CN-550000-CAX67-W0020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

5/29/2030

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAX67 449690-1-32-01

Limit

$1,197,910.50

(name) (title) Signature

Ashley Dixon Contract Coordinator

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services

TETRA TECH INC

6303 Waterford District Drive, Suite 305, Miami, FL 33126

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$952,028.35

$679,803.56 Limit

Sue & Survey Services $272,224.79 Limit

Project common & general tasks, roadway analysis & plans, drainage analysis & plans, selective c&g, environmental, structures summary & miscellaneous, signing and pavement marking analysis & plans, signalization analysis & plans, lighting analysis and plans, survey, mapping and terrestrial mobile LiDAR.

Signature

Consultant, Procurement, Financial Services, FDOT Project Manager, File

Florida Transportation Design Manager

$952,028.35

$0.00

(name) (title)

Ronald A. Celiz

$952,028.35

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Docusign Envelope ID: 3AD4791D-09CD-4EC8-939D-E999C89610EF

06/26/2025 | 11:41 AM EDT

449690-1-32-01

July 23, 2025

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 449690-1-32-01

FDOT District 4

Broward

Stage 1 Scope Page A-2 FPID: 449690-1-32-01

TABLE OF CONTENTS

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING (N/A)

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT: (N/A)

11 STRUCTURES - TEMPORARY BRIDGE: (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE: (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE: (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE: (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE: (N/A)

16 STRUCTURES - MOVABLE SPAN: (N/A)

17 STRUCTURES - RETAINING WALLS: (N/A)

18 STRUCTURES – MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS: (N/A)

26 LANDSCAPE PLANS: (N/A)

27 SURVEY

28 PHOTOGRAMMETRY (N/A)

29 MAPPING

Stage 1 Scope Page A-3 FPID: 449690-1-32-01

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (N/A).. 47

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (N/A)

35 GEOTECHNICAL (N/A)

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

Stage 1 Scope Page A-4 FPID: 449690-1-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of

Transportation (hereinafter referred to as the DEPARTMENT or FDOT), the City of Pembroke

Pines (hereinafter referred to as the CITY), and Tetra Tech Inc. (hereinafter referred to as the

CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 449690-1-32-01

Related Financial Project ID(s): (N/A)

Federal Aid Project No.: D425-062-B

Roadways:

Roadway Id Begin milepost End milepost

86000096 0.000 1.532

Project Description: PEMBROKE RD FROM SW 145TH AVE TO FLAMINGO ROAD

Bridge No(s).: (N/A)

Railroad Crossing No.: (N/A)

Context Classification: C3C - Mostly non-residential uses with large building footprints and large parking lots. Buildings are within large blocks and a disconnected/sparse roadway network.

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the

CONSULTANT, the CITY and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

• Major work mix includes:

o 0107 - BIKE LANE/SIDEWALK

• Major work groups include:

o 3.1 - Minor Highway Design

• Minor work groups include:

o 4.1.1 - Miscellaneous Structures o 7.1 - Signing, Pavement Marking and Channelization o 7.2 - Lighting o 7.3 - Signalization

Stage 1 Scope Page A-5 FPID: 449690-1-32-01 o 8.1 - Control Surveying o 8.2 - Design, Right of Way & Construction Surveying o 8.4 - Right of Way Mapping o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Lab Testing o 15.0 - Landscape Architect

Known alternative contracting methods include: (N/A)

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FLORIDA GREENBOOK policy, procedures and requirements. These

Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the CITY or its Construction Engineering

Inspection (CEI) representatives for inspection and final acceptance of the project. The

CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FLORIDA GREENBOOK and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the

CITY.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and the CITY and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with CITY’S procedures. CONSULTANT’S are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The

CONSULTANT shall provide qualified technical and professional personnel to perform to the

CITY standards and procedures, the duties and responsibilities assigned under the terms of this

Agreement. The CONSULTANT shall minimize to the maximum extent possible the

DEPARTMENT's and the CITY’s need to apply its own resources to assignments authorized by the DEPARTMENT and the CITY.

The CITY and the DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract

Documents, including Construction Documents. The CITY’s and the DEPARTMENT’s technical

Stage 1 Scope Page A-6 FPID: 449690-1-32-01 reviews are for high-level conformance and are not meant to be comprehensive reviews. The

CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT and the CITY may provide job-specific information and/or functions as outlined in this contract.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project

Development and Environment (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT.

This project consist of multimodal improvements along Pembroke Road, from SW 145th Avenue to Flamingo Road, within the Cities of Pembroke Pines and Miramar. The work includes adding bicycle lanes on both the north and south sides of the corridor, sidewalk modifications at isolated locations, and reducing the lane widths on eastbound and westbound approaches from twelve

(12) feet to eleven (11) feet. It also includes the removal of U-turn lanes throughout the corridor.

Additionally, the westbound roadway will be widened to add an extra through lane, with corresponding lane line realignments at the SW 145th Avenue intersection. Similar widening and lane realignment will be carried out to accommodate bicycle lanes at the SW 129th Avenue intersection.

The scope of improvements is intended to promote safer and more accessible transportation options for bicyclists and pedestrians.

2.1 Project General and Roadway (Activities 3, 4, and 5)

This project will include a public involvement effort to inform and engage stakeholders throughout the design process. Activities include:

• Drafting and distributing project notifications, including a combined scope and map.

• Preparing and managing stakeholder mailing lists for each corridor.

• Preparing and delivering a PowerPoint presentation for meetings.

• Public Meeting Preparations, including coordination of logistics, venue setup, materials prep, outreach to elected officials and stakeholders, creation of safety visuals and handouts, and support for hybrid in-person/virtual participation.

• Public Meeting Attendance/Follow-up, including setup, support staff, meeting summary preparation.

Public Involvement:

CAP Level: CAP is not required for this project

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Other Agency Presentations/Meetings:

Agency Number of Meetings

City of Pembroke Pines and Miramar 1

Joint Project Agreements: (N/A)

Specification Package Preparation: Yes, a Specifications package will be developed that aligns with the pay items and testing requirements that align with the City of Pembroke

Pines.

Value Engineering: (N/A)

Risk Assessment Workshop:

Number of Risk Assessment Workshop: (N/A)

Plan Type: 50-Scale plans

Roadway Plans

Typical Section:

Number of Typical Sections: 5

Typical Section: 5 Typical Sections, 3 Typical Section Details

Pembroke Road east of SW 145th Avenue: This segment is a four-lane divided roadway with

10 feet marked median, 13 feet Right turn lane and 12 feet left turn lane and 12 feet thru lane on the westbound, 2-12' lanes on the eastbound, curb and gutter type F on both sides, utility strip on both sides and 6 feet concrete sidewalk on north and 8 feet on south sides of the roadway.

East of Pembroke Pines Wastewater facility: This segment is a four-lane divided roadway with 11 feet Right on the westbound, 4-12' lanes, 12 feet marked median, 1 curb and gutter type F on south side and flush shoulder on north side, utility strip on both sides, and 6 feet concrete sidewalk on north and 8 feet on south sides of the roadway.

East of SW 136th Ave: This segment is a four-lane divided roadway, 4-12' lanes, 17 feet median, flush shoulder on both sides, utility strip on both sides and 6 feet concrete sidewalk on north and 8 feet on south sides of the roadway.

East of SW 129th Ave: This segment is a four-lane divided roadway with 4 feet traffic separator, 11 feet right turn lane and 11 feet left turn lane, 4-12' travel lanes, curb and gutter type F on north side, , utility strip on north side and 6 feet concrete sidewalk on north and 8 feet with utility strip on south sides with utility strip of the roadway.

Stage 1 Scope Page A-8 FPID: 449690-1-32-01

West of Flamingo Rd : This segment is a four-lane divided roadway with 5 feet traffic separator, 12 feet Right turn lane and two 12 feet left turn lane on the eastbound, 2-12' lanes on the westbound with 4 feet bike lane, curb and gutter type F on both sides, , utility strip on south side and 6 feet concrete sidewalk on north and 8 feet on south sides of the roadway.

Pavement Designs:

Number of Pavement Designs: 3

Milling and Resurfacing, widening, bike lane

Pavement Type Selection Report(s): (N/A)

Cross-Slope Correction: Yes

1. SW 145th Ave (widening and change in lane alignment)

2. SW 129th Ave (widening and change in lane alignment)

Access Management Classification:

(N/A)

Transit Route Features: Broward County transit bus routes 106

Major Intersections and Interchanges:

Number of Major Intersections and Interchanges: (N/A)

Roadway Alternative Analysis: (N/A)

Level of Temporary Traffic Control Plan (TTCP): TTCP to be provided by the contractor, not by the CONSULTANT.

Temporary Lighting: (N/A)

Temporary Signals: (N/A)

Temporary Drainage: (N/A)

Design Variations:

• Lateral offset

• Vertical clearance

• Unobstructed sidewalk width

• Median Width

Design Exceptions: (N/A)

Sidewalk Profiles: (N/A)

Stage 1 Scope Page A-9 FPID: 449690-1-32-01

Number of Sidewalk Profiles: (N/A)

2.2 Drainage (Activities 6a and 6b)

Drainage System Type:

The existing drainage system along Pembroke Road, from SW 145th Avenue to Flamingo

Road, primarily consists of an open drainage system. This system includes grassed roadside swales that run parallel to the roadway, collecting runoff from the pavement and adjacent areas.

The corridor also includes driveway culverts and occasional cross-drain pipes that maintain hydraulic connectivity between swales on either side of the roadway. In certain constrained areas, such as near major intersections or commercial developments, the open swale system may transition to a limited closed drainage configuration. This configuration utilizes catch basins and short pipe runs to connect with outfall locations or to transition back to open conveyance features.

Outfalls from the open system discharge into existing canals or drainage ditches that are part of the regional drainage network maintained by local drainage districts or the South

Florida Water Management District.

The proposed drainage system will expand upon the existing open swale configuration by incorporating additional drainage structures designed to capture and manage increased runoff generated by the planned improvements. Specifically, the introduction of a new bike lane and a shared-use path will result in added impervious surface area.

Number of stormwater management facility sites:

Number of cross drains: 60

2.3 Selective Clearing and Grubbing (Activity 6c)

Number of acres of Selective Clearing and Grubbing and/or Plant Preservation Area: acres.

Approximately 3 acres

2.4 Utilities Coordination (Activity 7)

The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The

CONSULTANT should coordinate with CITY personnel to coordinate transmittals to utility companies and meet production schedules.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the

Stage 1 Scope Page A-10 FPID: 449690-1-32-01

CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the CITY that they have the following knowledge, skills, and expertise:

• A minimum of 4 years of experience performing utility coordination in accordance with

FDOT, Federal Highway Administration (FHWA), and American Association of State

Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

• Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

• Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

• Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

• Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

• Identifying and coordinating the completion of any FDOT or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

• Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the CITY's standards, policies, and procedures.

• Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT's utility coordination work shall be performed and directed by the Utility

Coordination Manager that was identified and approved by the CITY’s Project Manager. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by the CITY’s Project Manager prior to any change being made in this contract.

Expected Utilities:

• AT&T Distribution, city of Miramar, city of Pembroke pines / ch2m, comcast cable, crown castle, crown castle ng, Florida power & light--Broward, lumen, mci, Teco peoples gas south Florida

2.5 Environmental Permits and Environmental Clearances (Activity 8)

Expected Permits:

• SFWMD Permit

2.6 Structures (Activities 9 - 18)

Miscellaneous Structures:

• Mast Arms

Stage 1 Scope Page A-11 FPID: 449690-1-32-01

• Strain Poles

2.7 Signing and Pavement Markings (Activities 19 & 20)

Signing and Pavement Marking Plans are required. Signing improvements include the upgrade of all sub-standard ground-mounted signs to meet the current BCTED and

MUTCD requirements.

2.8 Signalization (Activities 21 & 22)

Intersections:

• SW 145th Avenue Intersection:

o Signal head adjustments to reflect new lane configurations due to the addition of a right-turn lane. Structural analysis is required for reconfiguration, and the right-turn signal may potentially be mounted on the upright.

o Pedestal relocations to accommodate newly widened curb ramps. These ramps are designed to support both bicycle and pedestrian traffic and are larger to accommodate the Shared Use Path.

• SW 136th Avenue:

o Pedestal relocations to accommodate widened curb ramps that support bicycle and pedestrian traffic and are enlarged for the Shared Use Path.

• SW 129th Avenue Intersection:

o Installation of new crosswalks.

o Addition of pedestrian signal pedestals to support the new crosswalks.

• Flamingo Road Intersection:

o Installation of a pedestrian signal pedestal on the northwest quadrant to accommodate the new edge of pavement along Pembroke Road.

• Pedestrian Signals:

o Installation of Accessible Pedestrian Signals (APS) at all signalized crossings to improve accessibility for all users.

Traffic Data Collection: (N/A)

Traffic Studies: (N/A)

Count Stations: (N/A)

Traffic Monitoring Sites: (N/A)

Stage 1 Scope Page A-12 FPID: 449690-1-32-01

2.9 Lighting (Activities 23 & 24)

Limits and Proposed Type of Lighting:

Type Limit

Intersection Lighting SW 129 Avenue

2.10 Landscape (Activities 25 & 26)

(N/A)

2.11 Survey (Activity 27)

Design Survey: SR 824 (Pembroke Road) from SW 145th Ave to Flamingo Road, Pembroke

Pines. (1.5 Miles)

Subsurface Utility Exploration:

Designates (Quality Level B) the underground utilities for the entire project. Provide Survey support to locate the designated lines and update the SURVRD file. Fourteen (14) utilities are expected along the project, with two major intersections (Flamingo and SW 145th Ave).

Right of Way Survey: Perform field location of section corners, 1/4 section corners, and fractional corners where pertinent. Includes analysis and processing of all field-collected data and/or reports. The information recovered on this task will be used to prepare the required documents for the Baseline of Survey and Right of Way approval process. A total of 9 Section and Quarter Section Corners will be investigated. Search ten (10) Section and

Quarter Section Corners.

Survey all existing recorded subdivision/condominium boundaries, tracts, units, phases, blocks, street R/W lines, common areas. Includes analysis and processing of all field collected data and/or reports. If unrecorded subdivision is on file in the public records of the subject county, tie the existing monumentation of the beginning and end of unrecorded subdivision. The information recovered on this task will be used to prepare the required documents for the Baseline of Survey and Right of Way approval process. Approximate 20

Subdivisions, Plats and Acreage properties will be investigated.

Vegetation Survey: (N/A)

2.12 Photogrammetry (Activity 28) (N/A)

2.13 Mapping (Activity 29)

Control Survey Map: (N/A)

Stage 1 Scope Page A-13 FPID: 449690-1-32-01

Right of Way Map: (N/A)

Legal Descriptions: (N/A)

Maintenance Map: (N/A)

Miscellaneous Items: Prepare PC sheets. Total of 3 Sheets

2.14 Terrestrial Mobile LiDAR (Activity 30)

SR 824 (Pembroke Road) from SW 145th Ave to Flamingo Road, Pembroke Pines. (1.53

Miles)

2.15 Architecture (Activity 31) (N/A)

2.16 Noise Barriers (Activity 32) (N/A)

2.17 Intelligent Transportation Systems (Activities 33 & 34) (N/A)

2.18 Geotechnical (Activity 35)

The CONSULTANT will be responsible for all geotechnical services required under this contract. Responsibilities include coordination of field investigations, drilling oversight, lab testing, engineering analysis, and preparation of a final geotechnical report to support the design of roadway, sidewalk, and drainage improvements.

Field investigations will include pavement coring and SPT borings. geotechnical work will include four (10) pavement cores with associated 2-foot SPTs and thirty-two (32) 10-foot SPT borings along the corridor to support roadway widening and multimodal improvements.

Roadway borings will be used, to evaluate the impact of any organic soils on the standard foundations

For drainage design, both corridors will include five (5) permeability test and three (3) corrosivity test. Tests will be performed at 10, 15, and 20 feet at each location, Each test location will be accompanied by a sister SPT boring to a depth of 20 feet to characterize subsurface conditions where French drains are proposed on the east side of both corridors.

All boring and testing operations will be coordinated with existing utility data. Temporary lane or shoulder closures and flagging will be required at certain locations due to the proximity of underground utilities.

The CONSULTANT will provide a signed and sealed geotechnical report including boring logs, lab results, and engineering recommendations for pavement design, sidewalk support, and drainage infiltration feasibility.

2.19 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for

Stage 1 Scope Page A-14 FPID: 449690-1-32-01

DEPARTMENT and CONSULTANT scheduled activities required to meet the current

DEPARTMENT Production Date. The schedule shall be based upon the 18-month design schedule. The current production date is TBD. The schedule shall be accompanied by an anticipated payout and fiscal progress curve. For the purpose of scheduling, the

CONSULTANT shall allow for a 4 week review time for each phase submittal and any other submittals as appropriate.

The schedule shall indicate all required submittals.

All fees and price proposals are to be based on the negotiated schedule of 18 months for final construction contract documents. However, the contract deadline is TBD months from the

Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report.

The schedule shall be submitted in an FDOT system-compatible format.

2.20 Submittals

The CONSULTANT shall furnish construction contract documents as required by the CITY to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the CITY. The CITY will determine the specific number of copies required prior to each submittal.

2.21 Provisions for Work

The services performed by the CONSULTANT shall comply with all applicable federal, state, and local laws, regulations, policies, and design criteria, as required under the FDOT Local

Agency Program (LAP) Manual and in accordance with the project’s LAP classification.

This project is classified as a Class D LAP project, and therefore the Florida Greenbook

(Manual of Uniform Minimum Standards for Design, Construction and Maintenance for

Streets and Highways) shall govern the design and applicable criteria within the project limits.

All design work shall follow the latest edition of the Florida Greenbook unless otherwise directed by the CITY or where exceptions are granted in writing.

However, where the project interfaces with or terminates at State facilities, such as connections to State Roads under FDOT jurisdiction, the CONSULTANT shall ensure that those portions of the work conform to the applicable FDOT standards, including the FDOT

Design Manual (FDM), Structures Manual, CADD Manual, and other governing

Department procedures. Coordination with the FDOT District LAP Coordinator shall be

Stage 1 Scope Page A-15 FPID: 449690-1-32-01 required to confirm the appropriate standards for transitions and connections to the State

Highway System.

All work shall be prepared in English units and shall utilize the most current versions of all applicable manuals and guidelines in effect at the time of design. It is the CONSULTANT's responsibility to ensure consistency with the applicable LAP classification and to identify where differing standards apply based on jurisdiction or funding eligibility.

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks

Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT.

Cost Estimates: The CONSULTANT shall be responsible for developing and maintaining the construction cost estimate for the project. Estimates shall be updated at major milestones, such as PRELIMINARY, INITIAL, CONSTRUCTABILITY, AND

PRODUCTION design submittals, and revised as needed in response to scope changes, funding revisions, or plan updates. All cost estimates must reflect the current project scope, applicable standards (Florida Greenbook or FDOT, as appropriate), and construction market conditions.

For LAP projects, the use of FDOT’s Long Range Estimate (LRE) system is not required unless specifically requested by the FDOT District LAP Coordinator or where the project is partially located on or adjacent to State facilities. Instead, the CONSULTANT shall prepare an itemized engineer's estimate of probable construction cost, consistent with the format required by the CITY and compliant with FHWA funding eligibility requirements.

If the project includes federally funded work on State facilities or if the CITY elects to use

FDOT pay item structure, the CONSULTANT may be required to enter pay items, quantities, and cost data into AASHTOWare Project Preconstruction (PrP) via FDOT’s

Designer Interface. In such cases, the CONSULTANT shall coordinate with the CITY and the FDOT District LAP Coordinator to determine the level of integration with Department systems.

Technical Special Provisions: The CONSULTANT shall prepare Technical Special

Provisions (TSPs) for any construction items not covered by the CITY’s standard specifications or, where applicable, not addressed by DEPARTMENT’s Standard

Specifications for Road and Bridge Construction or its workbook of implemented modifications. TSPs must clearly define the scope, materials, construction methods, measurement criteria, and basis of payment for each non-standard item.

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For LAP projects, TSPs must comply with federal-aid requirements, including clear descriptions of work to ensure fair and open competition, and must not reference proprietary products unless appropriate justifications are provided and approved by

DEPARTMENT or FHWA, as applicable.

All draft TSPs shall be submitted to the CITY for review. If the project involves work on or adjacent to FDOT facilities, or if FHWA oversight is required, the CONSULTANT may also be required to coordinate with the DEPARTMENT District Specifications Office for additional review and approval. The CONSULTANT shall revise TSPs based on feedback and ensure final versions are digitally signed, dated, and sealed in accordance with applicable Florida Statutes and the CITY’s requirements.

Modified Special Provisions: The CONSULTANT shall prepare Modified Special

Provisions (MSPs) as required to address deviations from standard specifications that are necessary to meet project-specific conditions or local agency requirements. MSPs are used to revise existing specifications while maintaining compliance with federal-aid requirements, and must be clearly justified and documented within the project record.

For LAP projects, particularly Class D projects governed primarily by the Florida

Greenbook and local specifications, MSPs shall be developed in accordance with the

CITY’s specifications framework. Where DEPARTMENT Standard Specifications are used—such as in areas transitioning to or directly connecting with State facilities—MSPs shall not alter Divisions I through IX of the DEPARTMENT Standard Specifications for

Road and Bridge Construction, which cover general and administrative contract provisions.

If the use of DEPARTMENT specifications is partially or fully adopted for any portion of the project, any modifications to DEPARTMENT technical specification sections must be reviewed and approved by the CITY and, when required, coordinated with the

DEPARTMENT District Specifications Office. All proposed MSPs must be accompanied by a written justification explaining the need for deviation, and must not conflict with federal-aid eligibility, competitive bidding principles, or applicable federal regulations.

Final MSPs shall be incorporated into the bid documents and, where required, digitally signed and sealed by the CONSULTANT in accordance with Florida Statutes and project documentation protocols.

Field Reviews: The CONSULTANT shall make as many trips to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to execute the Scope of Services described in this Exhibit. These meetings may include coordination sessions with the CITY, the DEPARTMENT, utility agencies, regulatory agencies, and other stakeholders. The CONSULTANT shall also participate in internal meetings with subconsultants to ensure interdisciplinary coordination across roadway, drainage, geotechnical, signalization, lighting, and other design components.

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Meetings may include but are not limited to: design milestone reviews, constructability discussions, permitting coordination, utility conflict resolution, and any required meetings with FDOT District staff to address project interfaces with the State Highway System. The

CONSULTANT shall prepare and submit formal meeting minutes to the CITY’s Project

Manager, with copies provided to the DEPARTMENT when appropriate. Meeting minutes shall be submitted within five (5) business days of the meeting and will serve as part of the project documentation required under the Local Agency Program (LAP) for federally funded projects.

Quality Assurance/Quality Control: The CONSULTANT shall be responsible for the professional quality, technical accuracy, and coordination of all work products and deliverables prepared under this contract, including those prepared by any subconsultants.

This responsibility extends to all plans, specifications, cost estimates, reports, and supporting documents. The CONSULTANT shall comply with all federal-aid requirements as set forth in the FDOT LAP Manual, and ensure that deliverables meet the applicable standards based on the LAP project classification.

Because this project is designated as a Class D LAP project, the Florida Greenbook shall govern roadway design except in areas directly tying into State facilities, where FDOT standards will apply. It is the CONSULTANT’s responsibility to apply the appropriate standards and verify that deliverables meet eligibility for federal participation.

The CONSULTANT shall prepare and submit a project-specific Quality Control Plan

(QCP) to the CITY within twenty (20) business days of receiving Notice to Proceed. The

QCP shall outline internal procedures for verifying and checking all documentation prior to submission and identify quality control reviewers for each discipline. The reviewers must be appropriately licensed Florida professionals and independent from the original design development. The QCP shall describe how comments are tracked, documented, and resolved. The CITY may provide the QCP to the DEPARTMENT for concurrence or file review.

Upon request by the CITY or the DEPARTMENT, the CONSULTANT shall submit QC documentation (including markups and comment logs) with any phase submittal. All errors, omissions, or inconsistencies discovered during internal reviews, or identified by the CITY or DEPARTMENT, shall be corrected by the CONSULTANT at no additional cost.

Supervision: The CONSULTANT shall supervise all technical design activities.

Coordination: The CONSULTANT shall coordinate with all disciplines of the project to produce a final set of construction documents.

Project General Tasks

Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts that are applicable to the project as a whole and not to any one or more specific project

Stage 1 Scope Page A-18 FPID: 449690-1-32-01 activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope.

3.1 Public Involvement

Public involvement includes communicating to all interested persons, groups, and government organizations information regarding the development of the project. The CONSULTANT shall provide to the CITY and the DEPARTMENT drafts of all Public Involvement documents (e.g.

newsletters, property owner letters, advertisements, etc.) associated with the following tasks for review and approval at least 1 business days prior to printing and / or distribution.

3.1.1 Community Awareness Plan (N/A)

3.1.2 Notifications

In addition to public involvement data collection, the CONSULTANT shall assist the CITY or prepare notifications, flyers, and/or letters to elected officials and other public officials, private property owners, and tenants at intervals during plans production as identified by the CITY. All letters and notices shall be reviewed by the CITY to ensure that they are addressed to the correct and current public officials.

3.1.3 Preparing Mailing Lists

At the beginning of the project, The CONSULTANT shall identify all impacted property owners and tenants (within a minimum of 300 feet of the project corridor) The

CONSULTANT shall prepare a mailing list of all such entities and shall update the mailing list as needed during the life of the project.

3.1.4 Median Modification Letters (N/A)

3.1.5 Driveway Modification Letters (N/A)

3.1.6 Newsletters (N/A)

3.1.7 Renderings and Fly-Throughs (N/A)

3.1.8 PowerPoint Presentations

The CONSULTANT shall prepare PowerPoint presentations for use in public meetings.

3.1.9 Public Meeting Preparations

The CONSULTANT shall prepare the necessary materials for use in public meetings.

The CONSULTANT will investigate potential meeting sites to advise the CITY on their suitability. The CITY will pay all costs for meeting site rents and insurance. No CITY meetings will be held on public school system properties.

3.1.10 Public Meeting Attendance and Follow-up

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The CONSULTANT shall attend public meeting(s), assist with meeting setup and take down. The CONSULTANT shall also prepare a summary of the public meeting that includes all copies of all materials shown or provided at the public meeting. The summary shall also include a listing of all written comments made during or after the meeting and responses to those written comments.

The CONSULTANT will attend the meetings with an appropriate number of personnel to assist the DEPARTMENT'S Project Manager.

It is estimated for this project there will be 1 Public meeting during the design.

3.1.11 Other Agency Meetings N/A

3.1.12 Web Site (N/A)

3.2 Joint Project Agreements (N/A)

3.3 Specifications & Estimates

3.3.1 Specifications Package Preparation

The CONSULTANT shall prepare a Specifications Package in accordance with the LAP

Manual and the CITY of Pembroke Park’s project-specific requirements. Since the project is administered under LAP, the use of the Department’s standard specifications is not mandatory; however, the CONSULTANT shall ensure that all specifications developed are consistent with the scope of work, clearly describe the work to be performed, and conform to applicable federal requirements when federally funded.

The Specifications Package shall include all general conditions, technical provisions, and project-specific requirements necessary for construction. The CONSULTANT shall coordinate with the CITY to determine whether any standard CITY specifications or previously approved formats will be used as a basis. Modified Special Provisions and

Technical Special Provisions shall be clearly defined and incorporated as needed to describe materials, construction methods, and testing criteria.

The Specifications Package must be submitted to the CITY for internal review and approval prior to advertisement. If required by FDOT due to federal oversight or project classification, the CONSULTANT shall also coordinate with the FDOT District LAP

Coordinator to ensure any necessary federal language or provisions (e.g., Buy America, Davis-Bacon, Equal Employment Opportunity) are included. Digital signature and sealing of the final specifications may be required in accordance with Chapter 471, F.S., and applicable Florida Administrative Code.

The CONSULTANT shall be responsible for the quality control of all specifications, and shall ensure consistency with the contract plans, LAP checklist requirements, and federal compliance items identified during the project development process.

3.3.2 Estimated Quantities Report Preparation (N/A)

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3.4 Contract Maintenance and Project Documentation

Contract maintenance includes project management effort for complete setup and maintenance of files, electronic folders and documents, and schedule updates. Project documentation includes the compilation and delivery of final documents, reports or calculations that support the development of the contract plans; includes uploading files to Electronic Document

Management System (EDMS) or Project Suite Enterprise Edition (PSEE).

3.5 Value Engineering (Multi-Discipline Team) Review (N/A)

3.6 Prime Consultant Project Manager Meetings

Includes only the Prime Consultant Project Manager's time for travel and attendance at Activity

Technical Meetings and other meetings listed in the meeting summary for Task 3.6 on tab 3

Project General Task of the staff hour forms. Staff hours for other personnel attending Activity

Technical Meetings are included in the meeting task for that specific Activity.

3.7 Plans Update (N/A)

3.8 Post-Design Services (N/A)

3.9 Digital Delivery (N/A)

3.10 Risk Assessment Workshop (N/A)

3.11 Railroad, Transit and/or Airport Coordination (N/A)

3.12 Landscape and Existing Vegetation Coordination (N/A)

3.13 Other Project General Tasks (N/A)

4 ROADWAY ANALYSIS

The CONSULTANT shall analyze and document Roadway Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

4.1 Typical Section Package (N/A)

4.2 Pavement Type Selection Report (N/A)

4.3 Pavement Design Package

The CONSULTANT shall prepare a Pavement Design Package.

4.4 Cross-Slope Analysis

The CONSULTANT shall coordinate with the CITY to obtain existing cross-slope data, determine roadway limits where cross-slope is potentially out of tolerance and determine a resolution.

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4.5 Safety Analysis

The CONSULTANT shall perform all safety analysis required for roadway design. This includes safety analysis (justification/mitigation) required for design variations and exceptions, crash analysis of crash reports.

4.6 Design Analysis (N/A)

4.7 Operational Analysis (N/A)

4.8 Design Reports (N/A)

4.9 Design Variations and Exceptions

The CONSULTANT shall prepare the documentation necessary to gain the CITY’S approval of all appropriate Design Variation Memorandums, Formal Design Variations and/or Design

Exceptions.

A Project Design Variation Memorandum shall be prepared to document all non-controlling design elements for a project that do not meet FLORIDA GREENBOOK criteria.

4.10 Master Design File Setup & Maintenance, Model Management Plan

The CONSULTANT shall setup the horizontal/vertical master design file and maintain the design file throughout the life of the design. The CONSULTANT shall create a model management plan when necessary.

4.11 Horizontal/Vertical Master Design Files

The CONSULTANT shall design the geometrics using the Florida Greenbook that are most appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, existing vegetation to be preserved, pedestrian and bicycle concerns, ADA requirements, access management, and scope of work. The CONSULTANT shall also develop utility conflict information to be provided to project Utility Coordinator in the format requested by the CITY.

3D Model Development: When the project includes a 3D Model deliverable, the

CONSULTANT shall design elements in a 3D Model.

4.12 Temporary Traffic Control Plan (TTCP) Analysis and Master Design Files (N/A)

4.13 Utility Data Collection and Analysis (N/A)

4.14 Roadway Quantities for EQ Report

The CONSULTANT shall determine roadway pay items and quantities and the supporting documentation.

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TTCP Quantities for EQ Report: (N/A)

4.15 Cost Estimate

4.16 Technical or Modified Special Provisions (N/A)

4.17 Other Roadway Tasks (N/A)

4.18 Quality Assurance/Quality Control

4.19 Supervision

4.20 Roadway Meetings

4.21 Field Reviews

4.22 Coordination

5 ROADWAY PLANS

The CONSULTANT shall prepare Roadway, Utility Adjustment Sheets, plan sheets, notes, and details. The plans shall include the following sheets necessary to convey the intent and scope of the project for the purposes of construction.

5.1 Key Sheet & Signature Sheet

5.2 Typical Section Sheets

5.3 Cross Slope Correction Details

5.4 General Notes/Pay Item Notes

5.5 Project Layout/Model Management (N/A)

5.6 Plan View (Plan Sheets)

5.7 Profile View (Plan/Profile Sheets) (N/A)

5.8 Special Profiles (N/A)

5.9 Sidewalk Profiles (N/A)

5.10 Interchange Layout Sheet (N/A)

5.11 Details

5.12 Soil Survey Sheets

5.13 Cross Sections

5.14 Temporary Traffic Control Plan (N/A)

5.15 Utility Adjustment Sheets

5.16 Project Control Sheets

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5.17 Utility Verification Data (SUE Data)

5.18 Quality Assurance/Quality Control

5.19 Supervision

6a DRAINAGE ANALYSIS

The CONSULTANT shall analyze and document Drainage Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

The CONSULTANT shall be responsible for designing a drainage and stormwater management system. All design work shall comply with the requirements of the appropriate regulatory agencies and FLORIDA GREENBOOK.

The CONSULTANT shall coordinate fully with the appropriate permitting agencies and the

CITY’S staff. All activities and submittals should be coordinated through the CITY’S Project

Manager. The work will include the engineering analyses for any or all of the following:

6a.1 Base Clearance Analysis (N/A)

6a.2 Hydroplaning Analysis (N/A)

6a.3 Existing Permit Analysis

Data gathering including desktop analysis of local, state, and federal Drainage permits.

6a.4 Utility Conflict Matrix (for drainage structures)

Populating and coordination of the utility conflict matrix for all drainage structures.

6a.5 Noise Barrier Drainage Analysis (N/A)

6a.6 Temporary Drainage Analysis (N/A)

6a.7 Pond Siting Analysis and Report (N/A)

6a.8 Analysis of Pipe Video Inspection Report (N/A)

6a.9 Bridge Hydraulic Report (N/A)

6a.10 Design of Cross Drains (N/A)

6a.11 Design of Ditches and Side Drains (N/A)

6a.12 Design of Stormwater Management Facility

Offsite or Infield Pond: Design stormwater management facilities to meet requirements for stormwater quality treatment, attenuation and aesthetics. Develop proposed pond layout

(contributing drainage basin, shape, contours, slopes, volumes, tie-ins, aesthetics, etc.), perform routing, pollutant/nutrient loading calculations, recovery calculations, design the outlet control structure and buoyancy calculations for pond liners when necessary.

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Roadside Treatment Swales and Linear Ponds: Design stormwater management facilities to meet requirements for stormwater quality treatment, attenuation and aesthetics. Develop proposed pond layout (contributing drainage basin, shape, contours, slopes, volumes, tie-ins, aesthetics, etc.), perform routing, pollutant/nutrient loading calculations, recovery calculations and design the outlet control structure.

6a.13 Design of Floodplain Compensation (N/A)

6a.14 Design of Storm Drains

Delineate contributing drainage areas, determine runoff, inlet locations, and spread. Calculate hydraulic losses (friction, utility conflict and, if necessary, minor losses). Determine design tailwater and, if necessary, outlet scour protection.

6a.15 Optional Culvert Material

Determine acceptable options for pipe materials using the Culvert Service Life Estimator.

6a.16 Design of Trench Drains (N/A)

6a.17 French Drain Systems

Design of French Drain Systems: Design French Drain Systems to provide stormwater treatment and attenuation. Identify location for percolation tests and review these, determine the size and length of French Drains, design the control structure/weir, and model the system of inlets, conveyances, French Drains, and other outfalls using a routing program.

Evaluation of Existing French Drain Systems: Include this task if French Drains are proposed and the existing systems must be analyzed for a pre- versus post comparison of the peak stages and/or discharges.

6a.18 Design of Drainage Wells (N/A)

Design the discharge into deep wells to comply with regulatory requirements. Identify the location of the well, design the control structure/weir, and model the system using a routing program.

6a.19 Stormwater Runoff Control Concept

Includes analysis and design of the Stormwater Runoff Control Concept. Includes creating the design file.

6a.20 Other Drainage Tasks

Includes all efforts for a drainage task not covered by an existing defined task.

6a.21 Drainage Design Documentation Report

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Compile drainage design documentation into report format. Include documentation for all the drainage design tasks and associated meetings and decisions, except for stand-alone reports, such as the Pond Siting Analysis Report and Bridge Hydraulics Report.

6a.22 Drainage Quantities for EQ Report

The CONSULTANT shall determine drainage pay items and quantities and the supporting documentation.

6a.23 Cost Estimate

Prepare cost estimates for the drainage components, except bridges and earthwork for stormwater management and flood compensation sites.

6a.24 Technical or Modified Special Provisions (N/A)

6a.25 Quality Assurance/Quality Control

6a.26 Supervision

6a.27 Drainage Meetings

Meetings with CITY staff, regulatory agencies, local governments such as meetings with

District Drainage Engineer, the Water Management District, FDEP, etc.

6a.28 Field Reviews

6a.29 Coordination

6b DRAINAGE PLANS

The CONSULTANT shall prepare Drainage plan sheets, notes, and details. The plans shall include the following sheets necessary to convey the intent and scope of the project for the purposes of construction.

6b.1 Drainage Map (Including Interchanges)

6b.2 Bridge Hydraulics Recommendation Sheets (N/A)

6b.3 Drainage Structures

6b.4 Lateral Ditches (N/A)

6b.5 Retention/Detention/Floodplain Compensation Ponds (N/A)

6b.6 Quality…