDENDUM 6

ANSWER #22

Yes. The sediment barriers are shown at the limit of construction. Contractor may increase the width for ease of construction and/or turn around as long as this does not cause additional wetland impacts. Contractor shall regrade the disturbed area. The contractor is responsible for the cost of all additional sediment barrier, grading, site restoration, sodding for additional area.

QUESTION #23

Can you provide all access areas to the site?

ANSWER #23

Access map provided.

QUESTION #24

Can you provide the Auto CADs for the Project?

ANSWER #24

Yes, the CAD (.dwg) file will be provided upon request.

QUESTION #25

Can you provide the access route to the borrow pit to the jobsite?

ANSWER #25

Yes, refer to answer 23.

QUESTION #26

Can the contractor use hydroseed in natural ground areas that were disturbed?

ANSWER #26

No, sodding is preferred with Bahia grass.

QUESTION #27

Is burning on site permitted?

ANSWER #27

No, no burning is permitted.

QUESTION #28

Can the contractor spread clippings on? Alternatively, can clippings be stockpiled on site?

ANSWER #28

No, the clippings must be hauled away.

QUESTION #29

Where can striped material be stockpiled or spread onsite?

FWC SOLICITATION ADDENDUM 7

ANSWER #29

The striped material must be hauled away.

QUESTION #30

Are the quantities for the LBR 40 and LBR 70 included in the quantities on the plans?

ANSWER #30

QUESTION #31

Are the LBR 40 material and LBR 70 material to be imported?

ANSWER #31

Yes. Unless borrow pit has the material that meet the requirements. Geotechnical report has been provided for your reference.

QUESTION #32

Will cattle have access to the construction area?

ANSWER #32

No, cattle will be removed from the project area.

QUESTION #33

Does the contractor have to maintain the access roads and dust control?

ANSWER #33

Yes, the contractor must maintain the road during construction and must restore it to its initial conditions prior to construction.

QUESTION #34

In various Plans there are references to Project Specifications to be followed. We were not able to locate any Specification in the Bid Document, can you please provide the specifications?

ANSWER #34

Please refer to the lower left corner of Sheet 1 of the plan set.

QUESTION #35

Do we need to provide the main access Road Maintenance?

ANSWER #35

Yes, the contractor must maintain the road during construction and must restore it to its initial conditions prior to construction.

FWC SOLICITATION ADDENDUM 8

QUESTION #36

Can the existing sluice gates be refit and reused?

ANSWER #36

No.

QUESTION #37

Can you provide more detailed cross sections?

ANSWER #37

No additional cross section available.

QUESTION #38

What are the requirements for backfilling ditches?

ANSWER #38

Remove all unsuitable material, place back fill in 6” lifts and compact

QUESTION #39

What type of material do the gates need to be constructed with?

ANSWER #39

Aluminum, hot deep galvanized after fabrication or Corten steel.

QUESTION #40

Once the new fence is installed does the old fence need to be removed?

ANSWER #40

Leave the existing fence.

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

CALENDAR OF EVENTS CHANGE ON NEXT PAGES

FWC SOLICITATION ADDENDUM 9

CALENDAR OF EVENTS

FWC 24/25-08C

SCHEDULE DUE DATE METHOD

Bid Advertised October 30, 2024 Posted on the MFMP VIP:

MANDATORY Pre-Bid Conference November 14, 2024 @ 1:00PM ET See Pre-Bid Conference Clause

Deadline for Questions

November 22, 2024

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions December 9, 2024

SEALED BIDS DUE

(REMEMBER: Bid number should be clearly marked on envelope)

December 20, 2024

@ 2:30 PM ET

Mailing Address & Public Opening Location:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave. E., Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening December 20, 2024

@ 2:30 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave. E., Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Anticipated Date of Intended Award December 27, 2024

FWC SOLICITATION ADDENDUM 10

Changes the Sealed Bid Due date and Time: New Date 12/20/2024 @ 2:30 P.M.

Changes the Public Bid Opening Date and Time: New Date 12/20/2024 @ 2:30 P.M.

Changes the Anticipated Date of Intended Award: New Date 12/27/2024

END ADDENDUM

Question #1

Answer #1

Question #2 Sheet 22 (Construction details) of the plans shows a detail for mat to mat connection with concrete. Can you provide information regarding the width of this concrete connection for mats?

Answer #2

Question #3 Will the extents of the proposed borrow pit need to be sodded (slopes and pit bottom or slopes only)?

Answer #3

Question #4

Answer #4

Question #5

Answer #5

Question #6

Answer #6

Question #7

Answer #7

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Question #40

Answer #40

Calendar of Events

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES. ALL BIDS/PROPOSALS ACCEPTED BY THE STATE ARE SUBJECT TO THE STATE'S TERMS AND CONDITIONS AND ANY AND ALL ADDITIONAL TERMS AND CONDITIONS SUBMITTED BY THE BIDDERS/PROPOSERS ARE REJECTED AND SHALL HAVE NO FORCE AND EFFECT. OFFERS FROM THE VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY AS OF THE ABOVE OPENING DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN RESPONSE TO THIS SOLICITATION, IF ANY, ARE HEREBY REJECTED AS LATE.

NOTICE OF BID/PROPOSALS PROTEST BONDING REQUIREMENT. ANY PERSON WHO FILES AN ACTION PROTESTING A DECISION OR INTENDED DECISION PERTAINING TO CONTRACTS ADMINISTERED BY THE DIVISION OR A STATE AGENCY, PURSUANT TO SECTION 120.57(3)(b), FLORIDA STATUTES, SHALL POST WITH THE DIVISION OR THE STATE AGENCY AT THE TIME OF FILING THE FORMAL WRITTEN PROTEST A BOND PAYABLE TO THE COMMISSION OR STATE AGENCY IN AN AMOUNT EQUAL TO 1 PERCENT (1%) OF THE DIVISION'S OR STATE AGENCY'S ESTIMATE OF THE TOTAL VOLUME OF THE CONTRACT. THE BOND SHALL BE CONDITIONED UPON THE PAYMENT OF ALL COSTS WHICH MAY BE ADJUDGED AGAINST THE PROTESTING PERSON IN THE ADMINISTRATIVE HEARING IN WHICH THE ACTION IS BROUGHT AND IN ANY SUBSEQUENT APPELLATE COURT PROCEEDING. FOR PROTEST OF DECISIONS OR INTENDED DECISIONS OF THE COMMISSION PERTAINING TO AGENCIES' REQUESTS FOR APPROVAL OF EXCEPTIONAL PURCHASES, THE BOND SHALL BE IN THE AMOUNT EQUAL TO 1 PERCENT (1%) OF THE REQUESTING AGENCY'S ESTIMATE OF THE CONTRACT AMOUNT FOR THE EXCEPTIONAL PURCHASE REQUESTED. IN LIEU OF A BOND, THE COMMISSION MAY, IN EITHER CASE, ACCEPT A CASHIER'S CHECK OR MONEY ORDER IN THE AMOUNT OF THE BOND. FAILURE TO FILE THE PROPER BOND AT THE TIME OF FILING THE FORMAL PROTEST, WILL RESULT IN A DENIAL OF THE PROTEST.

Bid Tabulation Florida Fish & Wildlife Conservation Commission

BID NUMBER: FWC 24/25-08C

OPENING DATE/TIME: DECEMBER 20, 2024 @ 2:30 PM

OPENED BY: JOSHUA STRINGER TABULATED BY: JOSHUA STRINGER VERIFIED BY: DALE EASTMOND

NOTE: **Awarded** indicates intent to award.

Bidder Name Base Bid Price

Sea & Shoreline LLC $2,872,000

Enviro-Tech Systems $1,900,000

Carters Contracting Services $2,181,237

Eagle Engineering and Land Development $1,884,176.31

Westwind Contracting

**AWARDED**

$1,495,200

**AWARDED**

Text1:

Text2:

Text3:

2025-02-27T12:08:45-0500

Jessica Crawford

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From: Scruggs, Ashley To: Scruggs, Ashley Subject: Permission to Proceed - RE: FWC 24/25-08C Dinner Island South Berm Project Date: Monday, January 6, 2025 5:45:31 PM Attachments: image001.png

From: Cottingham, Michael <Michael.Cottingham@MyFWC.com> Sent: Monday, January 6, 2025 12:27 PM To: Scruggs, Ashley <Ashley.Scruggs@MyFWC.com> Cc: Burke, Katherine <Katherine.Burke@MyFWC.com>; Franklin, Herbert <Herbert.Franklin@MyFWC.com>; Weaver, Catalina <Catalina.Weaver@MyFWC.com> Subject: FW: FWC 24/25-08C Dinner Island South Berm Project Importance: High

Hi Ashley, Kathy got all this together, let me know if you need anything else to get this going - thanks contractor’s name- Westwind Contracting Inc Award Amount- $1,495,200 Contract Manager’s name – Michael Cottingham Contract Manager – conflict of interest form – as discussed, you can write in the contract #

Funding Codes:

77352090400

EO 33

Cat 100228 9800-215-7310

Mike Cottingham, Projects Administrator Florida Fish and Wildlife Conservation Commission 1875 East Orange Avenue Tallahassee, FL 32301

813-791-9410

From: Burke, Katherine <Katherine.Burke@MyFWC.com> Sent: Monday, January 6, 2025 9:31 AM mailto:Ashley.Scruggs@MyFWC.com mailto:Ashley.Scruggs@MyFWC.com mailto:Katherine.Burke@MyFWC.com

To: Cottingham, Michael <Michael.Cottingham@MyFWC.com> Cc: Weaver, Catalina <Catalina.Weaver@MyFWC.com>; Franklin, Herbert <Herbert.Franklin@MyFWC.com> Subject: FW: FWC 24/25-08C Dinner Island South Berm Project Importance: High

Mike:

I spoke with Ashley and all she needs is the:

contractor’s name- Westwind Contracting Inc Award Amount- $1,495,200 Contract Manager’s name – Michael Cottingham Contract Manager – conflict of interest form and for good practices – Herbert please complete one as well as PM

Funding Codes:

77352090400

EO 33

Cat 100228 9800-215-7310

So Herbert and Mike coordinate on the conflict of interest form and Mike transmit these forms plus this email and all attachments to Ashley - today

Kathy Katherine Burke, P.E., PMP Section leader Planning and Design

PASO

1875 East Orange Avenue Tallahassee Florida 850-591-0544 Katherine.burke@myfwc.com

From: Stringer, Joshua <Joshua.Stringer@MyFWC.com> Sent: Monday, January 6, 2025 8:58 AM To: Burke, Katherine <Katherine.Burke@MyFWC.com>; Weaver, Catalina <Catalina.Weaver@MyFWC.com> Cc: Franklin, Herbert <Herbert.Franklin@MyFWC.com>; Cottingham, Michael <Michael.Cottingham@MyFWC.com> Subject: RE: FWC 24/25-08C Dinner Island South Berm Project

Good morning, mailto:Michael.Cottingham@MyFWC.com mailto:Catalina.Weaver@MyFWC.com mailto:Herbert.Franklin@MyFWC.com mailto:Katherine.burke@myfwc.com mailto:Joshua.Stringer@MyFWC.com mailto:Katherine.Burke@MyFWC.com mailto:Catalina.Weaver@MyFWC.com mailto:Herbert.Franklin@MyFWC.com

The agency decision for FWC 24/25-08C Dinner Island South Berm Project has cleared without protest. Please proceed with drafting the contract using the Construction Contract (Exhibit 1).

· Generate new contract number on SharePoint.

· Complete the Construction Contract Template linked above & Contract Routing form.

· Send both documents and all attachments to Contracts@myfwc.com.

I’ve attached other bid-related files to this email. Attachments include:

· Vendor Response, including Exhibits 2, 3, 4 and 5,

· Final Solicitation Documents – Invitation to Bid & Terms and Conditions

· Final Bid Tabulation

· Vendor COI –In Contractor Response

· Vendor Intent to Bond Letter-- In Contractor Response

· Addendums 1 & 2

A list of documents that should be included in the Attachments section (last page) of the Construction Contract is provided below.

· Final Bid Tabulation (Do not list this document as a contract attachment within the Construction Contract.)

· Attachment A: Terms and Conditions

· Attachment B: Vendor Response

· Attachment C: Additional Contract Document link (provided below)

· Attachment D: Invitation to Bid

The additional contract documents provided for this solicitation (plans, permits, specs, etc.) is located here:

https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC.24.25.08C.Plans.zip(Plan s and Permits) https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC.24.25.08C.CADD.Files.&.

https://fwcc.sharepoint.com/:w:/r/sites/contracts/_layouts/15/Doc.aspx?sourcedoc=%7B1BD45119-7DC6-40B4-B304-43697385C67D%7D&file=fwc.construction-contract.docx&action=default&mobileredirect=true https://fwcc.sharepoint.com/sites/contracts/Lists/ContractNumbers/AllItems.aspx https://fwcc.sharepoint.com/sites/contracts/FTC/Forms/Topic.aspx?id=%2Fsites%2Fcontracts%2FFTC%2FContract%20Agreement%20Review%20Routing%20Form%2Epdf&parent=%2Fsites%2Fcontracts%2FFTC mailto:Contracts@myfwc.com https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC.24.25.08C.Plans.zip https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC.24.25.08C.CADD.Files.&.Access.Map.zip

Access.Map.zip (CADD Files & Access Maps) https://vendor.myfloridamarketplace.com/search/bids/detail/10759 (VIP posting) https://vendor.myfloridamarketplace.com/search/bids/detail/11312 (VIP Award)

Let me know if you need anything else.

Thank you, Joshua Stringer, FCCM OMC Manager 850-617-9617 Joshua.Stringer@MyFWC.com 1875 E Orange Avenue, Tallahassee, Florida 32311 Office Hours: M T W 8 – 5 Teleworking Hours: Th Fr 8 – 5

From: Burke, Katherine <Katherine.Burke@MyFWC.com> Sent: Thursday, January 2, 2025 1:29 PM To: Stringer, Joshua <Joshua.Stringer@MyFWC.com>; Weaver, Catalina <Catalina.Weaver@MyFWC.com> Cc: Franklin, Herbert <Herbert.Franklin@MyFWC.com>; Cottingham, Michael <Michael.Cottingham@MyFWC.com>

Josh:

Great!

thanks we look forward to receipt of the permission to proceed email once it clears the protest period.

This is a big one to be getting done.

Kathy

Katherine Burke, P.E., PMP Section leader Planning and Design

PASO

https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC.24.25.08C.CADD.Files.&.Access.Map.zip https://vendor.myfloridamarketplace.com/search/bids/detail/10759 https://vendor.myfloridamarketplace.com/search/bids/detail/11312 mailto:Joshua.Stringer@MyFWC.com mailto:Katherine.Burke@MyFWC.com mailto:Joshua.Stringer@MyFWC.com mailto:Catalina.Weaver@MyFWC.com

1875 East Orange Avenue Tallahassee Florida 850-591-0544 Katherine.burke@myfwc.com

From: Stringer, Joshua <Joshua.Stringer@MyFWC.com> Sent: Friday, December 27, 2024 8:32 AM To: Weaver, Catalina <Catalina.Weaver@MyFWC.com> Cc: Burke, Katherine <Katherine.Burke@MyFWC.com>; Franklin, Herbert <Herbert.Franklin@MyFWC.com>; Cottingham, Michael <Michael.Cottingham@MyFWC.com>

Good morning, This email is notification that the agency decision for FWC 24/25-08C (Dinner Island South Berm Project) will be posted on the VIP website beginning Friday, December 27, 2024 @ 8:30 AM, and will end 72 hours later (excluding Saturdays, Sundays, and state holidays), on Friday, January 03, 2025 @ 8:30 AM.

You can view the posting using this URL:

https://vendor.myfloridamarketplace.com/search/bids/detail/11312

850-617-9617 Joshua.Stringer@MyFWC.com 1875 E Orange Avenue, Tallahassee, Florida 32311

From: Weaver, Catalina <Catalina.Weaver@MyFWC.com> Sent: Thursday, December 26, 2024 1:58 PM To: Stringer, Joshua <Joshua.Stringer@MyFWC.com> Cc: Burke, Katherine <Katherine.Burke@MyFWC.com>; Franklin, Herbert mailto:Katherine.burke@myfwc.com mailto:Joshua.Stringer@MyFWC.com mailto:Catalina.Weaver@MyFWC.com mailto:Katherine.Burke@MyFWC.com mailto:Herbert.Franklin@MyFWC.com mailto:Michael.Cottingham@MyFWC.com https://vendor.myfloridamarketplace.com/search/bids/detail/11312 mailto:Joshua.Stringer@MyFWC.com mailto:Catalina.Weaver@MyFWC.com mailto:Joshua.Stringer@MyFWC.com mailto:Katherine.Burke@MyFWC.com

Catalina

From: Stringer, Joshua <Joshua.Stringer@MyFWC.com> Sent: Thursday, December 26, 2024 12:02 PM To: Weaver, Catalina <Catalina.Weaver@MyFWC.com> Cc: Burke, Katherine <Katherine.Burke@MyFWC.com>; Franklin, Herbert

Catrina, Just to be sure you want to award Westwind contracting.

850-617-9617 Joshua.Stringer@MyFWC.com 1875 E Orange Avenue, Tallahassee, Florida 32311

From: Weaver, Catalina <Catalina.Weaver@MyFWC.com> Sent: Thursday, December 26, 2024 11:57 AM To: Stringer, Joshua <Joshua.Stringer@MyFWC.com> Cc: Burke, Katherine <Katherine.Burke@MyFWC.com>; Franklin, Herbert

Thanks, Josh.

Please move forward with the intent to award. We have worked with the contractor before and are comfortable with their capabilities.

Catalina

From: Stringer, Joshua <Joshua.Stringer@MyFWC.com> Sent: Friday, December 20, 2024 3:29 PM mailto:Katherine.Burke@MyFWC.com mailto:Herbert.Franklin@MyFWC.com mailto:Michael.Cottingham@MyFWC.com mailto:Joshua.Stringer@MyFWC.com mailto:Catalina.Weaver@MyFWC.com mailto:Joshua.Stringer@MyFWC.com mailto:Katherine.Burke@MyFWC.com mailto:Herbert.Franklin@MyFWC.com

To: Burke, Katherine <Katherine.Burke@MyFWC.com>; Franklin, Herbert <Herbert.Franklin@MyFWC.com>; Weaver, Catalina <Catalina.Weaver@MyFWC.com> Subject: FWC 24/25-08C Dinner Island South Berm Project

Good afternoon, Please see the attached responses and bid tab from this afternoons opening. All the contractors returned responsive bids with the apparent low as Westwind Contracting.

Please review bids and references and let me know how you would like to proceed. Just a reminder the anticipated date of award is 12/27/2024.

If you have any questions, please feel free to email me I will be in office on the 26th and 27th.

850-617-9617 Joshua.Stringer@MyFWC.com 1875 E Orange Avenue, Tallahassee, Florida 32311 mailto:Katherine.Burke@MyFWC.com