CN-550000-CAQ37-00030000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 24425 DOT FM Number: FM#450587.2.32.01 / FM#4496911.32.01

Submittal Date: 6/13/2023 Project Name: Bridge Rehabilitation for

Davie Blvd Bridge over South Fork New River #860038 & SR707/Dixie Highway #890003

Consultant’s Name: HDR Engineering, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 3250 W Commercial Blvd., Suite 100

City: Fort Lauderdale State: FL Zip: 33309

Office Location: Fort Lauderdale Contact person: Will Suero, PE

Phone: 954-233-4934 Contact email: will.suero@hdrinc.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

UNDERSTANDING THE SCOPE: The HDR team fully understands the Scope of Services for the Bridge Rehabilitation for Davie Blvd. Bridge over the South Fork of the New River #860038 & SR 707/Dixie Highway #890003. This letter focuses exclusively on SR 707/Dixie Highway as identified in the advertisement. A summary of key scope components include:

• ELECTRICAL - Movable Span Drive, Control Systems, Power

Systems, Submarine Cable, Generator, Thermal Cameras, and user safety enhancements

• MECHANICAL - Reducer seals, single motor operation, span locks, trunnion shafts, span balance

• STRUCTURAL - Wheel paths, sidewalk plates, steel painting, class 5 coating, maintenance access, epoxy deck overlay, bathroom improvements, fender system, structural steel repairs

• ROADWAY - Temporary Traffic Control (TTCP Level 2)

• MISCELLANEOUS SERVICES - Permitting, Public Involvement

(CAP Level: 2), Paint Testing, Architecture, Geotechnical, Utility Coordination

KEY PERSONNEL/PROPOSED ROLES AND TEAM: Proposed roles/key staff experience follows:

OUR TEAM PRIMARY ROLE

HDR Engineering Movable BRG Rehab/Proj. Mgmt.

Kimley Horn Roadway & TTCP ASA Consultants (DBE/SBE) Miscellaneous Structures Colliers Eng. and Design Surveying, Utility Coordination Tierra South Florida (DBE) Geotech & Lab Testing HDR Architecture Architecture Patel & Greene Assoc. (DBE) Paint & Coating Evaluation

STAFF (YRS EXP) ROLE % AVAIL.

Ronald Sanchez, PE (27) Project Manager 70% Will Suero, PE (32) Principal/QA Officer 30% John Danielsen, PE (40) Structural 40% Mike Carlton, PE (23) Mechanical 60% Raphael Costa, PE (22) Electrical 60% Matt Fursetzer, PE (22) Roadway & TTCP 50% Lisa Stone, PE (26) Public Involvement 80%

375-030-22

PROCUREMENT

PROJECT APPROACH AND UNDERSTANDING OF CRITICAL

ISSUES: HDR has recently discussed the Roosevelt Bridge/Dixie SR 707 over the St. Lucie River (890003) needs with FDI (FDOT’s asset maintenance firm and operator) on-site. Using this first-hand knowledge in addition to our team of structural, mechanical, and electrical engineers’ assessment of the current condition, HDR’s recommendations are to make economical repairs and improvements to extend the bridge’s service life and enhance operator and user functions. The primary objective of our design/equipment upgrades, and construction phasing recommendations below, is to maximize the long-term life cycle viability of the existing bridge and minimize the subsequent long-term maintenance and operation needs through smart design.

ELECTRICAL SYSTEM

Span Drive and Control Systems: Due to obsolescence, replacements are not available for the existing motor drives.

Replacing the drives with a State of the Art and redundant drive system is a high priority for continued maintenance and improved reliability. The new control system will introduce a wind-down seating sequence to press the span onto the Live Load shoes to properly seat the spans. This will facilitate proper span seating and increase the life of the span locks and deck system. Conduit and wiring are noted in the scope of services to be replaced, however, a thorough assessment of wiring insulation and a conduit condition during the initial scoping phase may yield cost savings that can be used strategically for more impactful repairs. All limit switches will be replaced to provide continuous bridge monitoring and improve reliability. The Control Desk and Panel will be replaced to meet latest FDOT standard control system configuration including a relay-based system with Programmable logic controller based monitoring and data recording. The Submarine cable is in excellent condition with sufficient spares;

therefore, its replacement will not be necessary. This will eliminate any environmental impacts and reduce impacts to navigation.

The power distribution system: The MCC (Motor Control Center), panels, and transformers are in good condition, but there is no available space in MCC for new equipment (ped gates, etc.), therefore there is a need to add a separate starter panel for any additional equipment. The existing generator and automatic transfer switch: The system is in good condition and can be preserved as a cost savings measure. The CCTV camera system:

Current system is in disrepair and offers poor visibility at night. HDR is very familiar with the District’s innovative Thermal Camera Automatic Detection system and will incorporate such a system.

User Safety Enhancements: Navigation lighting will be replaced with LED lights. The navigation lights are improperly connected to the control system resulting in a recent operation failure. Our design will correct this flaw. The traffic warning gates are in good condition and present another cost savings opportunity by deferring their replacement for another 10-15 years. We recommend adding railings/platforms to far side gates to improve maintenance safety.

Installation of New Pedestrian Gates was not a concern of FDI nor the operator in this location due to long sight distances and the nature of users. Of greater concern to the operators was difficulty with night vision, and our approach to add Thermal Cameras and additional camera view angles will address this safety concern.

MECHANICAL SYSTEM

Operating System: meets the demands of the structure which only requires the gear reducer input/output shaft seal replacement to continue to operate reliably. Replacing these seals typically requires significant interruption to bridge operations. HDR’s innovative approach to motor replacement will minimize downtime.

The existing system operates with two motors. HDR will coordinate with PRAGER (the gear reducer manufacturer) to determine a safe single motor operation approach to reduce construction down time and provide redundancy in permanent operation.

Span Lock System: The existing span locks do not properly transfer load as can be seen by excessive differential vibration across the center open joint. HDR will replace the span locks with our innovative wedge adjustable span locks which allow for easy adjustment of the span lock bar fit without impacting traffic.

Supporting System: Trunnion shafts support the movable span which rotates about these shafts. In our experience, trunnion shafts typically have little reserve capacity to accommodate weight changes like those caused by the addition of wheel paths. HDR has experience with innovative design approaches to allow for the preservation of trunnion shafts. We also recommend inverting and shimming the live load shoes. Inverting prevents standing water which has promoted corrosion. Shimming live load shoes is necessary whenever there are weight distribution changes to facilitate equal distribution of support loads.

Span Balance: The span is neutral to slightly “counterweight heavy” when seated and in the raised position. As a result, in the event of an operation failure, the span will not ‘drift’ from open to closed. We will consult the latest FDOT Central Office balance report and provide span balance details in our design. Our team is also equipped with span balance measurement equipment and can provide independent analysis if needed.

STRUCTURAL SCOPE

Wheel Paths: Filling spaces in the open gratings to create wheel paths is done to reduce road noise and reinforce welds within the deck grating, which often fail due to fatigue loading. There are few noise receptors near the span and no documented noise complaints. In addition, the grating appears to be in good condition indicating that wheel paths are not necessary. On the other hand, there are many bicyclists using the bridge, and wheel paths near the curbs would improve comfort and safety and may be a worthwhile improvement as an alternative to bike plates which have become a maintenance concern on other projects.

Sidewalk Plates: We will replace existing sidewalk plates with solid plates with anti-slip coating. We will incorporate the capability to access the toe side of the forward and receiving span lock guides by adding hatches and platforms to the far side leaf. Access to the forward and receiving lock guides is currently inconvenient and the replacement of the sidewalk plates provides an opportunity to incorporate an access panel which address the assessment recommendation for access improvements to the far side locks.

Steel Painting and Class 5 Coating: Existing steel coating appears to be in good condition except for spot locations with poor drainage details. Team partner PGA will perform assessment of the bridge’s coating system and will determine if it is suitable for spot repair, over-coating or if it requires removal and full-coating replacement. We will provide details for coating of the bascule piers, tender house, and approach spans.

Improved Maintenance Access: The far side machinery is accessed through a manhole and ladder. We propose a standard stair leading down to a new door in the West wall of the far bascule pier to improve maintenance access to the far side machinery.

Epoxy Overlay System: We recommend performing a corrosion study of the concrete bridge deck approaches prior to determining if a system is appropriate to prolong its life.

Control House Bathroom: Currently it uses a grinder incinerator which is uninviting and requires frequent maintenance to remove the waste. It has recently been FDOT policy to eliminate these systems where practicable. The City of Stuart is currently planning a sewer expansion into the area to the north of the bridge. The HDR team will explore connecting to this planned system.

Fender System: The fender was recently improved by replacing the wales, walkway, and handrails with reinforced plastic lumber on the fender flare areas beyond the bridge fascia. We will complete this work in the areas where the timber remains along the channel side faces of the bascule pier. While the existing concrete fender piles do not meet current standards for new installations, their condition is sufficient for preservation.

Movable span structural steel repairs will begin with an assessment on the latest inspection report results followed by a hands-on inspection to confirm and quantify steel deficiencies. The repairs will focus on restoring section loss and protecting fatigue sensitive details. The extent of repairs will be coordinated with the steel paint plan to maximize bridge life expectancy.

MISCELLAENOUS OTHER SCOPE ELEMENTS

Temporary Traffic Control Plan (TTCP): Temporary traffic control will consider vehicle, marine, bicycle and pedestrian users. Lane closures will be prioritized for construction activities not requiring the bascule span to remain in the open position. US 1/Federal Highway is the preferred detour route as it provides full access to businesses and residents adjacent to the bridge. The detour route between SW Joan Jefferson Way and NW Wright Boulevard is shorter than using Dixie Highway and provides both pedestrian and bicycle facilities. A review of the City of Stuart’s Capital Improvement dashboard shows no upcoming projects that would restrict access along the detour route. Full access to Main Street and SW Flagler Avenue can be maintained during construction.

Temporary closures along Dixie Highway will not affect the City’s local tram route or Martin County transit route 1 along US 1. Only minor channel restrictions in the navigable waterway are anticipated during fender repairs.

Permitting: Ken Huntington (HDR) has recent experience in acquiring permits for SFWMD, USACE, and USCG. Our approach will minimize impacts and resulting permitting complexity.

Public Involvement: Many stakeholders will be affected by the bridge repairs and road closures and detours that will be required to divert traffic, for all those using this facility to access north Stuart or downtown Stuart. There are a variety of businesses, residents and waterway users that will have to adjust their routines while the bridge is being repaired, which was evident with the recent unplanned closure of the US 1 bridge. Our first step in developing a successful public outreach program is to prepare the Level 2 Community Awareness Plan. This will identify all stakeholders, elected/appointed officials as well as discuss the schedule and corresponding meetings. We plan on holding one hybrid public meeting to notify interested parties and officials of upcoming activities. Our team has held over 20 hybrid public meetings since 2020. From our previous coordination with Martin County Engineer Lisa Wichser, we know that she has recommended the use of changeable message signs (CMS) to notify the traveling public of upcoming meetings and/or construction activities which we recommend for this project. High attendance at the recent Cove Road PD&E public meeting was due to travelers/residents observing the CMS’s placed at both ends of the project. We will engage with the City of Stuart, Martin County and the Martin MPO to keep them updated regarding project progress, schedule and public outreach opportunities.

HDR TEAM & RELEVANT PROJECT EXPERIENCE: Our team has successfully delivered 15 movable bridge rehabs working together in Florida within the past 3 years. Examples are the 79th St. Causeway Bascule Bridges Rehab. (FDOT D6), Park Ave.

Bascule Bridge Rehab (Pinellas County), Spanish River Blvd.

Bascule Bridge Rehab (FDOT D4), and PGA Blvd. Bascule Bridge Scour Countermeasures (FDOT D4). We have delivered 10 movable bridge mechanical/electrical rehabilitations to CSX Railroad over the last 5 years as part of their nationwide automation/reliability program. We have also assisted both D4 & D6 with the implementation of automated user detection systems which will eventually be placed on all their movable bridges.

OTHER CONSIDERATIONS: Budget & Schedule Control - Tasks must be completed on schedule, within budget, and in compliance with Quality standards/expectations. At the start of the project, Ron Sanchez (PM) will prepare a Project Management Plan (PMP) to document all information necessary to execute a successful project. The PMP will define project resources, communication methods with clients, team members, and stakeholders, project description, scope of work, budget, administration procedures, and filing requirements. All deliverables will be addressed in the PMP including: preliminary plans, permits, construction plans, marine and vehicular closure schedule, transportation management plan, technical specifications, construction cost estimates, design calculations, theory of operation, pre-bid questions, CAP, and plan revisions/addenda.

Quality Control - Our QA/QC policy requires QC review of documents prior to any submittal, as detailed in our comprehensive QC Program. Our QA Officer, Will Suero, will certify that the QC process has been applied to all deliverables.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.2 4.4 4.1.1 4.1.2 5.4 7.1 7.2 7.3 8.2 9.1 DBE SB UU

Prime HDR Engineering, Inc.

Su bc on su lta nt s

KImley Horn & Associates, Inc.

Colliers Engineering and Design, Inc Tierra South Florida, Inc.

ASA Consultants, Inc.

HDR Architecture, Inc.

Patel Greene and Associates, LLC (PGA)

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

14.0 DBE SB UU

Prime HDR Engineering, inc.

Su bc on su lta nt s

KImley Horn & Associates, Inc.

Colliers Engineering and Design, Inc Tierra South Florida, Inc.

ASA Consultants, Inc.

HDR Architecture, Inc.

Patel Greene and Associates, LLC (PGA)

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

July 17, 2023 will.suero@hdrinc.com jsflanders@modjeski.com jorge.leon@stvinc.com roger.khouri@wsp.com

Re: Request for Proposal - Bridge Rehabilitation for SR707/Dixie Highway Bridge over St. Lucie River #890003 & SR-736/ Davie Blvd Bridge over South Fork New River #860038. (Bascule Bridge Rehabilitation. Broward and Martin Counties)

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Bridge Rehabilitation for SR707/Dixie Highway Bridge over St. Lucie River #890003 & SR-736/ Davie Blvd Bridge over South Fork New River #860038. (Bascule Bridge Rehabilitation. Broward and Martin Counties) contract. To enable the Department to complete the evaluation of your firm, you are requested to prepare a Technical Proposal, resumes, and organization chart or staffing chart. The Technical Proposal, resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Technical Proposal, resumes, organization chart or staffing chart, and required forms shall be e-mailed to D4.Profserv@dot.state.fl.us. All documents are due by 3:00PM, August 1, 2023.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Georgia Cole, Contract Analyst III Procurement Office

Attachments CC: Hong Benitez, P.E.

PF415GC

my signature

Request For Technical Proposals For

Bridge Rehabilitation for SR707/Dixie Highway Bridge over St. Lucie River #890003 & SR-736/ Davie Blvd Bridge over South Fork New River #860038. (Bascule Bridge Rehabilitation.

Broward and Martin Counties)

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Technical Proposals:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Technical Proposal Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Bridge Rehabilitation for SR707/Dixie Highway Bridge over St. Lucie River #890003 & SR-736/ Davie Blvd Bridge over South Fork New River #860038. (Bascule Bridge Rehabilitation. Broward and Martin Counties). Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide a Technical Proposal, resumes, organization chart or staffing chart, and required certifications and forms.

Shortlisted Consultants:

HDR Engineering, Inc.

Modjeski and Masters, Inc.

STV Incorporated WSP USA Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 24 months. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $375,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time.

Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your DBE commitments in the Equal Opportunity website after contract execution. Also, if you are awarded supplemental agreements as part of this project, the DBE commitments will also need to be reported.

4.5 Method of Compensation:

The Department anticipates a lump sum with limiting amounts will be established for this contract. A Total Max Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us not submit bids, proposals, or replies on leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

https://vendor.myfloridamarketplace.com/

Georgia Cole, Procurement Office Phone: N/A E-mail address: N/A@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is July 28, 2023.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and

Forms:

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms.

Resumes must be no longer than 2 pages per resume. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. A maximum (2) page schedule (11” x 17”) shall be submitted. The proposed schedule shall illustrate the sequence of events for highway improvements (roadway design, surveys, drainage, traffic operations plans, and utility adjustment plans, etc.). To be consistent, also please type your proposed schedule in months (example: 16 months). Font size of 11, with ½ inch margins are recommended for clarity, for Consultant submittals. Note: The Technical Proposal has a required font size and margin as specified in section 9 of this RFP. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key http://www.fdot.gov/procurement/SubmittalExamples.shtm personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification-Attachment D

Form No. 375-030-83, Professional Services Commitment Form– Attachment D

Estimate of Work Effort – Project Staff Hour Summary Form. The consultant must submit the Project Staff Hour Summary Form for this project in the format provided by the FDOT included in this Request for Proposal (RFP) package. Consultants can obtain the standard Project Estimate of Work Effort – Project Staff Hour Summary form by accessing the following link: http://www.fdot.gov/designsupport/Scope/default.shtm Any work done by a subconsultant shall be clearly identified.

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 050-020-26, Exempt Document: Section 119.071(3) of the

Florida Statutes requires Consultants receiving plans specifications, etc. of certain exempt structures to complete the attached form. – Attachment D

Form No. 375-030-60, Vendor Certification Regarding Scrutinized

Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that http://www.fdot.gov/designsupport/Scope/default.shtm copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to D4.Profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00PM on August 1, 2023. All submittals may be subject to public records requests.

9. Technical Proposals:

Consultants under consideration for this project will be required to submit a Technical Proposal to be reviewed by the Technical Review Committee (TRC). The Technical Proposal is due by 3:00PM, on August 1, 2023.

The firms being considered for this project are required to electronically submit a written technical proposal. The proposal is not to exceed 5 single-sided, letter sized (8 ½ x 11) pages, and minimum font size of 11, with ½ inch margins. Please be aware that all font (including graphics, tables, and captions on photos) is limited to 11 point font. Font must not be condensed. The page limit does not include resumes, organization chart or staffing chart, summary of staff hours, and required certifications and forms. Technical Proposal shall not contain links to other web pages that would provide additional technical content.

Technical proposal shall include sufficient information to enable the Department to evaluate the firm’s technical capability for providing the desired services.

The technical proposal shall include, at a minimum, those items described in Attachment C – Technical Proposal Evaluation Form.

10. Consultant Selection:

A technical review committee will review the Technical Proposal, resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection. Attachment C provides the criteria to be considered by the technical review committee in the evaluation. Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E., Director of Transportation Development, Paul A. Lampley, P.E., Director of Transportation Operations, Bibi Parmar, District Transportation Support Manager ; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms.

At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firms ranked numbers 1 and 2 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firms ranked numbers 1 and 2, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

http://www.fdot.gov/procurement/formmenu.shtm

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project. The Consultant will be requested to submit a detailed Staff Hour Estimate and Fee Proposal with the support information to the Department. Staff Hour Estimates for PD&E, roadway and bridge design projects must be submitted in the Staff Hour Estimating spreadsheet provided by the Department.

12. Schedule:

Date Time Action

July 28, 2023 5:00 PM Cutoff Date for Technical Questions August 1, 2023 3:00PM Technical Proposals, resumes, organization chart or staffing chart, and required certifications and forms due (aka Phase II Submittal Deadline)

August 28, 2023 9:15AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action

N/A

Scope Clarification Meeting

September 8, 2023 10:00AM Fee Proposal Due September 28, 2023 N/A Planned end of Negotiation Date

(Negotiation conclusion date) October 13, 2023 N/A Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

N/A

A-1

Attachment A – Scope of Services

May 17, 2023

Review

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 450587-2-32-01

FDOT District 4

MARTIN

Stage 1 Scope Page A-2 FPID: 450587-2-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE

16 STRUCTURES - MOVABLE SPAN

17 STRUCTURES - RETAINING WALLS

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS (N/A)

26 LANDSCAPE PLANS (N/A)

27 SURVEY

28 PHOTOGRAMMETRY (N/A)

29 MAPPING (N/A)

30 TERRESTRIAL MOBILE LiDAR (N/A)

31 ARCHITECTURE DEVELOPMENT

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (N/A) . 86

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (N/A)

Stage 1 Scope Page A-3 FPID: 450587-2-32-01

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (N/A)

35 GEOTECHNICAL

36 3D MODELING (N/A)

37 PROJECT REQUIREMENTS

38 INVOICING LIMITS

Stage 1 Scope Page A-4 FPID: 450587-2-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 450587-2-32-01

Related Financial Project ID(s): N/A

Federal Aid Project No.:

Roadway:

RoadwayId Begin milepost End milepost 89030000 20.738 20.973

Project Description: SR-707/DIXIE HWY. BRIDGE # 890003

Bridge No(s).:

890003

Railroad Crossing No.: N/A

Context Classification:

C4 – Urban Center

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix includes:

o 0429 - BRIDGE REHABILITATION Major work groups include:

o 3.2 - Major Highway Design o 4.4 - Movable Span Bridge Design

Minor work groups include:

o 4.1.1 - Miscellaneous Structures o 5.4 – Bridge Load Rating o 7.1 - Signing, Pavement Marking and Channelization o 7.2 - Lighting o 7.3 – Signalization o 8.2 – Design, Right of Way & Construction Surveying

Stage 1 Scope Page A-5 FPID: 450587-2-32-01 o 9.1 – Soil Exploration o 14.0 - Architect

The general objective is for the CONSULTANT to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract documents will be used by the contractor to build the project and test the project components. These Contract documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement. The CONSULTANT shall minimize to the maximum extent possible the DEPARTMENT's need to apply its own resources to assignments authorized by the Department.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of contract documents, including Construction documents.