CN-550000-C9V46-00010000.pdf

DISTRICT 5

Major Work :

6.3.4 - Intelligent Trans Sys. Software Development Contract : 17571 Minor Project Selection Procedure: Letter of Response and Interview Financial Management Number(s):

43711312201

Project Description:

Study of Route & Mode Choice Application Development Project Manager: Noemi, Rodriguez Estimated Contract Amt: $300,000 See Standard Notes Above: 9

View proposed scope (Adobe Acrobat® PDF file)

Advertisement Date : 31JAN2017 Response Deadline Date : 14FEB2017 Longlist(Tech. Rev. Cmte.) Date: 20FEB2017 Time: 01:30PM Shortlist Selection Date : 06MAR2017 Time: 09:00AM Scope Meeting Date : 10MAR2017 Time: 10:00AM Tech. Rev. Cmte Meeting Date : 27MAR2017 Time: 11:30AM 2nd Tech Rev. Cmte Meeting : 27MAR2017 Time: 02:15PM 3rd Tech Rev. Cmte Meeting : 27MAR2017 Time: 04:15PM Final Selection Meeting Date : 10APR2017 Time: 09:00AM

Response Deadline : 14FEB2017 Respond To:

d5.profserv@dot.state.fl.us Attn.: Michelle Sloan - PSU Phone: (386)943-5528

PROCUREMENT OFFICE

Current Professional Services Advertisements

Procurement Office Home Page

Results Page

Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399- 0458. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

IMPORTANT NOTICE !!

All Prime Consultants and all Subvendors/subconsultants/subcontrac tors must register with the state's web-based e-Procurement system - "MyFloridaMarketPlace." You can register on-line at http://dms.myflorida.com/mfmp Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352-3776 for assistance.

District: 1 2 3 4 5 6 7 Turnpike Central Office

Updated: Tuesday January 31 2017

Notice to Professional Consultants State Of Florida Department Of Transportation

Notice: All Letters of Response are required to be submitted via E-mail. The size limit for

Letters of Response has been increased to 1MB. Please read the Response Procedure carefully!

The Department reserves the right to reject all Proposals and/or to waive minor irregularities.

The Department of Transportation anticipates seeking professional consultant services on the projects listed in this advertisement. Consideration will be given to only those firms that are qualified pursuant to law and that have been prequalified by the Department to perform the indicated MAJOR Type(s) of Work. Prime Consultants must be prequalified in at least one or more of the MAJOR Types of Work specified in the advertisement. A prequalified subconsultant(s) may be used to meet the other Types of Work specified in the advertisement. Persons and firms used whether prime consultant or subconsultant, can only perform the work for which they are prequalified with the Department, in accordance with Rule Chapter 14-75, Florida Administrative Code. Consultants technically prequalified without unlimited overhead status, will only be considered as primes for projects identified as "Minor Projects" (projects less than $500,000). Any firm not prequalified by the Department and desiring consideration for these projects must submit a complete Request for Qualification Application to co.profserv@dot.state.fl.us by the advertised Letter of Response Deadline Date and Time. Please call 850-414-4597 if you have any questions on the prequalification process. A Department approved overhead audit is required for projects $500,000 or more. The technical work type(s) and audit must be approved by the shortlist date referenced in the advertisement in order for the responding firm to be considered responsive for shortlisting.

CONSULTANT ELIGIBILITY: It is a basic tenet of the Department's contracting program that contracts are procured in a fair, open and competitive manner. The Department requires that Consultants representing the Department must be free of conflicting professional or personal interests. In order to prevent potential conflicts of interest, the Department has established guidelines to be followed by professional services Consultants. Please familiarize yourself with the requirements of Procedure No. 375-030- 006, also known as: "Conflict of Interest Procedure for Department Contracts". By submitting a Letter of Response, the Consultant certifies that they are in compliance with Procedure No. 375-030-006. This procedure is available at the following link: Professional Services Publications Menu. In addition to the restrictions identified in Procedure No. 375- 030-006, please be advised of the following prohibition: A consultant firm or its affiliate who was the Designer or Engineer of Record is precluded from bidding on the same project as the Construction contractor, or as a member of the construction team (subcontractor).

COMPLIANCE WITH NONDISCRIMINATION STATUTES AND AUTHORITIES: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the

Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;

The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

FEDERAL DEBARMENT: By submitting a Letter of Response, the consultant certifies that no principal (which includes officers, directors, or executives) is presently suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation on this transaction by any Federal Department or Agency.

PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

INSPECTOR GENERAL: The Vendor/Contractor agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

E-VERIFY: The Vendor/Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract and shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

SCRUTINIZED COMPANIES: Section 287.135, Florida Statutes, prohibits agencies from contracting with companies for goods or services of $1 million or more, that are on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List created pursuant to section 215.473, Florida Statutes, or the Scrutinized Companies that Boycott Israel List created pursuant to

s. 215.4725, or is engaged in a boycott of Israel. A company that is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel may not bid on, submit a proposal for, or enter into a contract with an agency or local governmental entity for goods or services of $1 million or more.

SELECTION PROCEDURE: The listed projects are covered by the selection process detailed in the Rule Chapter 14-75, Florida Administrative Code. Some or all of the responding firms may be requested to provide Written Technical Proposals, Oral

Presentations, Interviews, or Expanded Letters of Response, for the ranking process.

After ranking of the consultants the contract fee will be negotiated in accordance with Section 287.055 Florida Statutes. Funding on all projects is subject to legislative approval.

Registration in MyFloridaMarketPlace is required prior to contracting. Note: The shortlist and final selection meeting dates and times are provided within the advertisement. All public meetings will be held in District headquarters unless otherwise noted. Changes to meeting dates and times will be updated under the All Advertisements link. The agenda for each public meeting is as follows: a) Opening Remarks (approx. 3 minutes); b) Public Input (15 minutes); c) Department business; d) Closing. For more information, contact the designated responsible office. In order to ensure a fair, competitive and open process, once a project is advertised under Current Advertisements, all communications between interested firms and the Department must be directed to the appropriate Professional Services Office. Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

RESPONSE PROCEDURE: Qualified consultants are encouraged to submit a Letter of Response, for each project in which they are interested, to the indicated requesting unit by 5:00 PM Eastern time on the date indicated as the Response Deadline. Letters of Response will be submitted as an attachment to an E-mail, submitted electronically to the indicated response address. The Standard FDOT Professional Services Letter of Response form must be completed and submitted to the indicated response e-mail address. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Response Form when responding to the advertisement. The 8/16 version must be used when responding to the advertisement. The form will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped), and the form completed in its entirety will not exceed the six 8 ½ x 11 pages provided in the form unless otherwise indicated in the advertisement. The content of the Letter cannot go beyond Page 3 of the form. Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. Formatting requirements consist of a font size of 11, with ½ inch margins.

Please be aware that all font (including graphics, tables, and captions on photos) must be standard arial narrow, 11 point font, single line spacing with no modification of font or spacing allowed. Please retain the source document as it may be requested at a later date within the procurement process, for audit purposes. The Department reserves the right to periodically sample letters of response to ensure compliance with format submittal requirements. All other advertisement submittal requirements will be verified with each Letter submittal.

Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive. Consultants should receive an e-mailed Return Receipt acknowledgement within 2 hours of submittal to the indicated response address. If a Return Receipt acknowledgement is not received by the Consultant within 2 hours, or by the time and date due, please call the advertisement contact (within normal business hours) to verify the Department's receipt of your e-mailed Letter of Response. Letters of Response should not contain links to other web pages and will, at a minimum, include the following information:

a. Project Name/DOT Financial Management Number

b. Consultant's name and address

c. Proposed responsible office for consultant

d. Contact person, phone number and Internet Email Address

e. Statement regarding prequalification of consultant or proposed subconsultants in advertised type(s) of work

f. Proposed key personnel and their proposed roles (do not include resumes)

g. Subconsultant(s) that may be used for the project

h. Indication as to whether the prime firm and/or subconsultants are disadvantaged business enterprises (DBE) or Small Businesses

i. Project Approach and Understanding of Critical Issues

j. Relevant project experience - Similar type of work experience

k. A Bid Opportunity List should be submitted through the Equal Opportunity

Compliance system which is available at the Equal Opportunity Office Website.

Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

IMPORTANT UPDATE: Pursuant to the Federal Brooks Act, and Section 287.055, Florida Statutes, price may not be an evaluation criterion during the advertisement and selection phase for professional services procurements. Consultants are prohibited from including references to their proposed professional services fees or indirect rates in Letters of Response, Written Technical Proposals, Oral Presentations, or Interviews. It is permissible to address cost savings specifically related to the construction project.

Inclusion of prohibited professional services cost data in a Letter of Response or Technical Proposal may cause the Letter of Response or Technical Proposal to be considered non-responsive.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

”An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request.

The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

Additionally, pursuant to Section 287.056(22), F.S., the University Master Agreement is the appropriate vehicle for contracting with Florida universities. When needed for a professional services contract, the Department’s Project Manager may procure university services by means of a task work order against a University Master Agreement. Questions regarding consultant teams should be directed to the Procurement Office coordinating the contract acquisition.

STANDARD NOTES: (Applicable to following projects where indicated)

1. This project does not fall within the FDOT Professional Services Types of Work, therefore technical prequalification of responding consultants is not mandatory. However, prime must be currently licensed as a Professional Engineering firm in the State of Florida. The Standard FDOT Letter of Qualification form must be completed and submitted to the indicated response e-mail. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Qualification Form when responding to the advertisement. The 8/16 version must be used when responding to this

ad. Consultants must include the following as an attachment to the Standard FDOT Letter of Qualification form:

a. Proof of professional liability insurance (include a copy of professional liability insurance certificate with the Letter of Qualification)

b. For projects $500,000 or above, a recent overhead audit (within 6 months of the fiscal year end), prepared by an independent Certified Public Accountant or governmental agency and in conformance with the Department's current Reimbursement Rate Guidelines should be on file with the Department or a completed Request for Qualification Package, including the recent overhead audit must be submitted to the Prequalification Administrator via email to co.profserv@dot.state.fl.us, prior to the response deadline of the Letter as indicated in the advertisement. Consultants must address all items within the Standard FDOT Letter of Qualification.

The Standard FDOT Letter of Qualification form completed in its entirety will not exceed the six 8 ½ x 11 pages provided in the form unless otherwise indicated in the advertisement. The content of the Letter cannot go beyond Page 3 of the form. Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. The Letter of Qualification will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped). Page size requirement is a font size of 11, with ½ inch margins. Failure to comply with the submittal requirements may cause the Letter of Qualification to be considered non-responsive.

2. Reserved. (Standard note not used).

3. Reserved. (Standard note not used).

4. Selection will be made directly from the Standard FDOT Expanded Letters of Response form. Consultants, be advised that you are responsible for downloading the latest version of the Expanded Letter of Response Form when responding to the advertisement. The 8/16 version must be used when responding to this ad. The completed Standard FDOT Expanded Letters of Response form completed in its entirety will not exceed the nine 8 ½ x 11 pages provided in the form. The content of the Letter cannot go beyond Page 6 of the form. Pages 7, 8, and 9 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form.

Consultant shall also submit resumes which are restricted to 2 pages each and an organization chart or staffing chart (can be either 8-1/2x11 or 11x17, at the discretion of the Consultant). Construction Training and Qualification Program (CTQP) printouts may also be submitted. Staff hours on summary sheet (one sheet showing the hours of prime and all subs) will be submitted where applicable. All submittals except organization chart, staffing chart, other required forms, and certifications shall adhere to a font size of 11, with ½ inch margins. The Expanded Letter of Response file size is not restricted to 1MB, however Consultants are advised that the Expanded Letter of Response Form electronic submittal should not exceed FDOT’s internal server file size restriction of 15 MB. Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive.

5. Reserved. (Standard note not used).

6. Reserved. (Standard note not used).

7. This project has been reserved for competition among only small businesses in accordance with the Department's Business Development Initiative (BDI) Program. Letters of Response for this project will only be accepted from firms that meet the definition of a small business set forth by section 337.027, Florida Statutes. The prime consultant submitting a Letter of Response must meet the small business definition of section 337.027, Florida Statutes at the time of submittal of the Letter of Response and must maintain this status as a small business through final selection. All subconsultants utilized for the project must also be small businesses pursuant to section 337.027, Florida Statutes at the time of submittal of the Letter of Response and must also maintain this status as a small business through final selection. Note: Any professional services consultant firm prequalified under Rule 14-75, F.A.C., that is shown as a Small Business on the Professional Services Prequalified Small Business Report is not required to supply the Small Business Affidavit Certification for Prequalified Professional Services Firms form with the Letter of Response.

SMALL BUSINESS ELIGIBILITY CRITERIA:

a. The prime firm and subconsultants proposed for this project must meet the small business definition set forth by section 337.027, Florida Statutes. They are also required to submit a notarized copy of the Small Business Affidavit Certification Form with the Letter of Response. Firms who have previously submitted the Small Business Affidavit Certification Form, and appear in the Department’s Small Business listings are not required to resubmit the form. Please refer to the advertisement for other submittal requirements

b. Submitting firms that are small businesses must completely comply with the professional services prequalification process as described in the Florida Administrative Code Chapter 14-75. Additional instructions can be found in the BDI Program Guidelines.

Small Business listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

8. Under-Utilization Goal for DBEs and Small Businesses - The goal of the Department’s Under-utilization strategy is to encourage and promote use of Disadvantaged Business Enterprises (DBE) and Small Businesses in areas of work where they have been under-used. Under-utilization is defined by FDOT as 25% or less utilization level in a Work Group, which may vary by district. The specific Under-utilized Work Groups are identified in the advertisement. Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s). Use of under-utilized DBEs or Small Businesses for Consultant teaming is a shortlist consideration factor for projects referencing this Standard Note. Consultants are requested to indicate your firm's proposed use of DBEs and/or Small Business primes or subconsultants to meet under-utilization goals on the table within the Professional Services Letter of Response form (as designated in the advertisement) by checking the box under the under-utilization (UU) column. Failure to list DBEs and/or Small Business prime or subconsultants on the response form shall indicate no proposed utilization. Please refer to the advertisement for other submittal directions. Reports are available at the following locations to validate status of firms as Small Businesses and DBEs:

DBE listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

Small Business listing for Professional Services:http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

Additionally, firms will submit the Professional Services DBE or Small Business Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

9. It is the policy of FDOT to encourage the participation of small businesses and disadvantaged business enterprises ("DBE") in all facets of the business activities of FDOT, consistent with applicable laws and regulations. FDOT has established an aspiration goal of 10% DBE usage and an additional 3% non-DBE Small Business usage for the subject Project. Firms proposing for this Project shall aspire to have ten percent (10%) or more of the total contract costs performed by DBEs, and an additional three percent (3%) or more of the total contract costs performed by non-DBE small businesses.

Although not a contract requirement, FDOT believes that the aforementioned aspiration goal can realistically be achieved based on current availability of DBEs and small businesses. FDOT further believes that the 13% overall goal can be achieved through race neutral means, using standard competitive procurement processes. Pursuant to the provisions of Section 339.0805, Florida Statutes, and rule 14.78.005, Florida Administrative Code, FDOT has adopted rules to provide certified DBEs opportunities to participate in the business activities of FDOT as vendors, contractors, subcontractors, and consultants. FDOT has adopted the DBE definition set forth in Code 49 of Federal Regulations Section 26.5. The Department's DBE directory may be found at the following website:

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx Firms agree to apply their best efforts to utilize qualified non-DBE small businesses as vendors, contractors, subcontractors, and consultants for the Project. Qualifications for small businesses may be found at the following website:

http://www.fdot.gov/EqualOpportunityOffice/sizeStandards.shtm Firms will submit the Professional Services DBE or Small Business Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

DBE listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm Non-DBE Small Business listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

10. This contract will require field office personnel; therefore the CEI Team must utilize CEI field office rates.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

11/14

Advertisement No.: 17571 DOT FM Number:

Submittal Date: 2/14/2017 Project Name: Study of Route & Mode Choice Application

Development

Consultant’s Name: Resource Systems Group, Inc.

Street Address: 55 Railroad Row

City: White River Junction State: VT Zip: 05001

Office Location: Saint Augustine, FL Contact person: Jeanette Berk

Phone: 904.746.0800 Contact email: jeanette.berk@rsginc.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further affirms that staff proposed are currently employed by the firm(s) identified, or the Consultant has provided a statement of when staff will become employed by the identified firm(s).

Please provide the following information:

Proposed approach and understanding of critical issues.

Relevant project experience – Similar type of work experience.

Other content provided by firm.

Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Dear Ms. Rodriguez, RSG is excited to submit this letter of response to assist FDOT District 5 in the Study of Route & Mode Choice Application Development. We present a team that is tailored to the project needs based on our analysis of the scope and our identification of the requirements associated with this contract. Our team includes The Hester Group (HG) which has extensive experience in public/stakeholder outreach. RSG and The Hester Group are partners in several projects and together form “the RSG Team” for this solicitation. The RSG team brings you not only a depth of understanding of the issues, but also an innovative and creative approach.

We offer you highly qualified team members who are well known for their ability and enthusiasm in resolving complex issues. The RSG Team will be led by Jeanette Berk (RSG) as Project Manager and Kevin Hathaway (RSG) as Deputy Project Manager. Tom Adler (RSG) will serve as the Project Advisor, Michael Geilich (RSG) will be the Technical Lead, while Maren Outwater, PE (RSG) will provide QA/QC oversight. These staff all have extensive managerial experience, strong technical skills, and excellent communication skills. We detail our proposed approach and project experience below.

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

11/14

PROPOSED APPROACH AND UNDERSTANDING OF CRITICAL ISSUES……...…………………………………………………………… RSG has assembled an experienced team to complete an in-depth feasibility assessment to develop the envisioned application engine. The results of this assessment will inform the concept design phase and the ultimate construction of the needed software platform. Assessing feasibility for a platform like this has several stages. For brevity, we will outline only the major components here:

1. The assessment starts with a review of the needed data pipeline. This begins with data providers and their willingness to participate the program and ends with the application engine delivering centralized data reliably via an Application Programming Interface (API). For the project, our team will evaluate available data and enumerate data gaps that may present trip building issues. It has been our experience that some larger private entities are resistant to sharing itinerary information. A second challenge can arise when the initial data sharing ends and no updates are provided, rendering certain components of the data set stale. The acquisition of disparate data sets will also require a data pipelining design where data pass through cleaning and validation steps before entering the application engine’s production database management architecture.

2. Stakeholder engagement will include transportation carriers in the region, the traveling public, and FDOT D5. The team will aim to understand both the opportunities and concerns of each group, their incentives for adoption of the idea, and thoughts on how the initiative will be most successful.

Addressing legal issues with data use, encryption, and cyber security will be crucial to achieving participation from both data providers and the public who will have their trip requests and choices stored for further analysis. Advantages for centralized trip building seem obvious for the public and FDOT will be accumulating insight into travel and mode choice decisions being made by the public through the API. Regional transit carriers will also gain ridership if the public can access trip and mode options centrally.

3. A strong technical review of similar systems built around the United States will inform the system’s possible design direction. Conceptualization of the engine’s functionality and design will accompany the logistics of building a secure data pipeline. Even when the developed software on the appropriate hardware can be sufficiently outlined, our team will provide possible maintenance requirements to keep the application engine alive and functional for years to follow. The specific costs for maintenance will be harder to estimate since they are directly tied to the vendor completing the software development and the technologies selected. In this way, we will illustrate a range of maintained needs to manage a RESTful design and a robust data pipeline.

RELEVANT PROJECT EXPERIENCE…..……………………………………………………………………………………………………………

The RSG Team is comprised of leaders in their specialty areas who undertake projects for FHWA, FTA, National Academies, and dozens of state DOTs and MPOs nationwide, and who also conduct substantial analytical research and implement software solutions for some of the world’s largest private companies. RSG develops decision-making tools, analytical resources, and targeted planning solutions for its clients. RSG’s technology solutions group focuses on designing and building complex and integrated information frameworks including mobile, web, and desktop technologies. These platforms leverage data collection, user interaction, analytics, and reporting.

RSG has been engaged in several large projects relevant to the needs of FDOT D5. The team has developed large shared data repositories, built APIs for transportation modeling and trip planning, designed GIS-based web and data portals, and innovated on dozens of national and regional transportation software products. Examples of these projects include:

UPLAN Online Planning Portal Software, Utah DOT: RSG’s software and data team desinged and built the first generation UPLAN software for Utah DOT. The UPlan system was designed to facilitate information sharing within an agency, between agencies, and between other stakeholders. The system hosted hundreds of GIS layers, travel modeling data sets, and project documents including proposed project alignments, environmental constraints, demographic information, accident data, land use, economic data, safety information, and travel demand forecasts.

It also included non-geographic data such as presentations, meeting agendas and meeting notes. UPlan, an ESRI international award winner, was the product of more than three years of conceptualization and development and was eventually adopted into ESRI’s ArcGIS Online.

Intercity Trip Planner, I-95 Corridor Coalition and Transit Cooperative Research Program: RSG developed an intercity trip planning web application that allows travelers to find the best available intercity bus or rail itineraries for trips within the Maine to New York section of the I-95 corridor. The system managed a large and complex transit system network, optimizing mixed mode intercity origin-destination itineraries.

Global Flight Itinerary Builder Software and Database, Private Airline Companies: RSG built a web-based and SQL-driven global flight model that constructed all possible flight itineraries with up to three connections under ever-changing input

375-030-22

PROCUREMENT

11/14 parameters. The tool accommodated hundreds of millions of itinerary combinations and supported service planning for dozens of domestic and international airline companies. The model helped these service providers make strategic decisions on optimal flight offerings, setting minimum connection times, and forecasting market share under changing global air service conditions.

Real-time Fleet Management, Advance Transit: RSG built a real-time fleet management and tracking system for Advance Transit, a regional shuttle bus service. The system provides routing and scheduling tools for the agency and a realtime map of bus locations and estimated arrival times for the public. For this project, RSG also built an API to the system that has been successfully used by a 3rd-party developer to build a smartphone app for the general public. RSG also built a capability to publish the transit schedule weekly to Google (via a Google Transit Feed) for use in Google maps and by other 3rd parties.

Feasability and Design of Visitor Use Software, National Park Service: For this project, RSG investigated the feasibility, technical options, and cost of hardware and software to manage public access to parks. Components of the system included a parking management system, public and service vehicle tracking, communications, and internet, radio, and telephone outreach to the public. Hardware sensors, cameras, and signage was also studied. A centralized software management system was specified to provide integration and point control of the various components.

PROPOSED KEY PERSONNEL AND ROLES……...……………...………………...……………………………………………………………

Project Management Jeanette Berk (RSG) as Regional Administrator for FDOT-D2, managed many projects in District 2 and served as a spokesperson for FDOT. She holds a MA in Public Administration with an emphasis on policy analysis and program evaluation. She has conducted many public hearings and informational meetings to receive and disseminate information to and from the general public and public officials.

Jeanette also served three years as one of the Tri-Chairs for the Florida Model Task Force. Kevin Hathaway (RSG) will support Ms. Berk in managing the technical components of the project. Mr. Hathaway holds an MS in Applied Statistics from Dartmouth College and has directed regional, state, and federal work in integrated data and tool development for transportation planning.

Public Involvement RSG understands the importance of maintaining open lines of communication with FDOT, other stakeholders, and the public. Stakeholder involvement and the ability to share their data will be key to the successful completion of this study. To meet this need, we have engaged Laurie Sanderson (The Hester Group) who has extensive experience in reaching out to stakeholders and obtaining their input and building consensus. Laurie has worked on many FDOT projects. She and Jeanette were both involved in public outreach on the politically sensitive project “Bridge Lions” in District 2.

Feasibility Study & Design Concept The feasibility work will be completed by the RSG team. As described, the team has both completed feasibility assessments for enterprise software systems and directly developed full-scale data and software systems like the desired application engine. The study and design concept work will be informed by the stakeholder involvement work in the initial project tasks. Design concepts will meet the desired specifications for FDOT, which will be determined in an early project phase.

Beyond Ms. Berk and Mr. Hathaway, technical contributions will be made by Michael Geilich (RSG) and Dr. Thomas Adler (RSG). Mr. Geilich is the Senior Director of RSG’s 14-person software engineering team, has delivered enterprise software and managed software organizations for more than 25 years. He has been the technical lead for most of the software feasibility work RSG has recently completed. Tom Adler is RSG’s founder and President. He works on feasibility studies and is a national leader in travel modeling. He has been principal investigator or task leader for numerous US DOT and National Academies research studies. Among these was a project that resulted in the development of a multimodal intercity trip planner for the northeastern section of the I-95 corridor.

LEAD

FIRM

SUPPORTING

FIRM(S) KEY STAFF: (Task Lead, Deputy Task Lead, Project Lead Staff)

1. Public Involvement, ■HG ■RSG ■Sanderson ■Berk ■Philips

2. Feasibility Study ■RSG ■Hathaway ■Geilich ■Adler ■Berk

3. Design Concept ■RSG ■Hathaway ■Geilich ■Adler ■Berk

The RSG Team is highly qualified and we are eager to apply our expertise, knowledge, innovative spirit, and enthusiasm to address your needs in preparing Florida’s transportation system for the future.

Stephen Lawe, CEO Jeanette Berk, Project Manager

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11/14

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

6.3.4 DBE SB UU

Prime RSG

S u b co n su lt an ts

The Hester Group

SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

Florida Department of Transportation

RICK SCOTT

GOVERNOR

719 South Woodland Boulevard DeLand, Florida 32720

RACHEL D. CONE

INTERIM SECRETARY

March 14, 2017 philip.blaiklock@atkinsglobal.com steven.corbin@kapsch.net jeanette.berk@rsginc.com

Re: Request for Proposal - Study of Route & Mode Choice Application Development

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Study of Route & Mode Choice Application Development. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an interview with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services.

Resumes, required forms, and organization chart or staffing chart shall be e-mailed to d5.profserv@dot.state.fl.us. All documents are due by 5:00 PM, March 17, 2017.

The interviews are scheduled for March 27, 2017 in Volusia County Conference Room at the District Office.

A conference is scheduled for March 10, 2017 with all shortlisted firms to discuss questions regarding the project scope of services, interview requirements, and any other relevant issues. The meeting will be held at Live Oak Conference Room - 719 S. Woodland Blvd. Deland FL 32720. We look forward to discussing the project with you at that time.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Kristen Cooney, Contract Writer Procurement Office

Enclosures cc: Noemi Rodriguez Bonilla, Project Manager

Request For Technical Proposals For

Study of Route & Mode Choice Application Development

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Pre-Proposal Meeting:

6. Deadline for Questions:

7. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

8. Consultant Interviews:

9. Consultant Selection:

10. Contract Negotiations:

11. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Interview Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Study of Route & Mode Choice Application Development. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an interview to discuss qualifications for the project.

Shortlisted Consultants:

Atkins North America, Inc.

Kapsch TrafficCom Transportation NA, Inc.

Resource Systems Group, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 24 months. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 24 months.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00.

4.2 Computer Usage: The selected Consultant firm may desire to use the Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private…