CN-550000-C9V13-00010000.pdf

DISTRICT 5

MAJOR WORK : 5.1 - Conventional Bridge Inspection MINOR WORK : 4.1.1 - Miscellaneous Structures CONT. NUMBER: 17556 Major Project

FM NUMBER(S): 41245617207

DESCRIPTION :

DW Sign Inspection Districtwide Sign Inspection

SEE STANDARD NOTES ABOVE: 8

ESTIMATED CONTRACT AMOUNT: $1,180,650

PLANNED SCHEDULE DATES/TIMES:

ADVERTISEMENT : 03JAN2017

RESPONSE DUE : 17JAN2017

LONGLIST MEETING : 25JAN2017 TIME: 09:30AM

SHORTLIST MEETING : 06FEB2017 TIME: 09:00AM

SCOPE MEETING : 10FEB2017 TIME: 10:30AM

FINAL SELECTION MEETING: 06MAR2017 TIME: 09:00AM

<Scope has been set for this contract>

RESPOND TO:

d5.profserv@dot.state.fl.us ATTN: Michelle Sloan - PSU

PHON: (386)943-5528

PROCUREMENT OFFICE

Current Professional Services Advertisements

Procurement Office Home Page

Results Page

Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399- 0458. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

IMPORTANT NOTICE !!

All Prime Consultants and all Subvendors/subconsultants/subcontrac tors must register with the state's web-based e-Procurement system - "MyFloridaMarketPlace." You can register on-line at http://dms.myflorida.com/mfmp Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352-3776 for assistance.

District: 1 2 3 4 5 6 7 Turnpike Central Office

Updated: Tuesday January 03 2017

Notice to Professional Consultants State Of Florida Department Of Transportation

Notice: All Letters of Response are required to be submitted via E-mail. The size limit for Letters of Response has been increased to 1MB. Please read the Response Procedure carefully!

The Department reserves the right to reject all Proposals and/or to waive minor irregularities.

The Department of Transportation anticipates seeking professional consultant services on the projects listed in this advertisement. Consideration will be given to only those firms that are qualified pursuant to law and that have been prequalified by the Department to perform the indicated MAJOR Type(s) of Work. Prime Consultants must be prequalified in at least one or more of the MAJOR Types of Work specified in the advertisement. A prequalified subconsultant(s) may be used to meet the other Types of Work specified in the advertisement. Persons and firms used whether prime consultant or subconsultant, can only perform the work for which they are prequalified with the Department, in accordance with Rule Chapter 14-75, Florida Administrative Code. Consultants technically prequalified without unlimited overhead status, will only be considered as primes for projects identified as "Minor Projects" (projects less than $500,000). Any firm not prequalified by the Department and desiring consideration for these projects must submit a complete Request for Qualification Application to co.profserv@dot.state.fl.us by the advertised Letter of Response Deadline Date and Time. Please call 850-414-4597 if you have any questions on the prequalification process. A Department approved overhead audit is required for projects $500,000 or more. The technical work type(s) and audit must be approved by the shortlist date referenced in the advertisement in order for the responding firm to be considered responsive for shortlisting.

CONSULTANT ELIGIBILITY: It is a basic tenet of the Department's contracting program that contracts are procured in a fair, open and competitive manner. The Department requires that Consultants representing the Department must be free of conflicting professional or personal interests. In order to prevent potential conflicts of interest, the Department has established guidelines to be followed by professional services Consultants. Please familiarize yourself with the requirements of Procedure No. 375-030- 006, also known as: "Conflict of Interest Procedure for Department Contracts". By submitting a Letter of Response, the Consultant certifies that they are in compliance with Procedure No. 375-030-006. This procedure is available at the following link: Professional Services Publications Menu. In addition to the restrictions identified in Procedure No. 375- 030-006, please be advised of the following prohibition: A consultant firm or its affiliate who was the Designer or Engineer of Record is precluded from bidding on the same project as the Construction contractor, or as a member of the construction team (subcontractor).

COMPLIANCE WITH NONDISCRIMINATION STATUTES AND AUTHORITIES: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;

The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

FEDERAL DEBARMENT: By submitting a Letter of Response, the consultant certifies that no principal (which includes officers, directors, or executives) is presently suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation on this transaction by any Federal Department or Agency.

PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

INSPECTOR GENERAL: The Vendor/Contractor agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

E-VERIFY: The Vendor/Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract and shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

SCRUTINIZED COMPANIES: Section 287.135, Florida Statutes, prohibits agencies from contracting with companies for goods or services of $1 million or more, that are on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List created pursuant to section 215.473, Florida Statutes, or the Scrutinized Companies that Boycott Israel List created pursuant to

s. 215.4725, or is engaged in a boycott of Israel. A company that is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel may not bid on, submit a proposal for, or enter into a contract with an agency or local governmental entity for goods or services of $1 million or more.

SELECTION PROCEDURE: The listed projects are covered by the selection process detailed in the Rule Chapter 14-75, Florida Administrative Code. Some or all of the responding firms may be requested to provide Written Technical Proposals, Oral Presentations, Interviews, or Expanded Letters of Response, for the ranking process.

After ranking of the consultants the contract fee will be negotiated in accordance with Section 287.055 Florida Statutes. Funding on all projects is subject to legislative approval.

Registration in MyFloridaMarketPlace is required prior to contracting. Note: The shortlist and final selection meeting dates and times are provided within the advertisement. All public meetings will be held in District headquarters unless otherwise noted. Changes to meeting dates and times will be updated under the All Advertisements link. The agenda for each public meeting is as follows: a) Opening Remarks (approx. 3 minutes); b) Public Input (15 minutes); c) Department business; d) Closing. For more information, contact the designated responsible office. In order to ensure a fair, competitive and open process, once a project is advertised under Current Advertisements, all communications between interested firms and the Department must be directed to the appropriate Professional Services Office. Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

RESPONSE PROCEDURE: Qualified consultants are encouraged to submit a Letter of Response, for each project in which they are interested, to the indicated requesting unit by 5:00 PM Eastern time on the date indicated as the Response Deadline. Letters of Response will be submitted as an attachment to an E-mail, submitted electronically to the indicated response address. The Standard FDOT Professional Services Letter of Response form must be completed and submitted to the indicated response e-mail address. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Response Form when responding to the advertisement. The 8/16 version must be used when responding to the advertisement. The form will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped), and the form completed in its entirety will not exceed the six 8 ½ x 11 pages provided in the form unless otherwise indicated in the advertisement. The content of the Letter cannot go beyond Page 3 of the form. Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. Formatting requirements consist of a font size of 11, with ½ inch margins.

Please be aware that all font (including graphics, tables, and captions on photos) must be standard arial narrow, 11 point font, single line spacing with no modification of font or spacing allowed. Please retain the source document as it may be requested at a later date within the procurement process, for audit purposes. The Department reserves the right to periodically sample letters of response to ensure compliance with format submittal requirements. All other advertisement submittal requirements will be verified with each Letter submittal.

Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive. Consultants should receive an e-mailed Return Receipt acknowledgement within 2 hours of submittal to the indicated response address. If a Return Receipt acknowledgement is not received by the Consultant within 2 hours, or by the time and date due, please call the advertisement contact (within normal business hours) to verify the Department's receipt of your e-mailed Letter of Response. Letters of Response should not contain links to other web pages and will, at a minimum, include the following information:

a. Project Name/DOT Financial Management Number

b. Consultant's name and address

c. Proposed responsible office for consultant

d. Contact person, phone number and Internet Email Address

e. Statement regarding prequalification of consultant or proposed subconsultants in advertised type(s) of work

f. Proposed key personnel and their proposed roles (do not include resumes)

g. Subconsultant(s) that may be used for the project

h. Indication as to whether the prime firm and/or subconsultants are disadvantaged business enterprises (DBE) or Small Businesses

i. Project Approach and Understanding of Critical Issues

j. Relevant project experience - Similar type of work experience

k. A Bid Opportunity List should be submitted through the Equal Opportunity

Compliance system which is available at the Equal Opportunity Office Website.

Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

IMPORTANT UPDATE: Pursuant to the Federal Brooks Act, and Section 287.055, Florida Statutes, price may not be an evaluation criterion during the advertisement and selection phase for professional services procurements. Consultants are prohibited from including references to their proposed professional services fees or indirect rates in Letters of Response, Written Technical Proposals, Oral Presentations, or Interviews. It is permissible to address cost savings specifically related to the construction project.

Inclusion of prohibited professional services cost data in a Letter of Response or Technical Proposal may cause the Letter of Response or Technical Proposal to be considered non-responsive.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

”An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request.

The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

Additionally, pursuant to Section 287.056(22), F.S., the University Master Agreement is the appropriate vehicle for contracting with Florida universities. When needed for a professional services contract, the Department’s Project Manager may procure university services by means of a task work order against a University Master Agreement. Questions regarding consultant teams should be directed to the Procurement Office coordinating the contract acquisition.

STANDARD NOTES: (Applicable to following projects where indicated)

1. This project does not fall within the FDOT Professional Services Types of Work, therefore technical prequalification of responding consultants is not mandatory. However, prime must be currently licensed as a Professional Engineering firm in the State of Florida. The Standard FDOT Letter of Qualification form must be completed and submitted to the indicated response e-mail. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Qualification Form when responding to the advertisement. The 8/16 version must be used when responding to this

ad. Consultants must include the following as an attachment to the Standard FDOT Letter of Qualification form:

a. Proof of professional liability insurance (include a copy of professional liability insurance certificate with the Letter of Qualification)

b. For projects $500,000 or above, a recent overhead audit (within 6 months of the fiscal year end), prepared by an independent Certified Public Accountant or governmental agency and in conformance with the Department's current Reimbursement Rate Guidelines should be on file with the Department or a completed Request for Qualification Package, including the recent overhead audit must be submitted to the Prequalification Administrator via email to co.profserv@dot.state.fl.us, prior to the response deadline of the Letter as indicated in the advertisement. Consultants must address all items within the Standard FDOT Letter of Qualification.

The Standard FDOT Letter of Qualification form completed in its entirety will not exceed the six 8 ½ x 11 pages provided in the form unless otherwise indicated in the advertisement. The content of the Letter cannot go beyond Page 3 of the form. Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. The Letter of Qualification will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped). Page size requirement is a font size of 11, with ½ inch margins. Failure to comply with the submittal requirements may cause the Letter of Qualification to be considered non-responsive.

2. Reserved. (Standard note not used).

3. Reserved. (Standard note not used).

4. Selection will be made directly from the Standard FDOT Expanded Letters of Response form. Consultants, be advised that you are responsible for downloading the latest version of the Expanded Letter of Response Form when responding to the advertisement. The 8/16 version must be used when responding to this ad. The completed Standard FDOT Expanded Letters of Response form completed in its entirety will not exceed the nine 8 ½ x 11 pages provided in the form. The content of the Letter cannot go beyond Page 6 of the form. Pages 7, 8, and 9 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form.

Consultant shall also submit resumes which are restricted to 2 pages each and an organization chart or staffing chart (can be either 8-1/2x11 or 11x17, at the discretion of the Consultant). Construction Training and Qualification Program (CTQP) printouts may also be submitted. Staff hours on summary sheet (one sheet showing the hours of prime and all subs) will be submitted where applicable. All submittals except organization chart, staffing chart, other required forms, and certifications shall adhere to a font size of 11, with ½ inch margins. The Expanded Letter of Response file size is not restricted to 1MB, however Consultants are advised that the Expanded Letter of Response Form electronic submittal should not exceed FDOT’s internal server file size restriction of 15 MB. Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive.

5. Reserved. (Standard note not used).

6. Reserved. (Standard note not used).

7. This project has been reserved for competition among only small businesses in accordance with the Department's Business Development Initiative (BDI) Program. Letters of Response for this project will only be accepted from firms that meet the definition of a small business set forth by section 337.027, Florida Statutes. The prime consultant submitting a Letter of Response must meet the small business definition of section 337.027, Florida Statutes at the time of submittal of the Letter of Response and must maintain this status as a small business through final selection. All subconsultants utilized for the project must also be small businesses pursuant to section 337.027, Florida Statutes at the time of submittal of the Letter of Response and must also maintain this status as a small business through final selection. Note: Any professional services consultant firm prequalified under Rule 14-75, F.A.C., that is shown as a Small Business on the Professional Services Prequalified Small Business Report is not required to supply the Small Business Affidavit Certification for Prequalified Professional Services Firms form with the Letter of Response.

SMALL BUSINESS ELIGIBILITY CRITERIA:

a. The prime firm and subconsultants proposed for this project must meet the small business definition set forth by section 337.027, Florida Statutes. They are also required to submit a notarized copy of the Small Business Affidavit Certification Form with the Letter of Response. Firms who have previously submitted the Small Business Affidavit Certification Form, and appear in the Department’s Small Business listings are not required to resubmit the form. Please refer to the advertisement for other submittal requirements

b. Submitting firms that are small businesses must completely comply with the professional services prequalification process as described in the Florida Administrative Code Chapter 14-75. Additional instructions can be found in the BDI Program Guidelines.

Small Business listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

8. Under-Utilization Goal for DBEs and Small Businesses - The goal of the Department’s Under-utilization strategy is to encourage and promote use of Disadvantaged Business Enterprises (DBE) and Small Businesses in areas of work where they have been under-used. Under-utilization is defined by FDOT as 25% or less utilization level in a Work Group, which may vary by district. The specific Under-utilized Work Groups are identified in the advertisement. Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s). Use of under-utilized DBEs or Small Businesses for Consultant teaming is a shortlist consideration factor for projects referencing this Standard Note. Consultants are requested to indicate your firm's proposed use of DBEs and/or Small Business primes or subconsultants to meet under-utilization goals on the table within the Professional Services Letter of Response form (as designated in the advertisement) by checking the box under the under-utilization (UU) column. Failure to list DBEs and/or Small Business prime or subconsultants on the response form shall indicate no proposed utilization. Please refer to the advertisement for other submittal directions. Reports are available at the following locations to validate status of firms as Small Businesses and DBEs:

DBE listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

Small Business listing for Professional Services:http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

Additionally, firms will submit the Professional Services DBE or Small Business

Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

9. It is the policy of FDOT to encourage the participation of small businesses and disadvantaged business enterprises ("DBE") in all facets of the business activities of FDOT, consistent with applicable laws and regulations. FDOT has established an aspiration goal of 10% DBE usage and an additional 3% non-DBE Small Business usage for the subject Project. Firms proposing for this Project shall aspire to have ten percent (10%) or more of the total contract costs performed by DBEs, and an additional three percent (3%) or more of the total contract costs performed by non-DBE small businesses.

Although not a contract requirement, FDOT believes that the aforementioned aspiration goal can realistically be achieved based on current availability of DBEs and small businesses. FDOT further believes that the 13% overall goal can be achieved through race neutral means, using standard competitive procurement processes. Pursuant to the provisions of Section 339.0805, Florida Statutes, and rule 14.78.005, Florida Administrative Code, FDOT has adopted rules to provide certified DBEs opportunities to participate in the business activities of FDOT as vendors, contractors, subcontractors, and consultants. FDOT has adopted the DBE definition set forth in Code 49 of Federal Regulations Section 26.5. The Department's DBE directory may be found at the following website:

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx Firms agree to apply their best efforts to utilize qualified non-DBE small businesses as vendors, contractors, subcontractors, and consultants for the Project. Qualifications for small businesses may be found at the following website:

http://www.fdot.gov/EqualOpportunityOffice/sizeStandards.shtm Firms will submit the Professional Services DBE or Small Business Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

DBE listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm Non-DBE Small Business listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/listmenu.htm

10. This contract will require field office personnel; therefore the CEI Team must utilize CEI field office rates.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

8/16

Advertisement No.: 17556 DOT FM Number: 41245617208

Submittal Date: 1/17/2017 Project Name: Districtwide Sign Inspection

Consultant’s Name: Ayres Associates Inc

Street Address: 4322 S. Hopkins Avenue

City: Titusville State: FL Zip: 32780

Office Location: Titusville Contact person: Hisham Sunna, PhD, PE

Phone: 321.747.0066, x3306 Contact email: SunnaH@AyresAssociates.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further affirms that staff proposed are currently employed by the firm(s) identified, or the Consultant has provided a statement of when staff will become employed by the identified firm(s).

Please provide the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

FDOT PROJECT MANAGER

Julia Blackwelder, CBI

AYRES PROJECT MANAGER

Rick Maslyn, CBI MaslynR@AyresAssociates.com

FDOT PREQUALIFICATIONS

5.1, 4.1.1

DBE COMMITMENT

Ayres Associates has an A+ DBE rating, and we commit to a minimum goal of 10% DBE utilization for this contract.

January 17, 2017

Florida Department of Transportation, District 5, d5.profserv@dot.state.fl.us

Attn: Michelle Sloan

Dear Ms. Sloan and Selection Committee Members:

The Ayres Associates’ Team appreciates your consideration for the District 5 Districtwide Sign Inspection project. We look forward to demonstrating our team’s vast capabilities and commitment to the Department for this important project. Our approach includes many cost-saving ideas and innovative concepts to this project since the previous cycle.

Ayres is a multi-disciplined engineering firm specializing in transportation. Our current staff, to date, has performed more than 10,000 ancillary structure inspections for FDOT in the last 24 years. Ayres’ experience not only includes inspection of ancillary highway structures, but also design, in-service analysis, non-destructive testing (NDT), rehabilitation, and maintenance.

Ayres’ FDOT inspection experience includes work with District 5 and similar contracts with Districts 1, 2, 4, and 7.

mailto:d5.profserv@dot.state.fl.us

375-030-22

PROCUREMENT

SUBCONSULTANTS

FIT Engineering (DBE) 3450 Maiden Voyage Circle N.

Jacksonville, FL 32257

Kisinger Campo & Assoc.

9270 Bay Plaza Blvd., Suite 605 Tampa, FL 33619

Patel, Greene & Assoc. (DBE) 400 W. Morse Blvd, Suite 103 Winter Park, FL 32789

KEY STAFF

Ayres Associates Rick Maslyn, FL CBI Tim Howell, FL CBI David Crissey, FL CBI Michael Scherer, FL PE Brian Schroeder, FL PE, FL CBI, CWI

David Johnson, FL PE John O’Grady, FL CBI Sebastian Narvaez, FL CBI Sergey Turanov, FL PE Jonathan Ivey, FL CBI

FIT Engineering (DBE) Sanya Johnson, FL PE, FL CBI

Kisinger Campo & Assoc.

Patrick O’Grady, FL CBI Mike Bush, FL CBI Jim Kelley, FL CBI Eric Lambert, FL CBI Ken Renfro, FL CBI

Patel, Greene & Assoc. (DBE) Johnny Fung, FL PE

REFERENCES

Steve Geiss Central Florida Expwy. (CFX) 407.467.8258

Ray Radman, CBI

FDOT D4, 954.777.4167

David Leadbeater, CBI

FDOT D2, 386.961.7020

AYRES TEAM QUALIFICATIONS

For this project, Ayres will perform all project management-related duties and provide the primary inspection teams, led by Tim Howell, Rick Maslyn, and David Crissey. Ayres will also handle EDMS tasks. Our team partners include FIT Engineering, LLC (FIT), a Florida-registered DBE firm; Kisinger Campo & Associates, Corp. (KCA); and Patel, Greene & Associates, PLLC (PGA), another Florida-registered DBE firm. We have carefully selected our partners for this contract to meet D5’s needs for this project. Like Ayres, each firm has enjoyed a good working relationship with FDOT and brings unique capabilities and expertise to the team.

FIT Engineering, led by Sanya Johnson, PE, CBI, will provide additional inspection capacity and will fulfill DBE aspirations. Sanya’s expertise in climbing and structural inspection complements our team well. KCA will perform the team’s external second-level peer review, provided at no additional cost to the Department, and will provide additional inspection teams. PGA will provide all services needed under FDOT Work Group 4.1.1 (Miscellaneous Design). Our firms have worked together on several inspection projects over the years and will create a seamless team for this project.

QUALITY ASSURANCE PLAN

Ayres has a long-standing commitment to providing quality inspection services to FDOT. Our team uses a four-step approach to meet all required aspects of our Quality Assurance (QA) Plan. To satisfy FDOT requirements, this approach will encompass the team organization, quality reviews, quality records, subconsultant work, and QA certification. It will adhere to the 23-point FHWA metrics and mimic applicable AMPER evaluations. The steps are:

1) Develop project-specific procedures

2) Implement/refine these procedures

3) Peer review these processes, internally and externally

4) Measure for results, which will always be made available for Department review.

After all, the ultimate goal of any QA Plan is to determine if the work under contract is being performed safely, accurately, and according to scope. Our highly experienced team has strong management and some of the best inspectors in Florida. We also have enlisted KCA, another leader in the industry, to ensure this QA goal is met. A quality product is our team’s commitment to you!

OVERALL UNDERSTANDING OF PROJECT

Inspections and Scheduling: According to the scope, approximately 686 signs and high mast light poles will require hands-on routine inspection, approximately 250 signs or poles may require initial inspections, and another 25 structures may need interim inspections. All work must be completed within 24 months from notice to proceed. Our FDOT/NBIS-certified inspectors are experienced in each type of inspection in the scope, having inspected a variety of structural configurations and materials. From our experience, we understand initial inspections require flexible scheduling, which will require regular communication with the Department and its contractors. Routine and interim inspections will be scheduled based on the contract list and verified by BrM/BMS Mang004 reports run at least twice per month to prevent delinquent inspections. Special accident inspections also require dynamic scheduling. Our team is prepared to handle these situations with inspectors based locally in Titusville to the east, Tampa to the west, and Jacksonville to the north.

Related FDOT Project Experience FDOT D5: Districtwide overhead sign inspections – End Date: 2017 Central Florida Expressway:

Systemwide overhead sign inspections – End Date: 2017 FDOT D4: Districtwide overhead sign inspections – End Date: 2018 FDOT D5: Districtwide TSMA inspections – End Date: 2019 FDOT D2: Districtwide overhead sign and high mast light pole inspections – End Date: 2011 FDOT D1: Asset Management, Ancillary Structure Inspections – End Date: 2009 FDOT D7: BRIM, including overhead sign inspections – End Date: 2008

We can mobilize quickly and efficiently to handle these unplanned events, which has proved especially beneficial when urgent requests have been made during the current contract. No missed inspections due to lack of checks and balances in BrM/BMS is another commitment to you! Each static and dynamic inspection event described above is entered into our internal database and monitored daily so the FDOT project manager will always know the project status. Weekly Progress Reports tracking the inspections performed, reports submitted, outstanding reports, reports requiring resubmittal, and number of reports accepted in EDMS are submitted by 10 a.m. each Monday.

Reporting: Ayres has been performing AASHTO Element inspections (BrM reporting) around the country since 2012. Ayres was highly involved in the FDOT beta testing before rollout in December 2016. Each inspection will be entered into BrM/BMS exactly as called for in the scope, including adherence to “District Five Structures Inspection Policy,” and delivered no later than 45 calendar days from the date of field inspection.

Reports returned by FDOT for clarification/correction will be returned within 59 days from the date of field inspection.

Deficiency descriptions will be documented with specific locations, accurate sizes, and detailed descriptions so repair requirements can be ascertained easily. The report will include probable causes of deficiencies, an evaluation of previous corrective actions, and new recommended corrective actions. BrM/BMS media will contain the report addendum containing the overflow of additional element notes, if needed; a location map; and the Sign Panel and Deficiency Location photo. Initial inspections will be submitted in a file established from FDOT’s Manual for Bridge Inspection and Other Structures Inspection and Reporting Procedures (Volume 1 Reporting Manual).

Repairs and Work Orders: Our experienced inspection teams understand the difference between required maintenance and unnecessary repair recommendations. Ayres staff has attended FDOT Feasible Action Review Committee meetings around the state to better understand FDOT’s needs. It is essential that our team members understand the process followed in these meetings to understand exactly what D5 requires when the committee meets. The Ayres Team proposes to eliminate many work orders in this contract by performing feasible routine maintenance items such as bolt tightening, nut and bolt replacement, applying cold galvanizing on corroded areas, column cap adjustments, and other such tasks that can be completed on site. Why? Because we know your time is valuable. Our team members understand costs associated with mobilizing an entire maintenance crew vs.

simply spending a few additional minutes during the inspection.

When a BrM/BMS Inspector Recommendation is needed, the deficiency will be flagged in the field with an orange ribbon. The report will contain a clear, concise repair recommendation, including exact location and quantity; maintenance of traffic, if needed; and quality photos to aid in the decision-making process.

EDMS: Ayres will upload all inspection documents and plans to EDMS. Ayres staff will also perform an independent quality control review of all uploaded documents before FDOT notification.

KEY PERSONNEL AND AVAILABILITY

All proposed team leaders, inspection supervisors, and confirming engineers have successfully completed FHWA-NHI Course 130087, Inspection and Maintenance of Ancillary Highway Structures. Rick Maslyn, CBI, will serve as project manager. He has over 31 years of inspection experience, mostly on FDOT projects. He will coordinate all aspects such as personnel, schedules, subconsultants, and equipment – a role he has fulfilled on many similar contracts. He will be your point of contact for day-to-day issues. Tim Howell, CBI, who has over 25 years’ experience inspecting and managing projects, will assist Rick. Tim has also extensive management experience on FDOT projects.

Our field teams consist of a diverse group of highly experienced FDOT/NBIS-certified professional engineer inspectors; certified bridge inspectors; AWS certified weld inspectors; NDT technicians;

and SPRAT-certified climbers who have worked on thousands of overhead sign inspections. These dedicated individuals are true professionals who understand public safety and inspector safety always come first. These same team members routinely identify deficiencies considered critical and know the importance of immediate notification and subsequent follow-up, including the new PCA protocol established during BrM/BMS rollout.

Ayres is grateful to have some FDOT inspection work under contract; however, those commitments are minimal, resulting in a high degree of availability. The D7 Sunshine Skyway Bridge inspection is complete. Our current commitments only include D4 ancillary inspections; D5 ancillary and local bridge inspections;

and serving as a subconsultant to TranSystems for underwater inspection on D4 asset management and D5 movable bridge asset management contracts. The amount of work these projects generate typically can be accomplished with four crews in three weeks or less each month. With 10 Ayres FDOT-certified lead inspectors, plus subconsultant teams, we have ample staff and a high degree of availability to provide services for this project. The Ayres Team is ready to immediately dedicate our resources to D5.

Past Performance: We are proud of our performance on the ancillary structure inspection projects listed in the chart on the previous page. These FDOT Consultant Quality Evaluations (Project Grades) are consistently positive with no unsatisfactory scores. Ayres believes client project managers serve as our best references. We invite you to contact these individuals at the phone numbers listed on the previous page.

Ayres understands the magnitude that this project has changed since the previous cycle and is ready to face those challenges. We believe our team’s experience, availability, and capabilities will result in a high-quality, cost-effective product for District 5.

Ayres Associates Inc

Hisham Sunna, PhD, PE Rick Maslyn, CBI Manager Project Manager

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

5.1 4.1.1 DBE SB UU

Prime Ayres Associates Inc

Su bc on su lta nt s

FIT Engineering, LLC

Kisinger Campo & Associates, Corp.

Patel, Greene & Associates, PLLC

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Florida Department of Transportation

RICK SCOTT

GOVERNOR

719 South Woodland Boulevard DeLand, Florida 32720

JIM BOXOLD

SECRETARY

February 6, 2017

SunnaH@AyresAssociates.com scott.perfater@burgessniple.com dorr@go-iei.com ken.reinhold@kisingercampo.com daniel.teal@volkert.com

Re: Request for Proposal - District Five Overhead Sign & High Mast Light Pole Inspections

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the District Five Overhead Sign & High Mast Light Pole Inspections contract. To enable the Department to complete the evaluation of your firm, you are requested to prepare a Technical Proposal, resumes, and organization chart or staffing chart. The Technical Proposal, resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Technical Proposal, resumes, organization chart or staffing chart, and required forms shall be e-mailed to d5.profserv@dot.state.fl.us. All documents are due by 5:00 PM, February 20, 2017.

A conference is scheduled for February 10, 2017 with all shortlisted firms to discuss questions regarding the project scope of services, Technical Proposal requirements, and any other relevant issues. The meeting will be held at Live Oak Conference Room - 719 S. Woodland Blvd. Deland FL 32720. We look forward to discussing the project with you at that time.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Kristen Cooney, Contract Writer Procurement Office

Enclosures cc: Julia Blackwelder, Project Manager

Request For Technical Proposals For

District Five Overhead Sign & High Mast Light Pole Inspections

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Pre-Proposal Meeting:

6. Deadline for Questions:

7. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

8. Technical Proposals:

9. Consultant Selection:

10. Contract Negotiations:

11. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Technical Proposal Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as District Five Overhead Sign & High Mast Light Pole Inspections. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide a Technical Proposal, resumes, organization chart or staffing chart, and required certifications and forms.

Shortlisted Consultants:

Ayres Associates Inc.

Burgess & Niple, Inc.

Infrastructure Engineers, Inc.

Kisinger Campo & Associates, Corp.

Volkert, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 24 months. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 year.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00.

4.2 Computer Usage: The selected Consultant firm may desire to use the Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted.