CN-550000-C9P27-00030000.pdf

Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399-0458. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

IMPORTANT NOTICE !!

All vendors, consultants,contractors, must register with the state's web-based e- Procurement system -"MyFloridaMarketPlace." You can register on-line at http://dms.myflorida.com/mfmp Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352- 3776 for assistance.

District: 1 2 3 4 5 6 7 Turnpike

Central Office

Updated: Tuesday November 03 2015

Notice to Professional Consultants State Of Florida Department Of Transportation

Notice: All Letters of Response are required to be submitted via E-mail. The size limit for Letters of Response has been increased to 1MB. Please read the Response Procedure carefully!

The Department reserves the right to reject all Proposals and/or to waive minor irregularities.

The Department of Transportation anticipates seeking professional consultant services on the projects listed in this advertisement. Consideration will be given to only those firms that are qualified pursuant to law and that have been prequalified by the Department to perform the indicated MAJOR Type(s) of Work. Prime Consultants must be prequalified in at least one or more of the MAJOR Types of Work specified in the advertisement. A prequalified subconsultant(s) may be used to meet the other Types of Work specified in the advertisement. Persons and firms used whether prime consultant or subconsultant, can only perform the work for which they are prequalified with the Department, in accordance with Rule Chapter 14-75, Florida Administrative Code. Consultants technically prequalified without unlimited overhead status, will only be considered as primes for projects identified as "Minor Projects" (projects less than $500,000). Any firm not prequalified by the Department and desiring consideration for these projects must submit a complete Request for Qualification Application to co.profserv@dot.state.fl.us by the advertised Letter of Response Deadline Date and Time. Please call 850-414-4597 if you have any questions on the prequalification process. A Department approved overhead http://dms.myflorida.com/mfmp http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist1 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist2 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist3 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist4 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist5 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist6 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist7 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist8 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist9 http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advnew.shtml#dist9 http://www.dot.state.fl.us/procurement/prequalification_Applications.shtm mailto:co.profserv@dot.state.fl.us audit is required for projects $500,000 or more. The technical work type(s) and audit must be approved by the shortlist date referenced in the advertisement in order for the responding firm to be considered responsive for shortlisting.

CONSULTANT ELIGIBILITY: It is a basic tenet of the Department's contracting program that contracts are procured in a fair, open and competitive manner. The Department requires that Consultants representing the Department must be free of conflicting professional or personal interests. In order to prevent potential conflicts of interest, the Department has established guidelines to be followed by professional services Consultants. Please familiarize yourself with the requirements of Procedure No. 375-030- 006, also known as: "Conflict of Interest Procedure for Department Contracts". By submitting a Letter of Response, the Consultant certifies that they are in compliance with Procedure No. 375-030-006. This procedure is available at the following link: Professional Services Publications Menu. In addition to the restrictions identified in Procedure No. 375- 030-006, please be advised of the following prohibition: A consultant firm or its affiliate who was the Designer or Engineer of Record is precluded from bidding on the same project as the Construction contractor, or as a member of the construction team (subcontractor).

COMPLIANCE WITH NONDISCRIMINATION STATUTES AND AUTHORITIES: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;

The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

FEDERAL DEBARMENT: By submitting a Letter of Response, the consultant certifies that no principal (which includes officers, directors, or executives) is presently suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation on http://www.dot.state.fl.us/procurement/pubsmenu.shtm http://www.dot.state.fl.us/procurement/pubsmenu.shtm this transaction by any Federal Department or Agency.

PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

INSPECTOR GENERAL: The Vendor/Contractor agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

E-VERIFY: The Vendor/Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract and shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

SCRUTINIZED COMPANIES: Section 287.135, Florida Statutes, prohibits agencies from contracting with companies for goods or services of $1 million or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List created pursuant to section 215.473, Florida Statutes. A company that is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List may not bid on, submit a proposal for, or enter into a contract with an agency or local governmental entity for goods or services of $1 million or more.

SELECTION PROCEDURE: The listed projects are covered by the selection process detailed in the Rule Chapter 14-75, Florida Administrative Code. Some or all of the responding firms may be requested to provide Written Technical Proposals, Oral Presentations, Interviews, or Expanded Letters of Response, for the ranking process.

After ranking of the consultants the contract fee will be negotiated in accordance with Section 287.055 Florida Statutes. Funding on all projects is subject to legislative approval.

Registration in MyFloridaMarketPlace is required prior to contracting. Note: The shortlist and final selection meeting dates and times are provided within the advertisement. All public meetings will be held in District headquarters unless otherwise noted. Changes to meeting dates and times will be updated under the All Advertisements link. The agenda for each public meeting is as follows: a) Opening Remarks (approx. 3 minutes); b) Public Input (15 minutes); c) Department business; d) Closing. For more information, contact the designated responsible office. In order to ensure a fair, competitive and open process, once a project is advertised under Current Advertisements, all communications between interested firms and the Department must be directed to the appropriate Professional Services Office. Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

RESPONSE PROCEDURE: Qualified consultants are encouraged to submit a Letter of Response, for each project in which they are interested, to the indicated requesting unit by 5:00 PM Eastern time on the date indicated as the Response Deadline. Letters of Response will be submitted as an attachment to an E-mail, submitted electronically to the indicated response address. The Standard FDOT Professional Services Letter http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/advall.shtml http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=375-030-22 of Response form must be completed and submitted to the indicated response e-mail address. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Response Form when responding to the advertisement. The 11/14 version must be used when responding to the advertisement. The form will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped), and the form completed in its entirety will not exceed the six 8 ½ x 11 pages provided in the form unless otherwise indicated in the advertisement. The content of the Letter cannot go beyond Page 3 of the form. Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. Formatting requirements consist of a font size of 11, with ½ inch margins.

Please be aware that all font (including graphics, tables, and captions on photos) must be standard arial narrow, 11 point font, single line spacing with no modification of font or spacing allowed. Please retain the source document as it may be requested at a later date within the procurement process, for audit purposes. The Department reserves the right to periodically sample letters of response to ensure compliance with format submittal requirements. All other advertisement submittal requirements will be verified with each Letter submittal.

Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive. Consultants should receive an e-mailed Return Receipt acknowledgement within 2 hours of submittal to the indicated response address. If a Return Receipt acknowledgement is not received by the Consultant within 2 hours, or by the time and date due, please call the advertisement contact (within normal business hours) to verify the Department's receipt of your e-mailed Letter of Response. Letters of Response should not contain links to other web pages and will, at a minimum, include the following information:

a. Project Name/DOT Financial Management Number

b. Consultant's name and address

c. Proposed responsible office for consultant

d. Contact person, phone number and Internet Email Address

e. Statement regarding prequalification of consultant or proposed subconsultants in advertised type(s) of work

f. Proposed key personnel and their proposed roles (do not include resumes)

g. Subconsultant(s) that may be used for the project

h. Indication as to whether the prime firm and/or subconsultants are disadvantaged business enterprises (DBE) or Small Businesses

i. Project Approach and Understanding of Critical Issues

j. Relevant project experience - Similar type of work experience

k. A Bid Opportunity List should be submitted through the Equal Opportunity

Compliance system which is available at the Equal Opportunity Office Website.

Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Important Update: Pursuant to the Federal Brooks Act, and Section 287.055, Florida Statutes, price may not be an evaluation criterion during the advertisement and selection phase for professional services procurements. Consultants are prohibited from including references to their proposed professional services fees or indirect rates in Letters of Response, Written Technical Proposals, Oral Presentations, or Interviews. It is permissible to address cost savings specifically related to the construction project.

Inclusion of prohibited professional services cost data in a Letter of Response or http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=375-030-22 https://www3.dot.state.fl.us/EqualOpportunityCompliance http://www2.dot.state.fl.us/proceduraldocuments/forms/byofficedetail.asp?formnumber=275-021-30 mailto:EOOHELP@dot.state.fl.us

Technical Proposal may cause the Letter of Response or Technical Proposal to be considered non-responsive.

STANDARD NOTES: (Applicable to following projects where indicated)

1. This project does not fall within the FDOT Professional Services Types of Work, therefore technical prequalification of responding consultants is not mandatory. However, prime must be currently licensed as a Professional Engineering firm in the State of Florida. The Standard FDOT Letter of Qualification form must be completed and submitted to the indicated response e-mail. Consultants, be advised that you are responsible for downloading the latest version of the Letter of Qualification Form when responding to the advertisement. The 11/14 version must be used when responding to this ad. Consultants must include the following as an attachment to the Standard FDOT Letter of Qualification form:

a. Proof of professional liability insurance (include a copy of professional liability insurance certificate with the Letter of Qualification)

b. For projects $500,000 or above, a recent overhead audit (within 6 months of the fiscal year end), prepared by an independent Certified Public Accountant or governmental agency and in conformance with the Department's current Reimbursement Rate Guidelines should be on file with the Department or a completed Request for Qualification Package, including the recent overhead audit must be submitted to the Prequalification Administrator via email to co.profserv@dot.state.fl.us, prior to the response deadline of the Letter as indicated in the advertisement. Consultants must address all items within the Standard FDOT Letter of Qualification.

The Standard FDOT Letter of Qualification form completed in its entirety will not exceed the six 8 ½ x 11 pages provided in the form unless otherwise indicated in the advertisement. The content of the Letter cannot go beyond Page 3 of the form. Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. The Letter of Qualification will be a single file not to exceed 1MB in size in Adobe PDF format (unzipped). Page size requirement is a font size of 11, with ½ inch margins. Failure to comply with the submittal requirements may cause the Letter of Qualification to be considered non-responsive.

2. Reserved. (Standard note not used).

3. Reserved. (Standard note not used).

4. Selection will be made directly from the Standard FDOT Expanded Letters of Response form. Consultants, be advised that you are responsible for downloading the latest version of the Expanded Letter of Response Form when responding to the advertisement. The 11/14 version must be used when responding to this ad. The completed Standard FDOT Expanded Letters of Response form completed in its entirety will not exceed the nine 8 ½ x 11 pages provided in the form. The content of the Letter cannot go beyond Page 6 of the form. Pages 7, 8, and 9 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. Consultant shall also submit resumes which are restricted to 2 pages each and an organization chart or staffing chart (can be either 8-1/2x11 or 11x17, at the discretion of the Consultant). Construction Training and Qualification Program (CTQP) printouts may also be submitted. Staff hours on summary sheet (one sheet showing the hours of prime and all subs) will be submitted where applicable. All submittals except organization chart, staffing chart, other required forms, and certifications shall adhere to a font size of 11, with ½ inch margins. The Expanded Letter of Response file size is not restricted to 1MB, however Consultants are advised that the Expanded Letter of Response Form electronic http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=375-030-24 http://www.dot.state.fl.us/procurement/pubs/reimbursement%20rate%20audit%20guidelines.pdf http://www.dot.state.fl.us/procurement/prequalification_Applications.shtm mailto:co.profserv@dot.state.fl.us http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=375-030-24 http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=375-030-23 http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=375-030-23 submittal should not exceed FDOT’s internal server file size restriction of 15 MB. Failure to comply with the submittal requirements may cause the Letter of Response to be considered non-responsive.

5. Reserved. (Standard note not used).

6. Reserved. (Standard note not used).

7. This project has been reserved for competition among only small businesses in accordance with the Department's Business Development Initiative (BDI) Program. Letters of Response for this project will only be accepted from firms who qualify as a small business as defined by the Department. The prime consultant submitting a Letter of Response must meet the small business eligibility criteria below at the time of submittal of the Letter of Response. All subconsultants utilized for the project must also be small businesses and meet the small business eligibility criteria at the time of submittal of the Letter of Response. Note: Any professional services consultant firm prequalified under Rule 14-75, F.A.C., that is shown as a Small Business on the Professional Services Prequalified Small Business Report is not required to supply the Small Business Affidavit Certification for Prequalified Professional Services Firms form with the Letter of Response.

SMALL BUSINESS ELIGIBILITY CRITERIA:

a. The prime firm and subconsultants proposed for this project must meet the small business definition provided by the Department. They are also required to submit a notarized copy of the Small Business Affidavit Certification Form with the Letter of Response. Firms who have previously submitted the Small Business Affidavit Certification Form, and appear in the Department’s Small Business listings are not required to resubmit the form. Please refer to the advertisement for other submittal requirements

b. Submitting firms that are small businesses must completely comply with the professional services prequalification process as described in the Florida Administrative Code Chapter 14-75. Additional instructions can be found in the BDI Program Guidelines.

8. Under-Utilization Goal for DBEs and Small Businesses - The goal of the Department’s Under-utilization strategy is to encourage and promote use of Disadvantaged Business Enterprises (DBE) and Small Businesses in areas of work where they have been under-used. Under-utilization is defined by FDOT as 25% or less utilization level in a Work Group, which may vary by district. The specific Under-utilized Work Groups are identified in the advertisement. Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s). Use of under-utilized DBEs or Small Businesses for Consultant teaming is a shortlist consideration factor for projects referencing this Standard Note. Consultants are requested to indicate your firm's proposed use of DBEs and/or Small Business primes or subconsultants to meet under-utilization goals on the table within the Professional Services Letter of Response form (as designated in the advertisement) by checking the box under the under-utilization (UU) column. Failure to list DBEs and/or Small Business prime or subconsultants on the response form shall indicate no proposed utilization. Please refer to the advertisement for other submittal directions. Reports are available at the following locations to validate status of firms as Small Businesses and DBEs:

DBE listing for Professional Services:

http://www.dot.state.fl.us/equalopportunityoffice/bdi.shtm http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/sbevend.htm http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/sbevend.htm http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=275-000-03 http://www2.dot.state.fl.us/proceduraldocuments/forms/ByNumber.asp?formnumber=275-000-03 http://www.dot.state.fl.us/equalopportunityoffice/bdi.shtm http://www.dot.state.fl.us/equalopportunityoffice/bdi.shtm http://www2.dot.state.fl.us/proceduraldocuments/forms/byofficedetail.asp?office=EQUAL+OPPORTUNITY+OFFICE http://www2.dot.state.fl.us/proceduraldocuments/forms/byofficedetail.asp?office=EQUAL+OPPORTUNITY+OFFICE http://www.dot.state.fl.us/procurement/Small_Business_Reports.htm http://www.dot.state.fl.us/procurement/pdf/Rule%2014-75.pdf http://www.dot.state.fl.us/equalopportunityoffice/BDI/Guidance%20for%20BDI%20Projects.pdf http://www.dot.state.fl.us/procurement/pdf/Under-utilization_table_FY%2015-16.pdf http://www.dot.state.fl.us/procurement/pdf/Under-utilization_table_FY%2015-16.pdf http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/dbevend.htm

Small Business listing for Professional Services:

http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/sbevend.htm

Additionally, firms will submit the Professional Services DBE or Small Business Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

9. It is the policy of FDOT to encourage the participation of small businesses and disadvantaged business enterprises ("DBE") in all facets of the business activities of FDOT, consistent with applicable laws and regulations. FDOT has established an aspiration goal of 10% DBE usage and an additional 3% non-DBE Small Business usage for the subject Project. Firms proposing for this Project shall aspire to have ten percent (10%) or more of the total contract costs performed by DBEs, and an additional three percent (3%) or more of the total contract costs performed by non-DBE small businesses.

Although not a contract requirement, FDOT believes that the aforementioned aspiration goal can realistically be achieved based on current availability of DBEs and small businesses. FDOT further believes that the 13% overall goal can be achieved through race neutral means, using standard competitive procurement processes. Pursuant to the provisions of Section 339.0805, Florida Statutes, and rule 14.78.005, Florida Administrative Code, FDOT has adopted rules to provide certified DBEs opportunities to participate in the business activities of FDOT as vendors, contractors, subcontractors, and consultants. FDOT has adopted the DBE definition set forth in Code 49 of Federal Regulations Section 26.5. The Department's DBE directory may be found at the following website:

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx Firms agree to apply their best efforts to utilize qualified non-DBE small businesses as vendors, contractors, subcontractors, and consultants for the Project. Qualifications for small businesses may be found at the following website:

http://www.dot.state.fl.us/EqualOpportunityOffice/sizeStandards.shtm Firms will submit the Professional Services DBE or Small Business Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

10. This contract will require field office personnel; therefore the CEI Team must utilize CEI field office rates.

Contract Number : 16550 Major Project

Selection Procedure: Letter of Response and Interview

Financial Management Number(s):

43623713201

Major Work :

3.1 - Minor Highway Design

Minor Work :

4.1.1 - Miscellaneous Structures

6.2 - Traffic Signal Timing

6.3.1 - Intelligent Trans Sys. Analysis & Design

7.1 - Signing, Pavement Marking & Channelization

7.3 - Signalization

8.1 - Control Surveying

8.2 - Design, Right of Way, & Const. Surveying http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/dbevend.htm http://www2.dot.state.fl.us/procurement/ProfessionalServices/lppc/sbevend.htm http://www2.dot.state.fl.us/proceduraldocuments/forms/byofficedetail.asp?formnumber=375-030-83 http://www2.dot.state.fl.us/proceduraldocuments/forms/byofficedetail.asp?formnumber=375-030-83 http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx http://www.dot.state.fl.us/EqualOpportunityOffice/sizeStandards.shtm http://www2.dot.state.fl.us/proceduraldocuments/forms/byofficedetail.asp?formnumber=375-030-83

8.4 - Right of Way Mapping

9.1 - Soil Exploration

9.2 - Geotechnical Classification Lab Testing

9.3 - Highway Materials Testing

9.4.1 - Standard Foundation Studies

Under-Utilized Work Groups:

GROUP4 - Highway Design - Bridge

Project Description:

SR 5 (US1) at Suntree Blvd

Project Manager : Ambare, Sameer

Estimated Contract Amt: $600,000

See Standard Notes Above: 8

Special Notes:

CAP PLAN

View proposed scope

(Adobe Acrobat® PDF file)

Advertisement Status : Advertised

Date of Advertisement : 19OCT2015

Response Deadline Date : 02NOV2015

Shortlist Selection Date : 23NOV2015 Time: 09:00AM

Final Selection Meeting Date : 11JAN2016 Time: 08:15AM

Response Deadline : 02NOV2015

Respond To:

d5.profserv@dot.state.fl.us

Attn.: Michelle Sloan - PSU

Phone: (386)943-5528 http://www.cflroads.com/d5fdotdesign/ http://www2.dot.state.fl.us/procurement/ProfessionalServices/advertise/pdf/16550.pdf mailto:d5.profserv@dot.state.fl.us

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

02/14

Advertisement No.: 16550 DOT FM Number: 436237-1-32-01

Project Name: SR 5 (US 1) at Suntree Blvd

Consultant’s Name: CONNELLY & WICKER INC

Street Address: 10060 SKINNER LAKE DRIVE, SUITE 500

City: JACKSONVILLE State: FLORIDA Zip: 32246

Proposed responsible office location for consultant: JACKSONVILLE, FLORIDA

Contact person: Rich VanSickle, P.E. Phone: 904-265-3030

Contact email: rvansickle@cwieng.com

Please provide the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed.

One half inch clear margin on all sides must be maintained on all pages. Character styling such as use of color, bold, and italics is allowed. It is the Consultant’s responsibility, due to font and format restrictions within this Form, to work within the constraints of the form and its format. After pasting your letter into this Form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Recreation of the Form in another software application to modify the Form format is not permitted. This Form works best when saved with a .docx extension. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this Form. Use of a table is recommended for text boxes. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response.

*Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions.

Note: You may begin typing on this page.

PROJECT TEAM – The Connelly & Wicker (CWI) Team will be led by Rich VanSickle, PE who will serve as our Team’s Project Manager and Point of Contact. Mr. VanSickle has over 25 years’ experience in managing and designing FDOT Highway Projects and currently serves as the Project Manager for the SR 482 (Sand Lake Road) Resurfacing Project for FDOT District 5. Mr. VanSickle has assembled a Team prequalified in all advertised work group with significant relevant experience to meet the needs of this project (see table next page). Key Team Members have previously worked together on many FDOT Projects. The CWI Team is fully apprised in FDOT policies, procedures, standards and software. In keeping with the intent of the Department’s Under Utilized Business Development Initiative, our Team includes the following firms in the specified Work Groups (Group 4 – Highway Design- Bridge Design). Connelly & Wicker (SBE) will serve as the Lead Design firm and will provide all Highway Design Services. Landmark Engineering (DBE/SBE) will provide Group 4 structural design services for the new traffic signal mast arm. In addition the following SBE firms are members of our Project Team: Lochrane Engineering (SBE) - Design Surveys/SUE & Utility Coordination; Valerin Group (DBE/SBE) – Public Involvement, and GEC (SBE) - Geotechnical services. VHB will provide Signalization, Timing and ITS Design services. CWI is currently completing the SR 482 Resurfacing Project for FDOT D5 (Phase IV submittal was made October 15th). The SR 482 Project shares several similarities with the SR 5 (US 1) at Suntree

375-030-22

PROCUREMENT

Blvd. Project (pedestrian/ADA improvements, new sidewalk, signalization, signing and marking inventory and improvements, permit exemption, and utility coordination). This same experienced CWI Project Team is available for immediate assignment to the SR 5 (US 1) at Suntree Blvd Project.

PROJECT UNDERSTANDING – The purpose of this Project is to relieve traffic congestion and enhance safety by adding turn lanes to the intersection of US 1 and Suntree Blvd. An additional left turn lane will be added from US1 NB onto WB Suntree Blvd. A receiving lane for this turn lane will be added onto Suntree Blvd WB from US 1 to Turner Rd. An exclusive right turn lane from Suntree Blvd. EB onto US 1 SB will be added and the thru/left from Suntree Blvd. will be restriped as an exclusive left turn lane. The existing right turn lane will become a thru/right lane. The existing driveway onto Suntree Blvd. from the car dealership in the northwest corner is proposed to be closed by the County as a part of this Project. The existing driveway from the south side of Suntree Blvd. has been closed by the Suntree Office Centre Development currently under construction in the southwest corner and will remain closed. The existing full median access opening at US1 and Aspinwall Avenue is also being reconstructed as a directional opening as a part of the Office Centre Project. A new double mast arm will be constructed in an easement obtained from the County at the entrance to Rotary Park. Extensive utility coordination will be required and it is anticipated that numerous utilities will require relocation or adjustment in order to accommodate the added lanes and enclosed drainage system. Our Team surveyor has conducted extensive previous surveys and utility investigations in the area and at this particular intersection. A review of this available information and our detailed field reviews has identified several key project issues which we believe will need careful consideration during design to ensure the success of this project.

Firm Assigned Personnel Responsibility Experience CWI Rich VanSickle, P.E. PM, Roadway, MOT 25+ Years CWI Will Lanier, P.E. Rdwy/Drainage 8+ Years CWI Andy Cummings, P.E. QA/QC 25+ Years

Lochrane Louise Hom Utility Coordination 20+ Years Valerin Valerie Ciudad-Real Public Involvement 20+ Years VHB Kathyrn Lee, P.E. ITS/Signals 20+ Years

Component Project Approach

Car Dealership Driveways / Public

Involvement

Our review of the Project documentation indicates that the County intends to close the driveway from the car dealership (Car Cabana) in the northwest corner onto Suntree Blvd. in conjunction with this Project. There are two additional driveways from the car dealership onto US 1, however they are very steep and not used frequently (see photo). Most of the Car Cabana’s access comes from the adjoining animal hospital driveway (immediately north on US 1) and from the driveway onto Suntree Blvd. We propose to review with FDOT and the County the possibility of relocating the driveway onto Suntree Blvd. to the west to approximately station 11+20 in order to maintain access to the dealership without increasing traffic onto US1. We believe that ultimately this could enhance overall traffic operations and safety as well as make the Project more acceptable to the adjacent property owners. The Valerin Group is a part of our Team and would assist in all public agency and property owner contacts after receiving approval from FDOT.

Maintenance of Traffic

Lane widening will require the use of barrier wall protection to protect drop offs. We anticipate the use of low profile barrier along Sunset Blvd. to minimize sight distance impacts. Full height concrete barrier wall will be required along US1 due to the 55mph posted speed. Temporary signing will be erected at the railroad crossing approaches to remind motorists not to stop on the railroad tracks. Pedestrian traffic will be accommodated at all times. Sidewalk reconstruction on Sunset Blvd. will be staged to ensure that a usable sidewalk is provided on one side of the street at all times.

Median Longitudinal

Slope

ADA requirements limit longitudinal slope of a crosswalk to a maximum of 1:12 (8.33%). Our field measurements indicated that the existing crosswalk slope thru the median is 6% which is an acceptable rate. However, when the additional left turn lane is added this slope will increase to approximately 11.25% which exceeds the maximum allowable rate. (See figure) We have

PROJECT EXPERIENCE – A few examples of the relevant project experience of our Team are shown in the table below.

Median Longitudinal

Slope Crosswalk/ Sidewalk

FIGURE - Median Crosswalk identified two possible solutions to this: a.) slope the existing and proposed turn lanes to the outside. This would solve the longitudinal crosswalk slope issue but would drain an additional two lanes of pavement across the thru lanes and is not desirable; b.) Raise the profile of the northbound lanes by 6” at the crosswalk location and transition back to existing grades approximately 200 feet on either side of the intersection. This would enable the crosswalk to meet ADA requirements and would also enhance access to Rotary Park from Suntree Blvd. and facilitate easier turning movements from US 1 NB onto Suntree Blvd. WB.

The construction cost for the additional overbuild required is estimated at approximately $25,000 and would provide significant benefit.

Drainage / Permitting

All drainage from the Project site ultimately discharges to the low area in the southeast quadrant of the intersection.

New inlets will be constructed adjacent to all widened areas. We will attempt to utilize existing cross drains, however if a new pipe crossings of US1 is required, jack and bore may be an option. Inlets will be spaced along Suntree Blvd.

and adjacent to the turn lane on US1 to control spread to allowable limits. The length of new turn lanes may exceed the SJRWMD Exemption rule [62-330.051(4)]. In addition, stormwater permits may be required from the SJRWMD for the proposed widening due to the loss of existing drainage swales. However, our initial approach will be to pursue Permit Exemptions for the proposed widening. Should Permits and some type of treatment be required, we will design exfiltration trenches to accommodate it within the existing right of way.

Subsurface Utility Locations and

Utility Coordination

Thirteen (13) UAO’s are identified in this area and coordination with them shall be required. No relocations of poles for overhead system are identified however, adjustment of guy wires may be required. There are two (2) existing gas lines within Suntree Blvd. that are currently within sodded areas, but will be underneath proposed paved areas.

If they need to be relocated, it is anticipated that there is ample room within the right of way available for the UAO to relocate at their expense. Underground Utilities designation and location as well as Mast Arm position exploration will utilize state of art electronic and GPR designation technology as well as soft excavation equipment and procedures for safe and efficient location of underground utilities.

Signalization / ITS New mast arms will be constructed in the NW and SE quadrants of the intersection. Video detection will be provided, the scope calls for relocating existing video detection to the new mast arms, however we believe it may be better to provide new video detection in order to ensure that the existing signalization can be maintained until the new signal is placed into operation. Existing ITS signs will be relocated as required for the lane widening.

Project Type Project Client Summary

Safety SR 482 (Orange) FDOT D5 Milling and Resurfacing on Sand Lake Road, included Pavement Design, ADA, Sidewalks, Signal Upgrading, Public Meeting. FDOT PM: Storm Kazmierczak, PE

RRR SR 5 (Flagler) FDOT D5 2 Miles of Milling & Resurfacing through the City of Bunnell in Flagler County.

Included Pavement Design, Typical Section Package, CAP & Public Involvement, Utility Coordination, and ADA Upgrades. FDOT PM Gene Varano

Turn Lane Addition

Pritchard Road onto Sportsman Club

Road (Duval)

FDOT D2

Addition of a right turn lane along Pritchard Road into a CSX Intermodal Container Transfer facility. Project included the design of a water line that was included as a JPA as Utility Work by Highway Contractor (UWHC). FDOT PM:

Renee Brinkley

Connelly & Wicker has assembled a Team possessing the Personnel, Specific Project Knowledge, and Relevant Experience necessary to successfully deliver this project on schedule, and within budget. Thank you for consideration. We eagerly anticipate an opportunity to talk to you further about this project.

Sincerely, Richard C. Welch, P.E.

President Connelly & Wicker Inc.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 4.1.1 6.2 6.3.1 7.1 7.3 8.1 8.2 8.4 DBE SB UU

Prime Connelly & Wicker Inc

Su bc on su lta nt s

Geotechnical and Environmental Consultants, Inc.

Landmark Engineering Inc.

Lochrane Engineering, Inc.

Vanasse Hangen Brustlin, Inc.

Valerin Group, The

SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://www3.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance%2f

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

9.1 9.2 9.3 9.4.1 DBE SB UU

Prime Connelly & Wicker Inc.

Su bc on su lta nt s

Geotechnical and Environmental Consultants, inc.

Landmark Engineering, Inc.

Lochrane Engineering, Inc.

Vanasse Hangen Brustlin, Inc.

Valerin Group, The

SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://www3.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance%2f

Florida Department of Transportation

RICK SCOTT

GOVERNOR

719 South Woodland Boulevard DeLand, Florida 32720

JIM BOXOLD

SECRETARY

November 24, 2015 dilip@besinceng.com rvansickle@cwieng.com McCrayJ@etminc.com

Re: Request for Proposal SR 5 (US 1) at Suntree Blvd

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the SR 5 (US 1) at Suntree Blvd. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an interview with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart should be e-mailed to d5.profserv@dot.state.fl.us. All documents are due by 5:00PM, December 15, 2015.

The interviews are scheduled for December 17, 2015 in Tarpon at the Kepler Office.

A conference is scheduled for November 30, 2015 with all shortlisted firms to discuss questions regarding the project scope of services, interview requirements, and any other relevant issues. The meeting will be held at Volusia County Conference Room- District Office. We look forward to discussing the project with you at that time.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Malaya Dantzler, Contract Analyst Procurement Office

Enclosures cc: Sameer Ambare, Project Manager

Request For Technical Proposals For

SR 5 (US 1) at Suntree Blvd

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Pre-Proposal Meeting:

6. Deadline for Questions:

7. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

8. Consultant Interviews:

9. Consultant Selection:

10. Contract Negotiations:

11. Tentative Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Interview Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as SR 5 (US 1) at Suntree Blvd. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an interview to discuss qualifications for the project.

Shortlisted Consultants:

Baslee Engineering Solutions (BES), Inc. dba BES Inc.

Connelly & Wicker Inc.

England-Thims & Miller

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 2 years. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00.

4.2 Computer Usage: The selected Consultant firm may desire to use the Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

4.4 DBE/Small Business Participation:

Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s). Please complete FDOT Form No.

375-030-83 to indicate your firm and all subconsultant’s DBE or small business participation.

Federal law requires…