CN-550000-CAS42-W0010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

4/4/2029

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAS42 405778-1-12-01

$0.00

(name) (title) Signature Jennifer Fortunas Contract Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total Page 2 thru 6 Subtotal

Total

Maximum Limiting Amount

CDM Smith Inc.

2308 Killearn Center Blvd, Suite 201, Tallahassee, FL 32309

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$985,909.96

$985,909.96 Estimate

This task work order provides a specific definition of the work to be performed by CDM Smith (the Consultant) on behalf of the Florida Department of Transportation (FDOT) to provide policy and technical support for the update of the Florida Transportation Plan. (FTP).

Signature

$985,909.96

$0.00

(name) (title)

$985,909.96

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

EXHIBIT A

TASK WORK ORDER #1

Florida Transportation Plan Support

Task Work Order Number: 1 Department Task Manager: Brian Watts Authorized Amount: $985,909.96 (Maximum Limiting Amount) Contract No.: CAS42 Financial Identification No.: 405778-1-12-01 Completion Date: April 4, 2029

PURPOSE

This task work order provides a specific definition of the work to be performed by CDM Smith (the Consultant) on behalf of the Florida Department of Transportation (FDOT) to provide policy and technical support for the update of the Florida Transportation Plan. (FTP).

SERVICES TO BE PERFORMED

The Consultant will provide services through a range of work activities, as directed by the FDOT Task Manager:

FTP Update General Tasks

Maintain a work plan for the FTP update.

Assist Office of Policy Planning staff in providing regular updates to Department management on the status of the plan update.

Monitor federal guidance on statewide planning in support of IIJA for its applicability to the FTP update.

Assist in coordination with other statewide plan activities and information, as well as other relevant Department activities, to minimize duplication and maximize synergy.

Preparation of special studies of short duration to address policy and/or implementation of the

FTP.

Preparation of presentations related to the FTP and the analysis to support the information presented therein.

Development and preparation of maps, figures, tables and other multimedia presentations, reporting and briefing materials as required by the Department to implement the FTP and to meet its obligations to the public, the Florida Transportation Commission, other agencies, and the Legislature.

Assist with development and implementation of strategic planning, as well as building on established Department processes.

Participation at various meetings as determined by the Department. Participation may include development of agendas and meeting materials, meeting logistics, meeting facilitation and provision of staff with special expertise as needed.

Provide technical support to the Department, including scheduling of regular meetings and development of meeting agenda, presentation materials, handouts, and summaries.

Provide technical support for recommendations related to strategic development, policy, grants, planning, including scheduling, planning, and facilitation of regular meetings and development of meeting agenda, presentation materials, handouts, and summaries.

Assist the Department with the development brochures and presentations and other communication material.

Support the Department with the response to public, agency and other comments.

Provide assistance to the Department in documenting and evaluating the effectiveness of partner and public involvement activities.

Coordinate with other consultants engaged by the Department to support the agency.

Assist in developing various communication strategies to support planning activities.

FTP Steering Committee and Related Tasks

Provide staff to support the FTP Steering Committee, including assistance with member coordination, development of the agenda and materials, facilitation and other on-site support, and preparation of the summaries.

Conduct in person steering committee meetings at various locations throughout the state, and virtually as necessary.

Provide staff support to lead the focus groups in addressing more targeted discussions on specific goals and objectives to be included in the plan as part of the steering committee process. Activities will include assistance with focus group member coordination as well as organization of the ‘friends’ of the focus groups; development of the agenda and materials, facilitation and other on-site support, and preparation of the summaries.

Develop annotated agendas for use by the Chair, Co-Chair, and key FDOT staff during the steering committee and focus group meetings.

Vision and Policy-Related Tasks

Evaluate and document data and trends related to the FTP organized by regional areas and topics such as: safety, technology, resilient infrastructure, workforce development, and economic development and supply chain.

Prepare draft and final materials and documents to summarize long range trends, desired regional objectives, and next steps.

Prepare and revise documents, text and materials that consider additional trends and align with the collective vision based on specific input provided by the Steering Committee, focus groups, regional workshops, statewide webinars, and other engagement activities.

Work with the steering committee, focus groups, and internal staff to refresh the statewide goals and identify the regional objectives that can be used by our communities to develop local strategies in alignment with the FTP.

Develop a draft outline of the FTP document for review by Office of Policy Planning staff and Department management.

Develop draft and final 2055 FTP publication document and materials outlining the statewide goals and regional objectives as agreed to by the Steering Committee.

Partner and Public Outreach and Related Tasks

Assist with implementing the overall Community and Public Engagement Plan for the FTP.

Maintain the list of statewide partner organizations involved in the FTP and assist the

Department in sharing information and scheduling briefing opportunities with these organizations.

Assist the Department in sharing information and scheduling briefing opportunities with Metropolitan Planning Organizations (MPOs). Assistance may include development of meeting materials, meeting facilitation and provision of staff with special expertise as needed.

Support interagency coordination activities related to the FTP update including communication with these agencies to get input on the FTP update.

Support partner and public engagement activities related to the FTP, including assistance with scheduling and participating in partner briefings, workshops, and conferences; developing targeted materials to communicate and receive input on the FTP to specific partners; identifying opportunities to foster alignment of the FTP with partner plans and programs; and providing support to staff in the Office of Policy Planning, modal offices, and District offices who are engaged in specific partner involvement activities.

Support efforts for targeted campaigns organized around the cross-cutting topics of the focus groups to provide partners and the public more detailed information on these topics during the campaign.

Support the internal group of Community and Public Engagement Coordinators comprising Central Office and District staff, including development of meeting agendas, presentation materials, and preparation of meeting summaries.

Conduct regional workshops in locations identified in coordination with Office of Policy Planning to obtain input and feedback on the draft statewide goals and regional objectives for inclusion in the FTP. Assist with identifying the locations, providing notice of the workshops to partners and the public; developing the agenda and materials; facilitating the workshops; and preparation of the summaries.

Create and maintain the FTP public-facing web site and collaboration space with information about the FTP, the Steering Committee, and all partner and public community engagement events and activities.

Assist with the development and revisions of brochures, presentations, handouts, videos, and other informational materials about the plan update, as directed by the Department’s Task Manager.

PRODUCTS/DELIVERABLES

All deliverables must be provided in an acceptable format, which may include Microsoft Word, Excel, PowerPoint, .pdf, or other electronic format acceptable to FDOT. All deliverables must be in formats that are print-ready and ready to post in an electronic format.

All images must be approved by the Task Manager prior to use/publication and must pertain to or be located in Florida, unless specific exceptions/reasons are agreed to by the Task Manager.

Deliverables must be grammatically correct, free from typographical errors, and in an FDOT-approved style. Payment is contingent upon the quality and acceptability of the deliverable.

No data will be purchased under this TWO.

Product or Activity Target Date Maintain an FTP update work plan Continuous through Dec 2025 Conduct 6 FTP steering committee meetings October 2025 Develop a Community and Public Engagement Plan May 2024 Support FTP focus groups October 2025

Support district FTP Coordinators December 2025 Conduct regional and statewide workshops and virtual open houses September 2025 Develop draft 2055 FTP policy document October 2025

Additional Requirements:

The Rehabilitation Act of 1973 prohibits discrimination on the basis of disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government. Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public.

While these standards currently apply to federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section 508 to ensure the widest possible audience easy access to government information.

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAS42

4/16/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 4/16/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55203000932

Expansion Option: A5

Object Code: 131500

Amount: $985,909.96

Financial Project: 40577811201

Work Activity (FCT): 417

CFDA:

Fiscal Year: 2024

Budget Entity: 55100100

Category/Category Year: 088704/24

Amendment ID: W001

Sequence: 00

User Assigned ID: 932-1

Enc Line (6s)/Status: 0001/04

Total Amount: $985,909.96

Contract: CAS42

Contract Type: CG - PLANNING (PLAN)

Vendor Name: CDM SMITH INC.

Vendor ID: F042473650025

Beginning Date of This Agreement: 04/05/2024

Ending Date of This Agreement: 04/04/2029

Contract Total/Budgetary Ceiling: bc = $10,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: New contract

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To: Allison.Beaty@dot.state.fl.us