CN-550000-CAN49-W0010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

4/5/2028

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Vice President

$250,000.00

$0.00

(name) (title)

Amy Wiwi, GISP

$250,000.00

The services for this Task Work Order shall be completed by the date specified above; however, this Task Work Order shall remain open for the duration of this contract.

Any rates specified in the original agreement may be used on this Task Work Order.

Total authorizations to date (including this one):

Departmental Approval:

$250,000.00 Limit

INVENTORY EXISTING TRAIL INFRASTRUCTURE, ANALYZE CURRENT TRAIL CONDITIONS, AND PRIORITIZE TRAIL REHABILITATION NEEDS BASED UPON USE AND QUALITY METRICS. THIS TWO WILL INCLUDE TRAIL FACILITIES ON THE SUNTRAIL NETWORK, AND/OR FACILITIES PREVIOUSLY OR CURRENTLY PLANNED TO BE FUNDED BY THE DEPARTMENT. THIS TWO INCLUDES SERVICES WITHIN OR OF IMPORTANCE TO THE FOLLOWING COUNTIES: BAKER, BRADFORD, COLUMBIA, DIXIE, GILCHRIST, HAMILTON, LAFAYETTE, LEVY, MADISON, PUTNAM, SUWANNEE, TAYLOR AND UNION.

Metric Engineering, Inc.

1343 Brickyard Rd Chipley, FL 32428

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$250,000.00

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

General Support

(name) (title) Signature

Scott Clayton Project Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAN49 439181-2-22-01

EXHIBIT “A”

SCOPE OF SERVICES

STAGE 3

FINANCIAL PROJECT ID#’s:

439181-2-22-01 439181-3-22-01 439181-4-22-01 439181-5-22-01 439181-6-22-01 439181-7-22-01

DESCRIPTION:

URBAN AND RURAL COUNTIES TRAIL REHABILITAION STUDY

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Exhibit “A”

Scope of Services/Stage 3

URBAN AND RURAL COUNTIES TRAIL REHABILITAION STUDY

Financial Project ID#s. 439181-2-22-01, 439181-3-22-01, 439181-4-22-01, 439181-5-22-01, 439181-6-22-01, 439181-7-22-01

1.0 PURPOSE:

The Department requires the professional services of a Consultant to act as an extension of the Department by providing technical personnel to perform services to support the Planning Department, specifically related to data collection and condition of roadways or shared use trails which are located on and off the State Highway System within District Two. The work will involve data collection and reporting for the following areas: Roadway Characteristics Inventory, Base Mapping, Trail Condition, and other related incidental tasks that may be assigned; PD&E services including design and Environmental Impact Studies. The Department will provide a project manager for this contract. The Consultant shall minimize the Department’s need to apply its own resources to work performed under this contract.

The Consultant’s work will be managed by the Department’s Project Manager. All work performed under this contract is located within the 18-county area of District 2. Consultant staff may be required at times to be physically located in the Lake City District Office working directly with Department staff to perform the tasks in this contract. An in-district office will be advantageous.

2.0 REFERENCES

Transportation Statistics Roadway Characteristics Handbook: This Handbook is published by and available from the Department

Multimodal Data Inventory Evaluation to Improve FDOT’S RCI Classification Inventory

Quality Assurance Monitoring Plan

Topic No.: 525-020-310 General Interest Roadway Data

References shall be to the latest editions and as may be updated during the course of this contract.

3.0 SERVICES:

The following types of work elements will be assigned under the terms of this agreement:

A. SHARED USE TRAIL CHARACTERISTICS INVENTORY AND DATA COLLECTION:

1. Perform an inventory of the general interest data for all trails State Owned or Local Government Owned in accordance with the Handbooks and District Guidance. Update the required physical features for the Trails in RCI within 30 days of inventory. Retain documentation for 10 years.

2. Resolve any discrepancies found in RCI within 30 days of notification of discrepancies.

3. Provide support to the District Project Manager as may be required for the District to meet its responsibilities for data collection, Quality Assurance Review’s, District Quality Evaluations, and requisite reporting.

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4. Create a Video Log of all Trails. The Department shall have access to Video Logs of inventories at any time. Retain Video Logs for 10 years.

5. Provide support to the Department for Environmental Impact Studies and PD&E services for shared use trails in the District.

6. Pedestrian traffic counts may be required to prioritize trail rehabilitation projects.

7. Provide recommendations to the Department for MRP compliance on all Trails in District 2.

The data to be collected under this task may include but is not limited to the following data characteristics: pavement condition, pavement widths, shoulder types and widths, intersection names and location, bridge number and locations, etc. Features collected will have a focus on Maintenance and Planning RCI Features and Characteristics. When possible, inventory will be done in county-by-county clusters or as determined by the Project Manager.

B: BASE MAPPING:

1. The Consultant may be required to assist in updating the GIS Linear Referencing System for the 18 counties within District Two. The Consultant will provide supporting documentation, maps, and update the RCI database.

4.0 EQUIPMENT:

The Consultant may be required to perform the above data collection activities using the following equipment: a vehicle equipped with a Global Positioning System (GPS), Distance Measuring Instrument, measuring wheel, 100-foot measuring tape, Video Logging hardware with necessary software, and other items necessary. The vehicle will be required to traverse shared use paths in which pickup trucks or passenger vehicles may not be able to travel. The vehicle must have sufficient seating capacity for consultant staff and QA/QC staff from the Department. All equipment shall be maintained in good working order and recalibrated as necessary to provide accurate data.

5.0 ELECTRONIC MAIL REQUIREMENTS:

The Consultant will be required to have the capabilities of communication with the Department through Electronic Mail (E-Mail).

6.0 SAFETY:

The Consultant will be required to perform the above tasks in adherence to all FDOT safety guidelines, policies, and procedures.

7.0 QUALITY CONTROL:

The Consultant will be required to provide quality control for all data collection activities to ensure that Departmental accuracy standards are maintained, and the data collected is provided to the Department in a timely manner.

The Consultant shall maintain a Quality Control Monitoring Plan. The plan shall be a comprehensive, well defined, written set of procedures and activities designed to produce services and products that meet the Districts accuracy standards. The Consultant shall conduct an on-going Quality Control program to monitor performance.

8.0 SUBCONTRACTING:

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Services assigned to sub-consultants must be approved in advance by the Department. The sub-consultant must be qualified by the Department to perform all work assigned to them. Additional sub-consultants with specialized areas of expertise may be required by the Department or requested by the Consultant to complete specific Task Work Order assignments. Either the Department or the Consultant may request, in writing, the need to hire the sub-consultant. Before the sub-consultant begins any work, the Department and Consultant Project Managers must agree in writing upon the work assignments to be performed.

9.0 KEY PERSONNEL:

The Consultant’s work shall be performed and directed by key personnel identified in the proposal or Letter of Intent by the Consultant. Any changes in the indicated personnel shall be subject to review and approval by the Department.

10.0 RESPONSIBILITIES OF THE DEPARTMENT:

The Department will provide a Project Manager who shall be responsible for:

A. DEPARTMENT PROJECT MANAGER SHALL:

1. Responsible for day-to-day management of this contract.

2. Define the specific work to be performed and schedule for completion of such work.

3. Agree on the Consultant staffing and availability (including substitutions from the available staffing list provided).

4. Process Consultant invoices for payment.

B. TASK MANAGERS:

The Department will also provide Task Managers, when required, to provide support to the Project Manager for various Tasks.

C. SERVICES AND DATA:

1. The Department will provide all criteria and full information as to the Department’s requirements for consultants and contractor’s services including objectives, constraints, budgetary limitations and time restraints.

2. The Department will furnish all Department procedures, standards, and policies applicable to the services.

3. The Department will furnish maps, drawings, specifications, schedules, reports and other information prepared by and/or for the Department by others which are available to the Department and which the Department considers pertinent to the Consultant’s responsibilities, as described herein.

4. The Department will furnish available traffic, planning, and maintenance data.

11.0 RESPONSIBILITIES OF THE CONSULTANT:

The Consultant shall provide an overall Project Manager who will:

A: CONSULTANT PROJECT MANAGER SHALL:

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1. Be the primary point of contact for the Consultant for the scope, schedule, work force coordination, negotiation, and completion of all work under this contract.

2. Meet with the Department Project Manager regularly and shall provide weekly Progress Reports. These Progress Reports shall be the basis for evaluation and processing of invoices for payment.

B. LIST OF STAFF CLASSIFICATIONS FOR ASSIGNMENT TO TASK WORK ORDERS:

The Consultant shall provide and maintain a list of staff with the following classifications that are available for assignment to specific Task Work Orders:

1. Project Manager

2. Project Engineer

3. GIS/CADD Specialist

4. Computer Developer

5. Senior Technician

6. Technician

7. Clerical

Any classifications not listed above must be documented and agreed to by the Department’s Project Manager. Rates for all classifications will be negotiated before beginning the contract.

C. PROVIDE SUFFICIENT STAFF:

1. The Consultant shall provide sufficient staff, either the specific staff person requested or acceptable staff at defined levels of expertise as agreed to by the Department’s Project Manager, in a timely manner to complete all assigned work. If, at any time, the Department’s Project Manager determines the number or expertise of particular staff assigned to a specific task is inadequate, the Project Manager shall coordinate with the Consultant Project Manager to remedy the situation to ensure the timely completion of the work.

2. As a minimum, Consultant staff gathering roadway data or inputting data into the RCI database, shall have completed the RCI training course provided by the Department. For any newly hired personnel performing work in the RCI that have not completed RCI training, they shall work under the direction of a trained person until such time as the newly hired personnel has completed RCI training.

3. The Consultant shall do all analyses, develop recommendations, and document all work within the required time schedule of this contract. The Consultant shall develop a work schedule detailing how the work will be accomplished in the prescribed period.

4. The Consultant shall promptly advise the Department if any work may present a conflict of interest or the appearance of conflict, with any other client of the Consultant or affiliated firms.

5. The Consultant will perform all tasks according to all FDOT Guidelines and Standards, applicable Florida Statutes and other state laws and policies.

12.0 COMPUTER SERVICES:

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A. REQUIRED SOFTWARE:

The Consultant shall be required to use the following software in versions compatible with the District versions:

1. ARCMAP or Equivalent

2. Adobe Illustrator or Equivalent

3. Any other applicable software as may be required to perform the work in this contract.

B. OTHER:

1. Should the Consultant want to use any other Department programs; permission must be granted according to this agreement.

2. Computations based on computer programs other than the Department’s must conform to all Department format requirements.