CN-620000-00037-AD3.pdf
PDF 78 KB Posted
- Contract number
- E0063
- Issued by
- Florida
About this file
This document is the minutes of a Cooperative Agreement Meeting for Full Time Dining Facility Operations involving the Florida Army National Guard, held on August 20, 2014 for the 2nd and 3rd quarters of FY14. The meeting was attended by multiple representatives from various units and divisions, including Joint Force Headquarters (JFHQ), Distribution Management Division, State Food Program, and other administrative and financial personnel.
The meeting covered several key operational and financial discussions, including a $150,000 decrease in agreement funding, verification of facility costs, and a 44% increase in sales (70% SIK, 30% Non-SIK). A significant outcome was the agreement to increase meal rates effective October 1, 2014, with breakfast at $6, lunch at $8, and dinner at $9. Additional topics included Point of Sale (POS) software completion, internet line status, separate entrances for SIK and Non-SIK personnel, meal adjustments according to Ft. Lee My Plate standards, and ongoing issues with head count sheets and meal consumption tracking.
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Text version
MINUTES OF THE COOPERATIVE AGREEMENT MEETING
3074 - FULL TIME DINING FACILITY OPERATIONS
FLORIDA ARMY NATIONAL GUARD
2°d & 3rd Qtr-20AUG14
PRESENT
NAME RANK TITLE UNIT/ACTIVITY
Elam, Richard LTC Deputy Chief of Staff - Logistics JFHQ-G4 Ruffner, Benjamin CPT Distro Mgmt Division Chief JFHQ-DMD West, Nicole cwt State Food Program Mgr (FPM) JFHQ-FPMO
White, AL CPT CMS G3-RTI Rogers, Michael MSG SR Supply NCO G3-RTI
Seaholm, Vickie Mrs (CIV) CA Grants Officer Rep (CAGOR) JFHQ-USPFO
Stevenson, Leslye Ms (CIV) Enterprise Director JFHQ-NAF Berry, Alphonso Mr (CIV) CDF General Manager JFHQ-CDF Warrick, B.J. Ms (CIV) Accountant JFHQ-NAF Foret, Zola Ms (CIV) Admin Assist JFHQ-CDF
Kinghorn, Jesse COL® Chief Financial Officer JFHQ-SQM Haney, Jill Ms (CIV) SQM Finance and Accounting Div JFHQ-SQM Losco, Michelle Mrs (CIV) Admin Assistant JFHQ-SQM Ashton, Cheryl Ms (CIV) Accountant JFHQ-SQM
MINUTES
1. Vickie Seaholm opened the CDF Quarterly Meeting by welcoming the staff.
2. Discussion:
a. Decreasing agreement by $150,000.00 from G4, validate bills prior to decrease
b. verify increase of facility cost for electric, etc. to validate Surcharge for Non-SIK
c. increase of 44% more sales based off FY12. (70% SIK 30% Non-SIK)
d. Meals ordered not consumed- still an issue- COL Elam to discuss with CDRs
Discussed FLIPLS and funds return to treasury vice CDF.
e. CDF is required to prepare a DD Form 5914 -discard report.
f- CMR & are still an issue ffild--CDR s are not .adj11sting_:--: NQ_y erbal lowed
· g-: Committee agreed - Meal rate increase - effective 1OCTl4 - B, L, D = $6, $8, $9
i. 3032- Head Count Sheets are not being turned in daily
2. J4-FS
a. Software for Point of Sale (POS) Device is complete,
b. SQM working on Dirty Internet Line for POS status due 20SEP14
c. Linen, cleaning supplies and Equipment - Funds should come from G4/QLOG (2065)
G4 should decrease funding to the Agreement
d. Training will de given to CDF staff by G4
e. Non-SIK and SIK using separate entrances
f. Meals have been adjusted IA W Ft. Lee My Plate
6. Vickie adjourned the meeting at 1200 hours ...
7. The next meeting TBD, 1000 hours at the CDF Conference Room. - ' '\
' ' ' t. -' ' i;' ' I IC. [ L( .,,( JJ,d,,, { ~ Victona "Vickie" G. Seaholm CIV, USPFO for Florida Cooperative Agreements Grants Officer
Representative (CAGOR)
COOPERATIVE AGREEMENT 3074- Fulltime Dining Facility
FY14 2"d & 3rd QTR MEETING AGENDA
Date: 20AUG14 Time: 1000 Hours
1. Open Meeting Welcome Staff New Introductions Pass around Sign In Sheet
2. CDF
Financial Statements Status of the TL's in system Reimbursable Expense(s)
3. USPFO
*Old Business
*Status from J4 of POS Scanner Device to include internet line?
Location: CDF Conference Room
*Status of updated tracl:?ing sheet from J4?
Meal Cost/Surcharge - Increase or decrease meal rates?
4. SQM-
5. J4-FS
Customer Flow Chart Menu and Meal Improvements Tracking Expenses i.e. meal cost
6. MISC, Open Forum Discussion
7. Meeting Adjourn
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