CN-550000-C9N54.pdf

November 2015

EXHIBIT A

SCOPE OF SERVICES

FOR

FINANCIAL PROJECT ID(S). 434407-1-32-01

DISTRICT FIVE

LAKE COUNTY

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1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6 a. DRAINAGE ANALYSIS

6 b. DRAINAGE PLANS

7 UTILITIES

8 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT

11 STRUCTURES - TEMPORARY BRIDGE

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE

14 STRUCTURES - STRUCTURAL STEEL BRIDGE

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE

16 STRUCTURES - MOVABLE SPAN

17 STRUCTURES - RETAINING WALLS

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ARCHITECTURE ANALYSIS

26 LANDSCAPE ARCHITECTURE PLANS

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT

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32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

Appendix A

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STAGE III

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FPID(S): 434407-1-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and Protean Design Group (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 434407-1-32-01

Federal Aid Project No.: N/A

County Section No.: 11200-000

Description: SR 25/US 27 from CR 561/Lake Minneola Shores/Southern Breeze Drive (MP 17.860 to N of O’Brien Rd. MP 23.895, Lake County

Bridge No(s).: 110017, 110064

Rail Road Crossing No: N/A

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix includes: Resurfacing (0012) Major work groups include: 3.1 Minor work groups include: 4.1.1, 7.1, 7.3, 8.2, 9.1

Known alternative construction contracting methods include: N/A

The general objective is for the CONSULTANT to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract documents will be used by the contractor to build the project and test the project components. These Contract documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the Plans Preparation Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this contract, and also indicate which items of work will be the responsibility of the

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CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The Consultant shall provide qualified technical and professional personnel to perform to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement. The Consultant shall minimize to the maximum extent possible the Department’s need to apply its own resources to assignments authorized by the Department.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of contract documents, including Construction documents. The Department’s technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract, if favorable.

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2 PROJECT DESCRIPTION

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2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environmental (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the

DEPARTMENT.

Mill and resurface SR 25/US 27 including cross slope correction. Project scope also includes striping, guardrail upgrades, minor drainage, minor signalization and survey.

For a detailed project description see Appendix A – SR 25 Scope of Services

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement: N/A

Other Agency Presentations/Meetings: Two meetings with Lake County

Joint Project Agreements: N/A Specification Package Preparation: Yes Value Engineering: N/A Risk Assessment Workshop: Provide risk based analysis spreadsheet with two updates

Plan Type: Selected plan sheets and detail sheets

Typical Section: four-lane divided rural with paved shoulders, no sidewalks each direction

Pavement Design: 1 mainline resurfacing, 1 shoulder resurfacing, 1 crossover/sidestreet resurfacing, 1 aux lane resurfacing, 1 bridge resurfacing, 1 widening (5 total)

Pavement Type Selection Report(s): N/A

Cross Slope: Several deficient areas as indicated in Appendix A

Access Management Classification: 3

Transit Route Features: N/A

Major Intersections/Interchanges: N/A Roadway Alternative Analysis: N/A Level of TCP Plans: 1

Temporary Lighting: N/A Temporary Signals: N/A Temporary Drainage: N/A Design Variations/Exceptions: See Appendix A

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2 PROJECT DESCRIPTION

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Back of Sidewalk Profiles: N/A

2.2 Drainage (Activities 6a and 6b)

System Type: open ditches

• Refer to technical scope

2.3 Utilities Coordination (Activity 7)

The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The CONSULTANT should coordinate with DEPARTMENT personnel to coordinate transmittals to Utility Companies and meet production schedules.

The CONSULTANT shall ensure FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the FDOT District Utilities Administrator that they have the following knowledge, skills, and expertise:

A minimum of 4 years of experience performing utility coordination in accordance with FDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

A thorough knowledge of the FDOT plans production process and District utility coordination process.

A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

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Identifying and coordinating the completion of any FDOT or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the Department’s standards, policies, and procedures.

Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT’s utility coordination work shall be performed and directed by the Utility Coordination Manager that was identified and approved by FDOT’s Project Manager.

Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by FDOT’s Project Manager prior to any change being made in this contract.

AT&T

City of Leesburg – Fiber City of Clermont City of Minneola Bright House Networks, LLC Progress Energy City of Groveland – Sunshine Parkway Level 3 Communications Lake Apopka Natural Gas District Comcast Communications Lake Utility Services

MCI

Orlando Telephone Company TECO Peoples Gas AT&T Distribution Sumter Electric Cooperative Inc.

CenturyLink Winter Garden

2.4 Environmental Permits, Compliances, and Clearances (Activity 8)

NPDES

The DEPARTMENT will provide compensatory wetland mitigation in accordance with Section 373.4137, Florida Statutes.

2.5 Structures (Activities 9 – 18)

Bridge(s): Bridge work consists of providing header details for expansion joints, providing new load ratings for both bridges, and thrie beam guardrail retrofit evaluation to determine the appropriate standard index scheme.

Miscellaneous: 4 poles, 1 box span at the SR 25 intersection with the Turnpike ramp.

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2.6 Signing and Pavement Markings (Activities 19 & 20)

2.7 Signalization (Activities 21 & 22)

Intersections: replace detection at 4 intersections

Traffic Data Collection: N/A

Traffic Studies: N/A

Count Stations: N/A

Traffic Monitoring Sites: Site No. 1120468 (MP 18.102), Site No. 1120363 (MP 22.922)

2.8 Lighting (Activities 23 & 24)

N/A

2.9 Landscape Architecture (Activities 25 & 26)

Include coordination with existing and/or proposed underground utilities including but not limited to FDOT lighting, drainage and ITS. Landscape coordination with ITS shall include both underground conflicts and above-ground impacts to existing and/or proposed ITS coverage. The CONSULTANT shall closely coordinate with the Department’s ITS units to ensure that all conflicts are identified, addressed and mitigated in the Contract Documents.

Planting Plans: N/A

Irrigation Plans: N/A

Hardscape Plans: N/A

Outdoor Advertising: N/A

2.10 Survey (Activity 27)

Design Survey: See Appendix A

Subsurface Utility Exploration: As needed for design

Right of Way Survey: N/A

2.11 Photogrammetry (Activity 28)

N/A

2.12 Mapping (Activity 29)

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Control Survey Map: N/A Right of Way Map: N/A Legal Descriptions: N/A Maintenance Map: N/A Miscellaneous Items: N/A

2.13 Terrestrial Mobile LiDAR (Activity 30)

N/A

2.14 Architecture (Activity 31)

N/A

LEED (Leadership in Energy and Environmental Design)

The intent of the LEED Green Building Rating System is the promotion of the design, construction and maintenance of buildings that are durable, healthy, affordable, and environmentally sound. This is achieved through an approach that looks not only at the building but also includes the surrounding area. Among the elements LEED includes are access to public transportation, energy usage, daylighting and views, indoor air quality, transportation, water usage, stormwater runoff, recycling, and renewable resources.

Prerequisites and credits are the two types of tasks required by LEED to rate a building’s environmental impact. Prerequisites are mandatory and must be achieved for a building to meet any certification level; however no points are earned for their completion. Points are earned for each credit that is achieved with points varying from credit to credit. Not all credits will be achievable due to external conditions while other credits will be too involved or costly to pursue. This is where the design team and the FDOT must determine what credits are to be pursued and the level of certification to strive to meet.

The State has set “Certified” as the minimum target level of certification for buildings, though several Department projects have strived for a LEED Green Building Rating of “Silver”.

Hours include the efforts to design and receive certification for buildings. These hours include all disciplines involved in the effort.

2.15 Noise Barriers (Activity 32)

N/A

2.16 Intelligent Transportation Systems (Activities 33 & 34)

• Refer to technical scope

The Federal Highway Administration issued Rule 940 entitled Intelligent Transportation Systems (ITS) Architecture and Standards to ensure new projects conform to the National ITS Architecture and standards as well as with a regional ITS architecture developed to reflect the local needs, issues, problems, and objectives for implementation.

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For all projects with ITS activities, the CONSULTANT shall follow the Rule 940 requirements and use a Systems Engineering approach for determining the requirements for the project. The CONSULTANT shall develop all necessary documents to support the Rule 940 requirements like Concept of Operations (ConOPS), Systems Engineering Management Plan (SEMP), Requirements Traceability Verification Matrix (RTVM) and others as deemed necessary by the Department.

Geographical Information System (GIS) Requirements: CONSULTANT shall include in the design the GIS data collection requirements and deliverables for integration with SunGuide software and other Department GIS based asset management applications like ITS FM software.

All design efforts shall be based on deploying “open architecture” subsystems, while remaining fully compatible with previous designs (as applicable) and the FDOT ITS Specifications. All ITS field devices and support systems shall be designed and located outside of the clear zone, or behind protective barrier, within the right of way. This includes cabinets, poles, and support hardware. Utility conflicts shall be identified and resolved during the design phase. The design shall minimize theft and vandalism. The CONSULTANT shall include in the design vandal resistant mechanisms to minimize theft.

The CONSULTANT shall provide additional redundant power and communications systems to minimize system downtime due to vandalism.

The CONSULTANT shall design the project subsystems such that they will be monitored and controlled from the local maintaining agencies TMC. The CONSULTANT shall ensure that all ITS field devices and ancillary components comply with the FDOT’s Approved Product List (APL) and are supported within the SunGuide software or other specified software, unless otherwise approved by the DEPARTMENT.

The CONSULTANT shall include in the design any required upgrade to the TMC central hardware, equipment racks, and equipment wiring, as directed by the FDOT project manager, to make the subsystems fully operations from the TMC facilities.

For projects with existing ITS, the CONSULTANT shall include in the design any required upgrade to existing ITS equipment to meet the latest FDOT standards, NEC requirements or as directed by the FDOT project manager and to make the subsystems fully operations from the TMC facilities.

ITS coordination with Landscape Architecture shall include both underground conflicts and above-ground impacts to existing and/or proposed Landscaping. The CONSULTANT shall closely coordinate with the Landscape Architect to ensure that all conflicts are identified, addressed and mitigated in the Contract Documents.

2.17 Geotechnical (Activity 35)

• Refer to technical scope

2.18 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for DEPARTMENT and CONSULTANT scheduled activities required to meet the current

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DEPARTMENT Production Date. The current production date is June 1, 2017. The schedule shall be accompanied by an anticipated payout and fiscal progress curve. For the purpose of scheduling, the CONSULTANT shall allow for a 4 week review time for each phase submittal and any other submittals as appropriate.

The schedule shall indicate all required submittals.

All fees and price proposals are to be based on the negotiated schedule of 18 months for final construction contract documents. However, the contract deadline is 18 months from the Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report.

The schedule shall be submitted in an FDOT system-compatible format.

2.19 Submittals

The CONSULTANT shall furnish construction contract documents as required by the DEPARTMENT to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the DEPARTMENT. The DEPARTMENT will determine the specific number of copies required prior to each submittal.

2.20 Provisions for Work

All work shall be prepared with English units in accordance with the latest editions of standards and requirements utilized by the DEPARTMENT which include, but are not limited to, publications such as:

General o Title 29, Part 1910, Standard 1910.1001, Code of Federal Regulations (29 C.F.R. 1910.1001) – Asbestos Standard for Industry, U.S. Occupational Safety and Health Administration (OSHA) o 29 C.F.R. 1926.1101 – Asbestos Standard for Construction, OSHA o 40 C.F.R. 61, Subpart M - National Emission Standard for Hazardous Air

Pollutants (NESHAP), Environmental Protection Agency (EPA) o 40 C.F.R. 763, Subpart E – Asbestos-Containing Materials in Schools, EPA o 40 C.F.R. 763, Subpart G – Asbestos Worker Protection, EPA o Americans with Disabilities Act (ADA) Standards for Accessible Design o AASHTO – A Policy on Design Standards Interstate System o AASHTO – Roadside Design Guide o AASHTO – Roadway Lighting Design Guide o AASHTO – A Policy for Geometric Design of Highways and Streets o AASHTO – Highway Safety Manual o Rule Chapter 5J-17, Florida Administrative Code (F.A.C.), Minimum

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Technical Standards for Professional Surveyors and Mappers o Chapter 469, Florida Statutes (F.S.) – Asbestos Abatement o Rule Chapter 62-257, F.A.C., Asbestos Program o Rule Chapter 62-302, F.A.C., Surface Water Quality Standards o Code of Federal Regulations (C.F.R.)

o Florida Administrative Codes (F.A.C.)

o Chapters 20, 120, 215, 455, Florida Statutes (F.S.) – Florida Department of

Business & Professional Regulations Rules o Florida Department of Environmental Protection Rules o FDOT Basis of Estimates Manual o FDOT Computer Aided Design and Drafting (CADD) Manual o FDOT Design Standards o FDOT Flexible Pavement Design Manual o FDOT - Florida Roundabout Guide o FDOT Handbook for Preparation of Specifications Package o FDOT Instructions for Design Standards o FDOT Instructions for Structures Related Design Standards o FDOT Manual of Uniform Minimum Standards for Design, Construction and

Maintenance for Streets and Highways (“Florida Greenbook”) o FDOT Materials Manual o FDOT Pavement Type Selection Manual o FDOT Plans Preparation Manual o FDOT Procedures and Policies o FDOT Project Development and Environmental Manual o FDOT Project Traffic Forecasting Handbook o FDOT Public Involvement Handbook o FDOT Rigid Pavement Design Manual o FDOT Standard Specifications for Road and Bridge Construction o FDOT Utility Accommodation Manual o Federal Highway Administration (FHWA) - Manual on Uniform Traffic

Control Devices (MUTCD) o FHWA – National Cooperative Highway Research Program (NCHRP) Report

672, Roundabouts: An Informational Guide o FHWA Roadway Construction Noise Model (RCNM) and Guideline

Handbook o Florida Fish and Wildlife Conservation Commission - Standard Manatee

Construction Conditions 2005 o Florida Statutes (F.S.)

o Florida’s Level of Service Standards and Guidelines Manual for Planning o Model Guide Specifications – Asbestos Abatement and Management in

Buildings, National Institute for Building Sciences (NIBS) o Quality Assurance Guidelines o Safety Standards o Any special instructions from the DEPARTMENT

Roadway o FDOT – Florida Intersection Design Guide o FDOT - Project Traffic Forecasting Handbook o FDOT - Quality/Level of Service Handbook o Florida’s Level of Service Standards and Highway Capacity Analysis for the SHS o Transportation Research Board (TRB) - Highway Capacity Manual

Permits

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Drainage o FDOT Bridge Hydraulics Handbook o FDOT Culvert Handbook o FDOT Drainage Manual o FDOT Erosion and Sediment Control Manual o FDOT Exfiltration Handbook o FDOT Hydrology Handbook o FDOT Open Channel Handbook o FDOT Optional Pipe Materials Handbook o FDOT Storm Drain Handbook o FDOT Stormwater Management Facility Handbook o FDOT Temporary Drainage Handbook o FDOT Drainage Connection Permit Handbook o FDOT Bridge Scour Manual

Survey and Mapping o All applicable Florida Statutes and Administrative Codes o Applicable Rules, Guidelines Codes and authorities of other Municipal, County, State and Federal Agencies.

o FDOT Aerial Surveying Standards for Transportation Projects Topic 550-020-o FDOT Right of Way Mapping Handbook o FDOT Surveying Procedure Topic 550-030-101 o Florida Department of Transportation Right of Way Procedures Manual o Florida Department of Transportation Surveying Handbook o Right of Way Mapping Procedure 550-030-015

Traffic Engineering and Operations and ITS o AASHTO - An Information Guide for Highway Lighting o AASHTO - Guide for Development of Bicycle Facilities o FHWA Standard Highway Signs Manual o FDOT Manual on Uniform Traffic Studies (MUTS) o FDOT Median Handbook o FDOT Traffic Engineering Manual o National Electric Safety Code o National Electrical Code

Florida’s Turnpike Enterprise o Florida’s Turnpike Plans Preparation and Practices Handbook (TPPPH) o Florida’s Turnpike Lane Closure Policy o Florida’s Turnpike Drainage Manual Supplement o Rigid Pavement Design Guide for Toll Locations with Electronic Toll

Collection o Flexible Pavement Design Guide for Toll Locations with Electronic Toll

Collection o Florida’s Turnpike General Tolling Requirements (GTR) o Additional Florida’s Turnpike Enterprise standards, guides, and policies for design and construction can be found on the FTE Design Website:

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Traffic Monitoring o American Institute of Steel Construction (AISC) Manual of Steel

Construction, referred to as “AISC Specifications” o American National Standards Institute (ANSI) RP-8-00 Recommended

Practice for Roadway Lighting o AASHTO AWS D1.1/ANSI Structural Welding Code – Steel o AASHTO D1.5/AWS D1.5 Bridge Welding Code o FHWA Traffic Detector Handbook o FDOT General Interest Roadway Data Procedure o FHWA Traffic Monitoring Guide o FDOT’s Traffic/Polling Equipment Procedures

Structures o AASHTO Load and Resistance Factor Design (LRFD) Bridge Design Specifications and Interims o AASHTO LRFD Movable Highway Bridge Design Specifications and Interims o AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals, and Interims.

o AASHTO/-AWS-D1. 5M/D1.5: An American National Standard Bridge Welding Code o AASHTO Guide Specifications for Structural Design of Sound Barriers o AASHTO Manual for Condition Evaluation and Load and Resistance Factor

Rating (LRFR) of Highway Bridges o FDOT Bridge Load Rating Manual o FDOT Structures Manual o FDOT Structures Design Bulletins (available on FDOT Structures web site only)

Geotechnical o FHWA Checklist and Guidelines for Review of Geotechnical Reports and

Preliminary Specifications o Manual of Florida Sampling and Testing Methods o Soils and Foundation Handbook

Landscape Architecture o Florida Department of Agriculture and Consumer Services Grades and

Standards for Nursery Plants

Architectural o Building Codes o Florida Building Code:

• Building

• Fuel Gas

• Mechanical

• Plumbing

• Existing Building o Florida Accessibility Code for Building Construction o Rule Chapter 60D, F.A.C., Division of Building Construction o Chapter 553, F.S. – Building Construction Standards o ANSI A117.1 2003 Accessible and Usable Building and Facilities o Titles II and III, Americans With Disabilities Act (ADA), Public Law 101-

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336; and the ADA Accessibility Guidelines (ADAAG)

Architectural – Fire Codes and Rules o National Fire Protection Association (NFPA) - Life Safety Code o NFPA 70 - National Electrical Code o NFPA 101 - Life Safety Code o NFPA 10 - Standard for Portable Fire Extinguishers o NFPA 11 - Standard for Low-Expansion Foam Systems o NFPA 11A - Standard for High- and Medium-Expansion Foam Systems o NFPA 12 - Standard for Carbon Dioxide Extinguishing Systems o NFPA 13 - Installation of Sprinkler Systems o NFPA 30 - Flammable and Combustible Liquids Code o NFPA 54 - National Gas Fuel Code o NFPA 58 - LP-Gas Code o Florida Fire Prevention Code as adopted by the State Fire Marshal –

Consult with the Florida State Fire Marshal’s office for other frequently used codes.

Architectural – Extinguishing Systems o NFPA 10 - Fire Extinguishers o NFPA 13 - Sprinkler o NFPA 14 - Standpipe and Hose System o NFPA 17 - Dry Chemical o NFPA 20 - Centrifugal Fire Pump o NFPA 24 - Private Fire Service Mains o NFPA 200 - Standard on Clean Agent Fire Extinguishing Systems

Architectural – Detection and Fire Alarm Systems o NFPA 70 - Electrical Code o NFPA 72 - Standard for the Installation, Maintenance and Use of Local

Protective Signaling Systems o NFPA 72E - Automatic Fire Detectors o NFPA 72G - Installation, Maintenance, and Use of Notification Appliances o NFPA 72H -Testing Procedures for Remote Station and Proprietary Systems o NFPA 74 - Household Fire Warning Equipment o NFPA 75 - Protection of Electronic Computer Equipment

Architectural – Mechanical Systems o NFPA 90A - Air Conditioning and Ventilating Systems o NFPA 92A - Smoke Control Systems o NFPA 96 - Removal of Smoke and Grease-Laden Vapors from Commercial

Cooking Equipment o NFPA 204M - Smoke and Heating Venting

Architectural – Miscellaneous Systems o NFPA 45 - Laboratories Using Chemicals o NFPA 80 - Fire Doors and Windows o NFPA 88A - Parking Structures o NFPA 105- Smoke and Draft-control Door Assemblies o NFPA 110 - Emergency and Standby Power Systems o NFPA 220 - Types of Building Construction o NFPA 241 - Safeguard Construction, Alteration, and Operations o Rule Chapter 69A-47, F.A.C., Uniform Fire Safety For Elevators o Rule Chapter 69A-51, F.A.C., Boiler Safety

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Architectural – Energy Conservation o Rule Chapter 60D-4, F.A.C., Rules For Construction and Leasing of State

Buildings To Insure Energy Conservation o Section 255.255, F.S., Life-Cycle Costs

Architectural – Elevators o Rule Chapter 61C-5, F.A.C., Florida Elevator Safety Code o ASME A-17.1, Safety Code for Elevators and Escalators o Architectural – Floodplain Management Criteria o Section 255.25, F.S., Approval Required Prior to Construction or Lease of

Buildings o Rules of the Federal Emergency Management Agency (FEMA)

Architectural – Other o Rule Chapter 64E-6, F.A.C., Standards for On Site Sewage Disposal Systems

(Septic Tanks) o Rule Chapter 62-600, F.A.C., Domestic Wastewater Facilities o Rule Chapter 62-761, F.A.C., Underground Storage Tank Systems o American Concrete Institute o American Institute of Architects - Architect’s Handbook of Professional

Practice o American Society for Testing and Materials - ASTM Standards o Brick Institute of America o DMS - Standards for Design of State Facilities o Florida Concrete Products Association o FDOT – ADA/Accessibility Procedure o FDOT – Building Code Compliance Procedure o FDOT – Design Build Procurement and Administration o LEED (Leadership in Energy and Environmental Design) Green Building

Rating System o National Concrete Masonry Association o National Electrical Code o Portland Cement Association - Concrete Masonry Handbook o United State Green Building Council (USGBC)

2.21 Services to be Performed by the DEPARTMENT When appropriate and /or available, the DEPARTMENT will provide project data including:

Numbers for field books.

Preliminary Horizontal Network Control.

Access for the CONSULTANT to utilize the DEPARTMENT’s Information

Technology Resources.

All Department agreements with Utility Agency Owner (UAO).

All certifications necessary for project letting.

Building Construction Permit Coordination (Turnpike) All information that may come to the DEPARTMENT pertaining to future

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All future information that may come to the DEPARTMENT during the term of the

CONSULTANT’s Agreement, which in the opinion of the DEPARTMENT is necessary for the prosecution of the work.

Available traffic and planning data.

All approved utility relocations.

Project utility certification to the DEPARTMENT’s Central Office.

Any necessary title searches.

Engineering standards review services.

All available information in the possession of the DEPARTMENT pertaining to utility companies whose facilities may be affected by the proposed construction.

All future information that may come to the DEPARTMENT pertaining to subdivision plans so that the CONSULTANT may take advantage of additional areas that can be utilized as part of the existing right of way.

Systems traffic for Projected Design Year, with K, D, and T factors.

Existing right of way maps.

Existing cross slope data for all RRR projects.

Existing pavement evaluation report for all RRR projects.

PD&E Documents Design Reports Letters of authorization designating the CONSULTANT as an agent of the

DEPARTMENT in accordance with F.S. 337.274.

Phase reviews of plans and engineering documents.

Regarding Environmental Permitting Services:

o Approved Permit Document when available.

o Approval of all contacts with environmental agencies.

o General philosophies and guidelines of the DEPARTMENT to be used in the fulfillment of this contract. Objectives, constraints, budgetary limitations, and time constraints will be completely defined by the Project Manager.

o Appropriate signatures on application forms.

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3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks

Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the

CONSULTANT.

Cost Estimates: The CONSULTANT shall be responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project. Prior to 60% plans and completion of quantities, the DEPARTMENT’s Long Range Estimate (L.R.E.) system will be used to produce a conceptual estimate, according to District policy.

Once the quantities have been developed (beginning at 60% plans and no later than 90% plans) the CONSULTANT shall be responsible for inputting the pay items and quantities into TRNS*PORT PES (Proposal Estimating System) through the use of the DEPARTMENT’s Designer Interface for generating the summary of quantities and the FDOT’s in-house estimates. A Summary of Pay Items sheet shall be prepared with all required Phase II, III, and IV Plans submittals.

Technical Special Provisions: The CONSULTANT shall provide Technical Special Provisions for all items of work not covered by the Standard Specifications for Road and Bridge Construction and the workbook of implemented modifications.

A Technical Special Provision shall not modify the first nine sections of the Standard Specifications and implemented modifications in any way. All modifications to other sections must be justified to the appropriate District Specifications Office to be included in the project's specifications package.

The Technical Special Provisions shall provide a description of work, materials, equipment and specific requirements, method of measurement and basis of payment. Proposed Technical Special Provisions will be submitted to the District Specifications Office for initial review at the time of the Phase III plans review submission to the DEPARTMENT’s Project Manager. This timing will allow for adequate processing time prior to final submittal. The Technical Special Provisions will be reviewed for suitability in accordance with the Handbook for Preparation of Specification Packages. The District Specifications Office will forward the Technical Special Provisions to the District Legal Office for their review and comment. All comments will be returned to the CONSULTANT for correction and resolution. Final Technical Special Provisions shall be digitally signed and sealed in accordance with applicable Florida Statutes.

The CONSULTANT shall contact the appropriate District Specifications Office for details of the current format to be used before starting preparations of Technical Special Provisions.

Field Reviews: The CONSULTANT shall make as many trips to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to execute the Scope of Services of this contract. This includes meetings with DEPARTMENT and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, local governments, railroads, airports, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare, and submit to the DEPARTMENT’s Project Manager for review, the meeting minutes for all meetings attended by them. The meeting

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3 PROJECT COMMON AND PROJECT GENERAL TASKS

A-20 minutes are due within five (5) working days of attending the meeting.

Quality Assurance/Quality Control: It is the intention of the DEPARTMENT that design CONSULTANTS, including their subconsultant(s), are held responsible for their work, including plans review. The purpose of CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the Plans Preparation Manual, that state and federal design criteria are followed with the DEPARTMENT concept, and that the CONSULTANT submittals are complete. All subconsultant document submittals shall be submitted by the subconsultant directly to the CONSULTANT for their independent Quality Assurance/Quality Control review and subsequent submittal to the DEPARTMENT.

It is the CONSULTANT'S responsibility to independently and continually QC their plans and other deliverables. The CONSULTANT should regularly communicate with the DEPARTMENT's Design Project Manager to discuss and resolve issues or solicit opinions from those within designated areas of expertise.

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings, specifications and other services furnished by the CONSULTANT and their subconsultant(s) under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and other documentation prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan shall be one specifically designed for this project. The CONSULTANT shall submit a Quality Control Plan for approval within twenty (20) business days of the written Notice to Proceed and it shall be signed by the CONSULTANT’s Project Manager and the CONSULTANT QC Manager. The Quality Control Plan shall include the names of the CONSULTANT’s staff that will perform the quality control reviews. The Quality Control reviewer shall be a Florida Licensed Professional Engineer fully prequalified under F.A.C.

14-75 in the work type being reviewed. A marked up set of prints from a Quality Control Review indicating the reviewers for each component (structures, roadway, drainage, signals, geotechnical, signing and marking, lighting, surveys, etc.) and a written resolution of comments on a point-by-point basis will be required, if requested by the DEPARTMENT, with each phase submittal. The responsible Professional Engineer, Landscape Architect, or Professional Surveyor & Mapper that performed the Quality Control review will sign a statement certifying that the review was conducted and found to meet required specifications.

The CONSULTANT shall, without additional compensation, correct all errors or deficiencies in the designs, maps, drawings, specifications and/or other products and services.

Independent Peer Review: When directed by the DEPARTMENT, a subconsultant may perform Independent Peer Reviews.

Independent Peer Review and a Constructability/Bidability Review for design Phase Plans document submittals are required on this project. These separate reviews shall be completed by someone who has not worked on the plan component that is being reviewed. These could include, but are not limited to a separate office under the Prime’s umbrella, a subconsultant that is qualified in the work group being reviewed, or a CEI. It does not include persons who have knowledge of the day to day

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A-21 design efforts. The Constructability/Bidability Review shall be performed by a person with experience working on Department construction projects (CEI, Contractor, etc.).

The Independent Peer Review for design Phase Plans submittals shall ensure the plans meet the PPM, Design Standards and CADD Manual. The Constructability/Bidability Review shall ensure the project can be constructed and paid for as designed. Constructability/Bidability Reviews should be conducted prior to the Phase III and Phase IV submittals, using the Phase Review Checklist (Guidance Document 1-1-A) from the Construction Project Administration Manual (CPAM) as a minimum guideline. The CONSULTANT shall submit this checklist, as well as the “marked-up” set of plans during this review, and review comments and comment responses from any previous Constructability/Bidability reviews. These items will be reviewed by District Design and District Construction.

Supervision: The CONSULTANT shall supervise all technical design activities. Coordination:

The CONSULTANT shall coordinate with all disciplines of the project to produce a final set of construction documents.

Project General Tasks

Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope.

3.1 Public Involvement

N/A

Public involvement includes communicating to all interested persons, groups, and government organizations information regarding the development of the project. The CONSULTANT shall provide to the DEPARTMENT drafts of all Public Involvement documents (i.e., newsletters, property owner letters, advertisements, etc.) associated with the following tasks for review and approval at least 10 business days prior to printing and / or distribution.

3.1.1 Community Awareness Plan

N/A

3.1.2 Notifications

N/A

3.1.3 Preparing Mailing Lists

3.1.4 Median Modification Letters

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A-22

N/A

3.1.5 Driveway Modification Letters

N/A

3.1.6 Newsletters

N/A

3.1.7 Renderings and Fly-Throughs

N/A

3.1.8 PowerPoint Presentations

N/A

3.1.9 Public Meeting Preparations

N/A

3.1.10 Public Meeting Attendance and Follow-up

N/A

3.1.11 Other Agency Meetings

N/A

3.1.12 Web Site

N/A

3.2 Joint Project Agreements

N/A

3.3 Specifications Package Preparation

The CONSULTANT shall prepare and provide a specifications package in accordance with the DEPARTMENT’S Handbook for the Preparation of Specification Packages and associated training. The CONSULTANT shall provide the DEPARTMENT names of at least two team members who have successfully completed the Specifications Package Preparation Training and will be responsible for preparing the Specifications Package for the project. The Specifications Package shall be prepared using the DEPARTMENT's Specs on the Web application. The CONSULTANT shall be able to document that the procedure defined in the Handbook for the Preparation of Specifications Packages is followed, which includes the quality assurance/quality control procedures. The specifications package shall

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A-23 address all items and areas of work and include any Mandatory Specifications, Modified Special Provisions, and Technical Special Provisions.

The specifications package must be submitted for review to the District Specifications Office at least 30 days prior to the contract package to Tallahassee or District due date, or sooner if required by the District Specifications Office. This submittal does not require signing and sealing and shall be coordinated through the District’s Project Manager. The CONSULTANT shall coordinate with the DEPARTMENT on the submittal requirements, but at a minimum shall consist of (1) the complete specifications package, (2) a copy of the marked-up workbook used to prepare the package, and (3) a copy of the final project plans.

Final submittal of the specifications package must occur at least 10 working days prior to the contract package to Tallahassee due date. This submittal shall be digitally signed, dated, and sealed in accordance with applicable Florida Statutes.

3.4 Contract Maintenance and Electronic Document Management System (EDMS)

Contract maintenance includes project management effort for complete setup and maintenance of files, developing monthly progress reports, schedule updates, work effort to develop and execute subconsultant agreements, etc.

3.5 Value Engineering (Multi-Discipline Team) Review

N/A

3.6 Prime Consultant Project Manager Meetings

Includes only the Prime Consultant Project Manager's time for travel and attendance at Activity Technical Meetings and other meetings listed in the meeting summary for Task 3.6 on tab 3 Project General Task of the staff hour forms. Staff hours for other personnel attending Activity Technical Meetings are included in the meeting task for that specific Activity.

3.7 Plans Update

Specific services will be negotiated as necessary as a contract amendment.

3.8 Post Design Services

Specific services will be negotiated at a later date as necessary as a contract amendment.

Post Design Services are not intended for instances of CONSULTANT errors and/or omissions.

3.9 Digital Delivery

The CONSULTANT shall deliver final contract plans and documents in digital format. The final contract plans and documents shall be digitally signed and sealed files delivered to the DEPARTMENT on acceptable electronic media, as determined by the DEPARTMENT.

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A-24

3.10 Risk Assessment Workshop

N/A

3.11 Railroad, Transit and/or Airport Coordination

N/A

3.12 Other Project General Tasks

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4 ROADWAY ANALYSIS

The CONSULTANT shall analyze and document Roadway Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

4.1 Typical Section Package

The CONSULTANT shall provide an approved Typical Section Package prior to the first plans submittal.

4.2 Pavement Type Selection Report

Pavement Type Selection Reports are required for every project one mile or greater in length where work includes a modification to the base materials. The Pavement Type Selection decision will again be reviewed by FDOT Design at the time the pavement is designed to warrant reconsideration. A letter to the Project Design File documenting the pavement type decision is required, even if no report is performed.

4.3 Pavement Design Package

The CONSULTANT shall provide an approved Pavement Design Package prior to the Phase II plans submittal date.

4.4 Cross-Slope Correction

The CONSULTANT shall coordinate with the DEPARTMENT to obtain existing cross slope data, determine roadway limits where cross slope is potentially out of tolerance and determine a resolution.

4.5 Horizontal/Vertical Master Design Files

The CONSULTANT shall design the geometrics using the design standards that are most appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, pedestrian and bicycle concerns, ADA requirements, elder road user policy, access management, PD&E documents and scope of work. The CONSULTANT shall also develop utility conflict information to be provided to project Utility Coordinator in the format requested by the DEPARTMENT, and shall review Utility Work Schedules.

4.6 Access Management

N/A

4.7 Roundabout Evaluation

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4.8 Roundabout Final Design Analysis

N/A

4.9 Cross Section Design Files

The CONSULTANT shall establish and develop cross section design files in accordance with the CADD manual.

4.10 Traffic Control Analysis

The CONSULTANT shall design a safe and effective Traffic Control Plan to move vehicular and pedestrian traffic during all phases of construction. The design shall include construction phasing of roadways ingress and egress to existing property owners and businesses, routing, signing and pavement markings, and detour quantity tabulations, roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within clear zone, and traffic monitoring sites. Special consideration shall be given to the construction of the drainage system when developing the construction phases. Positive drainage must be maintained at all times. The design shall include construction phasing of roadways to accommodate the construction or relocation of utilities when the contract includes Joint Project Agreements (JPAs).

The CONSULTANT shall investigate the need for temporary traffic signals, temporary lighting, alternate detour roads, and the use of materials such as sheet piling in the analysis.

The Traffic Control Plan shall be prepared by a certified designer who has completed training as required by the DEPARTMENT. Before proceeding with the Traffic Control Plan, the CONSULTANT shall meet with the appropriate DEPARTMENT personnel. The purpose of this meeting is to provide information to the CONSULTANT that will better coordinate the Preliminary and Final Traffic Control Plan efforts.

The CONSULTANT shall consider the local impact of any lane closures or alternate routes.

When the need to close a road is identified during this analysis, the CONSULTANT shall notify the DEPARTMENT's Project Manager as soon as possible. Proposed road closings must be reviewed and approved by the DEPARTMENT. Diligence shall be used to minimize negative impacts by appropriate specifications, recommendations or plans development.