CLM26003-26-00231-AVZH-Invitation-To-Bid.pdf

August 31, 2026

Dear Sir/Madam:

Subject: Sealed Bid No. 26-00231-AVZH – Microsoft Surface Laptops and Docks

Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic

Procurement System (EPS) website for – Microsoft Surface Laptops and Docks hereinafter called (“the Work) as outlined in the Contract Documents until Tuesday, September 22, 2026, at 11:00 AM, at which time the bids will be made public and read aloud.)

A non-mandatory Pre-bid Meeting via Teams Meeting will be held on Tuesday September 08, 2026, at

1:30 pm. A representative of your company should join to discuss the proposed work with representatives of SEPTA.

If you would like to call or log in for the Pre-bid Meeting or Bid Opening, the information is listed

Microsoft Teams Meeting below:

Join: https://teams.microsoft.com/meet/266310425554809?p=s7gZdKOVhNBAfauQSy

Meeting ID: 266 310 425 554 809

Passcode: Dy9Uy9NM

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Dial in by phone

+1 312-593-1554,,324295261# United States, Chicago

Find a local number

Phone conference ID: 324 295 261#

If you would like to call or log in for the Bid Opening, the information is listed below:

Join: https://teams.microsoft.com/meet/222411349147863?p=Gwg0v1dOfNz7J7l8NG

Meeting ID: 222 411 349 147 863

Passcode: iW7WN9kf

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Dial in by phone

+1 312-593-1554,,958518153# United States, Chicago

Find a local number

Phone conference ID: 958 518 153#

Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these

Contract Documents must be made in writing to SEPTA at least eight (8) calendar days prior to bid opening in for consideration to be given by SEPTA to affect a change in the Contract Documents.

https://teams.microsoft.com/meet/266310425554809?p=s7gZdKOVhNBAfauQSy https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzE2Yjk5NTAtM2U2Mi00OWU0LTkxNzItNTg4ZDQzZTIyNGM2%40thread.v2/0?context=%7b%22Tid%22%3a%22dd2aa524-6054-42a6-bebc-55c15c4d2127%22%2c%22Oid%22%3a%22cb8de2a4-a342-4af1-8f9b-3a5fee9b3d0d%22%7d tel:+13125931554,,324295261 https://dialin.teams.cloud.microsoft/51dae8bb-f5f0-41b5-8d2d-29b1d26ba29b?id=324295261 https://teams.microsoft.com/meet/222411349147863?p=Gwg0v1dOfNz7J7l8NG https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjRiM2IyZDAtMjM4Yi00OWMzLTgyYmItYjFmOTU0YTcxYWI5%40thread.v2/0?context=%7b%22Tid%22%3a%22dd2aa524-6054-42a6-bebc-55c15c4d2127%22%2c%22Oid%22%3a%22cb8de2a4-a342-4af1-8f9b-3a5fee9b3d0d%22%7d tel:+13125931554,,958518153 https://dialin.teams.cloud.microsoft/51dae8bb-f5f0-41b5-8d2d-29b1d26ba29b?id=958518153

Any inquiries regarding this bid must be directed to Vinh Huynh of the Procurement & Supply Chain

Management Department at vhuynh@septa.org or (215) 580-8263. A change, modification, or clarification to the

Contract Documents can only by affected by a written Addendum issued by SEPTA via our EPS.

All bids must be submitted through SEPTA’s Electronic Procurement System (EPS). Mailed or hand delivered bids will be rejected. The Bid will be opened electronically on the scheduled Opening Date/Time and will be secure and unreadable by SEPTA until that time. Attendance at the Bid Opening meeting is not mandatory.

No bid will be opened and considered that is submitted later than the time specified.

SEPTA retains the right to reject any and all bids, as determined to be in the best interest of SEPTA.

Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not be withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is held firm for that time and any extension thereof.

SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4, and Title 49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part

21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, sex, color, or national origin in consideration for an award.

Contractors will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).

Any contract issued as result of this solicitation is subject to a financial assistance contract between SEPTA and

U.S. Department of Transportation.

Sincerely, Vinh Huynh

Vinh Huynh

Contract Administrator

Procurement & Supply Chain Management