CN-550000-BE920-00040000.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

STANDARD WRITTEN AGREEMENT

375-040-07

PROCUREMENT

03/17

MODIFICATION # 2

Agreement No. BE920

Financial Project I.D.

Vendor No. F596002052-805

Procurement No. Exempt

DMS Catalog Class No.

Amendment # 2

This Agreement, made and entered into on by and between the STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and University of Florida Board of Trustees , duly authorized to conduct business in the State of Florida, hereinafter called the "Vendor."

WITNESSETH:

WHEREAS, the Department and the Vendor heretofore on 1/29/2020 , entered into an agreement, hereinafter called the

"Original Agreement," whereby the Department retained the Vendor to furnish certain services in connection with Development of

Local Road Safety Plans ; and

WHEREAS, the Department has determined it necessary to amend the agreement to Revise Exhibit A - Scope of

Services Table 1: Deliverables Schedule; Revise Exhibit B - Method of Compensation , NOW, THEREFORE, this Agreement witnesseth the following amendment is made;

Exhibit A - Scope of Services Table 1: Deliverables Schedule is hereby replaced in its entirety with the attached.

Exhibit B - Method of Compensation is hereby replaced in its entirety with Exhibit B - Method of Compensation Revision 4/20/2022 .

Except as hereby modified, amended, or changed, all of the terms and conditions of said agreement and any amendments thereto will remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day, month and year set forth above.

University of Florida Board of Trustees

STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

Name of Vendor

BY: BY:

Authorized Signature

William N. Watts, Jr., P.E.

(Print/Type) (Print/Type)

Title: Title: Assistant Secretary, Engineering and Operations

FOR DEPARTMENT USE ONLY

APPROVED: LEGAL REVIEW

Procurement Office

DocuSign Envelope ID: E9A5579B-B052-4696-B465-BDE06F40CFD8

Sponsored Programs Manager

Joshua Pesch

5/6/2022

Exhibit A Scope of Service

Project Title: Transportation Safety Center (TSC) 2020-2022

Principal Investigator Nithin Agarwal, Ph.D.

UFTI Faculty/ Assistant Engineer University of Florida Transportation Institute University of Florida P.O. Box 116587 Gainesville, Florida 32611-6587

352-273-1674 nithin.agarwal@ufl.edu

Co-Principal Investigator: Sivaramakrishnan (Siva) Srinivasan Ph.D.

Associate Professor Department of Civil and Coastal Engineering 365 Weil Hall University of Florida Gainesville, FL 32611 352-392-9537 X1456, 352-392-3394 (Fax) siva@ce.ufl.edu

Co-Principal Investigator: Ilir Bejleri Ph.D.

Associate Professor Department of Urban and Regional Planning College of Design, Construction and Planning University of Florida 431 Arch Bldg Gainesville, FL 32611 352-294-1489 ilir@ufl.edu

FDOT Project Manager: Rupert Giroux. Ph.D., CPM

Safety Data Coordinator Florida Department of Transportation 605 Suwannee Street Tallahassee, Florida 32399-0450 Desk: (850) 414-4072 Email: Rupert.Giroux@dot.state.fl.us

DocuSign Envelope ID: E9A5579B-B052-4696-B465-BDE06F40CFD8 mailto:nithin.agarwal@ufl.edu mailto:siva@ce.ufl.edu mailto:ilir@ufl.edu mailto:Rupert.Giroux@dot.state.fl.us

1 Background Statement The mission of the Florida Department of Transportation (FDOT) is to enhance safety on all public roads and across all jurisdictional boundaries. The Department has been proactive in assisting local agencies not only by using a variety of funding programs and mechanisms but also instituting technical assistance programs that develops strategies to reduce fatal and serious injury crashes on all public roads. The Transportation Safety Center (TSC) housed at the T2 Center at University of Florida (UF) aims to utilize all its available resources in assisting FDOT in enhancing safety on rural roadways. TSC has the resources, expertise and experience with providing hands-on technical assistance to local agencies. TSC provides support services to any local agency in identifying and developing safety plans that is essential to obtain Federal funding through the safety office.

The TSC has developed a process and template for conducting safety studies (spot analysis) that has been implemented in Union County, Hendry County, Gadsden County, Jackson and Columbia between

2015 and 2019. This reactive approach helped identify problematic areas and countermeasures on a site-by-site basis. The TSC has also developed a proactive approach to identify high-risk locations, specifically intersections and curves using Systemic Safety approach that was piloted in Gadsden

County. Subsequently the models for systemic screening of curves and intersections were recalibrated using data from all 27 small and rural counties in the state and these methods were applied to Jackson and Columbia Counties. As part of this effort, GIS databases of curves and intersections (with a list of risk factors associated with them) have been developed for all small and rural counties of interest. This systemic approach identifies common safety issues across a larger geography such as a county and develop treatments that may be applied to several locations. TSC recognizes the importance of FDOT’s initiative to adopt systemic analysis statewide and recommends the use of Safety Analyst for screening purposes depending on the data availability. Using the traditional hot spot analysis as well as the proactive systemic analysis will identify high crash locations as well as high crash risk locations and TSC will work with the counties and Districts to develop safety projects that meets FDOT specifications.

2 Project Objectives The primary purpose for the TSC is to assist counties in identifying and developing safety plans that are essential to obtain Federal funding through the Safety Office. The safety plans will be based on proactive systemic safety methodology as well as the reactive approach of using historical crash data to identify high historical crash sites. This project will focus on the first four steps of the HSM Six-Step Roadway Safety

Management Process as shown in Figure 1.

The last two steps which includes prioritizing projects and safety effectiveness will be managed by FDOT.

For this purpose, there are two main objectives:

• The first objective of this phase is to identify locations for improvements. Locations with

Figure 1 HSM Six-Step Roadway Safety Management Process

DocuSign Envelope ID: E9A5579B-B052-4696-B465-BDE06F40CFD8 historical crashes as well as locations which exhibit high-risk based on roadway and site characteristics will be identified and studied using the FHWA methodologies customized for Florida in a previous project for the selected counties.

• The second objective of this phase is to develop county road safety plans. This will include identifying the focus crash types overrepresented in each county as well as identifying focus facility types that are experiencing disproportional number of crashes using the crash tree tool.

The plans will be developed based on input from all stakeholders as well as the analysis from hot spot and systemic analysis. The overall structure of the plan will follow the FHWA LRSP template.

• The third objective is to perform follow up study on pilot counties. This will include developing an initial LRSP framework for pilot counties that do not have a documented LRSP. In addition, document county implementation efforts with respect to TSC recommendations, and lastly, develop a GIS database of the safety projects proposed and implemented along with other data available for all counties that TSC has worked with.

This Scope of Services covers six counties to be identified by the Department. Task Work Orders will be issued to identify the specific county(ies) for the work to be completed.

3. Supporting Tasks and Deliverables

TSC will work with six new counties in this phase. Each county will require two sub tasks:

• Safety Study for County Roadways

• Development of Local Road Safety Plan for each County

3.1.1 Task 1: Safety Study

Network analysis will be conducted based on historical crashes as well as predicted crashes. Data from

S4 Analytics will be used to assist with ranking based on historical crash data. SPFs developed for rural counties will be applied to county-1 which will assist in ranking locations based on predicted crash risk associated with roadway characteristics.

Participation by the local agency is critical to the success of such studies, and early in the process contact will be made with the County stakeholders to secure a commitment for county participation.

At a minimum, an initial “kickoff meeting” will be conducted to brief the county management staff and representatives of FDOT’s District Safety Office on the overall project scope and approach. TSC will also request information about specific items within the study county as data available from the State, county, or other plans for improvements may affect selection of study sites and identification of specific safety concerns the county may have.

Field visits to potential study sites will be made with TSC, FDOT, and County Representatives. Field reviews will be planned based on a preliminary review of crash data, sites identified by systemic approach and other sites of concerns identified by the County. Safety studies will be conducted for the selected sites following the procedure and templates developed by the TSC. The number of sites in each county will depend on the complexity and size of the problem areas. The emphasis on countermeasure selection will be placed on low cost projects with high benefits focused on reducing fatal and serious injury crashes but as a guide in estimating the work effort for this study, it is expected that the studies will produce viable safety projects with an implementation cost of up to $2 Million per

County or as suggested by the county and District staff. The findings of network analysis and countermeasure recommendations will be reviewed and discussed with the local agency staff prior to drafting the report.

Deliverable-1: Safety Study Results

The deliverable will include the following:

• Summary of network analysis

• List of locations selected for field reviews based on historical crashes and predicted crash risk

• Field study results

• A list of recommended countermeasures for each site which will include the B/C Analysis

3.1.2 Development of Local Road Safety Plan

Local road safety plan document will be developed for each identified county within each Task Work

Order. FHWA standard template will be adopted to develop each county’s safety plan. The team envisions that the plan will potentially include inputs from several stakeholders and will serve as a living document that is updated every few years.

Deliverable-2: Local Road Safety Plan

Finalized Local Road Safety Plan for a county

For the follow-up study on pilot counties, four subtasks will be performed.

3.1.3 Develop Initial LRSP Framework for Counties That TSC Worked with in Its Initial Phases

In the pilot effort, TSC worked with Hendry, Union, and Gadsden counties to develop a safety analysis and recommend safety upgrades on local roadways. However, these counties do not have a documented LRSP. TSC will work with these counties to draft the initial LRSP framework. To accomplish this, the following subtasks will be undertaken. Subtasks a through f will be adopted for all three counties to develop the LRSP.

a. Identify stakeholders – TSC will work with FDOT Central Office and district safety offices (district safety engineer and administrator) to compile a list of safety partners for the development of

LRSP.

b. Convene safety partner meeting – TSC will convene a meeting with the identified safety partners to solicit input on the LRSP framework.

c. Solicit input – TSC will draft the intake form that will include safety objective, data availability, and safety project implementation history from all safety partners.

d. Documentation – TSC will catalogue the implementation of safety projects: review five-year work program history; projects proposed by TSC vs. funded and implemented; classify local vs.

state roads. This will include a field visit to verify the implementation efforts.

e. Other documentation – TSC will submit an updated crash tree and descriptive statistics of crashes, i.e., populate crash tree with data from 2016–2020, summary of KAB crash numbers, crash summary by type and severity, and identify overrepresented crashes.

f. Develop initial framework of LRSP – TSC will draft the LRSP for the three counties based on two iterations and input. Since LRSP are living documents, it is recommended that these are updated every 2.5 years.

Deliverable-3: Documentation of LRSP and the process adopted for Hendry, Union, and Gadsden County

3.1.4 Post-evaluation of Safety Projects for Counties with LRSP Framework and LRSP Update

Effort

Jackson, Columbia, and Levy counties have an initial framework of LRSP. This subtask will revisit each county to collect implementation data (review five-year work program history; projects proposed by TSC

vs. funded and implemented; classify local vs. state roads). This task will also convene a meeting with safety partners and stakeholders to solicit input to update the LRSP as needed and provide a post-evaluation report. This will include a field visit to verify the implementation efforts.

Deliverable-4: Updated LRSP for Jackson, Columbia, and Levy County with post evaluation report

3.1.5 Geodatabase for Counties

The LRSP identifies locations with opportunities for improvement. Linking that information with other georeferenced data is useful for traffic safety planning, engineering, analysis, and evaluation. In this task, the following data will be compiled and catalogued using FDOT’s AllRoads basemap: location and details of safety projects for all counties that TSC has worked with to date and overlay of crashes.

Deliverable-5: GIS file with all relevant data on Hendry, Union, Gadsden, Columbia, Jackson, and Levy counties overlaid on AllRoads base map.

3.1.6 Follow-up Studies - Final Report

Deliverable-5: Final report will document the success, challenges, and lessons learned from the LRSP development. This task will also document the next steps for the LRSP for counties that TSC completed since the Levy County LRSP.

4 Task and Deliverable Schedule The above task will be completed based on the following table that shows the timeline of each subtasks, duration and deliverable schedule.

Table 1 Deliverable schedule

Task Performanc e Period Deliverable

Date Deliverable Deliverable Details

1: Safety Study and Local Road Safety Plan for Levy

2/28/2020 – 10/31/2020 (Completed)

10/31/2020 (Completed)

1 Safety Study Results for County-1

2 Local Road Safety Plan for County-1

2: Safety Study and Local Road Safety Plan for Suwannee 5/27/2021 - 5/30/2022

5/30/2022

1 Safety Study Results for County-2

2 Local Road Safety Plan for County-2

3: Safety Study and Local Road Safety Plan for Taylor

1 Safety Study Results for County-3

2 Local Road Safety Plan for County-3

4: Safety Study and Local Road Safety Plan for County-4 6/1/2022 - 6/30/2023

6/30/2023

1 Safety Study Results for County-4

2 Local Road Safety Plan for County-4

5: Safety Study and Local Road Safety Plan for County-5

1 Safety Study Results for County-5

2 Local Road Safety Plan for County-5

6: Safety Study and Local Road Safety Plan for County-6

1/1/2023 – 6/30/2023

6/30/2023 1 Safety Study Results for County-6

2 Local Road Safety Plan for County-6

7: Follow up study:

LRSP for Hendry, Union, and Gadsden

2/1/2022 – 12/31/2022

12/31/2022 3 Local Road Safety Plan for Hendry, Union, and Gadsden

8: Update LRSP for Jackson, Columbia, and Levy

1/1/2023 – 6/30/2023

6/30/2023 4 Updated LRSP for Jackson, Columbia, and Levy county

9. Geodatabase and Final Report

2/1/2022 – 6/30/2023

6/30/2023 5 Final dataset (geodatabase) and final report on follow up counties

The project schedule is illustrated in the chart below:

FY

No. of months 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41

Tasks\ mm-yy 02-20 03-20 04-20 05-20 06-20 07-20 08-20 09-20 10-20 11-20 12-20 01-21 02-21 03-21 04-21 05-21 06-21 07-21 08-21 09-21 10-21 11-21 12-21 01-22 02-22 03-22 04-22 05-22 06-22 07-22 08-22 09-22 10-22 11-22 12-22 01-23 02-23 03-23 04-23 05-23 06-23

Deliverable

1-2 1-2; 1-2 1-2; 1-2; 3 1-2; 4; 5

LRSP for Hendry, Union, and Gadsden

Updated LRSP for Jackson, Columbia, and Levy

Geodatabase and Final Report

FY20 FY 21 FY 22 FY 23

Levy

Suwannee

Taylor

County-4

County-5

County-6

EXHIBIT "B"

METHOD OF COMPENSATION (Revision 4/20/2022)

1.0 PURPOSE:

This Exhibit defines the limits of compensation to be made to the Vendor for the services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 COMPENSATION:

For the satisfactory performance of services and/or delivery of goods detailed in Exhibit "A", the Vendor shall be paid up to a Maximum Amount of $1,435,273.00. The maximum amount consists of the following:

$117,000.00 $ 38,920.00 $144,972.00 $205,215.00 $149,566.00

Task 1 Deliverable per county (6 counties maximum) Task 2 Deliverable per county (6 counties maximum) Task 3 Deliverable Task 4 Deliverable Task 5 Deliverable The Maximum Amount shall be made up of the following:

$155,920.00 from Fiscal Year 2020 $623,680.00 from Fiscal Year 2021 $499,753.00 from Fiscal Year 2022 $155,920.00 from Fiscal Year 2023

The Vendor shall not provide services that exceed the Fiscal Year amount(s) without an approved Amendment from the Department.

3.0 PROGRESS PAYMENTS:

The Vendor shall submit an invoice upon completion and approval of each task deliverable as identified within each Task Work Order/Letter of Authorization in a format acceptable to the Department. Payments shall be made to the Vendor for satisfactory completion of each task as approved by the Department.

Invoices shall be submitted to: Florida Department of Transportation Safety Office, Attn: Donna Collins 605 Suwannee Street, MS 82 Tallahassee, FL 32399-0450

Invoices shall also be submitted electronically to the following:

sarita.taylor@dot.state.fl.us and donna.collins@dot.state.fl.us

4.0 AUTHORIZATION:

The Department will provide written Task Work Orders/Letters of Authorizations for each task. These authorizations shall also identify the specific county(ies) for the work to be shall not provide services until receipt of the written authorization.

5.0 DETAIL OF COSTS AND FEES:

Detail of costs for each deliverable for the basis of the Maximum Amount is contained in

6.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.