CN-550000-CAR33-W0050000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

6/30/2026

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Vice President | Area Manager

$599,943.10

$0.00

(name) (title)

Jeff Arms

$599,943.10

Total authorizations to date (including this one):

Departmental Approval:

$599,943.10 Estimate

The purpose of this assignment is to convert the Small Business Program Development consideration framework to recommendations through proper engagement and layout an implementation plan.

HDR Engineering Inc.

76 S Laura Street Suite 1600, Jacksonville, FL 32202

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$599,943.10

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Labor and Expenses

(name) (title) Signature

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Contract No.:

Task Work Order No.:

Payment FM No.:

CAR33 405776-1-12-39

Huiwei Shen Chief Planner

Docusign Envelope ID: 56FCD2C3-527A-4969-A4C8-8158415DD5EC

09/11/2025 | 10:00 AM EDT

Exhibit A Scope of Services

Small Business Program Development

Task Work Order Number: 05 Department Task Manager: Huiwei Shen Authorized Amount: $599,943.10 Contract No.: CAR33 Financial Identification No.: 405776-1-12-39 Project Description: Small Business Program Development Completion Date: June 30, 2026

PURPOSE

Workforce Development is one of the focus areas of the Department, which aims to successfully deliver the Work Program. The Systems Management Division of the Systems Implementation Office requires technical and coordination assistance in the development of a Small Business Growth program, in order to ensure efficient planning, design, and the operation and management of the state highway system.

According to the U.S. Small Business Administration, 99.8 percent of businesses in Florida are small businesses. To ensure a diverse and competitive market, the Florida Department of Transportation (FDOT) has implemented several Small Business Contracting Strategies.

Increasing the competition for FDOT contracts helps lower prices and strengthen the Department’s future work program, while also supporting Florida’s small business community.

Presently, FDOT fosters the growth and development of small businesses in the state through its BDI and DBE programs. Changes to the federal DBE program may be imminent considering USDOT’s recent decision in May 2025 to settle a court case that effectively removes any race-and gender-based presumptions from its DBE program while retaining the use of small business size standards stipulated by the U.S. Small Business Administration (SBA). At the same time, the passing of Florida SB 1662 in April 2025 removed the DBE element of the BDI program to shift the program’s focus solely on SBEs. In addition, the bill increased the 3-year average annual receipt caps from $6.5 million to $10 million for professional and non-professional service contracts and from $15 million to $25 million for construction contracts.

A program assessment was conducted in June 2025, which involved four primary activities: 1) a review of the existing programs; 2) a regulatory review of federal and state policies; 3) a national scan of state DOT business development programs; and 4) development of a consideration framework. The purpose of this assignment is to convert the consideration framework to recommendations through proper engagement and layout an implementation plan.

ACTIVITIES

The Consultant will perform the following activities:

Activity 1: Considerations Framework Refinement –

Drawing on regulatory updates and insights from peer programs, four key areas of consideration have been identified to strengthen small business participation in contracting:

Program Eligibility and Structure, Financial and Technical Support, Workforce Development, and Program Branding and Engagement. As part of this activity, the considerations framework will be refined based on direction from the Department’s leadership.

Deliverable: Considerations framework presentation

Activity 2: Data Analysis –

Both DBE and SBE participation over the last five years will be analyzed for professional services, construction, and maintenance firms. These insights will highlight strengths, gaps, and opportunities for consideration.

Deliverable: Analysis results and inferences.

Activity 3: Engagement –

A series of internal and external meetings will be conducted to seek input on the consideration framework. Internal engagement would include meetings with Central Office and District leadership. External engagement would include listening sessions in each District, meetings with ACEC and other organizations, online surveys, etc.

Deliverables: Engagement material and documentation.

Activity 4: Program Recommendations –

A set of recommendations will be developed based on the outcomes of activities 1 through 3.

The recommendations will be presented to the Department’s leadership.

Deliverables: Program recommendations presentation

Activity 5: Implementation Plan –

Once the recommendations are approved by the Department’s leadership, an implementation plan will be developed outlining activities and schedule.

Deliverables: Implementation plan

Activity 6: Documentation -

Finally, a report will be developed documenting activities 1 through 5. A final presentation and brochure will also be developed, that can be used for both internal and external briefings.

Deliverables: Report, brochure, presentation

DELIVERABLES

The deliverables for each activity are specified above.

SCHEDULE

Activities 1 through 6 will be completed by June 30, 2026.

FEE ESTIMATE

Refer to Exhibit B.

Chief Engineer 1

Home

Chief Engineer 2

Home

Chief Planner Home

Community Outreach

Specialist - Senior Home

Engineer 1 Home

Engineer 2 Home

Engineering Intern Home

GIS

Specialist

Field

GIS

Specialist

Home

Graphic Designer

Home

Planner Field

Planner Home

Principal Engineer

Home

Project Manager 3

Home

Project Planner

Field

Project Planner Home

Secretary / Clerical Home

Senior Engineer 1

Home

Senior Planner Home

Transportation Data Scientist

Home

$295.09 $320.77 $292.74 $177.43 $173.66 $208.56 $129.96 $143.66 $164.29 $140.20 $102.43 $118.60 $375.14 $319.17 $151.50 $175.68 $121.97 $272.36 $203.41 $241.89

Activity 1:

Considerations Framework Refinement

4 40 4 2 10 40 100

Activity 2: Data Analysis 20 2 5 8 2 40 20 97

Activity 3: Engagement 40 80 40 20 20 40 20 260

Activity 4: Program Recommendations

8 4 20 4 8 4 2 20 10 30 10 120

Activity 5:

Implementation Plan

8 20 4 8 20 1 10 20 2 10 20 20 143

Activity 6:

Documentation

20 40 20 20 12 20 10 20 18 180

Total Staff Hours 16 8 160 80 8 8 40 22 5 60 1 18 56 48 22 60 60 30 130 68 900

Total Staff Cost $4,721.44 $2,566.16 $46,838.40 $14,194.40 $1,389.28 $1,668.48 $5,198.40 $3,160.52 $821.45 $8,412.00 $102.43 $2,134.80 $21,007.84 $15,320.16 $3,333.00 $10,540.80 $7,318.20 $8,170.80 $26,443.30 $16,448.52 $199,790.38

Subconsultants

GCM $200,011.05

Anchor $100,056.78

AREHNA $100,084.89

TOTAL $599,943.10

Activity Total Hours and

Cost

EXHIBIT B

Task Work Order Number 05

ESTIMATE OF WORK EFFORT AND COST

HDR Engineering Inc.

CAR33 T5 Fee HDR Page 1 of 4 9/8/2025 8:33 AM

Chief Planner Home

Chief Scientist

Home

Community Outreach

Specialist - Junior Home

Community Outreach

Specialist - Senior Home

Community Outreach Specialist

Home

Secretary/ Clerical Home

Transportation Data Scientist

Home

$361.70 $326.01 $74.81 $213.16 $102.82 $102.82 $275.85

Activity 1: Considerations Framework Refinement

40 20 60

Activity 2: Data Analysis 20 20 40

Activity 3: Engagement 80 80 80 100 40 40 420

Activity 4: Program Recommendations 20 3 20 20 10 73

Activity 5: Implementation Plan 20 20 20 8 20 20 108

Activity 6: Documentation 20 40 14 20 20 20 18 152

Total Staff Hours 200 160 117 148 100 60 68 853 Total Staff Cost $72,340.00 $52,161.60 $8,752.77 $31,547.68 $10,282.00 $6,169.20 $18,757.80 $200,011.05

Activity Total Hours and Cost

EXHIBIT B

Task Work Order Number 05

ESTIMATE OF WORK EFFORT AND COST

Ghyabi Consulting and Management, LLC

CAR33 T5 Fee GCM Page 2 of 4 9/8/2025 8:33 AM

CADD/

Computer Technician

Home

Chief Engineer 1

Home

Designer Home

Engineer 2 Home

Engineering Intern Home

Senior Designer

Home

Senior Inspector Field

Utility Coordinator

Home

$72.90 $221.57 $176.34 $233.29 $90.84 $88.91 $76.66 $85.76

Activity 1: Considerations Framework Refinement

20 40 20 10 40 130

Activity 2: Data Analysis 20 20 20 60

Activity 3: Engagement 20 20 20 80 40 20 200

Activity 4: Program Recommendations 10 20 20 10 30 10 100

Activity 5: Implementation Plan 8 20 12 20 20 80

Activity 6: Documentation 20 20 10 20 20 90

Total Staff Hours 38 120 100 132 40 30 130 70 660 Total Staff Cost $2,770.20 $26,588.40 $17,634.00 $30,794.28 $3,633.60 $2,667.30 $9,965.80 $6,003.20 $100,056.78

Activity Total Hours and Cost

EXHIBIT B

Task Work Order Number 05

ESTIMATE OF WORK EFFORT AND COST

Anchor Consulting Engineering and Inspection, Inc.

CAR33 T5 Fee Anchor Page 3 of 4 9/8/2025 8:33 AM

MAT Senior Engineer Home

$262.69

Activity 1: Considerations Framework Refinement 40 40

Activity 2: Data Analysis 80 80 Activity 3: Engagement 200 200 Activity 4: Program Recommendations 20 20 Activity 5: Implementation Plan 20 20 Activity 6: Documentation 21 21 Total Staff Hours 381 381 Total Staff Cost $100,084.89 $100,084.89

Activity Total Hours and Cost

EXHIBIT B

Task Work Order Number 05

ESTIMATE OF WORK EFFORT AND COST

AREHNA Engineering Inc.

CAR33 T5 Fee Arehna Page 4 of 4 9/8/2025 8:33 AM

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAR33

9/9/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 9/9/2025

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55202000931

Expansion Option: AC

Object Code: 131500

Amount: $599,943.10

Financial Project: 40577611239

Work Activity (FCT): 219

CFDA:

Fiscal Year: 2026

Budget Entity: 55100100

Category/Category Year: 088704/26

Amendment ID: W005

Sequence: 00

User Assigned ID: 932-05

Enc Line (6s)/Status: 0005/04

Total Amount: $599,943.10

Contract: CAR33

Contract Type: CG - PLANNING (PLAN)

Vendor Name: HDR ENGINEERING

Vendor ID: F470680568025

Beginning Date of This Agreement: 01/05/2024

Ending Date of This Agreement: 01/04/2029

Contract Total/Budgetary Ceiling: bc = $10,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Systems Management Multimodal Planning Consultant

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To: Heather.Kay@dot.state.fl.us

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