CN-370000-SP708-T2CO1.pdf

ATTACHMENT B

TASK ASSIGNMENT CHANGE ORDER FORM

DEP CONTRACT NO. SP708

Task Assignment Number. _2 ___ Date:_June 10, 2015. ____ Change Order No._1 __ _

Contractor Name:_ Eclipse Construction Company __________________ _

Contractor Contract Manager:_ Scott Petro ____ _ Phone:_ 863-648-9886 __ _

DEP Contract Manager: __ Marisa Rhian ____ _ Phone_863-534-7077 __ _

Description of Change (Use additional sheets if necessary):_Change in Task Completion Date due to heavy rain. _ _ The area will be dried by constructing a berm and use a pump. The cost of the pump is $1200.00 at an hourly rate of $20 per hour.

The work area will need to dry before work can be completed. ____ _

Item

Original task amount:

Task amount prior to this change order:

CHANGE IN TASK AMOUNT

Fee Cost

Schedule Reimbursement

_ 25,545 _ 5,445 __

_25,545 - 0

Total

_30,990 __

_O ____ _ Net increase/decrease in task amount:

Task amount with all change orders:

_1,200

_26,745 ___ _

_O

_5,445 __

_'6, I L 00 fl"<..

_-3fr,996- :3 '2. t \ ~ f(\<..

l2-3-15

CHANGE IN TASK TIME .

Original task completion date:_June 12, 2015 _________ _ Completion date prior to this change:_ June 12, 2015 ________ _ Net increase/decrease in task period:_11 day increase _______ _ Completion date with all change orders:_ June 22, 2015 _______ _

Task Assignment Funding:

Org. Code EO Object Fund Code

171',701 /)/)/)/) <;;r 131300 506002

ECLIPSE CONSTRUCTION COMPANY

Budget Entitv

Special Year Line# Project# Cateqorv

104070

FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

Amount

$1 200.00

~ t:UzB'?/r {; ~~/:a~!~~r~s:dR~~a~.a~~;I:~~; Department of

Mar ·1 sa Rh ·1 a n\E~~iro~mental Protection,ou=Miningand r •· Contract Manager . 7 ~ ' Date

GP~,~ d, /'t!!-.1 ~p

Ot,.,.N?~,,:.) A I' /t') ''I -ft,h-...-cc: I Ruth Heggen, Procurement Section (MS93) I Bureau of Finance & Accounting (MS78) - 2 copies i

Y' Mrt1gat1on Program, ~all;-Marisa.Rhian@dep.state.fl.us.c=US

------,~ Q;ilii d~>15061)11'17:14--' ' '----

Contract Manager Date

APPROVED:

Contractual Authority Date

DEP Contract No. SP708, Attachment B, Page 1 of 1

From:

To:

Cc:

Subject:

Date:

Jerry Petro Rhian Marisa Scott Petro RE: Tenerock Thursday, June 11, 2015 11:32:53 AM

Per our discussion, Eclipse wants to complete the work and we are willing to absorb half of the pump cost The new rate is$ 20 per hour and we anticipate using the pump 10 hours per day for a maximum 5 days. With a mob charge of$ 200 This comes to$ 1,200.00. We will hold this at this max, We will need the weekend to get the pump ready for the site and will begin pumping Mon morning if you approve ..

Thank you, Gerald A. Petro Owner's Representative Eclipse Construction Company Phone: (863) 648-9886 Fax: (863) 648-9817 gpetro@eclipseconstruct.com

From: Rhian, Marisa [mailto:Marisa.Rhian@dep.state.fl.us] Sent: Thursday, June 11, 2015 8:31 AM To: Jerry Petro Cc: Scott Petro Subject: RE: Tenerock

Gerald, After reviewing the $40/hour for the pump and the contract, I don't think we can use the pump. A pump hourly rate wasn't included in our contract. I'm not sure I can justify it as a material. Can someone call me today so we can discuss our options?

I'll be in the field this morning, please call my cell. 863-581-0838

Thanks, fV!'4'~ R~, PWS Environmental Administrator

Mining and Mitigation Program

2001 Homeland Garfield Road

Bartow, Florida 33830

863.534.7077 Ext. 1

Manso Rhian@deo.state fl us

From: Jerry Petro [mailto:gpetro@eclipseconstruct.com]

Sent: Thursday, June 11, 2015 8:06 AM

To: Rhian, Marisa

Cc: Scott Petro

Subject: Tenerock

Marisa, It is too wet to work today and I have called off the crew. It will probably be too wet tomorrow also, however Bryan tells me he can possibly bring in sand for a berm and pump starting on Friday.

How do you feel about weekend work?

Thank you, Gerald A. Petro Owner's Representative Eclipse Construction Company Phone:(863)648-9886 Fax: (863) 648-9817 gpetro@eclipseconstruct.com

ATTACHMENT A

TASK ASSIGNMENT NOTIFICATION FORM

DEP CONTRACT NO. SP708

Task Assignment Number: _2 ________________ Date _May 14, 2015 ___ _

Contractor Name: _Eclipse Construction Company ___________________ _

Contractor Contract Manager:_Scott Petro ___________ _ Phone:_863-648-9886_

DEP Contract Manager: _Marisa Rhian ____________ _ Phone_ 863-534-7077 __

Task Description (Use additional sheets if necessary): See next sheets_

Deliverables (including due dates for each): _Time sheets for all labor, equipment, and materials submitted by Friday of each week. Final inspection report certified by the contractor due by June 12, 2015. The final inspection report shall include the all weekly time sheets. receipts for the materials, and photos or the finished areas. _

Performance Measure:_ No payment will be made for deliverables deemed unsatisfactory by the Department. In the event that a deliverable is deemed unsatisfactory by the Department, Contractor shall re-perform the services needed for submittal or a satisfactory deliverable, at no additional cost to the Department, within thirty (30) days or being notified of the unsatisfactory deliverable.

Task Term: Date orTask Execution through _June 12. 2015 _____ _

Task Assignment Type:

Fee Schedule

Cost Reimbursement

Total Task Assignment Value

Task Assignment Funding:

Org. Code EO Object Fund Budget Code Entity

3735-7010- SC 131300 506002

cc: Ruth Heggen, Procurement Section (MS93)

Amount Not To Exceed:

$_25,545_

$_5,445_

$_30,990 __

Special Year Line# Project# Category 104070

FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

Contract Manager

APPROVED:

Amount

30,990

Date

Digitally signed by Megan Strohl vtr\.ret.~(1 S=ti ..,lj n •.~~~~~:::~:!~~~~.o=DEP, ou=Water Q CJ l-"tl\_J/ · elllait=megan.strohl@dep.state.fl.us, c=US

,. Date:2015.05.1812:48:0_o-o_,·oo_· __

Contractual Authority Date

DEP Contract No. SP708, Attachment A, Page 1 of 7

Bureau of Finance & Accounting (MS78) - 2 copies

Scope of Work:

Conduct debris removal activities at Tenoroc and complete earthwork and erosion repairs on the 2 road improvement areas (map attached). The following materials will be provided by Eclipse Construction Company: Bank Run Shell= 11 loads (approximately 28 yards) at the cost of $450 per load plus a 10% markup. DEP will only reimburse Eclipse Construction Company for the materials used durin the task. If less materials are used, then DEP will a onl for the ortion utilized.

Map of Tenoroc Office and areas of debris removal and road improvement.

DEP Contract No. SP708, Attachment A, Page 2 of 7

Area 1 (Debris Removal) Excavate and sort metal debris at the Sand Stock Pile Area and Material Staging Area. Place metal debris into recycle containers. Recycle containers will be placed onsite and removed by another vendor. At the Sand Stock Pile Area, the metal debris is to be excavated from the sand spoil and ground. If Eclipse determines that the metal debris is buried too deep for removal, then Eclipse must notify Marisa Rhian by email, send a photo of the debris, and request approval that the debris may remain in place. If the debris is approved to remain in place, the debris must be cut off at ground level with the chain saw/chop saw and covered over with sand. For safety reason, debris removal at the Sand Stock Pile Area should only occur on Tuesday and Wednesday. Equipment to be used at this Area include: Front End Loader with Operator (40 hours), Pickup with Working Foreman (40 hours), Chain Saw/Chop saw (40 hours)

Map of Area 1 Debris Removal

Photos of debris at Sand Stock Pile Area

DEP Contract No. SP708, Attachment A, Page 3 of 7

Photos of debris at Sand Stock Pile Area

Photo of debris at Sand Stock Pile Area

Photos of debris at Materials Staging Area

DEP Contract No. SP708, Attachment A, Page 4 of 7

Area 2 (Road Improvement) Improve a maintenance road by Installing two culverts using corregated metal pipe and laying sand covered by a 6 inch bank run shell road base to the finished grade. The road will be 282 feet long and 14 feet wide. The corregated metal pipe will be provided to Eclipse and cut to the appropriate length. The two culverts will be installed side-by-side at the agreed upon location between Eclipse and Marisa Rhian. The culverts will be installed at the same elevation and not placed to impede drainage. The culverts will be wrapped with filter fabric provided by Eclipse at no cost. The sand will be brought in from the stock-pile. The road across the entire length of the improvement area should have a consistent elevation upon completion; however the road will be slightly slightly slant to the south to allow drainage. Equipment to be used at this Area include: Dump Truck (48 hours), Roller (48 hours), Front End Loader with Operator (48 hours), and Pickup with Working Foreman (48 hours). 8 loads of Bank Shell Run shall be used.

Map of Area 2 Road lmprovment

Photo of corregated metal pile to be cut and installed as two culverts.

DEP Contract No. SP708, Attachment A, Page 5 of 7

Photo of Area 2 facing west.

Photo of Area 2 facing east.

Area 3 (Road Improvement) Improve a maintenance road by installing sand covered by a 6 inch bank run shell road base to the finished grade. The road will be 100 feet long and 14 feet wide. The road across the entire length of the improvement area should have a consistent elevation upon completion; however the road will be slightly slightly slant to the south to allow drainage. The sand will be brought in from the stock-pile. Equipment to be used at this Area include: Dump Truck (24 hours), Roller (24 hours), Front End Loader with Operator (24 hours), and Pickup with Working Foreman (24 hours). 3 loads of Bank Shell Run shall be used.

DEP Contract No. SP708, Attachment A, Page 6 of 7

Map of Area 3 Road lmprovment

Photo of Area 3 facing east.

DEP Contract No. SP708, Attachment A, Page 7 of 7

From: Scott Petro To:

Cc:

Rhian. Marisa; Jeni Trammell Jerry Petro; Steve Stan e

Subject: RE: Estimate - Teneroc

Date:

Attachments:

Marisa, Wednesday, May 13, 2015 1:25:31 PM

ShellOOl pdf

1. Attached is the last invoice for shell. The actual number per load is $462.00 and markup on top of that. We priced $450 per load before markup.

2. We will wrap the culvert with filter fabric using material left over from a previous job. There will be no cost for the material and labor has been included in the proposal. We have not included any costs associated with the material so we are not including submittals or proof of purchase. If those are required we will have to purchase material and add that to our quotation.

3. Chainsaw was included at $2 per hour. We will provide a chop saw in its place for the same price.

4. I have only eyed the elevation but it appears to me we are fine. If we have to increase the elevation of the fill over the culvert we will make it a gradual transition.

Thank you, Scott Petro

Vice President

Eclipse Construction Company

Phone: (863) 648-9886

Fax: {863) 648-9817

Email: scottpetro@eclipseconstruct.com

From: Rhian, Marisa [mailto:Marisa.Rhian@dep.state.fl.us] Sent: Tuesday, May 05, 2015 2: 10 PM To: Jeni Trammell Cc: Scott Petro; Jerry Petro; Steve Stone Subject: RE: Estimate - Teneroc

Jeni, I am currently working on the Task Assignment for this work. I have a few questions regarding the

Estimate:

Can you please confirm the cost of the 11 loads of bank run shell is $450 per load? Does this include the materials mark-up?

We had discussed wrapping the culverts on Area 2. Does Eclipse plan on wrapping the culvert? If so, please include in the estimate.

On Area 2, does Eclipse need to include a chain saw/chop saw to cut the culvert?

For Area 2, is there enough of a change in elevation for enough sand and bank shell to be placed over the culverts to allow an even elevation? I want to ensure that we are not left with a hump where the culverts are.

As I mentioned in the field I plan on June 12, 2015 to be the Task Execution Deadline.

I am attaching the Scope of Work, please review and let me know if you have any questions.

Thanks, J\llo.,yi,.s.a., R~, PWS Environmental Administrator

Mining and Mitigation Program

2001 Homeland Garfield Road

Bartow, Florida 33830

863.534.7077 Ext. 1

Marisa Rhian@dep state fl.us

From: Jeni Trammell [mailto:jeni@eclipseconstruct.com]

Sent: Monday, May 04, 2015 10:15 AM

To: Rhian, Marisa

Cc: Scott Petro; Jerry Petro; Steve Stone

Subject: RE: Estimate - Teneroc

Good morning Marisa, Attached, please find the proposal for the three areas at Teneroc. Let us know if you have any questions or concerns. Thank you!

Thank you, Jeni Trammell

Office Manager

Eclipse Construction Company

Phone: (863) 648-9886

Fax: (863) 648-9817 jeni@eclipseconstruct.com

From: Rhian, Marisa [maHto: Marisa.Rhjan@dep.state.fl.us] Sent: Monday, May 04, 2015 9:26 AM To: Jeni Trammell Cc: Scott Petro; Steve Stone Subject: RE: Estimate - Teneroc

Scott, Have you been able to complete the estimate for the Tenoroc work?

Thanks, Environmental Administrator

Mining and Mitigation Program

2001 Homeland Garfield Road

Bartow, Florida 33830

863.534.7077 Ext. 1

Marisa Rhian@deostate.fl.us

From: Jeni Trammell [mai!to:jenj@eclipseconstruct.com]

Sent: Tuesday, April 28, 2015 9:29 AM

To: Rhian, Marisa

Cc: Scott Petro

Subject: Estimate - Teneroc

Good morning Marisa, Scott Petro has been tied up in emergency meetings the last couple of days. He is requesting a couple of days' extension on submitting the pricing to you for the Teneroc work. We are hoping to get the pricing to you tomorrow! Please let us know if you have any questions or concerns.

Thank you, Jeni Trammell

Office Manager

Eclipse Construction Company

Phone: (863) 648-9886

Fax: (863) 648-9817 jeni@eclipseconstruct.com

Summary of Teneroc Areas

Equipment: Unit Rates: Total Cost:

Mobilization Front End Loader Each 375 $ 375.00

Dump Truck Each 50 $ 50.00

Roller Each 200 $ 200.00

Total Mobilization Cost: $ 625.00

Equipment: Hours: Rates: Total Cost:

Area 1: Debris Removal Front End Loader with Operator 40 65 $2,600.00

Scope: Excavate and sort metal debris in the Sand Stock Pile Area and the material staging area. ·Recycle containers to be provided by others. Pickup w/Working Foreman 40 70 $2,800.00

Chain Saw I Chop Saw 40 2 $80.00

Total Area 1 Cost: $5,480.00 l

Equipment: Hours: Rates: Total Cost:

Area 2: Road Improvement Dump Truck 48 60 $2,880.00

Scope: Install two culverts using customer provided corregated metal pipe. Deliver sand from stock-pile and provide 6" road base at finish grade. The road is 282' in length by 14' wide. Roller 48 75 $3,600.00

Pickup w/Working Foreman 48 70 $3,360.00

Front End Loader with Operator 48 65 $3,120.00

Total Area 2 Equipment: $12,960.00

Bank run shell - 8 loads: $3,600.00

Total Area 2 Cost: $16,560.00

Equipment: Hours: Rates: Total Cost:

Area 3: Road Improvement Dump Truck 24 60 $1,440.00

Scope: Deliver sand from stock-pile and provide 6" road base at finish grade. The road is 100' in length by 14' wide. Roller 24 75 $1,800.00

Pickup w/Working Foreman 24 70 $1,680.00

Front End Loader with Operator 24 65 $1,560.00

Total Area 2 Equipment: $6,480.00

Bank run shell - 3 loads: $1,350.00

Total Area 2 Cost: $7,830.00

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