CN-550000-C9Y08-00020000.pdf

State of Florida Department of Transportation

AMENDMENT

TO

STANDARD PROFESSIONAL SERVICES AGREEMENT

Amendment No.: 1 Execution Date:

Original Contract No.: C-9Y08 Original Execution Date: January 30, 2018 .

Consultant Name: Panhandle Engineering & Construction, Inc. d/b/a PECS Agreement Description: Resurfacing, Rehabilitation, and Restoration of State Road (SR) 75 375 (Sopchoppy Highway) from North of Beasley Road to SR 30 (US98) in Wakulla County .

Purpose of Amendment: Replace Scope of Services

The terms of the original agreement, referenced above, are hereby amended as follows:

Exhibit “A”, Scope of Services of the original is hereby replaced in its entirety.

Except as hereby modified, amended or changed, all of the terms and conditions of said original agreement and any amendments thereto will remain in full force and effect.

The following attachment is hereby incorporated into this Amendment:

Amendment No. 1 Scope of Services, Pages A1-A67

Panhandle Engineering & Construction, Inc. STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

By: By:

Authorized Signature Authorized Signature

Name: Name: Jared Perdue, P.E.

Title: Title: Director of Transportation Development

Professional Services Review:

DocuSign Envelope ID: AA802155-0EEE-4650-BFA6-A60B01577917

President

Howard Hodge

February 21, 2018

FINAL JANUARY 22, 2018

EXHIBIT A

SCOPE OF SERVICES

FOR

RESURFACING, REHABILITATION, & RESTORATION

Small Business Development Initiative

FINANCIAL PROJECT ID (FPID). 439730-1-32-01

State Road (SR) 377/375 (US 319) Sopchoppy Highway from North of Beasley Road to SR 30 (US 98)

DISTRICT THREE

WAKULLA COUNTY

DocuSign Envelope ID: AA802155-0EEE-4650-BFA6-A60B01577917

JANUARY 22, 2018 FPID: 439730-1-32-01

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1 PURPOSE __________________________________________________________10

2 PROJECT DESCRIPTION ___________________________________________11

2.1 Project General and Roadway (Activities 3, 4, and 5) ___________________13

2.2 Drainage (Activities 6a and 6b) ____________________________________16

2.3 Utilities Coordination (Activity 7) __________________________________16

2.4 Environmental Permits, Compliances, and Clearances (Activity 8) ________17

2.5 Structures (Activities 9 – 18) (Not applicable to this project) _____________18

2.6 Signing and Pavement Markings (Activities 19 & 20) __________________18

2.7 Signalization (Activities 21 & 22) (Not applicable to this project) _________19

2.8 Lighting (Activities 23 & 24) (Not applicable to this project)_____________19

2.9 Landscape Architecture (Activities 25 & 26) (Not applicable to this project) 19

2.10 Survey (Activity 27) (To Be Provided by the DEPARTMENT) ___________19

2.11 Photogrammetry (Activity 28) (Not applicable to this project) ____________19

2.12 Mapping (Activity 29) (Not applicable to this project) __________________19

2.13 Terrestrial Mobile LiDAR (Activity 30) (Not applicable to this project) ____19

2.14 Architecture (Activity 31) (Not applicable to this project) _______________19

2.15 Noise Barriers (Activity 32) (Not applicable to this project) ______________19

2.16 Intelligent Transportation Systems (Activities 33 & 34) (Not applicable to this project) _______________________________________________________19

2.17 Geotechnical (Activity 35) ________________________________________19

2.18 Project Schedule ________________________________________________20

2.19 Submittals _____________________________________________________21

2.20 Provisions for Work _____________________________________________26

2.21 Services to be Performed by the DEPARTMENT ______________________32

3 PROJECT COMMON AND PROJECT GENERAL TASKS _______________33

Project Common Tasks ________________________________________________33 Project General Tasks _________________________________________________37

3.1 Public Involvement _____________________________________________37

3.1.1 Community Awareness Plan ______________________________________37

3.1.2 Notifications ___________________________________________________37

3.1.3 Preparing Mailing Lists __________________________________________38

3.1.4 Median Modification Letters (Not applicable to this project) _____________39

3.1.5 Driveway Modification Letters (Not applicable to this project) ___________39

3.1.6 Newsletters (Not applicable to this project) ___________________________39

3.1.7 Renderings and Fly-Throughs (Not applicable to this project) ____________39

3.1.8 PowerPoint Presentations (Not applicable to this project) ________________39

3.1.9 Public Meeting Preparations (Not applicable to this project) _____________39

3.1.10 Public Meeting Attendance and Follow-up (Not applicable to this project) __39

3.1.11 Other Agency Meetings (Not applicable to this project) _________________39

3.1.12 Web Site (Not applicable to this project) _____________________________39

3.2 Joint Project Agreements (Not applicable to this project) ________________39

3.3 Specifications Package Preparation _________________________________39

3.4 Contract Maintenance and Electronic Document Management System (EDMS)41

3.5 Value Engineering (Multi-Discipline Team) Review (Not applicable to this project) _______________________________________________________41

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3.6 Prime Consultant Project Manager Meetings _________________________41

3.7 Plans Update __________________________________________________41

3.8 Post Design Services ____________________________________________42

3.9 Digital Delivery ________________________________________________44

3.10 Risk Assessment Workshop (Not applicable to this project) ______________44

3.11 Railroad, Transit and/or Airport Coordination (Not applicable to this project)44

3.12 Other Project General Tasks (Not applicable to this project) _____________44

4 ROADWAY ANALYSIS ______________________________________________44

4.1 Typical Section Package _________________________________________44

4.2 Pavement Type Selection Report (Not applicable to this project) __________44

4.3 Pavement Design Package (To Be Provided By The DEPARTMENT) _____44

4.4 Cross-Slope Correction __________________________________________44

4.5 Horizontal/Vertical Master Design Files _____________________________45

4.6 Access Management (Not applicable to this project) ___________________45

4.7 Roundabout Evaluation (Not applicable to this project) _________________45

4.8 Roundabout Final Design Analysis (Not applicable to this project) ________45

4.9 Cross Section Design Files________________________________________45

4.10 Traffic Control Analysis _________________________________________45

4.11 Master TCP Design Files (Not applicable to this project) ________________46

4.12 Design Variations and Exceptions __________________________________46

4.13 Design Report _________________________________________________46

4.14 Quantities _____________________________________________________47

4.15 Cost Estimate __________________________________________________47

4.16 Technical Special Provisions (Not applicable to this project) _____________48

4.17 Other Roadway Analysis (Not applicable to this project) ________________48

4.18 Field Reviews __________________________________________________48

4.19 Monitor Existing Structures (Not applicable to this project) ______________48

4.20 Technical Meetings _____________________________________________48

4.21 Quality Assurance/Quality Control _________________________________48

4.22 Independent Peer Review (Not applicable to this project)________________48

4.23 Supervision ____________________________________________________48

4.24 Coordination ___________________________________________________48

5 ROADWAY PLANS _________________________________________________48

5.1 Key Sheet _____________________________________________________49

5.2 Summary of Pay Items Including Quantity Input ______________________49

5.3 Typical Section Sheets ___________________________________________49

5.4 General Notes/Pay Item Notes _____________________________________49

5.5 Summary of Quantities Sheets _____________________________________49

5.6 Project Layout _________________________________________________49

5.7 Plan/Profile Sheet (Not applicable to this project) ______________________49

5.8 Profile Sheet (Not applicable to this project) __________________________49

5.9 Plan Sheet _____________________________________________________49

5.10 Special Profile (Not applicable to this project) ________________________50

5.11 Back-of-Sidewalk Profile Sheet (Not applicable to this project) ___________50

5.12 Interchange Layout Sheet (Not applicable to this project)________________50

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5.13 Ramp Terminal Details (Plan View) (Not applicable to this project) _______50

5.14 Intersection Layout Details (Not applicable to this project) ______________50

5.15 Special Details (Not applicable to this project) ________________________50

5.16 Cross-Section Pattern Sheet(s) (Not applicable to this project) ____________50

5.17 Roadway Soil Survey Sheet(s) (Not applicable to this project) ____________50

5.18 Cross Sections _________________________________________________50

5.19 Temporary Traffic Control Plan Sheets ______________________________50

5.20 Temporary Traffic Control Cross Section Sheets (Not applicable to this project) _______________________________________________________50

5.21 Temporary Traffic Control Detail Sheets ____________________________50

5.22 Utility Adjustment Sheets (Not applicable to this project) _______________50

5.23 Selective Clearing and Grubbing Sheet(s) ____________________________50

5.24 Project Network Control Sheet(s) __________________________________50

5.25 Environmental Detail Sheets (Not applicable to this project) _____________50

5.26 Utility Verification Sheet(s) (SUE Data) (Not applicable to this project) ____50

5.27 Quality Assurance/Quality Control _________________________________50

5.28 Supervision ____________________________________________________50

6a DRAINAGE ANALYSIS ______________________________________________50 6a.1 Drainage Map Hydrology ________________________________________51

Create a (pre and/or post condition) working drainage basin map to be used in defining the system hydrology. This map shall incorporate drainage basin boundaries, existing survey and/or LiDAR and field observations, as necessary, to define the system. Basin delineations shall also include any existing collection systems in a logical manner to aid in the development of the hydraulic model.

Include coordination hours needed to convey drainage hydrologic features onto produced drainage maps. _________________________________________51

6a.2 Base Clearance Report (Not applicable to this project) __________________51 6a.3 Pond Siting Analysis and Report (Not applicable to this project) __________51

6a.4 Design of Cross Drains (Not applicable to this project) _________________51 6a.5 Design of Ditches _______________________________________________51

6a.6 Design of Stormwater Management Facility (Offsite or Infield Pond) (Not applicable to this project) _________________________________________51 6a.7 Design of Stormwater Management Facility (Roadside Ditch as Linear Pond)

(Not applicable to this project) _____________________________________51 6a.8 Design of Floodplain Compensation (Not applicable to this project) _______51 6a.9 Design of Storm Drains (Not applicable to this project) _________________52

6a.10 Optional Culvert Material ________________________________________52 6a.11 French Drain Systems (Not applicable to this project) __________________52 6a.12 Drainage Wells (Not applicable to this project) ________________________52

6a.13 Drainage Design Documentation Report _____________________________52 6a.14 Bridge Hydraulic Report (Not applicable to this project) ________________52 6a.15 Temporary Drainage Analysis (Not applicable to this project) ____________52 6a.16 Cost Estimate (Not applicable to this project) _________________________52

6a.17 Technical Special Provisions (Not applicable to this project) _____________52 6a.18 Other Drainage Analysis (Not applicable to this project) ________________52

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6a.19 Field Reviews __________________________________________________52

6a.20 Technical Meetings (Not applicable to this project) ____________________52

6a.21 Environmental Look-Around Meetings (Not applicable to this project) _____52 6a.22 Quality Assurance/Quality Control _________________________________52 6a.23 Independent Peer Review (Not applicable to this project)________________52 6a.24 Supervision ____________________________________________________52 6a.25 Coordination ___________________________________________________52

6b DRAINAGE PLANS _________________________________________________52 6b.1 Drainage Map (Including Interchanges) (Not applicable to this project) ____53 6b.2 Bridge Hydraulics Recommendation Sheets (Not applicable to this project) _53 6b.3 Summary of Drainage Structures ___________________________________53 6b.4 Optional Pipe/Culvert Material ____________________________________53

6b.5 Drainage Structure Sheet(s) (Per Structure) (Not applicable to this project)__53

6b.6 Miscellaneous Drainage Detail Sheets (Not applicable to this project) ______53

6b.7 Lateral Ditch Plan/Profile (Not applicable to this project) _______________53 6b.8 Lateral Ditch Cross Sections (Not applicable to this project) _____________53

6b.9 Retention/Detention Pond Detail Sheet(s) (Not applicable to this project) ___53 6b.10 Retention Pond Cross Sections (Not applicable to this project) ___________53 6b.11 Erosion Control Plan Sheet(s) _____________________________________53

6b.12 SWPPP Sheet(s) ________________________________________________53 6b.13 Quality Assurance/Quality Control _________________________________53

6b.14 Supervision ____________________________________________________53

7 UTILITIES _________________________________________________________53

7.1 Utility Kickoff Meeting __________________________________________53

7.2 Identify Existing Utility Agency Owner(s) ___________________________53

7.3 Make Utility Contacts (To Be Conducted by the DEPARTMENT) ________54

7.4 Exception Processing (Not applicable to this project) ___________________54

7.5 Preliminary Utility Meeting (Not applicable to this project) ______________54

7.6 Individual/Field Meetings (Not applicable to this project) _______________54

7.7 Collect and Review Plans and Data from UAO(s) _____________________54

7.8 Subordination of Easements Coordination (To Be Conducted by the

DEPARTMENT) _______________________________________________54

7.9 Utility Design Meeting ___________________________________________54

7.10 Review Utility Markups & Work Schedules and Processing of Schedules &

Agreements ___________________________________________________55

7.11 Utility Coordination/Follow-up ____________________________________55

7.12 Utility Constructability Review (To Be Conducted by the DEPARTMENT) _55

7.13 Additional Utility Services (To be Conducted by the DEPARTMENT or

Included via Supplemental Agreement) ______________________________55

7.14 Processing Utility Work by Highway Contractor (UWHC) (To Be Conducted by the DEPARTMENT) __________________________________________56

7.15 Contract Plans to UAO(s) ________________________________________56

7.16 Certification/Close-Out (To Be Conducted by the DEPARTMENT) _______56

7.17 Other Utilities (Not applicable to this project) _________________________56

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8 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES _____56

8.1 Preliminary Project Research ______________________________________56

8.2 Field Work ____________________________________________________57

8.3 Agency Verification of Wetland Data (Not applicable to this project) ______58

8.4 Complete and Submit All Required Permit Applications (OPTIONAL

SERVICE COMPONENT) _______________________________________58

8.5 Prepare Dredge and Fill Sketches (as needed) _________________________59

8.6 Prepare USCG Permit Sketches (Not applicable to this project) ___________59

8.7 Prepare Water Management District Right of Way Occupancy Sketches (Not applicable to this project) _________________________________________59

8.8 Prepare Coastal Construction Control Line (CCCL) Permit Application (Not applicable to this project) _________________________________________59

8.9 Prepare Tree Permit Information (Not applicable to this project) __________59

8.10 Mitigation Design (Not applicable to this project) _____________________59

8.11 Mitigation Coordination and Meetings (Not applicable to this project) _____59

8.12 Other Environmental Permits (Not applicable to this project)_____________59

8.13 Technical Support to Department for Environmental Clearances and Re-evaluations (Not applicable to this project) ___________________________59

8.14 Preparation of Environmental Clearances and Reevaluations (To Be Provided

By The DEPARTMENT) _________________________________________59

8.15 Contamination Impact Analysis (Not applicable to this project) ___________60

8.16 Asbestos Survey (Not applicable to this project) _______________________60

8.17 Technical Meetings _____________________________________________60

8.18 Quality Assurance/Quality Control _________________________________60

8.19 Supervision ____________________________________________________60

8.20 Coordination ___________________________________________________60

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND

DRAWINGS and tasks 9.1 – 9.15 are not applicable to this project. __________60

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT and tasks 10.1 – 10.35 are not applicable to this project. _______________________________________60

11 STRUCTURES - TEMPORARY BRIDGE and tasks 11.1 – 11.8 are not applicable to this project. _____________________________________________60

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE and tasks 12.1 – 12.28 are not applicable to this project. _______________________________________60

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE and tasks 13.1 – 13. 55 are not applicable to this project. _______________________________________60

14 STRUCTURES - STRUCTURAL STEEL BRIDGE and tasks 14.1 – 14.62 are not applicable to this project. __________________________________________60

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE and tasks 15.1 – 15.77 are not applicable to this project. _______________________________________60

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16 STRUCTURES - MOVABLE SPAN and tasks 16.1 – 16.102 are not applicable to this project. _________________________________________________________60

17 STRUCTURES - RETAINING WALL and tasks 17.1 – 17.21 are not applicable to this project. _______________________________________________________61

18 STRUCTURES – MISCELLANEOUS and tasks 18.1 – 18.31 are not applicable to this project. _______________________________________________________61

19 SIGNING AND PAVEMENT MARKING ANALYSIS ____________________61

19.1 Traffic Data Analysis ____________________________________________61

19.2 No Passing Zone Study __________________________________________61

19.3 Reference and Master Design File __________________________________62

19.4 Multi-Post Sign Support Calculations _______________________________62

19.5 Sign Panel Design Analysis _______________________________________62

19.6 Sign Lighting/Electrical Calculations (Not applicable to this project) ______62

19.7 Quantities _____________________________________________________62

19.8 Cost Estimate (Not applicable to this project) _________________________62

19.9 Technical Special Provisions (Not applicable to this project) _____________62

19.10 Other Signing and Pavement Marking Analysis _______________________62

19.11 Field Reviews __________________________________________________62

19.12 Technical Meetings (Not applicable to this project) ____________________62

19.13 Quality Assurance/Quality Control _________________________________62

19.14 Independent Peer Review (Not applicable to this project)________________62

19.15 Supervision ____________________________________________________62

19.16 Coordination ___________________________________________________62

20 SIGNING AND PAVEMENT MARKING PLANS ________________________62

20.1 Key Sheet _____________________________________________________63

20.2 Summary of Pay Items Including Project Preconstruction (PrP) Input (Not applicable to this project) _________________________________________63

20.3 Tabulation of Quantities __________________________________________63

20.4 General Notes/Pay Item Notes _____________________________________63

20.5 Project Layout (Not applicable to this project) ________________________63

20.6 Plan Sheet _____________________________________________________63

20.7 Typical Details (Not applicable to this project) ________________________63

20.8 Guide Sign Work Sheet(s) ________________________________________63

20.9 Traffic Monitoring Site (Not applicable to this project) _________________63

20.10 Cross Sections (Not applicable to this project) ________________________63

20.11 Special Service Point Details (Not applicable to this project) _____________63

20.12 Special Details (Not applicable to this project) ________________________63

20.13 Interim Standards (Not applicable to this project) ______________________63

20.14 Quality Assurance/Quality Control _________________________________63

20.15 Supervision ____________________________________________________63

21 SIGNALIZATION ANALYSIS and tasks 21.1 – 21.19 are not applicable to this project._____________________________________________________________63

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22 SIGNALIZATION PLANS and tasks 22.1 – 22.18 are not applicable to this project._____________________________________________________________63

23 LIGHTING ANALYSIS and tasks 23.1 – 23.18 are not applicable to this project.64

24 LIGHTING PLANS and tasks 24.1 – 24.14 are not applicable to this project. __64

25 LANDSCAPE ARCHITECTURE ANALYSIS and tasks 25.1 – 25.17 are not applicable to this project. _____________________________________________64

26 LANDSCAPE ARCHITECTURE PLANS and tasks 26.1 – 26.16 are not applicable to this project. _____________________________________________64

27 SURVEY (To Be Provided By the DEPARTMENT) _______________________64

28 PHOTOGRAMMETRY and tasks 28.1 – 28.25 are not applicable to this project.64

29 MAPPING and tasks 29.1 – 29.36 are not applicable to this project. __________64

30 TERRESTRIAL MOBILE LiDAR and tasks 30.1 – 30.19 are not applicable to this project. _________________________________________________________64

31 ARCHITECTURE DEVELOPMENT and tasks 31.1 – 31.143 are not applicable to this project. _______________________________________________________64

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN

PHASE and tasks 32.1 – 32.9 are not applicable to this project. ______________64

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS and tasks 33.1 –

33.21 are not applicable to this project. __________________________________64

34 INTELLIGENT TRANSPORTATION SYSTEM PLANS and tasks 34.1 – 34.21 are not applicable to this project. _______________________________________64

35 GEOTECHNICAL and tasks 35.1 – 35.55 are not applicable to this project. ___64

36 PROJECT REQUIREMENTS _________________________________________65

36.1 Liaison Office__________________________________________________65

36.2 Key Personnel _________________________________________________65

36.3 Progress Reporting ______________________________________________65

36.4 Correspondence ________________________________________________65

36.5 Professional Endorsement ________________________________________65

36.6 Computer Automation ___________________________________________65

36.7 Coordination with Other Consultants________________________________66

36.8 Optional Services _______________________________________________66

37 INVOICING LIMITS ________________________________________________66

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38 PROJECT COST ACCOUNTING – FOR DISTRICTWIDE / TASK DRIVEN

CONTRACTS (Not Applicable to this project/ Contract) ___________________67

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SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of

Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and Panhandle

Engineering & Construction Services (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 439730-1-32-01

County Section No.: 59030000 and 59030002

Description: SR 377/375 (US 319) Sopchoppy Highway from North of

Beasley Road to SR 30 (US 98)

County: Wakulla

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the

CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

▪ Major work mix include: RESURFACING

▪ Major work groups include: 3.1

▪ Minor work groups include: 7.1

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These

Contract documents will be used by the contractor to build the project and test the project components. These Contract documents will be used by the DEPARTMENT or its

Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the

Contract documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the Plans Preparation Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this contract, and also indicate which items of work will be the responsibility of the

CONSULTANT and/or the DEPARTMENT.

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The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The Consultant shall provide qualified technical and professional personnel to perform to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement. The Consultant shall minimize to the maximum extent possible the Department’s need to apply its own resources to assignments authorized by the

Department.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of contract documents, including Construction documents. The Department’s technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The

CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract, if favorable.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the projects and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies.

If a Preliminary Engineering Report is available from a prior or current Project Development and Environmental (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT.

Financial Project ID: 439730-1-32-01

This 3R project primarily consists of resurfacing SR 377/375 US (319) Sopchoppy

Highway from North of Beasley Road to SR 30 (US 98). Existing travel lanes, auxiliary lanes, paved shoulders, and the ramp at SR 30 (US 98) will be resurfaced. The right-of-way varies throughout the project limits. No additional right-of-way will be required.

Refer to Section 2.1 for typical section specifics.

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The project will also include widening for a keyhole lane at the eastbound right turn lane into Medart Elementary and constructing approximately 500' of paved shoulder in the westbound direction near the end of the project.

The CONSULTANT shall take a practical approach to all projects by identifying cost savings on any/all phases of a project (design, right-of-way acquisition, and construction).

SR 377/375 (US 319) Sopchoppy Highway has been designated as a “Hurricane

Evacuation Route”.

One (1) bridge exists within the project limits (BR590057 – over Buckhorn Creek). No work other than striping and guardrail upgrades is required.

One (1) bridge culvert exists within the project limits (BR590058 – over Simmons

Branch).

The Ochlocknee Bay Trail is a 10' multi-use path that runs adjacent to SR 375

(Sopchoppy Hwy) from Clermont Avenue to CR 372 (Surf Road) and was constructed in

2016. No work is needed other than a review of trail connections to sideroad intersections for potential improvements.

Per the FDOT Traffic Operations Office and the Roadway Characteristics Inventory

(RCI) Database, the posted (justified) speed limit on SR 377/375 is 55 mph at the beginning of the project and incrementally decreases to 35 mph through Sopchoppy, then incrementally increases to 55 mph after CMP 4.70. The posted speed (55 mph) is maintained throughout the rural project limits until CMP 11.25 where the posted speed decreases to 45 mph and is carried through the end of the project at SR 30 (US 98). Any contradictions to the posted (justified) speeds described above (found posted in the field, or proposed by CONSULTANT) will require close coordination with the

DEPARTMENT’s Design Project Manager and approval from the FDOT Traffic

Operations Office on the project’s Typical Section Package.

All sideroads shall be paved to the right-of-way and sideroad turnouts shall be evaluated for signs of off-tracking. These locations shall be reviewed by the CONSULTANT to determine if improvements are feasible.

All guardrail (including guardrail end anchorage assemblies and connections to bridge rail) shall be evaluated for conformance to FDOT Standards for type, height, and offset to the travel lanes and hazards. Existing guardrail shall be evaluated to determine if the length of advancement meets FDOT Standards. The guardrail should be extended if required.

It is the DEPARTMENT’s desire to make every effort to avoid impacts to trees within the project limits. The CONSULTANT shall be cognizant of the limits of construction and any work activities that may pose a threat to existing trees or their root systems. Any tree

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Design Project Manager who will in turn review with other DEPARTMENT staff as appropriate. When there is the potential to impact trees, the CONSULTANT shall be prepared to provide and present alternate design scenarios with corresponding cost estimates and implications (drainage, utilities, etc.) when requested

COORDINATION REQUIREMENTS: This project should be coordinated with any and all adjacent County, State or private projects, including the following known projects:

1) FPID 436261-2-52-01 – FDOT Project – resurfacing of SR 30 (US 98) from Boykin

Road to SR 369 (US 319). This project is scheduled to let for construction in FDOT

Fiscal Year 2018. The DEPARTMENT’s Design Project Manager for FPID 436261-

2 is Mr. Jimmy Smith (850-372-4126).

2) FPID 220496-2-32-01 – FDOT Project – PD&E Study of SR 61 (US 319) from SR 30

(US 98) to Leon County Line. This project is currently in the PD&E phase. The

DEPARTMENT’s Design Project Manager for FPID 220496-2 is Mrs. Joy Swanson

Pleas (850-330-1505).

3) FPID 439926-3-52-01 – FDOT Project – Bike trail on SR 30 (US98) from south of

Tower Road to SR 61 (US 319). This project is scheduled to let for construction in

FDOT Fiscal Year 2021. The DEPARTMENT’s Design Project Manager for FPID

439926-3 is Mr. Jimmy Smith (850-372-4126).

Features installed on FDOT R/W by non-FDOT, private entities should be considered by the CONSULTANT as they relate to potential impacts. No specific features have been identified within these project limits at this time; however, the construction plans must address the course of action for coordination should features be identified.

SPECIFIC EXCLUSIONS: This project has been discussed with District Three

Management and no project specific exclusions have been identified at this time.

Any necessary Geotechnical efforts will be provided by the DEPARTMENT (though none have been identified at this time).

This project will be let to construction as a Conventional Bid Item project.

The CONSULTANT shall incorporate the following into the design of this facility:

2.1 Project General and Roadway (Activities 3, 4, and 5)

This project will have a Community Awareness Plan (CAP) Level I, with no Public Information Meeting/Workshop. See section 3.1 for specific requirements.

Other Agency Presentations/Meetings: N/A

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Joint Project Agreements: There have been NO JPAs identified at this time.

Section 3.2 provides additional guidance.

Maintenance Agreement: N/A

Project Agreement: N/A

Lane Closure(s) During Design Phase Approval: If a lane closure is anticipated for any purpose during the design phase of a project (i.e., survey, geotechnical investigation, pavement coring, etc.) the CONSULTANT shall provide the DEPARTMENT’s Design Project Manager with all the necessary project/task related information in a memo form to pursue approval from the District Design Office. Needed information includes 1) the location of the lane closure, 2) the scope of work at the location, 3) the duration of closure, 4) when (date/time) that the work is requested to be performed, 5) Google Earth *.kmz file(s) of the location(s), and 6) MOT plan. The approval must be received before the specified work can commence.

Specification Package Preparation: See the requirements described in Sections 3.3.

Value Engineering: N/A

Risk Assessment Workshop: N/A

Plan Type: The CONSULTANT shall provide only the roadway and/or structures plans and miscellaneous details necessary to construct this project. The DEPARTMENT’s intent is to minimize the design and survey effort where possible. The CONSULTANT shall develop and sign and seal the plans electronically in accordance with Sections 3.9 & 36.6.

Typical Section: SR 377/375 is an undivided rural facility throughout the project limits with one 12' travel lane and 8' shoulder (5' paved) in each direction.

Resurfacing Limits: SR 377/375 will be resurfaced from the visible pavement change just north of Beasley Road in Sopchoppy (CMP 3.831) to SR 30 (CMP 11.543). The resurfacing effort will also include the ramp at SR 30 (US 98) (CMP 11.543).

Right-of-Way: Right-of-way (R/W) acquisition will not be required for this project.

Existing R/W lines, including stations and offset distances at breaks, will be shown on all plan sheets.

The existing R/W varies throughout the project between 66' min. and 100' max.

Pavement Design: The DEPARTMENT will provide the Pavement Design for this project.

Pavement Type Selection Report(s): N/A

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Cross Slope: There have been no cross-slope deficiencies identified in this project at this time. As early as possible, the collected survey data along this project shall be analyzed by the CONSULTANT to determine if minimum and maximum cross slope requirements are met throughout the project limits. Once the determination is made that cross slope correction will be implemented, the CONSULTANT must determine if any additional survey is required to provide an adequate design and accurate quantities. The CONSULTANT will coordinate with the DEPARTMENT’s Design Project Manager and the District Survey Office to determine how much additional survey is required and what is the most economical method of obtaining the additional data. The CONSULTANT shall then review the cross sections with the District Construction Office and the District Bituminous Engineer to determine the method of correction (variable depth milling or overbuild) and the details/tables required. A proposed design for cross slope correction must be included in the Phase II Plans.

Access Management Classification: This project has an Access Management Classification of 4.

Transit Route Features: N/A

Major Intersections/Interchanges: N/A

Roadway Alternative Analysis: N/A

Level of TCP Plans: The CONSULTANT shall provide a TCP Level 1.

Traffic Control Plans (TCP) will be required for this project. The FDOT Design Standards, 600 series, should be utilized for all work being performed on or adjacent to existing roadways. A reduction in the number of lanes will require that a lane closure analysis be performed by the CONSULTANT. See Section 4.10 for further guidance. SR 377/375 has been designated as a “Hurricane Evacuation Route”. All lanes must be open for traffic within 12 hours of a hurricane evacuation notice and shall remain open for the duration of the event as directed by the Project Administrator.

Consideration must also be given to the movement and safety of pedestrian and bicycle traffic during construction.

Temporary Signals: N/A

Temporary Lighting: N/A

Temporary Drainage: N/A

Design Variations/Exceptions: The CONSULTANT should review all existing features within the project limits for a functional design that will meet FDOT design standards and make a determination whether a Design Variation or

Exception is appropriate.

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Conditions may be identified during design that may warrant design variations or exceptions. The CONSULTANT is to submit the requests for Variations and

Exceptions to the DEPARTMENT as early as possible for approval in order to minimize potential schedule delays. The CONSULTANT is to be aware that omitting certain work items may require approval at the District Director level (see

PPM, Vol I, Ch 25.3.1.2). The CONSULTANT will coordinate with the

DEPARTMENT’s Project Manager to obtain this approval.

Back of Sidewalk Profiles: N/A

2.2 Drainage (Activities 6a and 6b)

System Type: SR 377/375 has an open drainage system throughout the project limits.

Minimal drainage improvements are anticipated including constructing mitered end sections and repairing inlets where necessary.

Every sidedrain location should be reviewed and any broken mitered end that is creating a safety hazard should be reconstructed.

The CONSULTANT should review all locations for a functional design that will meet FDOT clearzone criteria. A Design Exception will be required if any drainage structure creates a hazard in the clear zone, and is to remain.

All existing drainage structures within the limits of construction shall be shown on the construction plans. The CONSULTANT shall inspect all drainage structures for function, scour, erosion, structural integrity, accumulation of sediments, and design as it pertains to pedestrian and vehicular safety. Prior to submitting staffhours, the CONSULTANT shall clearly communicate the drainage survey needs to the SURVEYOR and shall minimize the survey effort where possible.

Drainage design treatments should be discussed with the Design Project Manager and the District Drainage Office before being added to the construction plans.

2.3 Utilities Coordination (Activity 7)

The DEPARTMENT will be responsible for utility coordination associated with this project.

The Surveyor of Record (SOR) shall communicate with the Engineer of Record (EOR) early/prior to staffhour negotiations to determine the specific survey needs required for locating utilities based on the anticipated limits of construction and the proposed scope of work.

The CONSULTANT will identify which utilities exist within the corridor during the survey phase by calling Sunshine 811. A copy of the Sunshine 811 “design”

A-17 ticket listing all utility owners within the project limits shall be provided within 10 business days of the Notice to Proceed (NTP).

Once the draft design is apparent, the CONSULTANT shall determine if any additional survey is required regarding utility designations in order to provide an adequate design and accurate quantities. The CONSULTANT will coordinate with the DEPARTMENT’s Design Project Manager and the District Survey Office to determine how much additional survey is required and what is the most economical method of obtaining the additional data.

The CONSULTANT will be responsible for showing areas that may be affected by construction. The CONSULTANT will evaluate utilities for potential impacts and prepare a Utility Conflict Matrix as directed by Section 7.7 of this document. An example Utility Conflict Matrix can be provided by the DEPARTMENT’s Design Project Manager if necessary. The matrix will be required with the Phase II submittal and will be updated and submitted with every phase thereafter.

Above-ground utility installations that have been struck three times within the latest 5-year period shall be assessed for relocation options. For installations with a crash history WITHOUT viable options for relocation within the R/W, the CONSULTANT will be responsible for obtaining Design Exceptions. Above-ground utility installations with a crash history WITH available R/W for relocation shall be relocated or the Utility Agency Owner (UAO) will be responsible for pursuing and obtaining a Design Exception.

The CONSULTANT is to review the UAO marked up plans and the Utility Work Schedules as they are received and assure that they are compatible with the proposed design features in the plans. The CONSULTANT shall review the specific details of the markups and schedules with the Area Utility Manager as required to finalize the status of each potential conflict. The CONSULTANT shall also verify that the schedules conform to the construction phasing and MOT sequences.

2.4 Environmental Permits, Compliances, and Clearances (Activity 8)

The CONSULTANT is requested to provide OPTIONAL SERVICES for coordination and applications for all permits necessary to construct this project.

All application and processing fees, including fees for any public notice required by the permit, shall be paid for by the CONSULTANT. The fee for these services shall be negotiated in accordance with the terms detailed in Exhibit B, Method of Compensation, for a fair, competitive and reasonable cost, considering the scope and complexity of the project(s).

Optional services include the submittal of the following permits:

• F.A.C. Rule 62-330.447 General Permit to the DEPARTMENT for Minor

Activities within Existing Rights-of-way or Easements (Submittal to

Northwest Florida Water Management District)

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• Nationwide Permit #14: Linear Transportation Project (Submitted to the

U.S. Army Corps of Engineers)

The permits may be required due to wetland impacts caused by the widening for a keyhole lane at the eastbound right turn lane into Medart Elementary and the construction of approximately 500' of paved shoulder in the westbound direction near the end of the project.

The DEPARTMENT will provide compensatory wetland mitigation in accordance with Section 373.4137, Florida Statutes if required. The CONSULTANT shall coordinate with the District Permit Coordinator.

2.5 Structures (Activities 9 – 18) (Not applicable to this project)

2.6 Signing and Pavement Markings (Activities 19 & 20)

The CONSULTANT shall be responsible for the design, details, and quantities associated with signing and pavement markings for this project. The CONSULTANT shall coordinate with the DEPARTMENT’s Design Project Manager and the District Roadway Design Engineer to determine the most appropriate type of edge line for this application. If consideration of audible and vibratory pavement marking treatment is required by the FDOT Design Manual, provide the DEPARTMENT’s Design Project Manager with an explanation of crash history, treatment recommendations, and a *.kmz graphically representing proposed audible and vibratory treatment to pursue approval from the District Design Office. The CONSULTANT shall evaluate the existing signage to determine the need for additional signs, correcting redundant or conflicting signage, and the replacement of damaged signs.

The CONSULTANT shall evaluate and design all signs to meet current Design Standards and the FDOT Multi-Post Sign Program.

Regarding pavement markings, the SOR shall communicate with the EOR early/prior to staffhour negotiations to determine the specific survey needs required for locating pavement markings based on the anticipated needs of the project and the proposed scope of work.

The existing school zone pavement markings and signage shall be closely reviewed by the CONSULTANT and redesigned/revised as necessary according to applicable standards.

The CONSULTANT shall evaluate the need for a flashing beacon at the 35 MPH signs as approaching the curve from either direction in Sopchoppy. The CONSULTANT shall evaluate the location of the speed limit sign to determine the appropriate location of the beacon.

A No Passing Zone Study will be required.

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2.7 Signalization (Activities 21 & 22) (Not applicable to this project)

2.8 Lighting (Activities 23 & 24) (Not applicable to this project)

2.9 Landscape Architecture (Activities 25 & 26) (Not applicable to this project)

2.10 Survey (Activity 27) (To Be Provided by the DEPARTMENT)

Design Survey: The Primary and Secondary Horizontal and Vertical control as well as the complete design survey will be provided by the DEPARTMENT.

Production Survey Meeting - Following the Phase I submittal, the CONSULTANT, SURVEYOR, the District Surveyor, and the DEPARTMENT’s Design Project Manager shall meet if it is determined that additional survey is required in order to provide an adequate design and accurate quantities. The CONSULTANT shall provide any necessary graphic depictions and/or descriptions of areas needing additional survey.

Compensation for the additional survey work defined in this meeting will be made available through the previously negotiated effort under Section 27.29, Supplemental Surveys and/or through a Supplemental Agreement.

Subsurface Utility Exploration: To be provided by the DEPARTMENT if deemed necessary. There have been no needs identified at this time. Should locations be identified prior to negotiations and contract execution, then the CONSULTANT shall submit staffhours and plan to provide these services.

Right-of-Way Survey: N/A

Vegetation Survey: N/A

2.11 Photogrammetry (Activity 28) (Not applicable to this project)

2.12 Mapping (Activity 29) (Not applicable to this project)

2.13 Terrestrial Mobile LiDAR (Activity 30) (Not applicable to this project)

2.14 Architecture (Activity 31) (Not applicable to this project)

2.15 Noise Barriers (Activity 32) (Not applicable to this project)

2.16 Intelligent Transportation Systems (Activities 33 & 34) (Not applicable to this project)

2.17 Geotechnical (Activity 35)

The Pavement Condition Survey (including coring, testing, and preparing the report) will be provided by the DEPARTMENT. The DEPARTMENT will be responsible for the Pavement Design.

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The DEPARTMENT shall be responsible for any necessary geotechnical activities associated with this project (though none have been identified at this time). The

CONSULTANT shall coordinate with the DEPARTMENT’s Design Project

Manager and the DEPARTMENT’s Geotechnical Project Manager regarding information needed.

2.18 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed Critical Path Method

(CPM) project schedule. The DEPARTMENT and CONSULTANT scheduled activities are required to meet the current DEPARTMENT Production Date. The project schedule shall include the following: project FPID and project description, FDOT PSM standard activity codes and description for all activities, original duration, activity start date, activity finish date, activity percent complete, activity predecessor(s) and successor(s). The schedule shall be based upon the durations and schedule negotiated during the project staff hour negotiations process. The schedule shall be accompanied by an anticipated payout and fiscal progress curve.

For the purpose of scheduling, the CONSULTANT shall allow for a three (3) week review time for each phase review and other submittals as appropriate.

The schedule shall indicate, at a minimum, proposed dates for Phase I, II, III, and

IV plans and all other appropriate milestones and required submittals.

All fees and price proposals are to be based on the negotiated schedule of 14 months for final construction contract documents. However, the contract deadline is 18 months from the Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the

DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of

Services and progress to date.

The approved monthly updated project schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report to the DEPARTMENT’s Design Project Manager. The CONSULTANT will also be required to make monthly schedule updates for tasks assigned to the

CONSULTANT in FDOT Project Suite Enterprise Edition (PSEE). Schedule updates are due the last Friday of each month.

Initial and…