CN-310000-Z1062-25.2.pdf
PDF 360 KB Posted
- Contract number
- Z1062
- Issued by
- Florida
About this file
This is a Task Work Order issued by the State of Florida, Division of Emergency Management (FDEM) to RSM US LLP, a professional services firm, for disaster recovery services related to Hurricane Helene (DR4828) and Hurricane Milton (DR4834). The contract (No. Z1062) covers 15 counties in Florida, including Alachua, Bradford, Citrus, Clay, Duval, Flagler, Hernando, Lake, Marion, Orange, Putnam, Seminole, St. Johns, Sumter, and Volusia.
The task work order establishes a six-month period of performance from January 1, 2025 to June 30, 2025, with an encumbrance amount of $1,200,000.00. The contract defines specific deliverables and payment milestones for both small and large project worksheets, including different stages of project development, review, and closeout. Additional technical assistance is also included, with payment triggered upon completion of activities and submission of weekly reports. The payment structure is based on staff hours worked on various project milestones, with invoicing tied to specific workflow advancements and report submissions in the FloridaPA and agency grant management systems.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CN-310000-Z0627-TWO 5.pdf | ||
| CN-310000-Z1062.pdf | ||
| CN-310000-Z1062-26.1.HEL.pdf | ||
| CN-310000-Z1062-26.1.MIL.pdf | ||
| ContractBudgetExport.csv | CSV file | |
| CN-310000-Z1062-25.1.pdf |
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Text version
Ron DeSantis, Governor Kevin Guthrie, Executive Director
December 9, 2024
RE: Task Work Order #DEM-4828-RSM.25.2; #DEM-4834-RSM.25.2 Description: Encumbrance of Funds for Period of Performance Period of Performance: January 1, 2025 – June 30, 2025 Contract No: Z1062 Disaster: (DR4828) Hurricane Helene; (DR4834) Hurricane Milton Encumbrance Amount: $1,200,000.00 Contractor: RSM US LLP
This Task Work Order is issued pursuant to and in accordance with Contract number Z1062 previously entered by the State of Florida, Division of Emergency Management and RSM US LLP., an entity duly authorized to conduct business in the State of Florida.
RSM US LLP is assigned and is hereby authorized to proceed with work performed between January 1, 2025 – June 30,2025, to be paid upon completion of deliverables as outlined in the Scope of Work from the previously executed contract referenced above. Funds for work to be performed during this period are hereby encumbered in the amount of $1,200,000.00 under the above referenced contract number.
Vendor is responsible for the following counties that were impacted by Hurricane Helene & Hurricane Milton:
Alachua, Bradford, Citrus, Clay, Duval, Flagler, Hernando, Lake, Marion, Orange, Putnam, Seminole, St. Johns, Sumter, and Volusia counties. Vendor is responsible for a total of 15 counties and will be accountable for submitting deliverables to trigger payment milestones detailed below.
Deliverables:
1. Project Worksheets (“PW”) A) For each SMALL project worksheet, there will be three payment triggering milestones.
Small Project Milestone #1 (Deliverable S1) - upon project advancement into Grants Portal “Pending CRC Project Development”, all staff hours worked on the activities required for meeting this milestone will be invoiced.
Small Project Milestone #2 (Deliverable S2) – upon submission of a payable to Finance (Step 6) in the FloridaPA workflow, all staff hours worked on the activities required for meeting this milestone will be invoiced.
Small Project Milestone #3 (Deliverable S3) – upon advancement of a small project to Step 7 of the Small Project Completion/Closeout workflow, all staff hours worked on the activities required for closeout will be invoiced.
B) For each LARGE project worksheet, there will be five payment triggering milestones.
Large Project Milestone #1 (Deliverable L1) – upon project advancement into Grants Portal
“Pending CRC Project Development”, all staff hours worked on the activities required for meeting this milestone will be invoiced.
Large Project Milestone #2 (Deliverable L2) – upon advancement from “Pending Applicant Project Review”, all staff hours worked on the activities required for meeting this milestone will
Ron DeSantis, Governor Kevin Guthrie, Executive Director be invoiced.
Large Project Milestone #3 (Deliverable L3) – upon approval from the Grant Manager of a
Request for Reimbursement (RFR) and upon submission of a payable to Finance (Step 6) in the Agency’s grant management system workflow, all staff hours worked on the activities required for meeting this milestone will be invoiced.
Large Project Milestone #4 (Deliverable L4) – upon submission and Agency acceptance of the Final Inspection Report (FIR), all staff hours worked on the activities required for conducting final inspection, financial reconciliation, and submission of the FIR packet to the Agency, will be invoiced.
Quarterly Report #5 (Deliverable L5) – upon submission and Agency acceptance of the Quarterly Report, all staff hours worked on allowable activities required to complete the report will be invoiced.
2. Technical Assistance (“TA”) A) There will be one (1) payment-triggering milestone for technical assistance.
Technical Assistance Milestone #1 (Deliverable T1) - upon completion of all allowable technical assistance activities and submission of the Weekly Report (Attachment E-2), all staff hours worked on the activities required for meeting this milestone will be invoiced.
Please acknowledge concurrence by signing and returning to:
Tameka Collins-Smith-Contract Management Supervisor Florida Division of Emergency Management 2555 Shumard Oak Blvd Tallahassee, FL 32399-7018
RSM US LLP DIVISION OF EMERGENCY MANAGEMENT
By: By:
(Authorized Signature) (Date) (Authorized Signature) (Date)
(Print/Type Name)
Title: (Print/Type Name)
Title: Chief of Recovery
Federal Tax ID#
Task Work Order #DEM-4828-RSM.25.2; #DEM-4834-RSM.25.2 Period of Performance: January 1, 2025 – June 30, 2025
Contract No.: Z1062
Jill Reyes
Partner
42-0714325
12/19/2024 Digitally signed by Jill Reyes DN: DC=net, DC=rsm, DC=mcgladrey, OU=Field Resources, OU=Offices, OU=Melbourne-FL-01, OU= Users, CN=Jill Reyes Reason: I am approving this document Location:
Date: 2024.12.19 15:30:32-05'00' Foxit PDF Editor Version: 13.1.4
Jill Reyes
Melissa Shirah
Melissa Shirah Digitally signed by Melissa Shirah Date: 2025.01.10 14:32:54 -05'00'
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